01-21-2003 - Authorization for the West Covina Service Group to Contract with PST Technologies for ServicesC
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TO: Andrew G. Pasmant, City Manager
And City Council
FROM: Frank J. Wills, Chief of Policc
City of ><1r'est Covina
Memorandum
AGENDA
ITEM NO. B-6g
DATE January 21, 2003
SUBJECT: AUTHORIZATION FOR THE WEST COVINA SERVICE GROUP TO
CONTRACT WITH. PST TECHNOLOGIES FOR SERVICES
RECOMMENDATIONS: It is recommended that the City Council:
1. Authorize the WCSG to enter a six month contract with PST Technologies Inc, for
software support services. PST Technologies will assist with maintenance of existing
software and design of new software. The total of the contract will not exceed $84,000.
DISCUSSION:
The West Covina Service Group has enjoyed a very successful working partnership with
PST Technologies for over 7 years.. PST Technologics provides the mobile computer
software that the West Covina Police and WCSG client agencies utilize. Their staff has
technical expertise and understanding of the WCSG CAD/ItMS system and has
successfully written several software interfaces for the WCSG.
The WCSG is in the process of planning a comprehensive software rc-write and
recruitment of additional qualified staff. While this is underway the WCSG is in need of
assistance to maintain the current system. and continue to provide quality sci-vicc to the
West Covina Police Department and WCSG clients. PST is currently the only company
with staff experienced and familiar with the WCSG systems. PST's staff can provide
much needed assistance and contribute technical assistance in the engineering design of
the new software. Because of this, PST's services should be considered ,, eolc source.
Additionally, the agreement with PST meets the criteria specified ri West Covina
Municipal Code Section 2-330(c) which states in part "Purchases of pro (ussioual services
shall be exempt .From all formal and informal bidding procedures. Prolessional services
shall include but not be limited to the following: Accountant, public... Computer
Consultant ... ctc." (sic)
The details of the contract arc specified in Attachment A.
FISCAL IMPACT:
The contract will have no impact on the Gcneral Fund.
There arc sufficient funds in the current WCSG budget (;.account 4 375-320-2141-6120)
to fiend the cost of the contract. One full time position was also eliminated in the FY
2002 — 2003 WCSG budget to allow for these services.
Prepared by: F nk J. Wills
C ief of Police
Reviewed & Approved by:
Finance
C. Attorney
Human Resources
5�44 p2
7 PST TAM nolocies 703 43
Jan 11 03 02.2 P
December 239 2002
Lieutenant Dennis iEdwards
e Group
West Covina
P.O. Box 2166
West Covina, CA 91793 .
Dear Lt. Edwards:
o Provide thiJ quote to provide out -so csotiwa�r technical
PST Technologies inc. is happy t P our Hewlett-Packard (HP) based-
services to assist in the maintenance of Y clinicians well versed in Public Safety
PST has in our employment senior software to
applications running on the HP platform n ior HP software
1 the WCSG with the services of a fee of $14,000 PSTtwilll provide
PST proposes to supp Y
on'a monthly retainer basis. For a fixed mr,r�thly retainer
up to 100 lu)urs of technical services. re lar business hours. Request
vided on an as-request(,basis during gu
Services will be pro
of regular business li ars will be accommodated on an as -available
for services Outside
basis.
While it is expecte+a many
services can be provided remotely, al WCSG'seementtwill be
technicians can also provide services on -site. Os ;e1te visits under this <<gr
tec per month and ten y
limited to two trips P
and the maximum''f 100 hours per month ilicluded in this
For technical services bey er hour. Requests for a technician to
agreement, there will lie an additional fee of $,,o P er day
ore than lt► days per month will be subject to an WCSG will reimburselPST actual
be on site m applicable labor fees.
travel expense in addition to any PP per month.
incurred airfare for more than two site visits l hl retainer will be
Any services and/or fees beyond those includtai in the fixed monthly
subject to the prior approval of the WCSG.
PST Technologies, Inc. VA 20170
1033 516ding Rand • SLAG 103 • 707.0
Tdl Free: g00.476.4220 Local: 703.07.0g11 •fax T03.435.8044
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