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04-13-1981 - Regular0 Monday 7:30 PM PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL APPROVAL OF MINUTES PRESENTATIONS A. CONSENT CALENDAR REGULAR MEETING OF CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA April 13, 1981 A G E N D A Father Bernard Leheny, St. Christopher's Catholic Church Regular Meeting of March 9, 1981 Regular Meeting of March 23, 1981 Resolution of Commendation for Evangeline Freemon NOTICE TO PUBLIC Items A 1 through A 10 make up the CONSENT.CALENDAR portion of the Agenda. As they are considered routine in nature, they will all be enacted in one motion. Any member of the public who wishes to speak on a CONSENT CALENDAR item, should state the item number when requested by the Mayor. Those items to be discussed will be acted on separately. Please come forward to the podium at the request of the Mayor and state your name and address for the record. The City Council may.as a result of your inquiries, refer the matter back to staff for further action. In those instances, the item referred back to staff will be brought back to Council at a later date. 1) WRITTEN COMMUNICATIONS a) Two ordinances submitted April 6, 1981, for Council's consideration by Tom Whisenhunt and Tom Walsh: 1) re the establishment of a building moratorium on the area adjacent to the landfill, and 2) an ordinance re hazardous wastes. (refer to City Attorney and staff for report) b) On April 1, 1981, an invitation was received from the City of Santa Fe Springs to enter the antique fire truck in their 24th Birthday Celebration Parade to be held on May 30, 1981. (staff recommends approval) c) Request received from West Covina Lion's Club for a Parade Permit to conduct their 10K run on May 9, 1981. (staff recommends approval) d) Request received April 2, 1981, from Tim Altwine to appear before the City Council Meeting of April 13, 1981, re the installation of a free- standing sign at his business location. (receive and file and refer to staff for a report) 2) PLANNING COMMISSION Review Summary of.Action of April 1, 1981. (accept and file) 3) RECREATION AND PARKS COMMISSION Review Summary of Action of March 24,.1981. (accept and file) - 1 - E CITY COUNCIL AGENDA A. 4) PERSONNEL COMMISSION Review Summary of Action of April 7, 1981 5) HUMAN RESOURCES COMMISSION April 13, 1981 Page Two (Accept and file) Review Summary of Action of March 26, 1981. (accept and file) 6) ABC APPLICATIONS (Chief of Police reports no legal basis for protest) a) Carlo Ciaramitaro dba TONY DE BRUNO PIZZA & DELI Raffaele Macchia 1557 E. Amar Rd., unit "H" Charles Denison dba CENTER LIQUOR Florence Denison 430 N. Azusa Avenue Jan Gonzales 7) CLAIMS FOR ACTION (deny and notify claimant) a) John Ancona filed a claim on March 4, 1981, for property damages amounting to $240.000. b) State Farm Insurance filed a claim on February 18; 1981, for vehicle damages amounting to $423.28. c) Jackie Hurst filed a claim on March 26, 1981, for property damages amounting to $80.00. 8) ACCEPTANCE OF IMPROVEMENTS AND/OR RELEASE OF BONDS a) PARCEL MAP 7423 - BLOCK WALL = FIRST CHURCH OF CHRIST SCIENTIST Location: Merced and Leaf Acknowledge construction of block wall and authorize release of Cash Deposit in the amount of $2,848. (staff recommends approval) b) TRACT 38828 - ACCEPT STREET, SEWER AND GRADING IMPROVEMENTS - J. H. HEDRICK & COMPANY Location: Truman and Wescove Accept street and sewer improvements and acknowledge completion of grading and authorize release of Developers Insurance Company Faith- ful Performance Bond No. 100890 in the amount of $22,000. (staff recommends acceptance) c) TRACT 37318 - ACCEPT STREET, SEWER, STORM DRAIN AND GRADING - GOSHEN ROSE Location: Orange and Pacific Accept street, sewer and storm drain improvements and acknowledge completion of grading and authorize release of American Motorists Insurance Company Bonds #9SM-553418 in the amount of $33,300, #9SM-553417 in the amount of $28,300 and #9SM-553419 in the amount of $10,000. (staff recommends acceptance) d) PP-80007 - FRIENDSHIP PARK - NOBEST, INC. Location: Friendship Park Accept public works improvements and authorize release of Balboa Insurance Company Faithful Performance Bond #L05-058158 in the amount of $57,050, subject to Notice of.Completion procedure. (staff recommends acceptance) - 2 - CITY COUNCIL AGENDA April 13, 1981 Page Three A. 8) (continued) e) PP-81017 - SHADOW OAK PARK - NOBEST INC Location: Shadow Oak Park Accept improvements and authorize release of Balboa Insurance Company Faithful Performance Bond #11-05-059673 in the amount of $11,190, subject to Notice of Completion procedure. (staff recommends acceptance) f) TS-81005-1 - SIGNAL MAINTENANCE, INC. Locations: 1 unset Cameron; 2 Vincent/West Covina Parkway; (3) Vincent/South Garvey; (4) Sunset/West Covina Parkway. Accept traffic signal improvements and authorize release of The Travelers Indemnity Company Faithful Performance Bond #226F920-3 in the amount of $8,724, subject to Notice of Completion procedure. (staff recommends acceptance) 9) CITY TREASURER Report for the month of February, 1981. (receive and file) 10) ADMINISTRATIVE REVIEW BOARD SLIGHT MODIFICATION #102 Location: 1531 Alpine Drive Applicant: Gus Lomonaco Recommendation: Deny the request for side yard modification and grant request for a modification of front yard setback from 25' to 20'6". ACTION ON FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 10: Motion by To APPROVE ROLL CALL: 2nd by Excep END OF CONSENT CALENDAR - 3 - 0 CITY COUNCIL AGENDA B. ORAL COMMUNICATIONS NOTICE TO PUBLIC April 13, 1981 Page Four This is the time for citizens to discuss items of interest with the City Council. Please feel free to come forward and present your thoughts, suggestions, and concerns on any municipal matter. Citizens who wish to address the City Council should come forward to the podium and state their name and address for the record. Please limit your comments to three minutes. If you need additional time, the Mayor will poll the members of the Council. (Persons interested in providing testimony concerning a public hearing portion item will be given an.opportunity to do so during the public hearing portion of the Agenda.) - 4 - CITY COUNCIL AGENDA C. HEARINGS NOTICE TO PUBLIC April 13, 1981 Page Five Hearings before the City Council are routinely set for 8:00 PM. The procedures used for testimony are hearing those in favor speaking first, those.in opposition speaking second, followed by those in favor.speaking in rebuttal. However,. the rebuttal may only address those items discussed in opposition. When recognized, please come forward to the podium and state your name and address for the record. 1) AMENDMENT #167 - EXTERIOR ILLUMINATION OF SIGNS CATEGORICAL EXEMPTION Council to consider an amendment to the West Covina Municipal Code as it relates to Exterior Illumination of Signs. a) Verification of publication b) Staff report c) Conduct Public Hearing d) Ordinance introduction AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING THE WEST COVINA MUNICIPAL CODE BY AMENDING CHAPTER 26, ARTICLE VII, DIVISION 1, SECTION 26-107 AS IT RELATES TO EXTERIOR ILLUMINATION OF SIGNS (Amendment #167) uJ ACTION: Motion by 2nd by To WAIVE further reading of the ordinance. Motion by 2nd by To INTRODUCE Disapprove Hold Over 2) ZONE CHANGE NO. 557 NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT Applicant: City of West Covina Location: Annexation No. 237, bounded by Walnut Creek Channel, Willow Avenue, Francisquito Avenue, and residences fronting on Mayland Avenue. - 5 - O CITY COUNCIL AGENDA C. 2) continued a) Verification of Publication and Mailing b) Staff report c) Conduct hearing d) Council comments e) Introduce the following ordinance: April 13, 1981 Page Six AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING THE WEST COVINA MUNICIPAL CODE BY AMENDING THE OFFICIAL ZONING MAP (Zone Change No. 557 - City of West Covina) ACTION: Motion by 2nd by To WAIVE further reading of the ordinance. Motion by 2nd by To INTRODUCE_ Disapprove Hold Over 3) SOUTHERLY ANNEXATION NO. 237 - PROTEST HEARING a) Verification of Publication and Mailing b) Staff report c) Conduct hearing d) Adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE ANNEXATION OF CERTAIN INHABITED TERRITORY DESIGNATED AS SOUTHERLY ANNEXATION NO. 237. ACTION: Motion by 2nd by To WAIVE further reading of the resolution and To ADOPT Disapprove Hold Over - 6 - P CITY COUNCIL AGENDA D. AWARD OF BIDS 1) 2) TS 80003-2 _ TRAFFIC SIGNAL MODIFICATION April 13, 1981 Page Seven Bids were received in the Office of the City Clerk until 10:00 AM, Thursday, April 9, 1981 at which time they were publicly opened and read. Recommendation is to accept the bid of C. T. & F. Inc. of Bell Gardens in the amount of $4,850, as presented at the bid opening and authorize the Mayor and City Clerk to execute an agreement with said C. T. & F. Inc. for the work -to be done. ACTION: Motion by 2nd by To APPROVE Disapprove ROLL CALL: FOUR WHEEL DRIVE COMPACT PICKUP Hold Over Bids were received in the Office of the Purchasing Agent until 10:00 AM, Wednesday, March 25, 1981 at which time they were publicly opened and read. Recommendation is to award the bid to Baldwin Datsun in the amount of $8,446.08 including tax. ACTION: Motion by 2nd by To APPROVE Disapprove ROLL CALL: Hold Over 3) SP 81005-3 and MP 80012 - BARRIER REMOVAL 1980-81 Bids were received in the Office of the City Clerk until 10:00 AM, Tuesday, April 7, 1981 at which time they were publicly opened and read. Recommendation is to accept the bid of J. T. Garza Construction of Paramount in the amount of $75,902.75 and authorize the Mayor and City Clerk to execute an agreement with said J. T. Garza Construction for the work to be done. ACTION: Motion by 2nd by To APPROVE Disapprove ROLL CALL: Hold Over - 7 - o 0 CITY COUNCIL AGENDA 1] E 4) TS 81005-2 - CAMERON PEDESTRIAN SIGNAL Location: Cameron Avenue, west of Glendora April 13, 1981 Page Eight Bids were received in the Office of the City Clerk until 10:00 AM, March 19, 1981 at which time they were publicly opened and read. Recommendation is to take the following actions: a) Relieve C. T. & F. Inc. from their bid proposal submitted at the bid opening on March 19, 1981 in accordance with Section 2-1.095 of the Standard Specifications due to a mistake in filling out the bid. b) Accept the bid of Electrend, Inc. of Fullerton in the amount of $20,900 as presented at the bid opening on. March 19, 1981 and authorize the Mayor and City Clerk to execute an agreement with said Electrend, Inc. for the work to be done. ACTION: Motion by 2nd by To ACCEPT Disapprove Hold Over ROLL CALL: PUBLIC WORKS 1) PRECISE PLAN 667 - AUTHORIZE MAYOR AND CITY CLERK TO EXECUTE AGREEMENT AND GRANT OF EASEMENT AND VACATE AND QUITCLAIM A PORTION OF CAMERON AVE. DEPARTMENT OF MOTOR VEHICLES Location: Southeast corner of Glendora and Cameron Avenues. Review Engineer's report and recommend that the City Council take the following actions: a) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE EXECUTION OF AN AGREEMENT AND GRANT OF EASEMENT BETWEEN THE CITY OF WEST COVINA AND THE STATE OF CALIFORNIA, DEPARTMENT OF GENERAL SERVICES, DEPARTMENT OF MOTOR VEHICLES. b) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, VACATING AND ABANDONING A PORTION OF A STREET WHICH HAS BEEN SUPERSEDED BY RELOCATION. (Cameron Ave.) c) RESOLUTION NO . - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE EXECUTION OF A CORPORATION QUITCLAIM DEED IN FAVOR OF THE STATE OF CALIFORNIA. ACTION: Motion by 2nd by To WAIVE further reading of the resolutions and To ADOPT Disapprove Hold Over r s� April 13, 1981 ;CITY COUNCIL AGENDA Page Nine E. continued 2) TRACT 32339 - VACATE LOT 1 - COVINGTON TECHNOLOGIES Location: northerly of Amar Road at Ridgewood Drive Review Engineer's report and adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, VACATING AND ABANDONING LOT 1 OF TRACT 32339 WHICH HAS BEEN DETERMINED NOT NECESSARY FOR ITS INTENDED USE. (Open Space Purposes) ACTION: Motion by 2nd by To WAIVE further reading of the resolution and To ADOPT Disapprove Hold Over 3) PRECISE PLAN 749 - APPROVE LOT LINE ADJUSTMENT - SWK ENTERPRISES Location: Northeast corner of Azusa Avenue and Aroma Drive. Review Engineer's report and adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL• OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE LOT LINE ADJUSTMENT AND DIRECTING THE RECORDATION THEREOF. (SWK ENTERPRISES) ACTION: Motion by 2nd by To WAIVE further reading of the resolution and To ADOPT Disapprove Hold Over 4) INCREASE IN THE MAINTENANCE DISTRICT 4 CONTRACT Location: Woodside Village. Review Maintenance Director's report and recommend that the City Council grant J, & R Landscape Maintenance an 11.57 increase in their Maintenance District #4 contract and authorize the Mayor and City Clerk to execute the agreement. ACTION Motion by 2nd by To APPROVE Disapprove ROLL CALL: -9- Hold Over April 13, 1981 CITY COUNCIL AGENDA Page Ten E. continued 5) SLOPE INVESTIGATION ON HOLLENCREST DRIVE Location: Vicinity of 1418 and 1428 Hollencrest Drive. Review Engineer's report and take the following actions: a) Establish project MP-81028 and authorize the transfer of $5,000 from the unappropriated General Fund and $5,000 from the unappropriated Gas Tax to the project. b) Authorize Leighton and Associates to perform an investigation of the conditions on and in the vicinity of Hollencrest Drive. ACTION Motion by 2nd by To APPROVE Disapprove Hold Over ROLL CALL: 6) PRECISE PLAN 743, REVISION 1 - COOPERATIVE AGREEMENT - ALVIN ANNENBERG Location: Northwest corner Merced and Glendora Avenues. Review Engineer's report and authorize the Mayor and City Clerk to execute a Cooperative Agreement with Alvin Annenberg for the Improve- ment of the northwest corner of Glendora and Merced Avenues. ACTION: Motion by 2nd by To APPROVE Disapprove Hold Over 7) CLEAN-UP PAINT -UP FIX -UP WEEK - REQUEST FOR APPROPRIATION Location: Citywide Review Engineer's report and take the following actions: a) Establish project account GP-81029 for Clean -Up, Paint -Up, Fix -Up Week. b) Appropriate $27,000 from the unappropriated General Fund balance to finance the City's portion of Clean -Up, Paint -Up, Fix -Up Week. ACTION: Motion by 2nd by To APPROVE Disapprove Hold Over ROLL CALL: - 10 - CITY COUNCIL AGENDA E. continued F April 13, 1981 Page Eleven 8) SOUTH SUNSET AVENUE TRIANGLE - INTENT TO VACATE A PORTION OF SOUTH SUNSET AVENUE Location: East of Sunset Avenue, south of Sunset Place. Review Engineer's report and adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA., CALIFORNIA, RESCINDING RESO- LUTION NO. 6295 AND DECLARING ITS INTENTION TO VACATE A CERTAIN PORTION OF SOUTH SUNSET AVENUE, SUBJECT TO THE RESERVATION AND EXCEPTION OF CERTAIN RIGHTS AND EASEMENTS. ACTION: Motion by 2nd by To WAIVE further reading of the resolution and To ADOPT COMMISSIONS AND DEPARTMENTAL ITEMS 1) DEVELOPMENT SERVICES Disapprove Hold Over a) BKK LANDFILL ODOR STUDY -- EUTEK FINAL REPORT Review staff report. Recommendation is to receive and file the BKK Landfill Odor Study Final Report. ACTION 2) CITY CLERK Motion by To RECEIVE and FILE. a) DESTRUCTION OF OLD RECORDS 2nd by Review staff report. Recommendation is to adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF DOCUMENTS NO LONGER REQUIRED BY THE CITY CLERK. ACTION: Motion by 2nd by To WAIVE furt er rea ing of the resolution and To ADOPT Disapprove Hold Over April 13, 1981 CITY COUNCIL AGENDA Page Twelve F. 3) FINANCE DEPARTMENT a) DEFINITION OF LOW BID IN PURCHASING PROCEDURES Review staff report. Recommendation is to introduce and adopt the following ordinance providing for a one percent discount to local vendors in the computation of the lowest bid. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, AMENDING THE MUNICIPAL CODE IN RELATION TO PURCHASING PROCE- DURES. ACTION: Motion by 2nd by To WAIVE further reading of the ordinance, Motion by 2nd by To INTRODUCE Disapprove Hold Over b) PROFESSIONAL SERVICES PROCEDURE Review staff report. Recommendation is to introduce the following ordinances amending the purchasing procedures and business license sections of the Municipal Code. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, AMENDING THE MUNICIPAL CODE RELATING TO CITY PURCHASING PROCE- DURES. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF I�IEST COVINA AMENDING THE MUNICIPAL CODE RELATING TO BUSINESS LICENSES. ACTION 4) FIRE DEPARTMENT Motion by 2nd by To WAIVE further reading of the ordinances. Motion by � 2nd by To INTRODUCE Disapprove Ho d Over a) REQUEST FOR SOLE SOURCE PURCHASE Review staff report. Recommendation is to waive the formal bidding procedure and authorize the Fire Chief to purchase a 1,500 GPM Triple Combination Pumper from Crown Coach Corp. pursuant to estab- lished specifications and that $119,385.00, plus tax, be transferred from the Vehicle Replacement Account to fund the purchase. ACTION: Motion by nd by To APPROVE Disapprove Hold Over. ROLL CALL: - 12 - April 13, 1981 CITY COUNCIL AGENDA Page Thirteen F. 5) PERSONNEL a) RESOLUTION SETTING SALARY FOR NEW BUILDING DEPARTMENT SECRETARY Review staff report. .Recommendation is to adopt the following resolution setting forth the salary for the Secretary in the Building Department. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVIN7, CALIFORNIA, AMENDING RESOLUTION NO. 6270 RELATING TO A CONFIDENTIAL/EXEMPT POSITION IN THE BUILDING DEPARTMENT. ACTION: Motion by 2ND BY To WAIVE further reading of the resolution and G. CITY ATTORNEY CLOSED SESSION -- LITIGATION To ADOPT Disapprove Hold Over. 0 H. RECESS THE CITY COUNCIL MEETING AT PM, TO CONVENE THE REDEVELOPMENT AGENCY MEETING. RECONVENE THE CITY COUNCIL MEETING AT PM. J. CITY MANAGER 1) LEGISLATION: AB 1356 Review staff report. Recommendation is to vote to support AB 1356 and authorize the Mayor and staff to communicate with appropriate legislators. ACTION: Motion by 2nd by To - 13 - CITY COUNCIL AGENDA 2) 3) 4) MANAGEMENT EVALUATION AND COMPENSATION PLAN Review staff report. Recommendation within the proposal and authorize th unappropriated balances. ACTION: Motion by April 13, 1981 Page Fourteen e is to approve the objectives contained expenditure of $5,395.00 from 2nd by To APPROVE Disapprove Hold Over ROLL CALL: CONSIDERATION OF CHANGES TO RESOLUTION RE: AUTHORIZED POSITION LIST Review staff report. Recommendation is to authorize the staffing increases as requested and adopt the following resolution relating to the Authorized Position List. It is also recommended to permit the absorption of the Senior Account Clerk to include service credit for time spent as a Consortium employee for the purpose of setting salary, benefits, vacation, sick leave credits and seniority, effective April 16, 1981. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION VII OF RESO- LUTION NO. 1277 AND RESOLUTION NO. 6180 RELATING TO THE LIST OF AUTHORIZED POSITIONS BY ADDING ONE MAINTENANCE WORKER IN MAIN- TENANCE SERVICES; ONE SENIOR ACCOUNT CLERK IN FINANCE; AND ONE CLERK STENO IN ENVIRONMENTAL SERVICES. ACTION: Motion by 2nd by To WAIVE further reading of the resolution and To ADOPT Disapprove Hold Over REQUEST FOR APPROPRIATION Review staff report. Recommendation is to appropriate the $2,600 to Account No. 714-12 in the Building Department, to fund the position of Building Maintenance Custodian until June 30, 1981. ACTION: Motion To APPROVE 2nd by Disapprove Hold Over ROLL CALL: - 14 - April 13, 1981 CITY COUNCIL AGENDA Page Fifteen K. MAYOR'S REPORT 1) FIRE SERVICES DAY proclamation - May 9, 1981 2) FAIR HOUSING MONTH proclamation - April, 1981 3) CALIFORNIA'S FORGOTTEN VICTIMS WEEK proclamation - April 20 - 26, 1981 4) DAYS OF REMEMBRANCE OF THE VICTIMS OF THE HOLOCAUST proclamation - April 26 through May 3, 1981 - L. COUNCILMEN'S REPORTS/COMMENTS M. APPROVAL OF DEMANDS ACTION: Motion by 2nd by To APPROVE Disapprove Hold Over ROLL CALL: - 15 - CITY COUNCIL AGENDA N. REORGANIZATION OF CITY COUNCIL 1) Election of Mayor 2) Election of Mayor Pro Tem ADJOURNMENT April 13, 1981 Page Sixteen ACTION: Motion by 2nd by To ADJOURN the meeting at PM, to April 20, 1981 at PM for a joint meeting with the Human Resources Commission in the City Manager's Conference Room. Next regular meeting is April 27, 1981 =_M