01-19-1999 - Project #SP-97108 Request for $67,092 in Supplemental State Funding for the Rowland Avenue Street Rehabilitation0
City of West Covina
Memorandum
TO: CityCouncil and. City Manager AGENDA
tY 9
ITEM NO. B-6e
FROM: Public Services Department
Engineering Division
DATE January 19, 1999
SUBJECT: PROJECT NO. SP-97108
REQUEST FOR $67,092 IN SUPPLEMENTAL STATE FUNDING FOR
.THE ROWLAND AVENUE STREET REHABILITATION
SUMMARY: This program supplement amends an existing. State -Local Transportation
Partnership Program (SLTPP) Agreement by adding State sharing funds for
the street rehabilitation work done on Rowland Avenue from Vincent Avenue
to Azusa Avenue. The adoption of a resolution is necessary to request State
sharing funds of $67,092.
BACKGROUND
Senate Bill 300 (formerly SB 140) was adopted several years ago to identify and help
construct locally supported street projects. Under the provision of the bill, the State
appropriates funds each fiscal year for allocation to counties and cities for street and
highway maintenance and reconstruction. The funds provide a maximum of 50% of the
approved construction cost of previously approved projects. Typically, past grants have
only covered 10% to 20% of. the construction cost because of limited funds and State-
wide competition. On June 24, 1996, the City submitted the Rowland Avenue . Street
Rehabilitation Project to the State to be included in Cycle 8 of this program and it was
approved to receive State grant funds.
The Rowland Avenue project was funded with $320,000 in Proposition "C" funds in the
fiscal year 1997-98 Capital Improvement Program. The plans and specifications were
approved by the City Council on November 18, 1997, and the project was advertised in
the San Gabriel Valley Tribune on January 30 and February 6, 1998. The bids were
opened on February 17, 1998 and a contract was awarded to the lowest responsible
bidder, Mobassaly Engineering, on March 3, 1998.
The project consisted of partial removal of the existing asphaltic pavement and
replacement with a 2" thick asphalt rubberized hot mix overlay including retro-reflective
striping and all appurtenant and incidental work. The project construction was completed
on September 189 1998 at a total construction cost of $298,443.30.
This is the City's third project which will receive a supplemental State grant. The previous
two rehabilitation projects were Glendora Avenue and Shadow Oak Drive approved under
Cycle 6 and 7 and the City received $22,000 and $89,745, respectively -
ANALYSIS
The reimbursement rate for current projects varies somewhat on a project by project
basis depending on the work being done but overall is about 24% of the construction
cost. For the Rowland Avenue project the City is eligible to receive $67,092. City
approval of the supplement documents is necessary to comply with State guidelines and
receive this funding.
FISCAL IMPACT
Without this State program, the City would fund all project costs from Proposition "C"
funds. This partial reimbursement will reduce the City's total construction cost charged to
Proposition "C" funds by $67,092. These Proposition "C" funds can then be utilized for
other eligible street rehabilitation projects in the City.
City Council and City Manager
Page Two
January 19, 1999
ALTERNATIVES
The only alternative is to not execute the program supplement and forgo the partial
reimbursement for the project.
RECOMMENDATION
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO.�� A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, APPROVING
SUPPLEMENT NO. 003 — STATE -LOCAL TRANSPORTATION
PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5259 AND
AUTHORIZING THE CITY MANAGER AND CITY CLERK.TO EXECUTE
SAID SUPPLEMENT NO.-003.
Thomas M. WayeK
City Engineer
REVIEWED AND APPROVED BY:
JF
ollier
rvices Director
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