02-07-1995 - Funding for Consultant Services for Assessment Engineering Services - B.S.I. Consultantsi
City of West Covina
Memorandum
TO: City Manager and City Council
FROM: Patrick Glover
City Engineer/Public Works Director
AGENDA
-»,
ITEM NO. C 10-
DATE Febr6ary 7, 1995
® PRINTED ON RECYCLED PAPER
SUBJECT:. FUNDING FOR CONSULTANT SERVICES FOR ASSESSMENT
ENGINEERING SERVICES - B.S.I. CONSULTANTS
I
SUMMARY: The Cityouncil awarded a consultant contract for Assessment
Engineering Services to BSI Consultants on January 3, 1995.
The Cityl Council directed that the $35,000 contract cost be
funded from existing operating funds. Staff has determined
where the funding will originate and is reporting that
information to the City Council.
BACKGROUND
i
BSI submitted a proposal to supply various Assessment Engineering services to the City. On
January 3, 1995 the City Council authorized a contract for Phase I at $32,000 and Phase II at
$3,000 as detailed in BSI's proposal but with no provision for reimburseables. The City Council
directed that the $35,000 be funded from existing operating budgets. The City Council desired
a report identifying the sources of the funding.
ANALYSIS
Staff has reviewed the' various district budgets and has decided to make the following
adjustments to fund the ' BSI contract:
a) Transfer $23,006 from 188-320-2216-6140 to 188-320-2216-6117. These funds will
come from the budget item to pay utility bills and have been made available through time
lags in the billing cycles. This time lag produces a one time financial benefit to the
District.
b) Transfer $3,000 from 184-320-2264-6310 to 184-320-2264-6117. These funds will come
from the budget item to pay for minor improvements within Maintenance District No.
4. Delay in replacement of fences, walls, benches or other items will occur.
i
c) Transfer $2,000 from 184-320-2264-6250 to 184-320-2264-6117. These funds will come
from the budget. item to pay for Maintenance District No. 4 supplies. Some reduction
in overseeding or, fertilization will be needed.
d) Transfer $2,000 from 186-320-2266-6130 to 186-320-2266-6117. These funds will come
from the budget item to pay for the maintenance contract in Maintenance District No.
6 Some minor reduction(s) in service will need to be negotiated with the contractor.
e) Transfer $400 from 187-320-2267-6130 to 187-320-2267-6117. These funds will come
from the budget item to pay for the maintenance contract in Maintenance District No.
7. Some minor reduction(s) in service will need to be negotiated with the contractor.
f). Transfer $1,200 from 187-320-2267-6140 to 187-320-2267-6117. These funds will come
from the budget item to pay for utility bills in Maintenance District No. 7. and have been
made available by through time lags in the billing cycles. This time lag produces a one
time financial benefit to the District. In addition the frequency of watering may need to
be reduced resulting in the plant life being somewhat stressed.
g)
Transfer $400 from 187-320-2267-6170 to '187-320-2267-6117. These funds will come
from the budget item to pay for the legally required official, publication and noticing
requirements in Maintenance District No. 7 associated with any Assessment Rate
increases. Since no rate increase is anticipated, these funds are available.
•
City Manager and City Council
February 7, 1995
Page Two
ANALYSIS (continued)
h) Transfer $1,000 from 181-320-2261-6255 to 181-320-2261-6117. These funds will come
from the budget item to pay for landscaping. The amount of . replacementlnew
landscaping in Maintenance District No.1 will need to be reduced.
i) Transfer $500 from 181-320-2261-6310 to 181-320-2261-6117. These funds will come
from the budget item to pay for minor improvements within Maintenance District No.
1. Delays in replacement of fences, walls or other items will occur.
j) Transfer $1,500 from 182-320-2262-6250 to 182-320-2262-6117. These funds will come
from the budget item to pay for supplies for Maintenance District No. 2. Some
reduction in overseeding or fertilization will be needed.
The foregoing transfers are based upon their causing the least possible negative effect on the
improvements (irrigation, landscaping, fences etc.) within the various districts. However, in a
few cases,. when negative impacts may be encountered, staff will try to minimize the impacts.
This may result in bushes looking somewhat unkempt at times by reducing the number of times
they are trimmed, or in plants and grass not being as green due to a reduction in fertilizer or
watering, or in fences being patched together rather than replaced.
ALTERNATIVES
The only alternative is, where possible, to find other budgeted .items that can be reduced or
eliminated. There are a few other items where minor amounts ($10 to $50 per item) could be
obtained. However, the number of items and amounts are so small as to have very little effect
on the transfers that are proposed. .
. FISCAL EWPACT
None
RECOM ENDATION
It is recommended that the City Council receive and file this report.
atrick J. r
City Engineer\Public Works Director
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