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08-24-1987 - Regular0 REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA AGENDA Monday, August 24, 1987 7:30 P.M. Agenda material is available at the City Clerk's Office for review: 1444 W. Garvey Avenue, City Hall, Room 318. For sign language interpreter services at City Council meetings, please telephone (818) 814-8433 (voice) or (818) 960-4422 (TTY) from 8:00 A.M. to 5:00 P.M. Monday through Friday. A notice of four working days is required. PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL Chappell, Manners, Shearer, Bacon, Tennant APPROVAL OF 14INUTES Regular meeting of August 10, 1987 Adjourned meeting of August 17, 1987 PRESENTATIONS Proclamations: Cystic Fibrosis Awareness Month, Sept., 1987 United States Constitution Day, Sept. 17, 1987 AGENDA COMMUNICATIONS Resolution of Commendations: West Covina Youth Pony Baseball, Bronco Div. Albert Fertal, Civic Center Authority Board Recognition of Service: Trutz Von Holtkamper, Canine NOTICE TO PUBLIC At this time the City Council will receive comments on any non -hearing item found on the Agenda. Testimony regarding hearing matters will be received at the time of HEARINGS and comments regarding any municipal matter not on the Agenda will be received later under ORAL COMMUNICATIONS. Anyone wishing to address the City Council on a non -hearing Agenda item should come forward to the podium when requested by the Mayor and state your name and address for the record. Please limit your comments to three minutes. Your comments will be addressed by the City Council at the time the Agenda item is considered. As Consent Calendar items are considered routine in nature, they are normally enacted in one motion. The Mayor may remove a questioned Consent Calendar item for separate action I certify that copies of the Counoil Agenda for the meeting o S were posted h1 with the 1/87 Brown Act Amendmente. Dated: q/ec//Ff7 �LJ Oftioe of the Ci Clerk City Council Agenda, • Page Two August 10, 1987 B. CONSENT CALENDAR 1) WRITTEN COMMUNICATIONS (Receive and file) Retirement letter of Yvonne Calmes. 2) COMMISSION SUMMARY OF ACTIONS (Receive and file) The following Commissions have met on the dates specified below, and now report to the City Council the items on which they have taken action. a) Planning Commission August 19,1987 b) Personnel Commission August 6, 1987 August 12, 1987 August 17, 1987 3) CLAIMS FOR ACTION (Deny and notify claimant) a) Lorenzo Hernandez vs City of West Covina On May 4, 1987, a claim for personal injuries was received by the City Clerk's Office. The amount of claim had not been determined at time of presentation. b) Patricia Parodi vs City of West Covina On August-27, 1987, a claim for damages amounting to. $611.00 was received by the City Clerk's Office. c) Anton Alfred Montes vs City of West Covina On July 17, 1987, a claim for personal injuries was received by the City Clerk's Office. The amount of claim had not been determined at time of presentation. d) Thomas A. Perez vs City of West Covina On July 7, 1987, a claim for property damage and personal injuries amounting to $506,000.00 was received by the City Clerk's Office. e) Mona Mogel vs City of West Covina On March 30, 1987, a claim for personal injuries was received by the City Clerk's Office. The amount of claim had not been determined at time of presentation. 4) MISCELLANEOUS PUBLIC WORKS Street Name Change - Tract 40799 - La Solana La Solana, located at the southwest corner of Francisquito and Azusa Avenue, has requested the name Rivendale be changed to Riverdale. This change will avoid further confusion of the general public wanting to use Riverdale over the official name of Rivendale. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. 8089 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CHANGING THE NAME OF RIVENDALE WITHIN THE CITY OF WEST COVINA TO RIVERDALE. -2- City Council Agenda• • Page Three August 24, 1987 B. CONSENT CALENDAR (Continued) 5) TRAFFIC COMMITTEE MINUTES (Accept and file) I. The City initiated request for renewal of the Garvey Avenue South speed zone study was approved. II. The City initiated request for parking delineation on Garvey Avenue between Azusa and Southland Motors was approved. III. The request of W. I. Bowman for a right -turn arrow indication for eastbound Amar at Shadow Oak was approved. IV. The request of Joseph and Katherine Castucci for a loading zone next to the mailbox on Glendora Avenue was approved. V. The City initiated request for parking restrictions on the south side of Cameron westerly of Lark Ellen was approved. VI. The request of Lee Meyer for parking restrictions near the drive approach at 2001 West Garvey Avenue North was approved. VII. The City initiated request for parking restrictions on the west side of Citrus between Vanderhoof and the Walnut Creek Channel and rechannelization of this portion of street to provide a two-way left -turn lane and left -turn pocket was approved. VIII The City initiated request for review of the intersection of California and Service for multi -way stop signs was recommended for receive and file. 6) ORDINANCES FOR ADOPTION (Waive reading and adopt) This is the second reading of two ordinances introduced at the August 10, 1987 meeting of the City Council. The first ordinance would change the zone at 1800 E. Garvey Avenue from Neighborhood Commercial to Service Commercial. The second ordinance would modify the speed limits on Garvey Avenue North. It is recommended that the City Council of the City of West Covina adopt the following ordinances: ORDINANCE NO. 1749 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING THE WEST COVINA MUNICIPAL CODE BY AMENDING THE OFFICIAL ZONING MAP (Zone Change No. 607 - Bozzani) ORDINANCE NO. 1750 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 22-132 OF THE WEST COVINA MUNICIPAL CODE RELATING TO DECREASES OF STATE LAW MAXIMUM SPEEDS. - 3- City Council Agenda• August 24, 1987 • Page Four B. CONSENT CALENDAR (Continued) 7) CITY TREASURER'S REPORT FOR THE MONTH OF JULY, 1987 Treasurer's Report of cash balances and investments. (Receive and file) 8) AWARD OF BIDS TS-87179 - Cameron Avenue Interconnect City Project TS-87179 provides for the installation of conduit and cable along Cameron Avenue and Azusa Avenue. It is recommended that the City Council take the following actions: a) Transfer $25,000 from Project TS 87153 (124-320-3770-7800) and $7,000 from TS 87157 (124-320-3777-7800) to Project TS 87179 (124-320-4704-7800). b) Accept the bid of Macadee Electrical Construction of Chino Hills in the amount of $31,100.00 as submitted at the bid opening on August 18, 1987, and authorize the Mayor and City Clerk to execute an agreement with said flacadee Electrical Construction for the work to be done. ACTION OF THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 8 Motion by 2nd by To WAIVE further reading of the ordinances and resolution and adopt, and to APPROVE all other items, EXCEPT ROLL CALL: END OF CONSENT CALENDAR -4- City Council Agenda • • Page Five August 24, 1987 HEARINGS NOTICE TO PUBLIC Hearings before the City Council are routinely set for 8:00 P.M. The procedures used for testimony are hearing those in favor speaking first, then those in opposition speaking second, followed by those in favor speaking in rebuttal. However, the rebuttal may only address those items discussed in opposition. When recognized, please come forward to the podium and state your name and address for the record. 1) Appeal of Planning Commission Denial - Variance No. 883 - J. L. Holmes This item is a variance request to allow a side yard setback of less than ten feet for a 79-square foot gazebo located behind the main building, at the top of a slope, at the approximate mid depth of a single-family lot located at 1060 Promontory Place. a) Verification of publication b) Open Hearing c) Presentation of staff report d) Public testimony e) Close hearing f) Council discussion g) Recommendation of the staff is that the City Council affirm the decision of the Planning Commission and adopt as resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DENYING VARIANCE NO. 883. 1 ACTION: Motion by 2nd by To WAIVE further reading of the Resolution, and Adopt Disapprove Hold Over - 5- City Council Agenda * • Page Six August 24, 1987 C. HEARINGS Continued 2) 1986-87 CDBG Grantee Performance Report Summary This report provides a summary of the 1986-87 West Covina Community Development Program Performance. a) Verification of publication b) Open Hearing c) Presentation of staff report d) Public testimony e) Close hearing f) Council discussion g) Recommendation of the staff is that the City Council receive public comments and receive and file the report. ACTION: Motion by 2nd by To Approve Disapprove Hold Over City Council Agenda • • Page Seven August 24, 1987 PUBLIC WORKS DIVISION 1) s and Specifications - Rio De Oro Drive Street This project consists of the construction of a cul-de-sac at the west end of Rio De Oro Drive just east of Azusa Avenue and the elimination of the north - south section of the street. This will create an open lot which can be utilized as a mini park. Estimated construction cost is $23,000.00. It is recommended that the City Council approve plans and specifications for City Project SP-88110 and authorize the City Engineer to call for bids. ACTION: Motion by To Approve Disapprove Hold Over 2) SD-88107 - Approve Plans and Specifications - Repair of Storm Retention Basin This project consists of the construction of a rectangular concrete channel and all appurtenant work in the storm retention basin at the southwest corner of Cameron Avenue and East Hills Drive. This work will enable the Maintenance Department to keep the basin to its original design capacity. Total project cost is $28,000.00. It is recommended that the City Council approve plans and specifications for City Project SD-88107 and authorize the City Engineer to call for bids. ACTION: Motion by 2nd by To Approve 3) MP-87141 - ons Disap Creek Bi and A Hold Over and Plans and specifications have been prepared for the installation of bikeway along the south side of Walnut Creek Channel between California and Hollenbeck. In order to complete this project, an agreement with Los Angeles County must be executed. It is recommended that the City Council take the following action: a) Recommend that the City Council authorize the Mayor and City Clerk to execute the Walnut Creek Bikeway Agreement with Los Angeles County. b) Approve plans and specifications for City Project MP-87141 and authorize the City Engineer to call for bids subject to the approval of Los Angeles County. ACTION: Motion by 2nd by To Approve Disapprove Hold Over -7- City Council Agenda • August 24, 1987 • Page Eight E F COMMUNITY SERVICES DIVISION 1) PLANNING DEPARTMENT a) Small Deta n In This code amendment proposes to exempt certain small, detached structures from the required side yards and rear setbacks located behind the main residence in the Single -Family Zone. Staff recommends that the City Council approve Code Amendment No. 207 in its revised form. ACTION: Motion by To Approve 2) OFFICE OF COMMUNITY SERVICES 2nd by Disapprove Hold Over a) BKK Transition Land Use Plan The City had contracted with the Planning Center to complete a Transition Land Use Plan for the BKK Landfill. It is proposed that the agreement with the Planning Center be modified to facilitate, the early involvement of development firms that can provide the early implementation of the Transition Land Use Plan. It is recommended that the City Council approve an amendment to the Agreement for Consultant Services for the Preparation of the BKK Land Use Plan and authorize the Mayor and City Clerk to execute the amendment agreement. ACTION Motion by 2nd by To Approve OPERATIONAL SERVICES DIVISION 1) FINANCE DEPARTMENT a) Surplus Property Disapprove Hold Over Council periodically declares as surplus city property which can no longer be used by the City. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING CERTAIN CITY PROPERTY AS SURPLUS. ACTION: Motion by 2nd by To WAIVE further reading of the Resolution, and Adopt Disapprove Hold Over City Council Agenda • • Page Nine August 24, 1987 OPERATIONAL SERVICES DIVISION Continued b) Tax Rate for Landscape Maintenance Districts 1 and 2 Maintenance Districts 1 and 2 are funded through an ad valorem tax on real property. Each year it is necessary to review the costs and revenues for both districts and to formally set the rate for the next fiscal year by a Resolution of the City Council. It is staff's recommendation that the City Council adopt the following resolution fixing the assessment rate for Maintenance Districts 1 and 2 for the 1987-88 fiscal year: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, FIXING THE AMOUNT OF MONEY NECESSARY TO BE RAISED BY THE ASSESSMENT FOR THE FISCAL YEAR BEGINNING JULY 4 1987, FOR WOODSIDE VILLAGE MAINTENANCE DISTRICT NO. 1, CITY OF WEST COVINA, AND FIXING RATES OF ASSESSMENT FOR SAID MAINTENANCE DISTRICT AND LEVYING THE ASSESSMENT FOR THE FISCAL YEAR BEGINNING JULY 1, 1987 FOR SAID MAINTENANCE DISTRICT. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, FIXING THE AMOUNT OF MONEY NECESSARY TO BE RAISED BY THE ASSESSMENT FOR THE FISCAL YEAR BEGINNING JULY 1, 1987, FOR WOODSIDE VILLAGE MAINTENANCE DISTRICT NO. 2, CITY OF WEST COVINA, AND FIXING RATES FOR ASSESSMENT FOR SAID MAINTENANCE DISTRICT AND LEVYING THE ASSESSMENT FOR THE FISCAL YEAR BEGINNING JULY 1, 1987 FOR SAID MAINTENANCE DISTRICT. ACTION: Motion by 2nd by To WAIVE further reading of the Resolutions, and Adopt Disapprove Hold Over 2) PERSONNEL SERVICES a) Approval of Reclassifications From Non- ana Kevisea Glass Specifications - Recreation Supervisor II and Senior Citizens Services Supervisor This report proposes the adoption of revised Class Specifications for the positions of Recreation Supervisor II and Senior Citizens' Services Supervisor. This includes the reclassification of the positions from Non-exempt to Management/Exempt. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING RESOLUTION NO. 7223, RELATING TO CLASSIFICATION AND COMPENSATION OF POSITIONS, AS AMENDED; AND APPENDIX A OF RESOLUTION NO. 7128, RELATING TO MANAGEMENT AND CONFIDENTIAL SERVICES, APPROVING CLASS SPECIFICATION AND SALARY RANGE FOR RECREATION SUPERVISOR II AND SENIOR CITIZENS' SERVICES SUPERVISOR. ACTION: Motion by 2nd by To WAIVE further reading of the Resolution, and Adopt Disapprove Hold Over. 10 City Council Agenda • • Page Ten August 24, 1987 F. OPERATIONAL SERVICES DIVISION Continued G. H. I J. b) Request to Review Summa Criminal Hi This report requests City Council to adopt a resolution related to the access of criminal history information from the State. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA$ AUTHORIZING THE CITY OF WEST COVINA TO REQUEST AND THEREBY ACCESS STATE AND LOCAL SUMMARY CRIMINAL HISTORY INFORMATION FOR EMPLOYMENT, LICENSING OR CERTIFICATION PURPOSES. ACTION: Motion by 2nd by To WAIVE further reading of the Resolution, and Adopt Disapprove Hold Over PUBLIC SAFETY DIVISION POLICE DEPARTMENT No items scheduled for this meeting. FIRE AUTHORITY No items scheduled for this meeting. CITY ATTORNEY Closed session for litigation or personnel matters pursuant to Government Code Section 54930 et seq. REDEVELOPMENT AGENCY MEETING Recess the City Council meeting at P.M. to convene the Redevelopment Agency meeting. Reconvene the City Council meeting at P.M. PARKING AUTHORITY MEETING Recess the City Council meeting at P.M. to convene the Parking Authority meeting. Reconvene the City Council meeting P.M. -10- City Council Agenda • August 24, 1987 �J Page Eleven L K. CITY MANAGER 1) Appointment 2) 3) Cities R The Risk Manager position has now been filled. This is to appoint Robert Sotelo as a staff member of each Risk Management committee that the City is a member of to make recommendations and vote in the administrative decisions of the ICRMA. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, TO APPOINT SPECIFIC REPRESENTATIVES TO THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY. ACTION: Motion by 2nd by To WAIVE further reading of the Resolution, and Adopt Disapprove Hold Over Liability Administration Agreement In continuing to improve its on going Self -Insured Liability program, the City of West Covina has selected a new third party claims administration firm. It is recommended that the City Council approve the Agreement for Liability Administration with Colen and Lee. ACTION Motion by To Approve Disapprove 2nd by Hold Over Designation of Voting Delegate for League Annual Conference The League of California Cities has requested designation of a voting delegate and alternate to represent the City at the League annual conference. It is recommended that the City Council designate Mayor Chappell as the City's delegate and Mayor Pro Tem Manners as the alternate. ACTION: Motion by 2nd by To Approve Disapprove Hold Over APPROVAL OF DEMANDS The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. ACTION: Motion by 2nd by To Approve Disapprove Hold Over ROLL CALL: -11- City Council Agenda • August 24, 1987 H. ORAL COMMINICATIONS • Page Twelve This is the time for citizens to discuss items of interest with the City Council. Please feel free to come forward and present your thoughts, suggestions, concerns on any municipal matter. Citizens wishing to address Council should come forward to the podium at the request of the Mayor and state your name and address for the record. The City Council may, as a result of your inquiries, refer the matter to staff for further action. -12- City Council Agenda . • Page Thirteen August 24, 1987 N. MAYOR'S REPORTS Resolution of Commendation for Deputy District Attorney Tim Hansen on his retirement Al Fertel Baseball Teams 0. COUNCILMEMBER'S REPORTS P. ADJOURNMENT ACTION: Motion by 2nd To adjourn .the meeting at P.M. to 7:30 P.M August 31, 1987 in the Management Resource Center. on -13-