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06-27-1983 - Regular0 REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA. CALIFORNIA Monday 7:30 P.M. PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL APPROVAL OF MINUTES PRESENTATIONS A. CONSENT CALENDAR June 27, 1983 A G E N D A Gary Tyra, Faith Chapel Chappell, Bacon, Shearer, Tennant, Tice Adjourned regular meeting of June 6, 1983 -women's Division, West Covina Chamber of Commerce -Explorer Post -West Covina Beautiful, to Council NOTICE TO PUBLIC Items A-1 through A-8 make up the CONSENT CALENDAR portion of the agenda. As they are considered routine in nature, they will all be enacted in one motion. Any member of the public who wishes to speak on a CONSENT CALENDAR item, should state the, item number when requested by the Mayor. Those items to be discussed will be acted on separately. .Please come forward to the podium at the request of the Mayor and state your name and address for the record! The City Council may as a result of your inquiries refer the matter back to staff for further action. In those instances, the items referred back to staff will be brought back to Council at a later date. 1) WRITTEN COMMUNICATIONS a) Request for waiver of business license fees for the following veteran organizations in conjunction with firework stands: (staff recommends approval, subject to standard conditions) Jewish War Veterans S/W corner of California & Garvey Post 1776 903 S. Glendora Avenue 635 N. Azusa Avenue Canadian Legion 744,S. Glendora Avenue Post 167 S/W corner of Amar & Azusa N/E corner of Nogales & La Puente American Legion 100 N. Grand Avenue Post 790 330 N. Azusa Avenue 2646 E. Garvey Avenue Veterans of Foreign Wars Post 8620 Disabled American Veterans Chapter 44 S/W corner of Vincent & Badillo 1200 Francisquito Avenue Eastland Shopping Center 1525 E. Amar Road 1420 S. Azusa Avenue 2735 E. Valley Blvd. - 1 - Page Two, CITY COUNCIL'AGENDA June 2,7„ 1983 1 A. 1.)• WR'TTTF._N: COMMUNCATIONS',. Continued'. b) Letter received on June•21,, 1983 from West Covina Chamber of Commerce regarding the 1983'-84 Program- of Work and! Bud'get.. (refer to,, Agenda Item• Noy., K-4), c) Letter received on June 21, 1983'from West Covina -Chamber of Commerce regarding the -Business Improvement Tax Program.. (refer to. Agenda Item No. H-Pa)'i 2) PLANNING COMMISSION, Review Summary of Action of June 15, 1983. (receive ands file)' 3) ABC APPLICATIONS. (Chief of Police reports no legal basis for protest) Frank M. Prorok Joan V. Prorok dba THE POST HORN, 178 S. Glendora Avenue 4) TRAFFIC COMMITTEE MINUTES Minutes of the meeting field June 21, 1983. (accept ands file•)' 5) ADMINISTRATIVE REVIEW BOARD Slight Modifacation No. 107 Applicant: James M. Lemoine Location: 750 Quail Valley Lane Request: Single-family residence over 25.feet iniheight,. Review staff report. Recommendation is to,approve applicant"s request. 6) MAJOR CONSTRUCTION. ACTIVITY Report for the month of May, 1983'. (receive and file), 7) BKK ODOR COMPLAINT SUMMARY Report for the month of May, 1983. (receive and file) 8) CITY WASTE MANAGEMENT ACTIVITIES .Progress report. (receive and file)' - 2 - CITY COUNCIL AGENDA Page Three June 27,:1983 ACTION ON FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH-8 Motion by_ 2nd by i To APPROVE Except ROLL CALL: END OF CONSENT CALENDAR B. PUBLIC HEARINGS No hearings scheduled for this meeting. C. AWARD OF BIDS 1) SP-83120 6 MP-83102 — MEDIAN HARDSCAPE IMPROVEMENTS Review staff report. Recommendation is to accept the bid of Crowell and Larson of Baldwin Park in the amount of $65,952.00 as presented at the bid opening on June 21, 1983, and authorize the Mayor and City Clerk to execute an agreement with said Crowell and Larson. ACTION: Motion by_ __2nd by — To APPROVE Disapprove Hold Over 2) POLICE MOTORCYCLE BID NO. 83-1 Review staff report. Recommendation is to award Bid No. 83-185 to Pomona Valley Kawasaki for a solo -type enforcement motorcycle in the amount of $5,379.29, including tax. ACTION: Motion by 2nd by To APPROVE. Disapprove Hold Over 3) PARKING ENFORCEMENT VEHICLE BID NO. 83-184 r Review staff report. Recommendation is to award Bid No. 83-184 for a parking enforcement vehicle to Don-A-Vee Motors of Bellflower, California in the amount of $8,014.13, including tax. ACTION: Motion by 2nd by To APPROVE Disapprove Hold Over- 9 - 3 - Page- Four' CITY COUNCIE AGENDA June 2'7,, 11983� D. PUBLIC WORK& DIVISION' I) FOURTU YEAR'RE'IMBURSEMENT TO UMARK„ INC. FOR MAINTENANCE, DISTRICTNO. 4 FORMATION FEE Location: South of Francisquito,, north of La Puente Road'.,. east of Lark Ellen andwestof the Easterly City Limits., Review Engineer's report. Recommendation is. toaauthorize the payment of $22',826,pursuant to the provisions of an agreement between the City and'Umark, Inc. datedJune 14, 1976,. ACTION: Motion by 2nd' by To APPROVE Disapprove Hold Over 2) UNDERGROUND SERVICE ALERT - AGREEMENT FOR PARTICIPATION Location: Citywide and a portion of Walnut. Review Engineer's report. Recommendation is to authorize the Mayor.and City Clerk to enter into an Agreement with Underground' Service Alert of Southern California for participation in a one - call Underground Utility Center. ACTION: Motion by 2nd by To APPROVE Disapprove Hold Over 3) CITY OF WEST COVINA WATER DEPARTMENT RATES Location: South of F.rancisquito, east of Lark Ellen, north of La Puente Road,,and west of Lemon. Review Engineer's report. Recommendation is to adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING RESOLUTION NO.6562 ADOPTING A TABLE OF RATES AND CHARGES FOR THE FURNISHING OF WATER. ACTION: Motion by 2nd by To.WAIVE further reading of the resolution and To ADOPT Disapprove Hold Over 4) PARK MAINTENANCE CONTRACT RENEWAL Location:. Friendship Park, Gingrich Park, Shadow Oak Park, and , Woodgrove Park. 'Review Maintenance Director's Report. Recommendation is to grant renewal of J 6 R Landscaping, Inc. contract for the final twelve-month period at a 1% increase. ACTION: Motion by 2nd by ! To APPROVE Disapprove Hold Over - 4 - Page Five CITY COUNCIL AGENDA June 27, 1983 D. PUBLIC WORKS DIVISION, Continued 5) RESULT OF NEIGHBORHOOD MEETINGS ON STREET LIGHTING Location: South of Walnut Creek Channel, west of Willow; south of Francisquito, west of Azusa; south of Merced, east of Azusa. Review Engineer's report. Recommendation is to set August 8, 1983 as the date for an informal public hearing on the pro- posed installation of street lighting in certain recently annexed areas. ACTION: Motion by__ _2nd by To APPROVE Disapprove Hold Over 6) TS-84111 - VINCENT/SOUTH GARVEY - GLENDORA/STATE -'TRAFFIC SIGNAL MODIFICATION - WAIVER OF COMPETITIVE BIDDING PROCEDURES Location: Vincent/South Garvey. Review Engineer's report. Recommendation is to adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,, FINDING THAT AN EMERGENCY EXISTS IN CONNECTION WITH THE FAILURE OF THE TRAFFIC SIGNAL CONTROLLER AT THE INTERSECTION OF VINCENT AVENUE AND SOUTH GARVEY AVENUE AND AUTHORIZING THE WAIVER OF COMPETITIVE BIDDING PROCEDURES TO PERMIT THE EMERGENCY PURCHASE OF A REPLACEMENT TRAFFIC SIGNAL CONTROLLER. ACTION: Motion by 2nd by To WAIVE further reading of the resolution and To ADOPT Disapprove_ Hold Over 7) SP-83129 - GEMINI STREET OPEN SPACE ACQUISITION - AUTHORIZATION FOR SETTLEMENT Location: Gemini Street,.west of Kimberly. Review Engineer's report. Recommendation is to approve the payment of $2,000 for the acquisition of fee titleto the northerly portion of the Gemini Street open space area. ACTION: Motion by To APPROVE 2nd by Disapprove Hold Over 0 - 5 - 171 0 CITY COUNCIL AGENDA E. ENVIRONMENTAL SERVICES DIVISION 1) RECREATION SERVICES a) CONTRACT RENEWAL FOR FEE -AND -CHARGE SPECIAL PROGRAM COORDINATOR Page Six June.27, 1983 u Review staff report. Recommendation is to authorize the ,. City Manager to execute an agreement with Recreation Re- sources, GideonL. Young, Coordinator,. for coordination of fee -and -charge programs for the two year period of July 1, 1983, through June 30, 1985, in the amount of $790 per month. ACTION: Motion by 2nd by To APPROVE Disapprove Hold Over F. COMMUNITY DEVELOPMENT DIVISION _ 1) HUMAN RESOURCES DEPARTMENT a) FAIR HOUSING COUNCIL CONTRACT Review staff report. Recommendation is to authorize the Mayor to execute the Contract with the West San Gabriel Valley Fair Housing Council to provide Fair Housing Services to West Covina. - ACTION: Motion by To APPROVE G. PUBLIC SAFETY DIVISION 1) POLICE DEPARTMENT a) REPLACEMENT OF VEHICLES 2nd Disapprove _ Hold Over Review staff report. Recommendation is to approvean expenditure of not more than $24,000 from the Police Department vehicle replacement account for the purchase of three undercover vehicles from National Car Rental Co. ACTION: Motion by To APPROVE H. ADMINISTRATIVE SUPPORT DIVISION 1) FINANCE DEPARTMENT 2nd by Disapprove Hold Over -a) BUSINESS IMPROVEMENT TAX Review staff report. Recommendation is to appropriate $40,000 of the Business Improvement Tax to the Redevelop- ment Agency. ACTION: Motion by 2nd by To APPROVE_`Disapprove Hold Over 6 - Page Seven CITY COUNCIL AGENDA June 27, 1983 11. 1) FINANCE DEPARTMENT, Continued b) SCHEDULE OF FEES AND THE CONSTRUCTION TAX Review staff report. Recommendation is to adopt the following resolutions suspending certain C.P.I., increases: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SUSPENDING ANY INCREASE IN THE AMOUNT OF CHARGES FOR FIRE DEPARTMENT PARAMEDIC SERVICES EQUAL TO THE INCREASE OF THE BASE IN THE THEN LATEST AVAILABLE CONSUMER PRICE INDEX FOR THE FISCAL YEAR 1983-84: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, . SUSPENDING ANY INCREASE IN THE AMOUNT OF ENGINEERING FEES EQUAL TO THE INCREASE OF THE BASE INDEX IN THE THEN LATEST AVAILABLE CONSUMER PRICE INDEX FOR THE FISCAL YEAR 1983-84. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SUSPENDING ANY INCREASES IN THE AMOUNT OF ENVIRON- MENTAL IMPACT AND FILING FEES EQUAL TO THE INCREASE OF THE BASE INDEX IN THE THEN LATEST AVAILABLE CON- SUMER PRICE INDEX FOR THE FISCAL YEAR 1983-84. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SUSPENDING ANY INCREASE IN THE AMOUNT OF CONSTRUCTION TAX EQUAL TO THE INCREASE OF THE BASE.INDEX IN THE THEN LATEST AVAILABLE CONSUMER PRICE INDEX FOR THE FISCAL YEAR 1983-84. ACTION: Motion,by ,2nd by To WAIVE further reading of the resolutions and To ADOPT Disapprove Hold Over c) APPROPRIATIONS LIMIT FOR FISCAL YEAR 1983-84 Review staff report. Recommendation is to adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING THE ANNUAL APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 1983-84. ACTION: Motion by 2nd by To WAIVE further reading of the resolution and To ADOPT Disapprove Hold Over - 7 - • CITY COUNCIL AGENDA H 1) FINANCE DEPARTMENT, Continued Page Fight June 27, 1983 d) MC GLADREY HENDRICKSON & CO. ANNUAL AUDIT CONTRACT Review staff report. Recommendation is to authorize the Finance Director to execute a three-year agreement with McGladrey Hendrickson & Co. to perform an annual audit of City, Agency and Authority records for the fiscal year ending June 30, 1983 for a sum not to exceed $31,800, and that the fee for the succeeding two fiscal years to limited to negotiated increases not to exceed 12% annually. ACTION: Motion by 2nd by -_ To APPROVE Disapprove Hold Over e) RESOLUTION DECLARING VARIOUS ITEMS OF CITY PROPERTY AS SURPLUS Review, staff report. Recommedation is to adopt the following resolution: RESOLUTION NO. - A RESOLUTION OFTHE CITY COUNCIL OF THE CITY OF WEST COVINA,.CALIFORNIA, DECLARING VARIOUS ITEMS OF CITY PROPERTY AS.SURPLUS. ACTION: Motion by__ 2nd by _ To WAIVE. further reading of the resolution and To ADOPT Disapprove Hold Over 2) CITY CLERK'S OFFICE .a) DESTRUCTION OF CERTAIN DOCUMENTS AS PRESCRIBED BY LAW Review staff report. Recommendation is to'adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN DOCUMENTS AS PRESCRIBED BY LAW. ACTION: Motion by __2nd by To WATVF, further reading of the resolution and To ADOPT ' Disapprove ___Hold Over - 8 - Page Nine CITY COUNCIL AGENDA June 27, 1983 ' H. 3) RISK MANAGEMENT a) CLAIMS ADMINISTRATION RENEWAL Review staff report. Recommendation is to take, the following actions: 1. Accept the proposal of R. L. Kautz & Co, and authorize the Mayor to execute a service contract. ACTION: Motion by_ 2nd by To APPROVE_____ Disapprove. Hold Over 2. Amend Resolution No..5762, Section 2, to reflect :the change of Trustee: RESOLUTION NO. - A RESOLUTION AMENDING RESOLUTION NO. 5762 OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ESTABLISHING A WORKERS' COMPENSATION RESERVE FUND IN THE CITY TREASURY AND MAKING AN,APPROPRIATION.THERETO. ACTION: Motion by _2nd by To WAIVE.further read_ing.of the resolution and. To ADOPT_ - DisapproveHold Over - b) PROPERTY INSURANCE PLACEMENT Review_staff.report. Recommendation is to take the following actions: - 1. Acceptthe proposal of Marsh &,McLennan; Ine..by joining the Independent Cities Risk Management Authority and adopt the following resolution: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVES.AND AGREES TO BECOME A PARTY TO, AND TO BE BOUND BY, THE PROVISIONS OF THE.JOINT EXERCISE OF POWERS AGREEMENT FOR INSURANCE AND RISK MANAGE- MENT.PURPOSES.. ACTION: Motion by - _ 2nd by, To WAIVE further reading ofthe resolution and' To ADOPT Disapprove Hold Over 2..Appoint. a City Council member and the Risk Management Coordin- ator to serve on the -Governing Board of the Independent Cities Risk Management Authority and -Property Risk Management Committee. ACTION: ,Motion by 2nd by To APPROVE_- Disapprove, Hold Over - 9 - • Page Ten CITY COUNCIL AGENDA June 27, 1983 H. 3) RISK MANAGEMENT, Continued c) WORKERS' COMPENSATION INSURANCE PLACEMENT Review staff report. Recommendation is to approve the insurance proposal of Fred S. James & Co. in the amount of $12,000. ACTION: Motion by 2nd by To APPROVE. -Disapprove---.Hold Over 4) PERSONNEL SERVICES a) REQUEST FOR EXTENSION OF LEAVE OF ABSENCE WITHOUT PAY FOR COMMUNICATIONS OPERATOR JANET POIRER Review staff report. Recommendation is to authorize an extension of leave of absence without pay for Communications Operator Janet Poirer beginning June 24, 1983 and ending August 10, 1983. ACTION: Motion by 2nd by To APPROVE Disapprove Hold Over L. CLTY ATTORNEY 1) ORDINANCES FOR ADOPTION Review staff report: Recommendation is to adopt the following ordinances: ORDINANCE NO. - AN ORDINANCE:OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,' AMENDING SECTIONS 22-131 AND 22-132 RELATING TO INCREASES AND DECREASES OF STATE LAW MAXIMUM SPEEDS. ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADDING SECTION 22-23 TO THE WEST COVINA MUNICIPAL CODE RELATING TO THE REQUIRED SIGN SIZE FOR THE REMOVAL OF VEHICLES FROM PRIVATE PROPERTY. ORDINANCE NO, _ - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WIEST COVINA, CALIFORNIA, EXTENDING AN INTERIM ORDINANCE RELATING TO SENIOR CITIZEN HOUSING DEVELOPMENT ON PROPERTY WITHIN ALL ZONES FOR A PERIOD OF TEN (10) MONTHS AND FIFTEEN (15) DAYS. (Urgency Measure) ACTION: Motion by _ 2nd by To WAIVE further reading of the ordinances. j Motion by_2nd by To ADOPT Disapprove Hold Over R07:1, CALL: - 10 - Page Eleven CITY COUNCIL AGENDA June 27, 1983 J. REDEVELOPMENT AGENCY MEETING Recess the City Council Meeting at P.M. to convene the Redevelopment Agency Meeting. Reconvene the City Council Meeting at P.M. K. CITY MANAGER 1) ADOPTION OF 1983-84 ANNUAL BUDGET AND PROPOSED EXPENDITURE OF FEDERAL REVENUE SHARING FUNDS Review staff report. Recommendation is to adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE OPERATING BUDGET AND THE CAPITAL IM- PROVEMENT PROGRAM AND APPROVING THE APPROPRIATIONS FOR THE FISCAL YEAR COMMENCING JULY 1, 1983 AND END- ING JUNE 30, 1984. ACTION: Motion by 2nd by To WAIVE further reading of the resolution and To ADOPT DisapproveIlol.d Over 2) LFCISLATION Review staff report. Recommendation is to adopt the recommended positions and authorize the Mayor and.staff to communicate the 'Council's position to appropriate officials. ACTION: Motion by 2nd by . To APPROVE Disapprove Hold Over 1) ANIMAL PATROL SERVICES: AGREEMENT WITH THE CITY OF COVINA Review staff report. Recommendation is to approvecontinuation of a joint agreement with Covina for animal patrol services at a cost of $67,020 for fiscal year 1983-84 and authorize the Mayor .to execute the agreement. ACTION: Motion by 2nd by_ To APPROVE__ Disapprove_ __Hold Over CITY COUNCIL AGENDA K. CITY MANAGER, Continued 4) COUNCIL STUD,Y.SESSIONS Page Twelve ,Tune 27, 1983 L. APPROVAL OF DEMANDS ACTION: Motion by 2nd by _ To APPROVE Disapprove___Nold Over ROLL CALL: 1J - 12 - n Page Thirteen CITY COUNCIL AGENDA June 27, 1983 M. ORAL COMMUNICATIONS NOTICE TO PUBLIC This is the time for citizens to discuss items of interest with the City Council. Please feel free to come forward and present your thoughts, suggestions, concerns on any municipal matter.' Citizens who wish to address the City Council should come forward to the podium at the request of the Mayor and state your name and address for the record. The City Council may as a result of your inquiries refer the matter to staff for further action. Please limit your comments to three minutes. 13 - Page Fourteen CITY COUNCIL AGENDA June 27, 1983 N. MAYOR'S REPORTS 1) FCC FAIRNESS DOCTRINE. AND .. PERSONAL 'ATTACK RULE 2) COMMISSION APPLICANT INTERVIEW COMMITTEE I 0. COUNCILMEMBERS' REPORTS/COMMENTS ADJOURNMENT I ACTION: Motion by 2nd by to ADJOURN the meeting at P.M. to July 11, 1983 at 6:45 P.M. in. the Management Resource Center, Room 315. - 14 -