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01-28-1985 - RegularREGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA Monday, 7:30 p.m. January 28, 1985 AGENDA For Sign Language Interpreter services at City Council meetings, please telephone (818) 962-8631, extension 240 (voice) or (818) 960-4422 (TOO) from 8:00 a.m. to 5:00 p.m. Monday through Friday. A notice of four working days is required. PLEDGE OF ALLEGIANCE INVOCATION Terry Brewer, Faith Community Church ROLL CALL Bacon, Tennant, Shearer, Chappell, Manners APPROVAL OF MINUTES Regular meeting of December 10, 1984 Regular meeting of January 14, 1985 Adjourned regular meeting of January 21, 1985 A. AGENDA COMMUNICATIONS NOTICE TO PUBLIC At this time the City Council will receive comments on any non -hearing item found on the Agenda. Testimony regarding hearing matters will be received at the time of HEARINGS and comments regarding any municipal matter not on the Agenda will be received under ORAL COMMUNICATIONS. Anyone wishing to address the City Council on a non -hearing Agenda item should come forward to the podium when requested by the Mayor and state your name and address for the record. Please limit your comments to three minutes. Your comments will be addressed by the City Council at the time the Agenda item is considered. As Consent Calendar items are considered routine in nature, they are normally enacted in one motion. The Mayor may remove a questioned Consent Calendar item for separate action. 6 CITY COUNCIL AGENDA B. CONSENT CALENDAR January 28, 1985 Page Two 1) WRITTEN COMMUNICATIONS a) Letter received from Pete Kochis regarding his resignation from the Rental Mediation Board effective April 1, 1985. (receive and file) b) Letter received from Russ Tafoya, Coalition For Clean Air, regarding Regulation 6 which is being considered by the South Coast Air Quality Management District. (receive and file) 2) PLANNING COMMISSION Review Summary of Action of January 16, 1985. (receive and file) 3) RECREATION AND PARKS COMMISSION Review Summary of Action of January 22, 1985. (receive and file) 4) PERSONNEL COMMISSION Review Summary of Action of January 9, 1985. (receive and file) 5) TRANSITION/WASTE MANAGEMENT COMMISSION a) Review Task Force Summary of Action of January 17, 1985. (receive and file) b) Review Transition/Waste Management Commission Summary of Action of January 17, 1985. (receive and file) 6) ABC APPLICATIONS (Chief of Police reports no legal basis for protest) Chen, Hsiu-Hsia dba China Inn Loc, Hai -Minh 2411 S. Azusa Avenue Tsui, Yuk-Lam 7) TEMPORARY USE PERMITS - INFORMATIONAL (receive and file) a) Robert Claypool Agency to land helicopter at the West Covina Mall on January 13, 1985 to be used in the Howie Mandel Special being filmed at this location. (ratify) b) Mark Smith Heating and Air Conditioning Co. to use helicopter to lift air conditioning equipment to roof of Eastland Shopping Center Mall on January 28, 1985. - 2 - CITY COUNCIL AGENDA B. CONSENT CALENDAR, Continued 8) MISCELLANEOUS PUBLIC WORKS January 28, 1985 Page Three PROPERTY TAX SHARING REQUEST - COUNTY SANITATION DISTRICTS Location: Prospero Drive north of Cameron Avenue.. Review Engineer's report. Recommendation is to adopt the following resolution: RESOLUTION NO. 6975 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES, THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NUMBER 22 OF THE COUNTY OF LOS ANGELES, AND THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING AND ACCEPTING NEGOTIATED ANNEXATIONS TO COUNTY SANITATION DISTRICT NO. 22 BEING ANNEXATION 22-223. 9) TRAFFIC COMMITTEE MINUTES Minutes of the meeting held January 22, 1985. (accept and file) 10) CITY TREASURER Report for the month of December, 1984. (receive and file) 11) ADMINISTRATIVE REVIEW BOARD DRIVEWAY MODIFICATION NO. 20 APPLICANT: Marcel Perez Castaneda LOCATION: 1411 South Orange Avenue REQUEST: Circular driveway DECISION: Approved 12) CITY WASTE MANAGEMENT ACTIVITIES Progress report. (receive and file) 13) QUARTERLY CONSTRUCTION ACTIVITY Report for the quarter ending December, 1984. (receive and file) ACTION ON FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 13: Motion by 2nd by To APPROVE Except ROLL CALL: END OF CONSENT CALENDAR - 3 - 9 10 CITY COUNCIL AGENDA C. PUBLIC HEARINGS NOTICE TO PUBLIC January 28, 1985 Page Four Hearings before the City Council are routinely set for procedures used for testimony are hearing those in favor those in opposition speaking second, followed by those in in rebuttal. However, the rebuttal may only address those in opposition. When recognized, please come forward to state your name and address for the record. 8:00 p.m. The speaking first, favor speaking items discussed the podium and 1) WEED ABATEMENT - 1985 (PROTEST HEARING) a) Receive and file Affidavit of Mailing b) Open hearing c) Receive protests d) Close hearing e) Recommendation is to order the abatement of weeds and rubbish on those properties described in Resolution of Intention No. 6971. ACTION: Motion by 2nd by To APPROVE Disapprove Hold Over - 4 - • 11 CITY COUNCIL AGENDA January 28, 1985 Page Five D. AWARD OF BIDS 1) AERIAL TOWER - MAINTENANCE DEPARTMENT BID NO. 85-113 Review staff report. Recommendation is to award Bid No. 85-113 for mid -range aerial tower to GMC Truck and Coach in the amount of $35,279.19, including tax. ACTION: Motion by 2nd by To APPROVE Disapprove Hold Over 2) TS-85111 - TRAFFIC SIGNAL INSTALLATION Review staff report. Recommendation is to accept the bid of Vince's Electrical Contractor, Inc., of Pacoima, California in the amount of $186,316 as submitted at the bid opening on January 22, 1985, and authorize the Mayor and City Clerk to execute an Agreement with said Vince's Electrical Contractor, Inc. for the work to be done. ACTION: Motion by 2nd by To APPROVE Disapprove Hold Over 3) TS-85121 - MASTER TRAFFIC SIGNAL COMPUTERS Review staff report. Recommendation is to hold over the award of this bid for additional review. ACTION: Motion by 2nd by To Approve Disapprove HOLD OVER E. PUBLIC WORKS DIVISION 1) SP-85102 - APPROVE PLANS AND SPECIFICATIONS MINOR STREET RECONSTRUCTION Location: Various, citywide. Review Engineer's report. Recommendation is to approve plans and specifications for City Project SP-85102 and authorize the City Engineer to call for bids. ACTION: Motion by 2nd by To APPROVE Disapprove Hold Over - 5 - CITY COUNCIL AGENDA E. PUBLIC WORKS DIVISION, Continued 2) MP-80014-1 - APPROVE PLANS AND SPECIFICATIONS NOGALES STREET MEDIAN LANDSCAPING January 28, 1985 Page Six Location: Nogales Street, from Amanda Street southerly to La Puente Road. Review Engineer's report. Recommendation is to approve plans and specifications for City Project MP-80014-1 and authorize the City Engineer to call for bids. ACTION: Motion by 2nd by To APPROVE Disapprove Hold Over 3) MP-82115 - APPROVE PLANS AND SPECIFICATIONS FAIRGROVE AVENUE SUBDRAIN SYSTEM 4) 5) Location: Fairgrove Avenue and Harvest Moon. Review Engineer's report. Recommendation is to approve plans and specifications for City Project MP-82115 and authorize the City Engineer to call for bids. ACTION: Motion by 2nd by To APPROVE Disapprove Hold Over WP-83119 - JOINT USE AGREEMENT BETWEEN CITY AND SUBURBAN WATER SYSTEMS FOR PUMP STATION B-4 Location: Southeast corner Azusa and Puente Avenues. Review Engineer's report. Recommendation is to authorize the Mayor and City Clerk to execute the Joint Use Agreement and Lease Agreement with Suburban Water Systems for Pump Station B-4. ACTION Motion by 2nd by To APPROVE Disapprove Hold Over. SP-84102 - CORTEZ STREET IMPROVEMENTS Location: Cortez Street, from Citrus to Grand. Review Engineer's report. Recommendation is to take the following actions: a. Authorize staff to proceed with the design of the entire Cortez Street project (SP-84102-1) incorporating all the design changes mentioned in the report and to construct the project in two phases, subject to the approval of CalTrans and the Federal Highway Administration. b. Refer the request Charvers Street to recommendation. ACTION: Motion for a four-way STOP at Cortez Street and the Traffic Committee for their review and 2nd by To APPROVE Disapprove Hold Over CITY COUNCIL AGENDA F G COMMUNITY SERVICES DIVISION 1) COMMUNITY SERVICES DEPARTMENT a) b) SOUTHERN CALIFORNIA HAZARDOUS WASTE MANAGEMENT ACTION PROGRAM - JOINT POWERS AGREEMENT January 28, 1985 Page Seven Review staff report. Recommendation is to endorse the terms of the Joint Powers Agreement, recommend the Los Angeles County Board of Supervisors their execution of the Joint Powers Agreement for the Southern California Hazardous Waste Management Action Program and authorize the Mayor to transmit the City's position to the Board of Supervisors. ACTION Motion by 2nd by To APPROVE Disapprove Hold Over GOVERNOR'S PROPOSAL TO CREATE ONE DEPARTMENT FOR THE MANAGEMENT OF HAZARDOUS WASTE Review staff report. Recommendation of the Transition/Waste Management Commission is to authorize the Mayor to communicate the City's strong support of the Governor's proposal to create a single hazardous waste management department and offer to testify in favor of the proposal. ACTION: Motion by 2nd by To APPROVE Disapprove OPERATIONAL SERVICES DIVISION 1) CITY CLERK'S OFFICE 2) Hold Over a) DESTRUCTION OF CERTAIN DOCUMENTS AS PRESCRIBED BY LAW Review staff report. Recommendation is to adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AUTHORIZING THE DESTRUCTION OF CERTAIN DOCUMENTS AS PRESCRIBED BY LAW ACTION: Motion by 2nd by To WAIVE further reading of the resolution and To ADOPT Disapprove Hold Over FINANCE DEPARTMENT a) PURCHASE OF VEHICLES FOR THE MAINTENANCE DEPARTMENT Review staff report. Recommendation is to authorize staff to purchase two vehicles from the State Office of Procurement for a total price of $16,543.82, including tax, and State processing fees. ACTION Motion by 2nd by To APPROVE Disapprove Hold Over - 7 - CITY COUNCIL AGENDA January 28, 1985 Page Eight G. OPERATIONAL SERVICES DIVISION, Continued H 2) b) PURCHASE OF PUBLIC SAFETY VEHICLES Review staff report. Recommendation is to authorize the purchase of twelve (12) 1985 ,Ford LTD Police Sedans from the State of California at a cost of $129,770 including tax and State fees, and approve 'a supplemental appropriation from 1984-85 reserve funds (if necessary) should the vehicles arrive before July 1, 1985. ACTION: Motion by 2nd by To APPROVE Disapprove Hold Over c) CITY COMPUTER LOAN RETIREMENT Review staff report. Recommendation is to approve payment in full of the Mitsubishi lease/purchase agreement of October 28, 1981 from funds budgeted in account 110-2541-6420, C.I.P. MP85305, and 110-2550-7130. ACTION: Motion 2nd by To APPROVE Disapprove PUBLIC SAFETY DIVISION 1) POLICE DEPARTMENT a) ONE -STOP FILM PERMIT PROCEDURE Hold Over Review staff report. Recommendation is to authorize the Mayor to write a letter to the Southern California Association of Governments reflecting our interest in participating in the one -stop film permit center. ACTION: Motion by 2nd by To APPROVE Disapprove Hold Over b) CONTRACT MODIFICATION WITH COMMAND DATA SYSTEMS, INC. Review staff report. Recommendation is to authorize the Mayor and City Clerk to execute the COS contract modification. ACTION Motion by 2nd by To APPROVE Disapprove Hold Over CITY COUNCIL AGENDA January 28, 1985 Page Nine H. PUBLIC SAFETY DIVISION, Continued c) GRANT EXTENSION - CONSULTANT AGREEMENT Review staff report. Recommendation is to take the following actions: 1. Affirm the extension and augmentation of the C-CAP State -of -the -Art Grant as authorized in Resolution No. 6614. 2. Approve the contract with Sheldon I. Arenberg and authorize the Mayor and City Clerk to execute the contract. ACTION: Motion by 2nd by To APPROVE Disapprove Hold Over I. CITY ATTORNEY No items scheduled for this meeting. J. REDEVELOPMENT AGENCY MEETING Recess the City Council meeting at p.m. to convene the Redevelopment Agency meeting. Reconvene the City Council meeting at p.m. R L. CITY MANAGER 1) LEGISLATION Review staff report. Recommendation is to support AB 16 and SB 59, support in concept AB 22, and oppose AB 49 as presently written. ACTION: Motion by 2nd by To APPROVE Disapprove Hold Over 2) CLOSED SESSION - PERSONNEL APPROVAL OF DEMANDS ACTION: Motion by 2nd by To APPROVE Disapprove Hold Over ROLL CALL: CITY COUNCIL AGENDA January 28, 1985 Page Ten M. ORAL COMMUNICATIONS NOTICE TO PUBLIC This is the time for citizens to discuss items of interest with the City Council. Please feel free to come forward and present your thoughts, suggestions, concerns on any municipal matter. Citizens who wish to address the City Council should come forward to the podium at the request of the Mayor and state your name and address for the record. The City Council may as a result of your inquiries refer the matter to staff for further action. Please limit your comments to three minutes. MOM CITY COUNCIL AGENDA N. MAYOR'S REPORTS 1) APPOINTMENT TO RECREATION AND PARKS COMMISS 2) REQUEST FOR RESOLUTIONS OF COMMENDATION James Brodnax Pete Kochis 0. COUNCILMEMBERS' REPORTS January 28, 1985 Page Eleven ADJOURNMENT ACTION: Motion by 2nd by To ADJOURN the meeting at p.m. to February 4, 1985 at 7:30 p.m.