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02-09-1987 - RegularE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA AGENDA Monday, February 9, 1987 7:30 p.m. Agenda material is available at the City Clerk's Office for review: 1444 West Garvey Avenue, Room 318. For Sign Language Interpreter Services at Council meetings, please telephone (818) 814-8433 or (818) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through Friday. PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL APPROVAL OF MINUTES PRESENTATIONS A. AGENDA COMMUNICATIONS Shearer, Chappell, Manners, Bacon, Tennant Adjourned regular meeting of 1/19/87 Adjourned regular meeting of 1/20/87 Regular meeting of 1/26/87 Presentation of Safety Award to Sandra Meiser of Building and Safety Department. NOTICE TO PUBLIC At this time the City Council will receive comments on any non -hearing items found on the Agenda. Testimony regarding hearing matters, however, will be received at the time of HEARINGS and comments regard- ing any municipal matter not on the Agenda will be received under ORAL COMMUNICATIONS. Anyone wishing to address the City Council on a non -hearing Agenda item should come forward to the podium when requested by the Mayor and state your name and address for the record. Please limit your comments to three minutes. Your comments will be addressed by the City Council at the time the Agenda item is considered. As Consent Calendar items are considered routine in nature, they are normally enacted in one motion. The Mayor may remove a questioned Consent Calendar item for separate action. 0 • AGENDA for February 9, 1987 Page Two B. CONSENT CALENDAR 1) WRITTEN COMMUNICATIONS (Receive and file) Letter dated January 14, 1987 received from Sheldon Golison regarding the Reynolds Buick proposal presented at the Redevelop- ment Agency meeting of January 26, 1987 2) COMMISSIONS SUMMARY OF ACTION (Receive and file) The following Commissions have met on the dates specified below, and now report to the City Council. the items on which they have taken action. a) PLANNING COMMISSION February 4, 1987 b) HUMAN RESOURCES COMMISSION January 22, 1987 c) RECREATION AND PARKS COMMISSION January 27, 1987 3) CLAIMS FOR ACTION (Deny and notify claimant) a) On November 21,1986, a claim for damages from Phyllis Roberg, amounting to $50,000 was received by the City Clerk's Office. b) On December 29, 1986, a claim for damages from Ponderosa Homes in the form of equitable indemnity was received by the City Clerk's Office. 4) APPROVAL OF FINAL MAPS No final map approvals for this meeting. 5) MISCELLANEOUS PUBLIC WORKS a) SP-80003 - SUPPLEMENT NO. 20 LOCAL AGENCY STATE AGREEMENT The Program Supplement amends an existing Local -State agree- ment by adding a federally funded project to reconstruct Merced Avenue between Willow Avenue and South Garvey Avenue. It is recommended that the City Council adopt the following Resolution: RESOLUTION NO. 7992 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING SUPPLEMENT NO. 20, LOCAL AGENCY STATE AGREEMENT NO. 07-5259 AND AUTHOR- IZING THE MAYOR AND CITY CLERK TO EXECUTE SAID SUPPLEMENT NO. 20. b) SP-86104 - SUPPLEMENT NO. 21 LOCAL AGENCY STATE AGREEMENT The Program Supplement amends an existing Local -State Agree- ment by adding a federally funded project to reconstruct Willow Avenue from South Garvey Avenue to Merced Avenue. It is recommended that the City Council adopt the following Resolution: RESOLUTION NO. 7993 - A RESOLUTION OF THE CITY COUNCIL OF WEST COVINA, CALIFORNIA, APPROVING SUPPLEMENT NO. 21 LOCAL AGENCY STATE AGREEMENT NO. 07-5259 AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID SUPPLEMENT NO. 21. - 2 - AGENDA for February 9, 1987 Page Three 6) AWARD OF BIDS a) SP-87174 - STREET MAINTENANCE AND REHABILITATION This project consists of the resurfacing of the westbound lanes of Valley Boulevard, from west city limit to east city limit. The total construction cost is $107,175.50. It is recommended that the City Council: a) Transfer $118,000 from SP-87143 (127-320-3755-7200) to SP-87174 (127-320-3794-7200) b) Accept the bid of Mobassaly Engineering, Inc. of Azusa, in the amount of $107,175.50 as submitted at the bid opening on February 3, 1987, and authorize the Mayor and City Clerk to execute an Agreement with said Mobassaly Engineering, Inc. for the work to be done. b) SP-87159 - VIRGINIA AVENUE WIDENING The project includes the minor widening of Virginia Avenue from approximately 400 feet to 1100 feet west of Barranca Street and construction of curb and gutter. The total construction cost is $20,407.70. It is recommended that the City Council accept the bid of Sully -Miller Contracting Company of Long Beach in the amount of $20,407.70 as submit- ted at the bid opening on February 3, 1987 and authorize the Mayor and City Clerk to execute an Agreement with said Sully -Miller Contracting Company for the work to be done. ACTION OF FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 6: Motion by 2nd by To WAIVE further reading of the resolutions, adopt, and to approve items except ROLL CALL: - 3 - 0 • AGENDA for February 9, 1987 Page Four C. HEARINGS NOTICE TO PUBLIC Hearings before the City Council are routinely set for 8:00 p.m. The procedures used for testimony are hearing those in favor speaking first, then those in opposition speaking second, followed by those in favor speaking in rebuttal. However, the rebuttal may only address those items discussed in opposition. When recognized, please come forward to the podium and state your name and address for the record. 1) INABLILITY TO REACH AGREEMENT WITH WEST COVINA COMMUNICATIONS OPERATOR'S ASSOCIATON This report advises the City agreement between the City Operator's Association. It to the City's position on and working conditions. A. Open Hearing B. Review Written Materials Council of the inability to reach and the West Covina Communications also transmits a statement related issues related to wages, benefits C. City Attorney's Report D. Communications Operator's Association Presentation E. City Management Presentation F. Close Hearing G. Closed Session It is recommended that the City Council approve implementations of items 1 and 2 of the City's last offer as follows: 1) 5% salary increase for represented classes effective ipon agree- ment, and 2) additional one time increase of $150 in uniform allowance for new hires. ACTION Motion by To 2nd by - 4 - AGENDA for February 9, 1987 Page Five C. HEARINGS (Cont'd) 2) JOINT PUBLIC HEARING - SALE OF MAXSON MEDICAL PARKING PARCEL TO WALGROUP INSURANCE AGENCY (REFER TO AGENCY ITEM NO. I) The Redevelopment Agency and the City Council in a Joint Public Hearing will consider the proposed sale of Agency -owned property to Walgroup Insurance Agency, the new owner of the Maxson Medical facility. The subject property is located at 911 South Sunset Avenue. a) Verification of Publication b) Open Hearing c) Presentation of Staff Report d) Public Testimony e) Close Hearing f) Council Discussion g) It is recommended that the City Council adopt the following Resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE DIS- POSITION OF REAL PROPERTY BETWEEN THE REDEVELOPMENT AGENCY AND WALGROUP INSURANCE AGENCY (BUYER); MAKING CERTAIN FIND- INGS WITH RESPECT TO THE CONSIDERATION TO BE RECEIVED BY THE AGENCY PURSUANT TO SAID SALE OF REAL PROPERTY, COMMONLY REFERRED TO AS MAXSON MEDICAL PARKING PARCEL, LOCATED AT 911 SOUTH SUNSET AVENUE. ACTION: Motion 2nd by To WAIVE further reading of this resolution and To ADOPT Disapprove Hold Over - 5 - o 0 AGENDA for February 9, 1987 Page Six . C. HEARINGS (Cont'd) 3) WEED ABATEMENT - 1987 This request provides for the City Council to hold a hearing in order to receive and file the Affidavit of Mailing, conduct protest hearing, and order abatement of weeds and rubbish. a) Receive and File Affidavit of Mailing b) Open Hearing c) Receive Protests d) Close Hearing e) It is recommended that City Council take the following action: Order the abatement of weeds and rubbish on those properties described in Resolution of Intention No. 7986. ACTION: Motion by 2nd by To Approve Disapprove Hold Over - 6 - AGENDA for February 9, 1987 Page Seven D.. PUBLIC WORKS DIVISION 1) MP-87148 and MP-87152 - REPLACEMENT/REFURBISHMENT OF FUEL DELIVERY SYSTEM AND REPLACEMENT OR MONITORING OF UNDERGROUND FUEL TANKS The City is required to test all underground storage tanks to determine if any of the tanks leak. A consultant had been recom- mended and authorized by the City Council in November of 1986. The City did not enter into an agreement with the recommended consultant due to inadequate insurance coverage. The consultant agreement provided in this recommendation would provide consulting service for the design and engineering to do the work. It is recommended that the City Council authorize the Mayor and City Clerk to execute an agreement for consulting services with the Barrett Consulting Group of Costa Mesa in an amount not exceed $32,000.00. ACTION: Motion by 2nd by To Approve CON[MUNITY SERVICES DIVISION Disapprove Hold Over 1) BUILDING AND SAFETY DEPARTMENT a) CIVIC CENTER PARKING STRUCTURE CITY PROJECT GP-87307 The City Council has authorized and executed an agreement with the firm of Frank Sata Collaborates, Inc. for the presentation of plans/specifications for the construction of a new parking structure on Civic Center property. The documents are now complete. It is recommended that the City Council approve plans and specifications for the West Covina Civic Center parking structure Project No. GP-87307 and authorize the Building & Safety Director to solicit for bids. ACTION Motion by 2nd by To Approve Disapprove Hold Over F. OPERATIONAL SERVICES DIVISION 1) PERSONNEL SERVICES a) SALARY INCREASE The approval of this resolution will increase the compen- sation for Limited Service classes based on a market survey. It is recommended that the City adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, FIXING THE COMPEN- SATION PAYABLE TO CLASSIFICATIONS WITHIN THE CITY OF WEST COVINA'S LIMITED SERVICES, RESCINDING RESOLUTION NO.. 7141 AND AMENDING RESOLUTION NO. 7223, AS AMENDED. ACTION: Motion by 2nd by to WAIVE further reading of this resolution and to ADOPT Disapprove Hold Over - 7 - AGENDA for February 9, 1987 Page Eight G. PUBLIC SAFETY DIVISION 1) COMMUNICATIONS DEPARTMENT a) PURCHASE OF RADIO EQUIPMENT The Police Department's motorcycle radios need to be replaced and suitable replacements are included on the County of Los Angeles Equipment Purchase Contract with Motorola Communications and Electronics Inc. Staff recommends that formal bid procedures be waived and the radios be purchased from Motorola at the contract equivalent price. It is recommended that City Council: a) Find that it would be impracticable, useless, or uneconomical to initiate a competitive bid for the purchase of seven (7) motorcycle radios; and b) Authorize staff to purchase seven (7) Maxar 80 model radios from Motorola Communications and Electronics at costs equivalent to those listed in its Los Angeles County Contract and at a total cost not to exceed $7,000.00. ACTION: Motion by 2nd by To Approve Disapprove Hold Over H. CITY ATTORNEY Closed session for litigation or personnel matters pursuant to Government Code Section 54930 et seq. I. REDEVELOPMENT AGENCY MEETING Recess the City Council meeting at p.m. to convene the Redevelopment Agency meeting. Reconvene the City Council meeting at p.m. - 8 - AGENDA for February 9, 1987 Page Nine J. CITY MANAGER 1) MID -YEAR BUDGET REPORT Each year the City Manager reports to the Council on the status of the City's budget after half of the fiscal year has passed. He also requests authorization to accommodate unanticipated expenditures or staffing levels at this time. It is recommended that City Council: a) Receive and file the Mid -year report; b) Approve supplemental appropriations from contingency reserves in the General Fund for Building Department inspection costs ($10,000); Recreation Services personnel costs ($16,000); Personnel Services training programs ($9,500); Personnel Services fire merger consultant fees ($42,000); and Police Department computer program costs ($130,000); c) Request the San Gabriel Valley Fire Authority to absorb the $42,000 one-time cost for consultant fees; d) Earmark $130,000 of the drug recovery money to replenish the General Fund expenditure for public safety computer applications; and e) Add one sworn police officer to the Authorized Position List. ACTION: Motion by 2nd To Approve Disapprove Hold Over - 9 - 0 AGENDA for February 9, 1987 Page Ten CITY MANAGER (Cont'd) 2) AGREEMENT BETWEEN THE SAN GABRIEL VALLEY FIRE AUTHORITY AND THE CITY OF WEST COVINA This report transmits an implementing resolution authorizing an agreement between the San Gabriel Valley Authority and the City of West Covina regarding management personnel and responsibilities. It is recommended that the City Council adopt the following Resolution: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING AN AGREEMENT BETWEEN THE SAN GABRIEL VALLEY FIRE AUTHORITY AND THE CITY REGARDING MANAGEMENT PERSONNEL AND RESPONSIBILITIES. ACTION: Motion by 2nd by to Approve Disapprove Hold Over 3) TRANSPORTATION ZONE The development of cost-effective alternatives to current Rapid Transit District services has been proposed in the form of the San Gabriel Valley Transportation Zone, designed to use the services of private contractors for subregional transit under the direction of a Joint Powers Authority. Because the decision to particpate in the Zone is a policy decision, staff does not recommend any particular action on this matter. If the Council decides to participate in the Zone, it is recommended that it adopt the following Resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE SAN GABRIEL VALLEY TRANSPORTATION ZONE APPLICATION AND PARTICIPATION IN THE FORMATION OF THE SAN GABRIEL VALLEY TRANSPORTATION ZONE JOINT POWERS AUTHORITY. ACTION: Motion by 2nd To Approve Disapprove Hold Over, 4) CITYLINK Since 1984 the City has had a contractual agreement with LEGITECH, a private company that provides current legislative information through an on-line computer hook-up to subscriber cities. Although LEGITECH has proven to be satisfactory, at a recent League of California Cities conference, staff members attended a demonstration of CITYLINK, a Legislative information system sponsored by the League and felt it better met the individual needs and interests of local government. It is recommended that the City Council not renew its services agreement with LEGITECH and approve entering into a service agreement with Capital Information for CITYLINK and authorize the Mayor to execute the same. ACTION: Motion by 2nd To Approve Disapprove Hold Over AGENDA for February.9, 1987 Page Eleven J. CITY MANAGER (Cont'd) 5) LEGISLATION Two pieces of legislation pertaining to municipal funding sources and one bill pertaining to torte reform have been introduced into the State Legislature. AB 13 proposes restrictions on the collection of City and County development fees for the construction of public improvements; ACA 4 limits utility user taxes to ,commercial and industrial users and sets a ceiling not to exceed the local sales tax; SB 23 restores the immunity of cities from liablility for injuries caused by the natural conditions of unimproved public property. Council has also been requested to support legislation requiring California motorcyclists to wear safety helmets. It is recommended that the City Council appose AB 13 and ACA 4; support SB 23; and formally go on record in support of a mandatory motorcyclist safety helmet law and authorize the Mayor to contact the appropriate legislators. ACTION: Motion by To Approve Disapprove 6) UPCOMING STUDY SESSIONS K. APPROVAL OF DEMANDS ACTION 2nd by Motion by 2nd by Hold Over To Approve Disapprove Hold Over ROLL CALL: L. ORAL COMMUNICATIONS This is the time for citizens to discuss items of interest with the City Council. Please feel free to come forward and present your thoughts, suggestions, concerns on any municipal matter. Citizens who wish to address the City Council should come forward to the podium at the request of the Mayor and state your name and address for the record. The City Council may as a result of your inquiries refer the matter to staff for further action. Please limit your comments to three minutes. AGENDA for February 9, 1987 Page Twelve M. MAYOR'S REPORTS PROCLAMATION: Queen of the Valley Hospital's 25th Anniversary Baldwin Park project: Puente & the Freeway N. COUNCILMEMBER'S REPORTS ADJOURNMENT ACTION: Motion by 2nd by To ADJOURN the meeting at p.m. - 12 -