01-21-1992 - Permanent Alternate Work Schedule AgreementFROM Personnel Services_ Department
SMECD PERMANENT ALTERNATE WORK
SCHEDULE AGREEMENT
•
City of West Covina
Memorandum
AGENDA
ITEM NO. c-A.
DATE January 21, 1992
SUMMARY: A mutual agreement has been reached between the.City and
the West Covina Public Safety Dispatchers' Association to
continue the 3/12 Work Schedule on a permanent basis.
BACKGROUND
In an effort to comply with the AQMD Regulation.15 requirement to
reduce the number of cars.arr.iving at the worksite between the hours
of 6-10 a.m., the City has implemented alternate work schedules for
City employees.. All other departments with the exception of
Communications have entered into permanent schedules subsequent to
trial periods and meet and confer with.the affected.employees.
DISCUSSION
The West Covina Public Safety Dispatchers' Association has been
working -a 3/12 schedule on a trial basis since March 4, 1991. The
trial period was designed to assess the viability of the alternate
schedule and was extended to allow the full impact of summer
vacations to be assessed, as well as development of a new shift
selection procedure.
Both -the City and the employees have determined that the 3/12 Work
" Schedule is practicable.and have entered into a permanent agreement
to remain with the alternate schedule.
FISCAL IMPACT
There will be no financial impact as a -result of this agreement.
RECOMMENDATION
Staff recommends that the City Council receive and file the Letter
of Agreement as submitted by the employee association.
Diane F. Ure
Personnel Director
yh:ALTSCHED.PSD
LETTER.OF AGREEMENT
BETWEEN THE
CITY OF WEST COVINA
AND
WEST COVINA PUBLIC SAFETY DISPATCHERS' ASSOCIATION
4
The City of.West Covina (City), and the West Covina Public Safety
Dispatchers' Association (Association) have met and conferred
regarding the established 3/12' work schedules for the employees
represented by the Association in the Communications Department.
The schedules were established effective March 10, 1991, with a
trial period terminating December 31, 1991. By mutual agreement
of the parties, the 3/12 schedule shall remain in effect on a
permanent basis except as otherwise mutually agreed upon by the
parties. Individual exceptions will be made in accordance with
the City's Alternative Work Schedule Exception Policy.
(Attachment A)
This agreement is entered into'this /9 day of December,.1991.
For the West Covina Public
• Safety Dispatchers' Association For the City of West Covina
Helen JamisI J es E. arbird
Representat` a 'ty Manager
Penny Aartin Diane F. Ure
Representative Personnel'Director
�anPoirier
Representative
lk:LETAGRDIS
ADMINISTRATIVE POLICY
Subject:: ALTERNATIVE WORK' SCHEDULE EXCEPTION POLICY
I. Background
The City is required to reduce trips to work in accordance with the Air
Quality Management Di'strict's (AQMD) Regulation 15, which was passed in
1988. In response to this mandate, the City has adopted alternative work
schedules. It is recognized that some employees may have outside
considerations that will interfere with or preventthem from working
their department's designated work schedule, i.e., childcare/eldercare
conflicts, carpool considerations, school schedule, et.c. To address this
situation, the City has designated the Alternative Work Schedule
Exception Committee (Committee) to review employee "hardship" requests.
Ii. Poli"cy
1. Employees may file a claim of hardship on a Work Schedule Exception
Form (Attachment A) and submit it to his/her Department Head. The
Department Head shall then submit the claim to Personnel Services to
forward to the Committee.
2. The Committee is composed of the- following. individuals:
*a. Department Head
*b. Representative from an employee association
c. Representative from the Personnel Services Department
d. Transportation Coordinator
*Not from the department or the employee association to which the
employee filing the claim works or is a member of.
3. The Personnel Services representative will contact the Committee and
arrange for the Committee to meet within one week of receipt of the
claim in Personnel Services.
4., The Committee will be convened at a time and location convenient to
the parties.
5. The .Committee will first hear comments from the employee and/or the
employee's association representative. Then the Committee will hear
comments from the Department Head or his/her designee..
6. Upon hearing. the comments from the employee and the Department Head,
the Committee may ask questions of both parties.
Attachment A
CITY OF WEST COVINAe
ADMINISTRATIVE POLICY
Subject: ALTERNATIVE WORK SCHEDULE EXCEPTION POLICY
Page 2
7. The Committee shall then excuse the parties and make their decision
to approve or disapprove the request. Each member of the Committee
shall cast one vote. In the event of a tie vote, the City Manager
shall decide whether the claim shall be granted.
8. The decision of the Committee may be appealed to the City Manager
within 5 days of the Committee's decision on the Work Schedule -
Exception Form. The employee shall complete the form and submit it
to his/her Department Head. The Department Head shall then complete
his/her portion of the form and submit it -to the City Manager.
9. The City Manager will review the statements contained on.the form as
well as the minutes and decision of the Committee.
10. The City Manager shall affirm or reverse the decision of the
Committee within 5 days of receipt of the appeal. A copy of the City
Manager's decision shall be forwarded to the Personnel Services
Department.
11. The decision of the City Manager, is final and is not subject to the
grievance procedure.
P2.3
Department Head City Manager .
1000 0 000
1Z-rE-9O
vision Manag Effective Date: