01-21-1997 - Summary of Actions - Regular Meeting of Personnel Commission - 01/08/97City of West Covina
Memorandum
AG DA
ITEM NO. C-2a
DATE. January 21, 1997
®PRINTED ON RECYCLED PAPER
CITY OF WEST COVINA
PERSONNEL COMMISSION MEETING
JXD4ARY OF ACTIONS OF THE REGULAR MEETING
THE PERSONNEL COMMISSION OF JANUARY 8, 1997
MEL+ FIND CALLFD TO ORDER: 7:34 p.m..
I. ROLL CALL:
Commissioners Present: Azpeitia, Vice Chair Lane, Ramirez, Scheuplein,
Chairman Thrasher
Staff Present: Ure, McIntyre, Gardner, Hoppe
Others: Attorneys Peter Godfrey (representing City) and
Steven Spindel (representing Marc Ugarte)
H. PLEDGE OF ALLEGIANCE - Commissioner Scheuplein
III. ORAL COMMUNICATIONS - None
I
IV. APPROVAL OF MINUTES - Motion by Azpeitia, seconded by Lane, to approve Minutes of
December 11, 1996. Motion carried 5-0.
V. ACTION
A.
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C.
In
TO CITY COUNCIL OR CITY MANAGER
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Personnel Commission conducted a hearing on the matter of the eligibility for a
)ility retirement for Officer Marc Ugarte. Motion by Scheduplein, seconded by
Iirez, to provide disability retirement as recommended. Motion carried 5-0.
regular meeting was adjourned at 7:56 p.m. to a closed session regarding existing
ition James Bean vs. City of West Covina. Attorney Peter Godfrey briefed
emission of the status of ongoing litigation involving former police officer James
i. The closed session was prompted by a presentation by Mr. Bean to the Personnel
unission at their September 11, 1996 meeting. Commission reconvened the regular
ing at 9:28 p.m.
The�Commission reviewed a draft City Council report prepared by staff. By motion of
Scheuplein, seconded by Azpeitia, recommendation was made to send report on to the
City Council for action. Motion carried 5-0.
Commission Duties. Role and Protocols
Commissioner Scheuplein requested a copy of the City's Personnel Rules as mentioned at
a previous meeting in order to ascertain the role of the Commission in City processes.
Staff agreed to mail out the Personnel Rules the following day.
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Personnel Commission Minutes
Page 2
January 8, 1997,
VI. INFORMATIONAL
A. Eligibility List
Recruitments were reviewed which had been completed through the month of December
1996:
1. Fire Captain -December 5, 1996
2. Day Care Director - December 10, 1996
3. Day Care. Teacher - December 10, 1996
4. Planning Intern/Redevelopment Agency - December.19, 1996.
B. Monthly. Reports
The Commissioners received and filed the following reports for the month of December
1996:
Employment/Separation Report
Employee Turnover Report
Personnel Recruitments
C. Thursday Letters/Memos
The Commissioners received and filed the Thursday Letters/Memos for the month of
December 1996.
D. Safety Committee Meeting Minutes - None. The Committee had a Christmas luncheon
in lieu of a meeting and no business was conducted.
E. Informational Items - None.
VII. STAFF REPORTS
Director Ure indicated that the meet and confer process with eight bargaining units would be
commencing in February. Unless there was a change in the composition of a bargaining unit by
classifications represented, no further review of the bargaining units by the Personnel Commission
would be required. Staff indicated a tremendousamount of time would be invested in the next
four to six months on this process.
VIII. COMMISSION'S COAEM[EENTS
Commission Chair Thrasher requested status of "employee of the quarter" program. Staff
advised they are still trying to get a committee together and have had only a few employee
volunteers. With the new year, will proceed quickly with whatever size -group can be pulled
together.
Commissioner Scheuplein would like City employees be reminded on a regular basis that the.
Personnel Commission has monthly meetings with an oral communications section for their use.
Motion by Scheuplein, seconded by Lane, to notify employees via bulletins. or newsletter of
Commission meetings, and that oral communications are welcomed. Motion amended by
Chairman Thrasher to allow Personnel Director to determine the format and frequency of
employee notification. Seconded by Ramirez. Motion carried 5-0.
IX. ADJOURNMENT - Motion by Azpeitia, seconded by Ramirez, to adjourn at 10: 10 p.m. The
next regularly scheduled meeting will be held Wednesday, February 12, 1997.
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