01-02-2001 - Approval of Class Specification Entitled: Planning Permit TechnicianCity of West Covina
Memorandum
TO: Daniel G. Hobbs, City Manager and City Council
FROM: Carol Fox, Director
Personnel and Risk Management
AGENDA
ITEM NO. C-4f
DATE January 2, 2001
SUBJECT: APPROVAL OF CLASS SPECIFICATION ENTITLED:
PLANNING PERMIT TECHNICIAN
SUMMARY: This report recommends the approval of the new classification of Planning Permit
Technician. This recommendation is related to the recent restructuring of the
Public Services Department.
BACKGROUND:
On November 14, 2000, the City Council approved a proposal to restructure the Public Services
Department into two departments, the Public Works Department and the Planning Department.
As part of this proposal, the position of Public Services Director was eliminated and the funds
allocated to this position were recollected for other purposes. One of the designated uses for
these funds was the creation of a Planning Permit Technician position. The first step in filling
this new position is the approval of a new class specification.
DISCUSSION:
One of the primary responsibilities of the Planning Department is to provided information to the
public regarding zoning regulations, permits requirements and processing, plan checking, and
other information. The Planning Permit Technician will provided those services in an efficient
and -cost-effective manner, rather than assigning one of three professionals planners. This
classification is similar to that of the Building/Engineering Permit Technician. Therefore, staff is
recommending that the same salary range of $2512-$3053 per month be applied to the Planning
Permit Technician classification.
PERSONNEL COMMISION'S REVIEW:
At their meeting on December 13, 2000, the Personnel Commission reviewed the proposed
classification for Planning Permit Technician (Exhibit A) and concurred with the Personnel
Director's recommendation.
FISCAL IMPACT:
There is no fiscal impact resulting from approving this class specification. The Fiscal Year
2000-2001 Budget includes funding for the Planning Permit Technician position due to cost
savings incurred through the elimination of the Public Services Director position, as detailed in
the re -organization report to City Council on November 14, 2000 (agenda item number C-6n).
RECOMMENDATION:
It is recommended that the City Council review and concur with the Personnel Director's
recommendation for the classification of Planning Permit Technician.
RESOLUTION NO.20o/ A
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA AMENDIDNG RESOLUTION 7223, RELATING TO CLASSIFICTION
AND COMPENSATION OF THIS POSITION, AS AMENDED; AND APPROVING
THE CLASSIFICATION OF PLANNING PERMIT TECHNICIAN.
Carol Fox, Director
Personnel and Risk Management
Attachment: Resolution for Adoption
Artie Fields
Acting Finance Director
"Exhibit A"- Planning Permit Technician Class Specification
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, AMENDING RESOLUTION NO.7223, RELATING
TO COMPENSATION AND CLASSIFICATION OF THE POSITION AS
AMENDED, AND APPROVING THE CLASSIFICATION OF PLANNING
PERMIT TECHNICIAN.
WHEREAS, the Public Services Department has been restructured, and the proposed Planning
Permit Technician classification will allow public contact services to be provided in a more efficient
and cost-effective manner; and
WHEREAS, the Personnel Commission has reviewed the proposed classification for Planning
Permit Technician, and concurred with the Personnel Director's recommendation; and
NOW, THEREFORE, The City Council of the City of West Covina does hereby resolve as
follows:
SECTION 1. That the classification of Planning Permit Technician, attached and marked as
"Exhibit A", is hereby adopted.
SECTION 2. That the salary range for the Planning Permit Technician of $2512 - $3053 is
hereby adopted.
SECTION 3. That Resolution 7223, as amended, relating to classification and compensation
of positions, is hereby further amended by this Resolution.
SECTION 4. The effective date of this Resolution is January 2, 2001.
SECTION 5. The City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED THIS 2°d day of January, 2001.
Mayor
ATTEST:
City Clerk
I HEREBY CERTIFY that the foregoing was duly adopted by the City Council on the 2nd day of
January, 2001.
AYES:
NOES:
ABSENT:
ABSTAIN:
City Clerk
APPROVED AS TO FORM:
City Attorney
CITY OF WEST COVINA
EXHIBIT "A"
CLASSIFIED
CLASS SPECIFICATION
NOVEMBER 2000
PLANNING PERMIT TECHNICIAN
Job Summary
Under general supervision, performs technical work- involving the processing of permit
applications, calculating fees, issuing permits, reviewing development plans for zoning
compliance and completeness; receives, logs, routes, and tracks various permits being
processed; provides information to developers, contractors, homeowners, members of the
public and private agencies at the counter and by telephone; and maintains related files
and records.
Essential Functions
1. Assists the public at the counter, processing plans, forms and permit applications
for zoning procedures, and entitlements.
2. Reviews permit applications, plans and specifications for compliance with
applicable codes and standards; calculates fees in accordance with established fee
schedules; inputs information into computer.
3. Advises developers, contractors, homeowners, members of the public and private
agencies at the counter and by telephone on matters pertaining to zoning codes,
plan requirements, specific plan regulations, permitting and plan checking
procedures, and other information required by law.
4. Maintains permit forms and handout materials related to permit requirements and
issuance, and provides clerical assistance.
5. Responds to inquiries and provides information related to permit procedures,
policies and functions at the counter and over the telephone.
6. Coordinates the tracking, routing, and filing of plans and permits.
7. Calculates and determines a variety of fees for permits, taxes and other charges.
8. Maintains records and logs of plans and applications submitted; directs the filing
and routing of plans and permits to appropriate City departments and staff.
9. Work with planners to complete permit applications, and track various permits
being processed.
10. May assist with departmental clerical activities.
PLANNING PERMIT TECHNICIAN
Page 2
QUALIFICATIONS
Required Knowledge and Abilities
Knowledge of processes and procedures associated with various zoning permits, record
keeping and records management practices; knowledge of zoning codes and
requirements; proven ability to consistently use good customer service practices, and
modern office equipment and methods. Knowledge of Geographic Information Systems
(GIS) and computer -based permit issuance and tracking systems is desirable; the ability
to learn those systems is essential.
Experience and Training Guidelines: A combination of experience and training that
would likely provide the required knowledge and abilities can be qualifying. A typical
way to obtain the knowledge and abilities would be:
Education: Graduation from high school or equivalent. Education beyond high school
may be substituted for the required experience.
Experience: Two years of permit issuance experience in a municipality or similar
organization, which requires the interpretation and applications of policies, rules and
regulations, or four years of increasingly responsible professional -level clerical
experience requiring the application of policies, rules and regulations.
Licenses: A valid Class C California Driver's License.
Physical Profile — Category I: Positions in this category require physical abilities
associated with the ability to read, write, and communicate in a work environment
requiring no extraordinary strength or special physical qualifications.
z:planningpermittech