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01-18-1994 - Westpark Dial-A-Ride Service AgreementCity of West Covina Memorandum To City Council and City Manager AGENDA FROM Human Services Department - ITEM NO. H-1 SUBJECr: WESTPARK DIAL -A -RIDE SERVICE.. AGREEMENT DATE 1=18-94 SUMMARY:- Proposals for the operation and maintenance of the Westpark Dial -A -Ride 'service. have been received and reviewed and, staff is recommending. an award of.a five. year agreement for the continuation of,this service. BACKGROUND On October 5, 1993 the City Council authorized staff to prepare'a. Request,for Proposals forcontinuation of the Westpark Dial -A -Ride_ service. . The Westpark. member cities have received and. reviewed the ' three.proposals that were submitted for this,.service. The RFP was advertized in the San Gabriel Valley Tribune, L. A. Times, LA Opinion, Orange County Register.; Wilmington Beacon, Inglewood, Tribune, Compton Bulletin,., Lynwood .Journal, Carson. Bulletin, -.and Highlander. Five operators. picked. up. the, RFP and 'three submitted proposals including the current operator (DAVE Transportation,.Inc.'.) The proposals,were reviewed by the Westpark Dial -A -Ride' mittee which includes representatives from.the cities of Baldwin.Park and La Puente :and Los Angeles- County. Additionally; a West .Covina Senior Citizens Commissioner (David Duncan) was invited:to,review' proposals:.and assist the Committee in.its_analysis. For the reasons set forth.below, the Review Committee recommends, award of this contract to the current.provider, DAVE Transportation Services, Inc. ANALYSIS A) VANS As specified in'the RFP, the proposed service will include 13 dedicated vans and one backup van. Of the 14 vans,. 9 vans will be new propane fueled vans. Baldwin Park's 4 vans and the backup van will not•be replaced at this time. (These vans. are. already propane fueled and are owned by the. City of Baldwin Park.'.It.is planned.that-their-vans will be replaced. in two years.). Allocation of vans are as follows: • West Covina 4. new vans • La Puente 2.5 new vans • Los,Angeles County. 2.5 new vans • Baldwin'Park' 4 existing vans -and. 1 existing backup van B) PROPOSALS - The chart below indicates -the three, bidders' proposals to provide Dial -A -Ride service over the five year term- of the agreement. Year 1 Year 2 Year 3 Year 4 Year 5 DAVE $980,367 1,030,106 ..1,082,173 1,136,183 1,193,358 MEDI-RIDE $1,097,423 1,156,786 1,219,288, 1,287,912 1,349,265 DIVERSIFIED $1,129,060 1,162,932 1,197,819 1,233,754 1,270,768 i C), FIVE YEAR DAVE PROPOSAL The cost per year for each Dial -A -Ride member is shown below: Year 1 Year 2 Year Year 4 Year 5 -WEST COVINA $332,869 349,759 367,443. 385,7.91 405,221 BALDAIN PARR $293',390 308,271 323,836 339,970; -357,035 LA PUENTE $177,054 186',038 195,447 205,211 215,551 L. A. COUNTY. $177,054 186',038 195,447' 205,211 215,551 $980,367 $1,030,106 $1,082,173 $1,136,.183. $1,193,358 NOTE Figures include estimated fuel and. insurance costs. These costs are passed on to cities at their actual cost during the contract period. These costs average $52,000 per year.for West Covina.. These figures do not include the fare box revenue. which is deducted.;. monthly from the bill. (Estimated at $4,800 per year.) COMMITTEE'S OBSERVATIONS All three operators.meet the requirements set out in. -the RFP,.and have the experience and resources,to provide the service. The one component.that separates the three proposals is'. the cost for the service. As- indicated in Table B of the Westpark Cost Table, DAVE. Transportation, Inc... is the lowest, of the three bidders. The difference: is approximately $117,000 less than the second -lowest- -bidder operator (MEDI-RIDE) in the first year. Since DAVE has provided the service for the past four years, we are .familiar with their work and are satisfied with their performance. Their new computer assisted dispatching is improving their scheduling process and responsiveness to customer problems, - continues to be very good. The number of complaints from, users is minimal and resolution.is quick and responsive: The Committee and staff -are confident that DAVE Transportation will continue to operate the Westpark Dial -A -Ride service in a professional and cost effective manner. As requested by the City Council, the Westpark fleet will use all alternative fuel (propane) vehicles starting in July 1994. TIMETABLE ...The cities of Baldwin Park and La Puente will seek approval from s. their City Councils within the next few weeks. Service under the new -agreement will begin July 1, 1994 with new Collins Citivans, propane powered vans. (Photo attached.) FUNDING Funding is availablefrom the City's Prop" A. funds and will be reflected in th-e City's 199.4-95 budget. The proposed cost for West Covina` -is approximately $332,869 for the first year. This amount. is slightly higher than our current .agreement cost of $330.,000.. RECOMMENDATION It is recommended that the City Council authorize the Mayor to execute a five year agreement with DAVE Transportation Services, Inc. for operation of the Westpark Dial-A-Ride.service. Gus Salazar Human Services Director wPDARAGR.ccrGS:ic ^: r .. ... ., i�. {�! , 1 - _A,-;,1��1 yf,yyt�•r.4w`•tla '�.�) ��.t Int: oducing The nextoil, Generation Paratransit Van... That Isn't A Van! CIVITRAN. Collins is first to design, engineer, and deliver a new generation of steel -bodied paratransit vans Rear lift door offers 43'x 67• entry. to meet the transit complexities of the '90s. Built on a.. ,� ���� _ ;. -r-•.� single rear wheel commercial cutaway chassis, the all - new Civitran offers: ► "Big Bus" appeal with easy -to -drive Van maneuverability (aprons, driveways and ramps are no problem): ►. Full size, double leaf outward -opening. entry doors directly across from the driver to enhance safety by providing easier entry and better visibility. ► Stand-up headroom with full -width head and shoulder room for.enhanced passenger comfort. ► Rear Wheelchair Uft and securement systems for meeting ADA requirements. ► Open track seating to allow multiple seating configurations for up to 10 passengers. ► A full range of options to satisfy your transportation ;..:�:�;,+M';•:.rry.�:: p Cowns next Generation Van with full- width head/shoulderroom, and wider Ask. Q Competition's Transit van with reduced. inward slanting heed/ shoulder room. r tu.amante - � it T:, Wit. •; ... v- � � -. _ '',j,. P.G. Box.2946 ► Hutchinson, KS 67504-2946 (316) 662-9000 ► FAX (316) 662-3838 Chassis Specifications ► FORD E 350 single rear wheel commercial cutaway. ' ► LT245/75R•16E BSW tires. ► 9600 GV1tIR . ► S.BL and 75L GAS, or 7.3L DIESEL engines. ► 4-speed automatic overdrive transmission ► Front air conditioning. ►138" wheelbase Body Specifications ► Floor structure Is galvanized sled 1 l /2 : x 4' 14 gauge beams. i i running the full width of body. ► Sub-0oor is laminated construction featuring galvanized steel under * Plywood. Floor covering leaturcs :.. .. 3/8' structure wood and 3/6 p yw —_ - smooth rubber with ribbed aisle or optional carpeting • ► Walls are constructed with 22 gauge"galvanized steel exterior skin. Galvanized steel cage corrs0•uctlon for enhanced safety and durabtllty - 1 1/4" x 2 1/2" hat section formed 18 gauge steel all welded roll- �_•; r, Interior shown Ulwtrates ' 'mil SiJ. ......•. !�. _ ^^.r-� over cage and easy -to -clean abitibi on the interior. .. .., r- •� wheelchair Lift and . ►.Roof is 1 1 /4' x 2 1 /2" hat section formed 18 gauge steel, v� for w forward facmenting area with e- constructed with a white exterior, 1 1 /2" fiberglass blanket fownrd facing utnyl seat insulation and easy-toclean white abitibi ceiling. ► Interior width 78'. ► Interior aisle height 75'. ► Exterior width 81 1 /2". ► Exterior -height 105". ► Clearance lights front and rear. ►Track seating. P. Five interior dome lights P. Windows are top t-slide, 24' x 34 rear egress window is 34' x 34' with trapezoid 15' x 34" windows on either side. All windows are dark tinted. with full ► ontrance door is manual assist, 3Z x 33' clear entry length dark tint glass Inserts.' Electric� �P� of entry. ► Entry stanchion, modesty p to. Low entry step with 91 /2' riser and lighted stepwell. P.White exterior paint with a choice of optional paint schemes, . - : including black bim*ut aroundwindows. le. Electrical wiring with modular ►Driver overhead control conso plugs wired for all options.. Electrical junction pond with:eesy i - access door over driver.. Y•. N._;. Popular Options a► Wheelchair lifts, tie -downs and fold seats available to meet most . wheelchair configurations. !` ` . ► Rear lift door: 43' x 67' with gas shocks to hold doors open and positive latch control ► Rear emergency door, 32' x 58'. ► Perimeter or forward facing seats with cloth or vinyl fabric IN. Air conditioning. ►.Rear heater. ► Cloth walls and ceiling. ► AM/FM cassette radio. ► Many more options available upon request For more information, contact your authorized 8 Perimetrr Seats, Rear Lilt . 2 WheelduU Posltlons; .. 8 Forward Facing Seats, Rear U1t- 2 R4reeldulr PasIdons. 2 Forward Facing Seats. Rear LAX 4 wheddralr Pnsltlons Collins Bus dtstrlbutor. 9 PerimeterSeats, 245a5'. l rr9gg ge RadG Rear Uft- 1 whedduU ,1 . per, 1 1 x m0.ore; Co/„y ,.serve ,M AyM b rt1/lu drWe �tlnV nadkara►