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06-13-1988 - RegularRE Q R 14EETING OF THE CITY COUNCIL . CAIV WEST COVINA, CALIFORNIA A G E N D A Monday, June 13, 1988 7:30 P.M. Agenda material is available at the City Clerk's Office for review: 1444 W. Garvey Avenue, City Hall, Room 318. For sign language interpreter services at City Council meetings, please telephone (818) 814-8433 (voice) or (818) 960-4422 (TTY) from 8:00 A.M. to 5:00 P.M. Monday through Friday. A notice of four working days is required. PLEDGE OF ALLEGIANCE INVOCATION Pastor Hodson, Bethany Baptist ROLL CALL Planners, Bacon, Lewis, McFadden, Tarozzi APPROVAL OF MINUTES Regular meeting of April 19, 1988 Regular meeting of May 9, 1988 A. AGENDA COMMUNICATIONS NOTICE TO PUBLIC At this time the City Council will receive comments on any non -hearing item found on the Agenda. Testimony regarding hearing matters will be received at the time of HEARINGS and comments regarding any municipal matter not on the Agenda will be received later under ORAL COMMUNICATIONS. Anyone wishing to address the City Council on a non -hearing Agenda item should come forward to the podium when requested by the Mayor and state your name and address for the record. Please limit your comments to three minutes. Your comments will be addressed by the City Council at the time the Agenda item is considered. As Consent Calendar items are considered routine in nature, they are normally enacted in one motion. The Mayor may remove a questioned Consent Calendar item for separate action. I oertify that copies of the Council Agenda the meeting Of, were pond in a0cprdanoe with the 1/87 Brown Act Amendments. Dated: yet floe of 8 City Clerk City Council Agenda ' Page Two June 13, 1988 B. CONSENT CALENDAR 1) WRITTEN COMMUNICATIONS (Receive and file) Letter of resignation received June 8, 1988 from Emma E. Fischbeck. She is resigning her position as chairman of the Recreation and Parks Commission effective July 1, 1988. Letter of resignation received June 9, 1988 from Stan Smith. He is resigning his position on the Planning Commission. 2) COMMISSION SUMMARY OF ACTIONS (Receive and file) The following Commissions have met on the dates specified below, and now report to the City Council the items on which they have taken action. a) Human Resources Commission. . . . . . . . . . . May 26, 1988 b) Recreation & Parks Commission . . . . . . . . . May 24, 1988 c) Transition/Waste Mgt. Commission. . . . . . . . May 25, 1988 3) ABC APPLICATIONS The following persons have applied to the Alcoholic Beverages Commission for licenses to sell alcohol. (Chief of Police reports no legal basis for protest) Dukja & Kisung Nam dba Chantry's Pantry Liquor West Covina, CA 1005 E. Amar Rd. West Covina, CA Holiday Inns, Inc. dba Holiday Inn Memphis, TN 3233 E. Garvey Avenue West Covina, CA 4) CLAIMS FOR ACTION (Deny and notify claimant) a) Peter & Joan Collins vs City of West Covina On May 11, 1988, a claim for personal injuries amounting to $300,000.00 was received by the City Clerk's office. b) Gary L. Epley vs City of West Covina On May 31, 1988, an application to file a late claim for personal injuries amounting to $25,000 was received by the City Clerk's office. 5) APPROVAL OF FINAL MAP a) Parcel Map 19087 - Approve Final Map - Owen Development Company Owen Development Company is requesting final map approval in order to develop a portion of their parcel on the westerly side of Lark Ellen Avenue, approximately 200 feet north of Service Avenue. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. 8192 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL MAP OF PARCEL MAP NO. 19087. - 2 - City Council Agenda • Page Three June 13, 1988 6) TEMPORARY USE PERMITS (Receive and file) Temporary Use Permit No. 1799-88 approved for Military Order of Purple Hearts #392, for a Fireworks Sale on July 1-4, 1988. Temporary Use Permit No. 1800-88 approved for Jewish War Vets #1776, 1200 West Covina Pkwy, for a Fireworks Sale on July 1-4, 1988. Temporary Use Permit No. 1801-88 approved for Mandy Williams Olds, 2525 E. Workman for balloons on May 20-21, 1988. Temporary Use Permit No. 1802-88 approved for First Federal Savings and Loan, 225 N. Barranca for an Anniversary party on May 24-25, 1988. Temporary Use Permit No. 1803-88 approved for Reynolds Buick, 345 N. Citrus, for balloons on May 20-22, 1988. Temporary Use Permit No. 1804-88 approved for Aris Helicopter Ltd. Eastland Shopping Center, for an equipment lift on flay 27, 1988. Temporary Use Permit No. 1805-88 approved for Cortez PTA, 2226 E. Rio Verde Dr. for a carnival on June 3, 1988. Temporary Use Permit No. 1806-88 approved for West Covina Toyota, 821 S. Glendora for balloons on May 28-30, 1988. Temporary Use Permit No. 1807-88 approved for Jewish War Veterans #1776, 635 N. Azusa and 1025 Amar for a Fireworks sale on July 1-4, 1988. Temporary Use Permit No. 1808-88 approved for Office of Emergency Services, City of West Covina for an Emergency Preparedness event on June 25-26, 1988. 7) MISCELLANEOUS PUBLIC WORKS a) Renewal of Maintenance Contract for Citywide Park Property This contract provides for the landscape maintenance of City parks which include Woodgrove, Shadow Oak, Gingrich, and Friendship Park, respectively, in addition to landscaping north of Valley Blvd., at Morganfield Avenue. Staff recommends that the City Council grant renewal of J & R Landscape Maintenance Company's contract for the coming twelve month period at a 4.4% increase. b) GP-87308 - Surveying Services for Fire Station No. 2 - Selection of Consultant A surveying consultant is required to perform. and prepare boundary, topographic survey and plans for a new site of Fire Station #2. The estimated total cost of these services is $5,950. It is recommended that the City Council accept the proposal of David Evans. and Associates, Inc., dated April 25, 1988, .in an amount not to exceed $5,950 and authorize the Mayor and the City Clerk to execute an agreement with said engineering firm, David Evans and Associates, Inc., for the work to be done. - 3 - City Council Agenda Page four f June 13, 1988 7) MISCELLANEOUS PUBLIC WORKS Continued c) SP-87115 - Cortez Street Storm Drain Improvements - Selection 3 d) An engineering consultant is required to prepare storm drain improvement plans for Cortez Street to relieve street flooding. Estimated total cost of the consultant's services is $13,800. It is recommended that the City Council accept the proposal of Norris-Repke, Inc. of Tustin, dated May 5, 1988, in the not to exceed amount of $13,800 and authorize the Mayor and City Clerk to execute an agreement with said Norris-Repke, Inc. for the work to be done. Joint Use th S This agreement is revising an existing Joint Use Agreement which the City has with Suburban Water Systems for Pump Station B-4. It is recommended that the City Council authorize the Mayor and City Clerk to execute the revised Joint Use Agreement with Suburban Water Systems. AWARD OF BIDS a) SP-88112 - Valinda Avenue Street Improvements This project consists of asphalt overlay between Glendora to Service and Cameron to Francisquito, to improve the condition of the deteriorated street. The total estimated cost is $243,000. It is recommended that the City Council reject all bids for Valinda Avenue as submitted on May 17, 1988, and authorize the City Engineer to re -advertise and call for bids. b) MP-87141 - Walnut Creek Bikeway This project consists of construction of asphaltic concrete paving and increasing the height of existing fence on the south side of Walnut Creek Channel, from California Avenue to Hollenbeck Street for the Bikeway. Total estimated cost is $75,000. It is recommended that the City Council 'reject all bids for Walnut Creek Bikeway as submitted on May 17, 1988, and authorize the City Engineer to re -advertise and call for bids. c) TS-88114 - Minor Signal Modifications This project consists of the installation of protected left -turn phasing at Amar and Temple. The construction cost is $9,550. It is recommended that the City Council take the following actions: Transfer $8,700 from City Project Ts-87157 (Account No. 124-320-3777-7800) to City Project TS-88114 (Account No. 124-320-3820-7200). Accept the bid of Macadee Electrical Construction of Chino Hills in the amount of $9,550 as submitted at the bid opening on June 7, 1988, and authorize the Mayor and City Clerk to execute an agreement with said Macadee Electrical Construction for the work to be done. - 4 - City Council Agenda Page Five June 13, 1988 8) AWARD OF BIDS d) Project SL-88115 - Merced Avenue Street Lighting Upgrade This project provides for the installation of underground serviced street lights on Merced Avenue. between California Avenue and Hollenbeck Street.. It is recommended that the City Council reject all bids as submitted on June 7, 1988, for this project and authorize the City Engineer to readvertise and call for bids. e) Purchase of a New Cab & Chassis Patch Truck Bids were advertised and solicited for the purchase of a new cab & chassis patch truck for the Maintenance Department. It is recommended that the City Council award Bid No. 88-7 for a 1988 Ford C-8000 patch truck to Carmenita Truck Center, Santa Fe Springs, CA in the amount of $81,408.60, including tax. f) Purchase of New Brush Chipper Bids were advertised and solicited for the purchase of a new brush chipper for the Maintenance Department. It is recommended that the City Council: a. Authorize staff to purchase a new Asplundh Model JEY816 Whisper Chipper from Morrison Industries, Inc. for $12,349.74, including tax. b. Adopt a resolution declaring Unit No. 401 a 1977 Asplundh Chipper as surplus. RESOLUTION NO. 8194 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING CERTAIN CITY PROPERTY AS SURPLUS. 9) ADMINISTRATIVE REVIEW BOARD a) SLIGHT MODIFICATION NO. 124 CATEGORICAL EXEMPTION APPLICANT: John and Catherine Clark LOCATION: 1047 East Grove Center Street REQUEST: Sideyard modification DECISION: Approved b) DRIVEWAY MODIFICATION NO. 43 CATEGORICAL EXEMPTION APPLICANT: James Robert Parker LOCATION: 850 Van Horn Avenue REQUEST: Widen Driveway DECISION: Approved - 5 - City Council Agenda • Page Six June 13, 1988 10) MISCELLANEOUS Civic Center Courtyard The West Covina Chamber of Commerce is requesting use of the Civic Center Courtyard for their annual installation program. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. 8193 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE USE OF THE CIVIC CENTER COURTYARD BY THE WEST COVINA CHAMBER OF COMMERCE ON JUNE 21, 1988. ACTION OF THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 10: Motion by 2nd by To Waive further reading of the resolutions, and adopt and to APPROVE all other items, EXCEPT ROLL CALL:. END OF CONSENT CALENDAR City Council Agenda • 4 JunPage Seven e 13, 1988 C. HEARINGS NOTICE TO PUBLIC Hearings before the City Council are routinely set for 8:00 P.M. The procedures used for testimony are hearing those in favor speaking first, then those in opposition speaking second, followed by those in favor speaking in rebuttal. However, the rebuttal may only address those items discussed in opposition. When recognized, please come forward to the podium and state your name and address for the record. 1) Continued Joint Public Hearing - Second Implementation Agreement (_The Lakes Project) [Refer to Agency Agenda Item No 1] The City Council and the Redevelopment Agency will consider the approval of a Second Implementation Agreement to the Restated Disposition and Development Agreement between the Redevelopment Agency and Watt Investment Properties, Inc. Reopen Hearing (Held over from May 23, 1988 Council meeting) Presentation of staff report Public testimony Close hearing Council discussion Recommendation of the staff is that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING A SECOND IMPLEMENTATION AGREEMENT TO THE RESTATED DISPOSITION AND DEVELOPMENT AGREEMENT BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF WEST COVINA AND WATT INVESTMENT PROPERTIES, INC.; MAKING CERTAIN FINDINGS WITH RESPECT TO THE CONSIDERATION TO BE RECEIVED BY THE AGENCY PURSUANT TO SAID AGREEMENT; AND AUTHORIZING THE EXECUTION AND IMPLEMENTATION OF SAID SECOND IMPLEMENTATION AGREEMENT. ACTION: Motion by 2nd by To WAIVE further reading of the Resolution, and To Adopt Disapprove Hold Over - 7 - City Council Agenda Page Eight June 13, 1988 C. HEARINGS Continued 2) Continued Joint Public Hearing - The Lakes Public Parking Facilities Project (Refer to Agency Agenda Item No. II) The City Council and the Redevelopment Agency will hold a joint public hearing on the sale of $7,750,000 in 1988 Lease Revenue Refunding Bonds for the development of The Lakes public parking structure project. The City Council and Redevelopment Agency will consider approval of a Lease Agreement between the Agency and City, and authorize the issuance and sale of 1988 Lease Revenue Refunding Bonds. a) Reopen Hearing (Held over from May 23, b) Presentation of staff report c) Public testimony d) Close hearing e) Council discussion f) Recommendation of the staff is that following actions: 1988 Council meeting) 1. Introduce the following ordinance: the City Council take the AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING AND AUTHORIZING THE EXECUTION OF A LEASE AGREEMENT BETWEEN THE CITY AND THE REDEVELOPMENT AGENCY OF THE CITY OF WEST COVINA. ACTION: Motion by 2nd To WAIVE further reading of the ordinance. Motion by 2nd by To Introduce Disapprove Hold Over 2. Adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE ISSUANCE AND SALE OF NOT TO EXCEED $7,500,000 PRINCIPAL AMOUNT OF LEASE REVENUE REFUNDING BONDS (THE LAKES PUBLIC PARKING PROJECT), THE SUBLEASE OF LAND AND PARKING IMPROVEMENTS TO WATT INVESTMENT PROPERTIES, INC. AS DEVELOPER AND THE OPERATING AGREEMENT RELATING TO SUCH LAND AND PARKING IMPROVEMENTS, APPROVING REIMBURSEMENT AGREEMENT WITH NATIONAL WESTMINISTER BANK AND APPROVING RELATED DOCUMENTS AND OFFICIAL ACTIONS. ACTION: Motion by 2nd by To WAIVE further reading of the Resolution, and To Adopt Disapprove Hold Over City Council Agenda • Page a Nine June 13, 1988 C. HEARINGS Continued 3) Citywide Street Lighting and landscaping Maintenance District No. 1988-1989 - Renewal - Public Hearing This is the Annual Public Hearing for confirmation of the 1988-1989 assessments to be levied for the Citywide Lighting and Landscaping District. a) Verification of publication b) Open Hearing c) Presentation of staff report d) Public testimony e) Allow or overrule protests, if any, and close hearing f) Council discussion g) Recommendation of the staff is that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE REPORT OF THE CITY ENGINEER DATED APRIL 28, 1988, PREPARED PURSUANT TO RESOLUTION NO. 8162 AND APPROVED PURSUANT TO RESOLUTION NO. 8182 OF SAID COUNCIL, AND THE PLANS, SPECIFICATIONS, ESTIMATE, DIAGRAM AND ASSESSMENT CONTAINED IN SAID REPORT: ORDERING STREET LIGHTING FIXTURES AND APPURTENANCES TO BE RENOVATED, IMPROVED AND MAINTAINED AND ELECTRIC CURRENT TO BE FURNISHED FOR LIGHTING SAID FIXTURES AND FOR THE MAINTENANCE AND TRIMMING OF TREES AND FOR LANDSCAPING MAINTENANCE, FOR THE FISCAL YEAR BEGINNING JULY 1, 1988. (West Covina Street Lighting and Landscaping Maintenance District No. 1988-1989) ACTION: Motion by 2nd by To WAIVE further reading of the Resolution, and To Adopt Disapprove Hold Over City Council Agenda • • Page Ten June 13, 1988 0. PUBLIC WORKS DIVISION 1) Ordinance Introduction - Amar Road Speed Zone In order to implement the Council approved speed zone on Amar Road, it is necessary to modify the Municipal Code. It is recommended that the City Council introduce the following ordinance: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 22-132 OF THE WEST COVINA MUNICIPAL CODE RELATING TO DECREASES OF STATE LAW MAXIMUM SPEEDS. ACTION: Motion by 2nd by To WAIVE further reading of the ordinance. Motion by 2nd by To Introduce Disapprove Hold Over E. COMMUNITY SERVICES DIVISION 1) COMMUNITY SERVICES DEPARTMENT Commission Sludge Disposal Recommendation In the absence of the Council's authorized sludge test results and State agencies' reports, the Commission received a status report. The Commission voted to make recommendations to the City Council regarding the disposal of sewer sludge. It is recommended that the City Council deny the recommendation of the Transition/Waste Management Commission. ACTION: Motion by 2nd by To Approve Disapprove Hold Over 2) BUILDING DEPARTMENT a) ase S .ovina and Lc This action will renew an existing lease for laboratory and office space for the Los Angeles County criminalistic use in the West Covina Police Department for a five year period. It is recommended that the City Council authorize the Mayor and City Clerk to execute a lease with the Los Angeles County Facilities Management Department for the lease of 891 square feet of laboratory space in the West Covina Police Department for a five year period with a monthly rate of $172.50 per month. ACTION: Motion by 2nd by To Approve Disapprove Hold Over - 10 - City Council Agenda • Page Eleven June 13, 1988 F. G. BUILDING DEPARTMENT Continued b) Renewal of Lease Space with the Los Angeles Count Fa cilit Manaqement Department for Branch Librarv7Fire Station 73 Loca This action will renew an existing lease for a three year period with Los Angeles County for branch library space located in the City -owned building space adjacent to Fire Station #3, 1435 West Puente Avenue, West Covina. It is recommended that the Mayor and City Clerk be authorized to execute a lease agreement with the Los Angeles County Facilities Management Department for a lease extension of the branch library located at 1435 West Puente Avenue, West Covina, for a pperiod of three' years effective July 1988, at a lease amount of $560 per month. ACTION: Motion by 2nd To Approve Disapprove Hold Over OPERATIONAL SERVICES DIVISION No items scheduled for this meeting. PUBLIC SAFETY DIVISION 1) SAN GABRIEL VALLEY FIRE AUTHORITY a) Supplemental Appropriation San Gabriel Valley Fire Authority This report transmits a resolution approving a supplemental appropriation of $12,810 to provide adequate funding for the month of June. The need is requested due to the lack of securing an anticipated M.O.U. with Employees Union, Local 2415. This resolution was adopted by the Fire Authority Board of Directors at their regular meeting of May 24, 1988. It is recommended that.the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING A SUPPLEMENTAL APPROPRIATION FROM GENERAL FUND CONTINGENCY TO THE BUDGET FOR THE S.G.V. FIRE AUTHORITY FISCAL YEAR COMMENCING JULY 1, 1987 AND ENDING JUNE 30, 1988. ACTION: Motion by 2nd by To WAIVE further reading of the Resolution, and To Adopt Disapprove Hold Over City Council Agenda 0 PUBLIC SAFETY DIVISION • Page Twelve June 13, 1988 b) Fire Truck Acquisition Financing The Fire Authority has submitted a resolution approving an agreement among the San Gabriel Valley Fire Authority and the Cities of Covina and West Covina for the Joint and Several Liability Commitment for the Lease/Purchase of three fire trucks. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING AN AGREEMENT BETWEEN SAN GABRIEL VALLEY FIRE AUTHORITY, CITY OF COVINA AND CITY OF WEST COVINA CONCERNING LEASE WITH OPTION TO PURCHASE AGREEMENT WI.TH GELCO MUNICIPAL SERVICES COMPANY. ACTION: Motion by 2nd by To WAIVE further reading of the Resolution, and To Adopt Disapprove Hold Over 2) POLICE DEPARTMENT a) Annual Review - Destruction of Records Policy In October 1981, the West Covina City Council adopted Resolution No. 6447 that specified time frames for retention of Police records and authorized destruction of obsolete records after a mandated period as set forth in Government Code 34090. The resolution further required annual review of the records policy by the Chief of Police and City Attorney. This agenda item is in response to the annual review requirement. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING THE DESTRUCTION OF OBSOLETE RECORDS POLICY OF THE WEST COVINA POLICE DEPARTMENT BY APPROVING THE DESTRUCTION OF DUPLICATE RECORDS LESS THAN TWO YEARS OLD. ACTION: Motion by 2nd by To WAIVE further reading of the Resolution, and To Adopt Disapprove Hold Over CITY ATTORNEY Closed session for litigation or personnel matters pursuant to Government Code Section 54956 et seq. REDEVELOPMENT AGENCY MEETING Recess the City Council meeting at P.M. to convene the Redevelopment Agency meeting. Reconvene the City Council meeting at P.M. e City Council • , Page Thirteen June 13, 1988 J. CITY 14AMAGER 1) Fire Authority Report At the request of Mayor Pro Tem Bacon, staff has reviewed the initial and ongoing benefits derived from the merger of the West Covina Fire Department and the Covina Fire Department into the San Gabriel Valley Fire Authority. This report summarizes those findings, details the cost factors, and recommends certain actions relative to requests for additional funds, increased levels of service, proposed changes in labor relations agreements, and continued participation in the Joint Powers Agreement with the City of Covina. It is recommended that the City Council: 1. Determine that the three extra positions for the San Gabriel Valley Fire Authority are beyond the basic needs of the Fire Authority; are a result of the City of Covina desiring an increased level of service; and, therefore, in accordance with the Joint Powers Agreement, the City of West Covina will not contribute to the funding of the extra positions. 2. Determine that the action of the City Council of the City of Covina and the Fire Authority Board relative to putting the issue of manning levels and location and number of fire stations in the Memorandum of Understanding is contrary to the employer/employee relations process of the City of West Covina, and per the Joint Powers Agreement, withhold its ratification of this action. 3. Based upon the issues discussed above, strongly consider withdrawal from the San Gabriel Valley Fire Authority and direct staff to prepare the applicable documentation. ACTION: Motion by 2nd by To Approve Disapprove Hold Over 2) Legislation Several pieces of legislation are pending before the California Legislature which require Council .ction. It is recommended that the City Council support ACA 53, SB 144 and oppose AB 4431,SB 2017, & SB 4478. ACTION K. APPROVAL OF DEMANDS Motion by 2nd To Approve Disapprove Hold Over The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. ACTION: Motion 2nd by To Approve Disapprove Hold Over ROLL CALL: City Council Agenda r� Page Fourteen June 13, 1988 L. ORAL COMMUNICATIONS This is the time for citizens to discuss items of interest with the City Council. Please feel free to come forward and present your thoughts, suggestions, concerns on any municipal matter. Citizens wishing.to.address Council should come forward to the podium at the request of the Mayor and state your name and address for the record. The City Council may, as a result of your inquiries, refer the matter to staff for further action. Please limit your comments to three minutes. M. MAYOR'S REPORTS Approval of Resolution of Commendation - Jacque Tippetts, for 25 years N. COUNCILMEMBERS' REPORTS 0. ADJOURNMENT ACTION: Motion by 2nd To adjourn the meeting at P.M.to June 20, 1988,7.:30 P.M.