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01-08-2002 - Summary of Actions - Regular Meeting of Planning Commission - 12/11/01N 11 City of West Covina Memorandum AGENDA ITEM NO. C-1 b DATE: January 8, 2002 SUMMARY OF ACTIONS REGULAR MEETING OF THE PLANNING COMMISSION CITY OF WEST COVINA DECEMBER 11, 2001 COMMISSIONERS PRESENT: ABSENT: CITY STAFF PRESENT APPROVAL OF MINUTES: 0 Tarozzi, Warshaw, Lane, Scheuplein, York None Anderson, Lake, Lee, de Zara Regular meeting, November 27, 2001 Commissioner Scheuplein requested amendments to Item No. B-2 to reflect Mr. Tuntland's comments regarding the proposed golf course, Royall Brown's recommendation to construct a par-3 course and his statement regarding his vote. Commissioner Warshaw requested amendments to reflect his recommendation that nine computers instead of eight be allowed in an accessory use, the parking ratio for waiting areas in internet access centers and the modification of Condition No. 5 in Item C-2 to read, "...require a trash enclosure if there any Health Code violations for trash." Chairman Tarozzi requested that Condition No. 12 under Item No. C-1 be amended to read, "No person convicted of a felony against a minor shall be granted a permit to operate this type of use." The minutes were approved as corrected. OTHER MATTERS ORAL COMMUNICATIONS St. James Harley Davis spoke regarding the entrance/exit signs to West Covina along the San Bernardino Freeway, citizen complaints to him regarding the absence of a walkway along the north side of Cortez Park, maintenance of playground equipment in Cortez Park and animals eating out of the trash cans in Cortez Park. CONSENT CALENDAR 1. FORTHCOMING PLANNING COMMISSION MEETINGS AND PUBLIC HEARING SCHEDULE Receive and file. Motion by Lane, seconded by York, to receive and file Item No. B-1. Motion carried 5-0. Z:\PLANCOM\SUMACTS\SumActs 2001\sum act 12 11 01.doc Planning Commission Summary of Action Page 2— January 8, 2002 C. CONTINUED PUBLIC HEARINGS (1) VARIANCE NO. 01-02 CATEGORICAL EXEMPTION APPLICANT: Roy Colwick LOCATION: 1728 West Mossberg Avenue REQUEST: The applicant is requesting approval of a variance to encroach into the required front and side yard setbacks of a residential property, in order to accommodate a 630-square foot prefabricated metal -framed carport structure. The carport currently exists on the site, and encroaches 19 feet into the required 25-foot front yard setback, and 5 feet into the required 5-foot setback. Additionally, the variance requests to exceed the allowed 35 percent lot coverage ratio by approximately 2 percent. The property is located within the "Residential —Agricultural' (R-A) Zone, Area District I. COMMENTS: Mr. Roy Colwick, applicant, and Royall Brown addressed the Commission regarding this request. DISCUSSION: Discussion by the Commission regarding the differences between a residential zone and the residential agricultural zone, the unique shape of the lot, the height of the structure, code requirements for building a barn, front, side and rear yard setbacks for this zone, the code requirements for a carport, Building Department plan check requirements and the possibility of adding a condition that any future property owner of the adjacent property could request that the side of the structure currently resting on the property line be removed. Motion by Scheuplein, to waive further reading of the body of the resolution and adopt Resolution No. 01-4706, approving Variance No. 01-02 as amended. The motion died for lack of a second. Motion by York, seconded by Warshaw, to continue this matter to the January 15, 2002 regular meeting to allow the City Attorney an opportunity to review and comment on the requested amendment. Motion carried 4-1 (Scheuplein). NEW PUBLIC HEARINGS (2) PRECISE PLAN NO. 01-06 NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT APPLICANT: Circuit City LOCATION: 2851 Eastland Center Drive Southwest corner of Barranca Street and Workman Avenue REQUEST: The applicant is requesting the approval of a precise plan to approve the design and allow the construction of a 33,471- square foot consumer electronics store (Circuit City) within the Eastland Shopping Center area. The project will replace the existing 21,016-square foot building (Club Disney). The site is located within the "R-C" (Regional Commercial) Zone. Chairman Tarozzi stated -that he had a conflict of interest regarding Item No. C-2 and turned the hearing over to Vice Chairperson Lane. Planning Commission Summary of Action Page 3— January 8, 2002 COMMENTS: David Dowl, Vice President of Westfield requested that this matter be continued to the January 15, 2002 meeting. DISCUSSION: The Commission considered the reasons for the continuance. It was the consensus of the Commission to continue this matter to the regular meeting of January 29, 2002. Motion by York, seconded by Scheuplein, to continue this matter to the regular meeting of January 29, 2002. Motion carried 4-0-1 (Tarozzi abstained). (3) CODE AMENDMENT NO. 01-01 GENERAL EXEMPTION APPLICANT: City of West Covina LOCATION: Citywide REQUEST: The proposed code amendment consists of certain amendments to Chapter 26 (Zoning) and Chapter 5 (Amusements) of the West Covina Municipal Code related to game arcades. The City Council referred the code amendment to the Planning Commission for further consideration. COMMENTS: No one addressed the Commission regarding this matter. DISCUSSION: The Commission considered the previous discussions regarding the game arcade code. It was the consensus of the Commission that their previous recommendations would remain in the proposed code with the exception of square footage and game number requirements for administrative use permits/conditional use permits and noise level requirements to be measured from the tenant space at no more than 5 decibels above the ambient noise level. Motion by York, seconded by Warshaw, to adopt findings as recommended by staff. Motion carried 3-2 (Tarozzi, Scheuplein). Motion by York, seconded by Warshaw, to waive further reading of the body of the resolution and adopt Resolution No. 01-4706, recommending to the City Council approval of Code Amendment 01-01, as amended. Motion carried 3-2 (Tarozzi, Scheuplein). D. NON -HEARING ITEMS (1) MASTER SIGN PROGRAM AND NEW SIGN PROPOSAL WESTFIELD SIGN PROGRAM APPLICANT: Ultrasigns Electrical Advertising and Westfield LOCATION: The Plaza at West Covina REQUEST: The applicant is requesting approval of a Master Sign Program and new sign proposal to change the signage from "The Plaza at West Covina" to "Westfield Shoppingtown West Covina". • 0 Planning Commission Summary of Action Page 4— January 8, 2002 COMMENTS: David Dowl, Vice President of Westfield Corporation, addressed the Commission regarding the proposed changes to the Master Sign Proposal.. DISCUSSION: . The Commission discussed the sign proposal and the reasons for the changes. The Commission also considered allowing a larger reader board along the freeway frontage and requested that all signs to be place on property owned by West Covina include "West Covina" in the text of the sign. The applicant agreed to investigate the cost of adding a larger reader board. Commissioner Scheuplein expressed his opposition to changing the name from, "The Plaza at West Covina" to "Westfield Shopping Town". Motion by Warshaw, seconded by Tarozzi, to approve the Master Sign Program and new sign proposal for Westfield Shoppington at West Covina, as amended. Motion carried 4-1 (Scheuplein). (2) ADOPTION OF RESOLUTION .INITIATING ZONE CHANGE NO. 01-06 FOR 950 SOUTH GLENDORA AVENUE. COMMENTS: Marie Hall addressed the Commission with regard to parking difficulties her business has encountered due to the presence of the stereo sales business. She also stated that her business is located at 525 Vine Avenue. DISCUSSION: The Commission considered the parking problems mentioned by Ms. Hall. Chairman Tarozzi requested a study session to consider a zone change for the adjacent area. It was the consensus of the Commission to encourage the owner of the stereo sales business to post signs informing their patrons that they are allowed to park only in their designated parking spaces. Motion by York, seconded by Lane, to waive further reading of the body of resolution and adopt Resolution No. 01-4707, initiating Zone Change No. 01-06. Motion carried 5-0. E. OTHER MATTERS OR ORAL COMMUNICATIONS This is the time when any member of the public may bring a matter to the attention of the Commission that is within the scope of duties assigned to the Commission. The Ralph M. Brown Act limits the Planning Commission and staff s ability to respond to comments on non-agendized matters at the time such comments are made. Thus, your comments may be agendized for a.future meeting or referred to staff. The Commission may discuss or ask questions for clarification, if desired, at this time. St. James Harley Davis addressed the Commission regarding the carport requirement of a back wall. He also stated that audience members should be allowed input during the Commission discussion portion of public hearings. Planning Commission Summary of Action Page 5— January 8, 2002 F. COMMISSION REPORTS/COMMENTS AND MISCELLANEOUS ITEMS This is the time when any member of the Commission may bring a matter to the attention of the full Commission that is within the scope of duties assigned to the Commission. Any item that was considered during the public hearing portion is not appropriate for discussion in this section of the agenda. NO COMMISSION ACTION CAN BE TAKEN AT THIS TIME. If the Commission desires to discuss an issue raised by a resident or take an action, the Commission may vote to agendize the matter for the next meeting. The Commission may discuss or ask questions for clarification, if desired, at this time. The Planning Commission expressed their condolences to Planning Director Doug McIsaac on the loss of his brother. Staff was directed to try and mediate problems with residents concerning the construction of a cell tower on property on Francisquito and to report back to the Commission at the January 15, 2002 meeting. Commissioner Warshaw remarked regarding the upgrade of the sound system in the Council Chambers. (1) CITY COUNCIL ACTION: This is an oral presentation of City Council matters and actions of the listed meeting which are in the Commission's area of interest. Code Amendment No. 300 (Canopy Structures) was approved by Council. Administrative Use Permit No. 01-12 was heard by the City Council and Planning Commission decision for approval was overturned on appeal. (2) PLANNING DIRECTOR'S REPORT: No items to report. G. ADJOURNMENT Motion by York, seconded by Warshaw, to adjourn the meeting in memory of Talmadge Ross at 10:15 p.m. Motion carried 5-0.