02-07-1995 - PP-95216 - Score Booth/Storage Building & Flag Pole at Shadow Oak ParkCity of West Covina
Memorandum
TO:
FROM:
Manager and City Council
AG$NDA
ITEM NO. D- 3
DATE February 7, 1995
® PRINTED ON RECYCLED PAPER
SUBJECT: PROJECT NO. PP-95216
SCORE BOOTH/STORAGE BUILDING
AND FLAG POLE AT SHADOW OAK PARK
SUMMARY: Six (6) bids were received and opened on
January 25, 1995, .for this project which
provides for a score booth/storage building and
flag pole at .Shadow Oak Park. The lowest
responsible bid is $29,999.00 from Bill Theo
Construction of. Downey, California.
BACKGROUND
J. Glover
Engineer/Public Works Director
When the San Jose Little League field was constructed in the late 1970's, no provisions were
made for a score booth or storage area. Presently, the. league .uses a small temporary wood
platform for a score booth and is storing equipment in. the snack bar.
On December 6, 1994, the City Council approved the plans and specifications for this project
which consists of a score booth/storage building and flag pole. Requests for bids were
advertised in the San Gabriel Valley. Tribune on January 11 and January 17, 1995. It was
also advertised in the Dodge Green Sheet. On January 19, 1995, a job walk was attended by
seven contractors. On January 25, 1995, six bids were opened in the Office of the City
Clerk and checked for errors and all were determined to be valid.
ANALYSIS I
Staff has reviewed the bid of Bill Theo Construction and has found it to be complete. In
addition, we have contacted several companies that have had work done by Bill Theo
Construction and have received favorable recommendations for their quality and
workmanship. This company is also in good standing with the State Contractors Board.
The estimated construction cost of this project was $25,000. The construction cost of the
lowest responsible bidder is $29,999.00. The following tabulation indicates the summary of
bids received.
No.
Contractor
City of
Bid Amount
1.
Bill Theo Construction
Downey
$ 29,999.00
2.
Jadar, Inc.
West Covina
$ 30,918.13
3.
Whelan Construction
West Covina
$ 33,648.00
4.
Armstrong Construction
West Covina
$ 42,657.00
5.
Parsons Construction Co.
North Hollywood
$ 44,500.00
6.
1 Diamond.Construction
Diamond Bar.
$ 53,528.00
i
The bids received are higher than estimates due to the unusually inclement weather. The
concrete and other delivery trucks cannot drive to the construction site due to the soft dirt
conditions. All the materials will take some special handling. Concrete "pumping" alone
increases the cost by about $1, 500.. To complete the project before the baseball season, it is
necessary to deal with the adverse conditions rather than wait for the turf to dry out enough
to support the trucks.
awd95216
City Manager and City Council
February 7, 1995
Page Two
FISCAL IMPACT
The project funding included in the Capital Improvement Program is .$35,000 from the Los
Angeles County Proposition "A" Park Bond Grant. Unfortunately, this funding will not be
available until some unknown later date. The requirements of the grant will not allow
projects funded from other sources to be reimbursed with Proposition "A" funding. If the
City waits until the Proposition "A" funds are available, the. project will not be completed for
the 1995 Little League season. There are no Park Dedication Fees in this park district.
Therefore; there are three sources of funds available to complete this work for the 1995
season: General Fund Reserves, City-wide Maintenance District Reserves and the Capital
Projects Fund. Currently the Capital Project Fund has an available fund balance of
$507,320. The Capital Projects Fund was estalished by the City Council to serve as a source
of Capital Funding for projects which have no other funding source. If the $37,000 is
funded from this account to complete the project, for the upcoming season there are possible
future revenues to .reimburse this expenditure. These include any future park dedication fees
and the potential sale of a portion of Shakespeare Park. The County and the City are in the
preliminary stages of discussion regarding, the Shakespeare Park site and there are no
commitments to date.
Project funding should be as follows: -
(1) Construction Cost
$ 29,999
(2) Preliminary Engineering
1,000
(3) Construction Engineering,
Inspection
1,000
(4) Contingencies
5,001
TOTAL
$ 37,000
ALTERNATIVES
One alternative is to reject all bids and delay re -bidding until Proposition "A" funds become t
available. Another alternative is to rejecti all bids and re -advertise now. Since a favorable
bid was received, it is unlikely that costs would be reduced any further.
RECONE%l ;NDATION
It is recommended that the City Council
a) Appropriate $37,000 from the
b) Accept the bid of Bill Theo Const
$29,999.00 as submitted at the bii
Mayor and City Clerk to execute
the work to be done.
P ick J. Gl
City Engineer/Public Works Director'
PJG:MS:bib:gc
Attachments
the following actions:
Projects Fund to Project No. PP-95216.
uction of Downey, California in the amount of
opening on January 25, 1,995 and authorize the
n Agreement with said Bill Theo Construction for
awd95216