02-02-1999 - Project #'s SP-98102 & SP-98105 Citrus Street & Cameron Avenue Street Rehabilitation - Approval of Plans & Specs:t
City of West Covina
*Memorandum
TO: City Council and City Manage I r AGENDA
FROM: Public Services Department ITEM No. B-8b
Engineering Division
Date February 2. 1999
SUBJECT: PROJECT NOS. SP-98102 AND SP-98105
CITRUS STREET AND CAMERON AVENUE
STREET REHABILITATION
- APPROVAL OF PLANS AND SPECIFICATIONS
SUMMARY: Plans and specifications have been prepared for Project Nos. SP-98102
and SP-98105 which provide for coldmilling and asphaltic concrete overlay
on Citrus Street from Vine Avenue to Garvey Avenue South and on
Cameron Avenue from Citrus Street to the easterly City limit. The
estimated cost for this combined project is $1,175,000
BACKGROUND
The City of West Covina maintains approximately 225. miles of streets of which 12 miles
are major, arterials, 50 miles are collectors, and 163 miles are residential. These streets
were built over the last 70 years with the majority being constructed between 1950 and
1970. Many of these streets are approaching the end of their useful.life and are in need
of some type of maintenance. Properly scheduled and implemented maintenance is the
optimum method of extending streets useful life. Citrus Street and Cameron Avenue.
were built approximately 30 years ago and have now reached a point where major street
rehabilitation work is needed.
As required by Federal funding provisions, the services of outside consultants were
utilized to determine the existing condition of the pavement and the most economical and
appropriate level of rehabilitation work. The City utilizes the output from its Pavement
Management. System for projects with other than Federal funding sources.
ANALYSIS
Based- on reports prepared by the consultants, the plans. and specifications have been
prepared for these projects and will be available at the City Council meeting of February
2, 1999. The street rehabilitation work includes structural replacement which was not
contemplated when the projects were originally funded, coldmilling and an asphalt
concrete overlay including retro-reflective striping and all appurtenant and incidental work.
The total length of this project is two miles (approximately 625,000 square feet). When
completed, this work will provide a smooth riding surface to motorists and will increase the
life of the existing asphaltic pavement for ten years or more, under normal circumstances.
Towards the easterly limit on Cameron Avenue, there is a relatively short length of the
street that is totally under the jurisdiction of Los Angeles County. They denied our offer to
participate in this project and, therefore, the rehabilitation will be discontinuous.
Pursuant to the California Environmental Quality Act, State Guideline, Section 15301,
Class 1, the aforesaid improvements are of a minor nature and, therefore, these projects
are categorically exempt and do not require the preparation of an Environmental Impact
Report or Negative Declaration.
FISCAL IMPACT
The estimated cost for this combined project is as follows:
1: Construction Cost
2. Preliminary Engineering
3. Construction Engineering, Inspection, and Material Testing
4. Contingencies
Total Estimated Project Cost:
$975,000
50,000
80,000
70.000
$1,175,000
•
•
City Council and City Manager
Page Two
February 2, 1999
The funds available for this combined project are as follows:
1. Project No. SP-98102 — ISTEA Funds
2. Project No. SP-98102 — Proposition "C" Funds
3. Project No. SP-98105 — ISTEA Funds
4. Project No. SP-98105 — Proposition 111 (Gas Tax Funds)
Total Available Funds:
$305,000 .
128,000
200,000
104,000
$737,000
Although the estimated project cost exceeds the currently available funds, $445,000 of
unappropriated ISTEA funds are also available for this project. Staff will make an
appropriate transfer request to provide additional project funding after the bids have
been opened and firmer costs are known.
Proposition "C" and ISTEA (Federal funds) funds are restrictive funds and only can be
used for transit -related projects and major street rehabilitation work respectively.. The
use of ISTEA funds requires an approximate 12% match by local _agency funds
(Proposition "C" funds and Gas Tax funds in this case). Both these street rehabilitation
projects were approved for funding during the 1996-1997 Capital Improvement Program
budget review process. Their implementation was delayed while awaiting Federal
extension of the ISTEA (now T-21) program. The Los Angeles County Metropolitan
Transportation Authority has already authorized the City to utilize Proposition "C" funds
for these projects.
ALTERNATIVES
The only alternative is not to proceed with these projects. In this event, not only would
the City lose Federal funds (ISTEA), but also the deterioration of the existing pavement
would continue to the point of needing more expensive reconstruction work of the entire
existing pavement.
RECOMMENDATION
It is recommended that the City Council approve the plans and specifications for Project
Nos. SP-98102 and SP-98105; and authorize the City Engineer to call for bids subject
to authorization from the State of California Department of Transportation and the
Federal Highway Administration.
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&/,A g; �' 'Z" -_
Thomas M. Mayer
City Engineer
REVIEWED AND APPROVED BY:
W. Collier
Services Director
NP:ct:99-102
7
STREET IMPROVEMENT PLAN
CITRUS ST.(FROM SOUTH GARVEY TO VINE AVE.) .
CAMERON AVE. (FROM CITRUS ST. TO EAST CITY LIMIT)
CITY OF WEST COVINA
LOS ANGELES COUNTY, CALIFORNIA
CITY PROJECT NO. S.P.-98102 & 98105
I.S.T.E.A. PROJECT NO. 5259 (003)