01-21-2003 - Purchase of Police VehiclesTO: Andrew G. Pasmant, City Manager
and City Council
FROM: ; Frank J. Wills, Chief of Police
SUBJECT: PURCHASE OF POLICE VEHICLES
RECOMMENDATION:
City of West Covina
Memorandum
AGENDA
ITEM NO. B-6e
DATE January 21, 2003
.It is recommended that the City Council authorize the purchase of police vehicles (3 Patrol
vehicles, one Detective Bureau vehicle, and one motorcycle) as follows:
1. Find that the Los Angeles County bid number S-200205 satisfies the City's bid process and
approve the purchase of three (3) Ford Crown, Victoria Police Interceptor vehicles from
Wondries Ford of Alhambra for $74,354, including tax.
2. Find that Los Angeles County bid number S-208824 satisfies the City's bid process and
approve the purchase of one (1) Chevrolet Impala from Clippinger Chevrolet of West Covina
for $21,149.47, including tax.
3. Authorize the purchase of one BMW RI 150RT-P from Brown Motor Works of Pomona (the
local distributor for the sole -source police buy-back program offered . by BMW) for
$19,750.21, including tax.
DISCUSSION:
West Covina's adopted FY 2002-03 budget includes $151,788 for the replacement of high -
mileage police vehicles, including four automobiles (three from Patrol and one from the
Detective Bureau) and one motorcycle. Due to the one-time delays stemming from both the
manufacture remodeling and the conversion logistics, fewer vehicles needed to be replaced this
fiscal year.
As they do every year, Los Angeles County conducted a formal bid to locate the best price for
patrol vehicles (Ford Crown Victoria Police Interceptors). Subsequently, City Yard staff
obtained this pricing deal. Under bid number S-200205, Wondries Ford of Alhambra again
offered the best unit price of $24,784.51, including tax. Purchasing three Crown Victorias at the
price offered by Wondries will total $74,354.
Similarly, Los Angeles County conducted a formal bid for suitable non -patrol police vehicles.
Under bid number S-208824, the best unit price for a Chevrolet Impala came from a local
vendor, Clippinger Chevrolet of West Covina, for $21,149.47, including tax.
For the motorcycle, BMW is the sole manufacturer who offers a special motorcycle package
directly to police agencies with a guaranteed three-year buy-back of $9,433 (West Covina has
utilized this offer .for the, past several motorcycle replacements). Brown Motor Works of
Pomona is the nearest distributor of the special motorcycle package. The cost for one BMW
R1150RT-P from Brown Motor Works of Pomona totals $19,750.21, including tax.
Smaller purchases (conversion, purchasing decals, mounting, purchasing a motorcycle -mounted
radio, etc.) will also be made as part of this vehicle replacement,. and the Police Department will
turn over responsibility for police vehicle purchases to City Yard next fiscal year, in order to be
consistent with citywide practice. Additionally, City Yard Department staff will supervise the
refurbishment and rotation of the currently affected vehicles as follows:
i
a
Units Numberjof Vehicles
"Descriptionand 1Vhleageof
:Redistribution of,Old
to be Replaced01Unfits
to be Replaced%
Vehicles
p 3g
1993 Ford Crown Victoria Police
To auction
Interceptor with over 76,500 mules
B-10
1993 Ford Thunderbird with over
To auction
100,500 miles
2000 Ford Crown Victoria Police
To City Yard for conversion to
P-24
Interceptor with over 74,500 miles
other Police or City use
2000 Ford Crown Victoria Police
To City Yard for conversion to
P-12
Interceptor with over 69,000 miles
other Police or City use
FISCAL IMPACT:
Funding for this vehicle replacement (including purchases, conversion, decals, a motorcycle
radio, mounting, etc.) was included in the adopted FY 2002-03 budget. In order to partially
alleviate the burden on the General Fund, $73,500 will come from Public Works' Fleet
Management account (365-320-3273-7170). That amount was originally approved for
purchasing three vehicles for Public Works building inspectors, but instead, three refurbished
Police vehicles were rotated and converted to meet that need. The remaining amount for the
current purchase (up to $78,288) will come from the Police Department's vehicle account, 110-
320-2110-7170.
Frank J. Wills, Ch of of P751ice
Reviewed and a proved by:
Finance Public Works