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05-26-1987 - Regular0 REGULAR MEETING OF THE CITY OF WEST COVINA, A G E N D A Monday, May 26, 1987 CITY COUNCIL CALIFORNIA 7:30 P.M. Agenda material is available at the City Clerk's Office for review: 1444 W. Garvey Avenue, City Hall, Room 318. For signi language interpreter services at City Council meetings, please Itelephone (818) 814-8433 (voice) or (818) 960-4422 (TTY) from 8:00 A.M. to 5:00 P.M. Monday through Friday. A notice of four working days is required. I PLEDGE OF ALLEGIANCE INVOCATION Pastor Sidney Frazen, Immanuel First Lutheran ROLL CALL Chappell, Manners, Shearer, Bacon, Tennant APPROVAL OF MINUTES Regular Meeting of May 11, 1987 PRESENTATIONS Proclamations: Women Entrepreneurs: Partners with Government and Industry Day, May 27, 1987 Management Week, National Management Association June 7-13, 1987 A. AGENDA COMMUNICATIONS NOTICE TO PUBLIC At this time the City Council will receive comments on any nlon-hearing item found on the Agenda. Testimony regarding hearing matters will be received at the time of HEARINGS and comments regarding any municipal matter not on the Agenda will be received under ORAL COMMUNICATIONS. I Anyone wishing to address the City Council on a non -hearing Agenda item should come forward to the podium when requested bylthe Mayor and state your name and address for the record. Please limit your comments to three minutes. Your comments will be addressed by the City Council at the time the Agenda item is considered. As Consent Calendar items are considered routine in nature, they are normally enacted in one motion. The Mayor may remove a questioned Consent Calendar item for separate action. AGENDA O May 26, 1987 Page Two B. CONSENT CALENDAR (Receive and file) 0 1)_ WRITTEN COMMUNICATIONS Letter received on May 19, 1987, from Carolyn Mershon, 922 W. Michelle, West Covina, suggesting establishing a Citizens committee to look into ways of funding a Civic Auditorium for the City of West Covina. 2) COMMISSION SUMMARY OF ACTIONS (Receive and file) The following Commissions have met on the dates specified below, and now report to the City Council the items on which they have taken action. a) Planning Commission b) Personnel Commission 3) ABC APPLICATIONS Regular Meeting of May 20, 1987 Adj. Meeting of May 13, 1987 The following persons have applied to the Alcoholic Beverages Commission for licenses to sell alcohol. (Chief of Police reports no legal basis for protest) a) Federico Frias Barreiro dba Arroyo Mexican Restaurant Baldwin Park, CA 965 South Glendora Ave. & West Covina, CA Maria Barreiro Baldwin Park, CA b) Albertson's Inc. (P-12) Albertson's Food Center Santa Ana Base File #A1-20278 1320 W. Francisquito West Covina, CA 4) TEMPORARY USE PERMITS (Receive and file) a) Temporary Use Permit No. 1723-87, approved May 21, 1987, for K-Mart Corporation for a sidewalk sale at 730 South Orange on May 23rd and 24th. b) Temporary Use Permit No. 1724-87, approved May 21, 1987, for American Legion Post #790 for the sale of fireworks at 330 North Azusa, 615 North Azusa and 744 South Glendora on July 1st thru July 4th. c) Temporary Use Permit No. 1725-87, approved May 21, 1987, for Canadian Legion Post #167 for the sale of fireworks at the northwest corner of Amar and Azusa, Northeast corner of Valley and Nogales and northeast corner Nogales and Puente on July 1st thru July 4th. d) Temporary Use Permit No. 1726-87, approved May 21, 1987, for Veterans of Foreign Wars for the sale of fireworks at the Eastland Shopping Center, corner of Vincent and Badillo and 1420 South Azusa on July 1st thru July 4th. e) Temporary Use Permit No. 1727-87, approved May 14, 1987, for West Covina Nissan for balloons at 1840 East Garvey on May 16th. - 2- City Council Agenda May 26, 1987 Page Three B. CONSENT CALENDAR CONTINUED 5) ACCEPTANCE OF IMPROVEMENTS AND/OR RELEASE OF BONDS a) PRECISE PLAN 541 Rev.2 - Onsite Improvements - Basheer Maibar Location: 1035 South Glendora Acknowledge completion of onsite improvements and authorize release of Mitsubishi Bank Savings Account #2003127-664 in the amount of $6,400.00. Staff recommends release. b) PRECISE PLAN 784 - Public Works Improvement - Location: East of Azusa, north of Accept Public Works improvements of Transamerica Premier Insuranc 6) MISCELLANEOUS PUBLIC WORKS e a) MP-87178 - TEMPORARY CIVIC CENTER PARKING LOT The Civic Center Parking structure addition and temporary parking lot are presently funded from the same account. This establishes a separate project account for the temporary parking lot. It is recommended that the City Council take the following action: 1) Establish City Project MP-87178 for the Temporary Civic Center Parking Lot. 2) Transfer $53,500 from Project GP-87307 (164-320-3764-7500) to MP-87178 (164-320-4703-7500). 7) TRAFFIC COMMITTEE MINUTES (Accept and file) a) The request of Alfred Gomez for parking restrictions on Azusa Avenue between Cortez and I-10 was held over for ,further study. b) The request of Mrs. Caroly Edmunds for street sweeping purposes on Pacific Lane between Orange and Pacific Avenue was approved. c) The request of Georganne Baker for closure of Casa Linda Drive between Hillward Avenue and South Hills for neighborhood watch party was approved subject to completion of standard requirements. d) The request of Thelma Colby for additional parking restrictions on California Avenue near the Country Mart Shopping Center was approved. e) The request of Mrs. S.W. Hopkins for installation of protected left -turn phase on Pacific Avenue at Cameron was modified to installation of left -turn lanes and limited parking restrictions on the east side of Pacific Avenue for a distance of 300' north and south of, Cameron Avenue. f) The request of the Spanish the installation of a traffic of Sunset and Vine was denied. Trails Girl Scout Club for signal at the intersection - 3- City Council Agendo S May 26, 1987 Page Four B. CONSENT CALENDAR CONTINUED g) The City initiated request for revision to the West Covina Master Plan of Streets was approved. h) The City initiated request for removal of a pedestrian crosswalk on the north leg of the intersection of Sunset Avenue and Sunset Place was approved. i) The request of D.E. Cockran for reversal of stop sign controls at the intersection of the I-10 eastbound off ramp and California Avenue was held over for further study. j) The request of Larry Simons for a lower speed limit on Cortez was held over for further study. k) The City initiated request for parking restrictions along the south side of Valley Boulevard east and west of Nogales Street was approved subject to cooperation from the City of Industry. 1) The City initiated request for the removal of the midblock crosswalk located on West Covina Parkway west of Sunset Avenue was approved subject to installation of signs directing pedestrians to use the Sunset Avenue intersection. m) The request of Manuel and Rosa Rodriguez for the installation of a "Not a Through Street" sign for Ruth Court was approved. n) The request of Annette Lavender for multi -way stop signs at the intersection of Farlington and Conlon was denied. 8) CITY TREASURER'S REPORT FOR THE MONTH OF APRIL, 1987 a) Treasurer's Report of cash balances and investments. (Receive and file) b) STATEMENT OF INVESTMENT POLICY Section 53646 of the California Government Code requires the Treasurer of a local agency to submit an annual statement of investment policy to the Legislative Body. It is recommended that the City Council accept the Treasurer's annual Statement of Investment Policy for 1987. (Accept and file) 9) AWARD OF BIDS a) PURCHASE OF COMMUNICATIONS SERVICE MONITOR Bid #87-6 provides for the purchase of a n&A communications service monitor to replace the existing inadequate unit. It is proposed to award the bid to the low bidder and obtain a trade-in credit for the existing monitor. It is recommended that the City Council: 1) Declare as surplus property the City's Singer-Gertsch Model FM10CS Communications Service Monitor; and 2) Approve the award of Bid 87-6 for the purchase of an IFR 1200S Service Monitor to Tekcom for an amount not to exceed $7,817.25 -4- City Council Agend* A May 26, 1987 Page Five B. CONSENT CALENDAR CONTINUED b) SP-87156 - FRANCISQUITO AVENUE RECONSTRUCTION This project consists of reconstruction of asphaltic pavement on Francisquito Avenue 500' westerl 10) ADMINISTRATIVE REVIEW BOARD a) DRIVEWAY MODIFICATION NO. 33 11) MISCELLANEOUS y SETTLEMENT OF DONNA M. STRAIN VS. CITY OF WEST COVINA On February 4, 1983, a claim for personal injuries amounting to $27,800 was received by the City Clerk's Office. Pursuant to Government Code regulations, it is recommended that the City Council ratify the settlement of $10,000. ACTION OF THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 11 Motion by 2nd by To Waive further reading of the resolutions and adopt, and to APPROVE all other items, EXCEPT ROLL CALL: END OF CONSENT CALENDAR - 5- City Council Agendo Page Six • May 26, 1987 HEARINGS NOTICE TO PUBLIC Hearings before the City Council are routinely set for 8:00 P.M. The procedures used for testimony are hearing those in favor speaking first, then those in opposition speaking second, followed by those in favor speaking in rebuttal. However, the rebuttal may only adrress those items discussed in opposition. When recognized, please come forward to the podium and state your name and address for the record. 1) ZONE CHANGE NO. 605 (City Initiated) Location: Northeast Corner Francisouito and Walnut Avenues The City of West Covina is initiating the rezoning of of a 0.65+ acre parcel of land that was J ocated in an unincorporated area at the northeast corner of Francisquito and Walnut Avenues. The proposal is to rezone the property from the County C-1 Zone to the West Covina Neighborhood Commercial (N-C) Zone. a) Verification of publication b) Open Hearing c) Presentation of staff report d) Public testimony e) Close hearing f) Council discussion g) Recommendation of the staff is that the City Council affirm the unanimous recommendation of the Planning Commission by introducing the following ordinance: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING THE WEST COVINA MUNICIPAL CODE BY AMENDING THE OFFICIAL ZONING MAP. (Zone Change No. 605 - City initiated) ACTION: Motion by 2nd by To WAIVE further reading of the Ordinance. Motion by 2nd by To Introduce Disapprove Hold Over. City Council Agend • May 26, 1987 Page Seven C. HEARINGS CONTINUED 2) SMALL DETACHED STRUCTURES LOCATED BEHIND THE MAIN BUILDING IN SINGLE-FAMILY ZONES__-_ Amendment No. 207 This Code amendment proposes to exempt small, detached structures from the required side yards located behind the main residence in the Single -Family Zone. On May 6, 1987, the Planning Commission approved a recommendation to the City Council to approve this amendment to the Municipal Code. a) Verification of publication b) Open Hearing c) Presentation of staff report d) Public testimony e) Close hearing f) Council discussion g) Recommendation of the staff is that the City Council affirm the unanimous recommedation of the Planning Commission by introducing the following ordinance: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY- OF WEST COVINA, CALIFORNIA, AMENDING THE WEST COVINA MUNICIPAL CODE, CHAPTER 26, ARTICLE VIII, BY ADDING SECTION 26-405.5 AS IT RELATES TO SETBACKS FOR SMALL ACCESORY STRUCTURES LOCATED BEHIND THE MAIN BUILDING IN SINGLE-FAMILY ZONES. (Amendment No. 207) ACTION: Motion by 2nd by To WAIVE further reading of the Ordinance. Motion by 2nd by To Introduce Disapprove Hold Over -7- City Council Agenda* • May 26, 1987 Page Eight C. HEARINGS CONTINUED 3) WEST COVINA CONSOLIDATED MAINTENANCE DISTRICTS NOS. 4, 6 & 7 1987-88 RENEWAL - In order to confirm the assessments for 1987-88 for Maintenance Districts No. 4, 6 and 7, a Protest Hearing must be held. The total monies for Maintenance Districts Nos. 4, 6 and 7 are respectively, $1,009,000; $117,000 and $160,000. Receive and file Affidavit of Publication Open Hearing Presentation of staff report Public testimony Close hearing Council discussion Recommendation is to adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE REPORT OF THE CITY ENGINEER DATED APRIL 21, 1987, PREPARED PURSUANT TO RESOLUTION NO. 7159 AND APPROVED PURSUANT TO RESOLUTION NO. 8020 OF SAID COUNCIL, AND THE PLANS, SPECIFICATION, ESTIMATE, DIAGRAM AND ASSESSMENT CONTAINED IN SAID REPORT, ORDERING CERTAIN LANDSCAPING MAINTENANCE, RENOVATING AND REPLACEMENT AND APPURTENANCES TO BE MAINTAINED FOR THE FISCAL YEAR BEGINNING JULY 1, 1987. (West Covina Consolidated Landscaping Maintenance Districts No. 4, 6 & AND 7 - 1987-88 - Renewal) ACTION: Motion by 2nd by To WAIVE further reading of the Resolution, and Adopt Disapprove Hold Over U City Council Agendae Page Nine D. PUBLIC WORKS DIVISION 1) TS-87179 - • May 26, 1987 TIONS - CAMERON AVENUE Plans and specifications have been completed for the installation of conduit and cable on Cameron Avenue between Valinda and Azusa. It is recommended that the City Council take the following actions: a) Establish City Project TS-87179 b) Approve plans and specifications for City Project TS-87179 and authorize the City Engineer to call for bids. ACTION: Motion by 2nd by To Approve Disapprove E. COMMUNITY SERVICES DIVISION No items scheduled for this meeting F. OPERATIONAL SERVICES DIVISION 1) PERSONNEL SERVICES G. H Hold Over Public Safety Dispatcher Jan Poirier is requesting extension of her leave of .absence without pay to allow time for a complete evaluation of her medical condition. It is recommended that the City Council authorize a thirty-nine day extension of the leave of absence without pay for Public Safety Dispatcher Jan Poirier, effective May 23, 1987, and ending June 30, 1987. ACTION: Motion by 2nd by To Approve Disapprove Hold Over PUBLIC SAFETY DIVISION No items scheduled for this meeting CITY ATTORNEY Closed session for litigation or personnel matters pursuant to Government Code Section 54930 et seq. I. REDEVELOPMENT AGENCY MEETING Recess the City Council meeting at P.M. to convene the Redevelopment Agency meeting. Reconvene the City Council meeting at P.M. in City Council Agend Page Ten 7/ May 26, 1987 J K. CITY MANAGER 1) WEST COVINA COMMUNITY INFORMATION, INC. a) Election of Officers West Covina Community Information, Inc. is a nonprofit corporation that enables the City to distribute qualified mailings at the nonprofit mailing rate. The annual meeting is held each May at which time new officers are elected. Recommendation is to elect a President, Vice President, Secretary, and Treasurer. ACTION Motion by To b) LOCAL AGENCY INVESTMENT FUND 2nd by The City Treasurer desires to establish an ivestment account for West Covina Community Information, Inc. with the Local Agency Investment Fund. It is recommended that the Board adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE BOARD OF DIRECTORS OF WEST COVINA COMMUNITY INFORMATION, INC. AUTHORIZING THE USE OF THE LOCAL AGENCY INVESTMENT FUND UNDER THE OFFICE OF THE CALIFORNIA STATE TREASURER AS AN INVESTMENT MEDIA ALTERNATIVE. ACTION: Motion by 2nd To WAIVE further reading of the Resolution, and Adopt Disapprove Hold Over APPROVAL OF DEMANDS by The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. ACTION: Motion by To Approve ROLL CALL: Disapprove 2nd by Hold Over -10- City Council Agenda* • May 26, 1987 Page Eleven I. ORAL COMMUNICATIONS This is the time for citizens to discuss items of interest with the City Council. Please feel free to come forward and present your thoughts, suggestions, concerns on any municipal matter. Citizens wishing to address Council should come forward to the podium at the request of the Mayor and state your name and address for the record. The City Council may, as a result of your inquiries, refer the matter to staff for further action. M. MAYOR'S REPORTS PROCLAMATIONS: Better Hearing and Speach Month, May 1987 United Way Recognition Day, June 10, 1987 N. COUNCILMENBER'S REPORTS 1) WASTE DISPOSAL FACILITY PARITY Councilman Tennant has requested the placement on the agenda of a proposal to require Countrywide parity in the siting of waste disposal facilities. ACTION: Motion by 2nd by To 0. ADJOURNMENT ACTION: Motion by 2nd by To adjourn the meeting at P.M.