02-01-1994 - City Project #TS-93116 - Central Business District Signal Monitoring. • City of West Covina
Memorandum
TO: City Manager and City Council AGENDA
FROM: Harry W. Thomas ITEM NO. C-8b
SUBJECT: CITY PROJECT TS-93116 DATE February l , 1994
CENTRAL BUSINESS DISTRICT
SIGNAL MONITORING
SUMMARY: After receiving no bids in May 1993, the City
Council authorized staff to conduct negotiations
for a contractor to complete the Central ,
Business District Traffic Signal Monitoring
Project. Staff has secured a contract in the
amount of $18,200 from McAdee Electrical
Construction for the work to be done.
BACKGROUND
In March 1993, the City Council approved Plans and Specifications for the installation of
traffic signal loops at part of the overall Central Business. District (CBD) Monitoring System.
In May 1993, staff conducted a bid opening in which no bids were received. On May 18.,
the City Council approved staff to enter into direct negotiations to obtain a contractor to
complete the work.
ANALYSIS
Since May 1993, staff has attempted to negotiate a price for this work. Staff has secured
two quotations for completion of the project. The first quotation, from Signal. Maintenance,
Inc. , was nearly $30,000. This amount exceeded the . funds available for the project. A
second quotation in the amount of $18,200 was secured from McAdee Electrical
Construction. This price is within available funding for the work. In addition to the quoted
price, the remainder of the project funds should be reserved for contingencies.
FISCAL IMPACT
Funds available for this project are as follows:
TS-93116 (Prop "C") $ 20,000
ALTERNATIVES
The work is necessary. to complete the Central Business District Traffic Signal Monitoring
System:, Considering the difficulty staff has -had in.securing the services of a contractor for
the minor -amount of work involved, it is unlikely the work could be done at any lower cost.
The only other alternative is to delete this work from the signal system project. Without
adequate monitoring the effectiveness of the traffic handling capability of the CBD
Monitoring System would be impaired.
RECOMMENDATION
It is recommended that the City Council authorize staff to issue a Purchase Order to McAdee
Electrical Construction in an amount not to exceed $20,000 for the work to be done.
W. Thomas
Pu lic Works Division
Manager/City Engineer
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