01-15-2008 - Ford Ambulance - Change Award of PurchaseCity of West Covina
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TO: Andrew G. Pasmant, City Manager
and City Council
FROM: Paul Segalla, Fire Chief
Fire Department
Memorandum
AGENDA
ITEM NO. D-4b
DATE January 15, 2008
SUBJECT: FORD AMBULANCE — CHANGE AWARD OF PURCHASE
RECOMMENDATION:
It is recommended that the City Council take the following actions:
L Nullify the award to Taylor Made Ambulance in Newport, Arkansas, for one (1) new Ford
F450 Type-1 medium -duty modular ambulance, due to documented concerns with the
bidders past performance with other agencies.
2. Approve an award of purchase for one (1) new Ford F450 Type-1 medium -duty modular
ambulance to the second lowest compliant bidder, Braun Northwest in Chehalis,
Washington, for a total cost of $147,071.63 including sales tax and delivery.
3. Appropriate additional finds in the amount of $6,760.47 from the General Fund Reserve to
fund the purchase.
DISCUSSION:
On December 18, 2007, City Council approved the lowest compliant bid of $140,311.16 for (1)
new Ford F450 Type-1 medium -duty modular ambulance submitted by Taylor Made
Ambulances in Newport, Arkansas. Prior to a purchase order being issued, staff obtained
feedback from five municipalities. These municipalities reported a history of non-compliance
with bid specifications and poor quality of workmanship by Taylor Made Ambulances.
Staff has received written documentation from the City of Des Moines, Iowa; the City of
Monterey Park, California; and the County of San Bernardino, as well as phone testimony from
the City of Rialto, California; and El Dorado Emergency Medical Service Agency in Placerville,
California. Staff feels that the documentation of inferior design and materials, poor
workmanship, and the reported failure of Taylor Made to meet specifications, will result in a
vehicle that is unsafe. Specifically, it will deny the City's intended fiill use of the ambulance.
Fire Department Staff recommends that the contract be awarded to the second lowest compliant
bidder, Braun Northwest in Chehalis, Washington. Braun Northwest provided two ambulances
for the Fire Department to view and inspect. The Fire Department has found the quality and
worlananship to meet or exceed all of our bid specifications. Staff has contacted several
municipalities in California that currently purchase from Braun Northwest and has received
positive feedback. This bidder has the ability to. manufacture the vehicle, provide support and
service, and re -mount the module on their anbulances.
In a letter dated, January 2, 2008, Braun Northwest agreed to amend their delivery date to 60
days from receipt of the chassis. The Fire Department recommends awarding the bid to Braun
Northwest at their original quoted price of $147,071.63.
Formal bid packages were solicited and the bid was also advertised in the San Gabriel Valley
Tribune Newspaper. On December 7, 2007, the Purchasing Manager received and opened
twelve sealed bids. A summary of quotations is attached (Attachment No. 1).
Nine bids did not meet the specifications. Of the other three, Braun Northwest submitted the
second lowest bid that was in total compliance with the bid specifications. The Fire Department
staff and the Vehicle Maintenance Supervisor reviewed the bid and determined that it meets or
exceeds all bid requirements of the City.
Andrew G. Pasmant, City Manager
and City Council
Page 2 — January 15, 2008
FISCAL IMPACT:
City ` Council has previously appropriated $140,311.16, and an additional appropriation of
$6,760.47 from the General Fund Reserve will be necessary to field the purchase.
A
Prepared by: Randy Isaman eviewed/Appro by: Paul Segalla
Assistant Chief Fire Chief
Rev]ewed/Approved by:
Finance
Attachment No. 1
SUMMARY OF QUOTATIONS
FORD F450 AMBULANCE PER
BID SPECIFICATION 1007-A
Taylor Made Ambulance
Newport, AZ
Braun Northwest
Chehalis, WA
Emergency Vehicle Group
Anaheim, CA
CHASSIS:
Make
Ford
Ford
Ford
lodel
F450
F450
F450
ear
2008
2008
2008
Wheelbase length
189 inches
189 inches
189 inches
Warranty
3-yr/36K chassis
lifetime/structural
5-yr/100K engine
7-yr/75K electrical
7-yr/75K electrical
5-yr/60K transmission
3 yr./36K chassis
3yr/36K Bumper to Bumper
2-yr/30K conversion
5-yr/100K engine
BOX:
Make
Taylor Made
North Star, 171-1
Road Rescue
Cabinets
Aluminum
170"
Per specs
Warranty
Lifetime
Lifetime
Lifetime
Unit Price
$
129,608.00
$
135,850.00
$
144,735.00
Sales Tax
$
10,692.66
$
11,207.63
$
11,940.64
CA Tire Fee
$
10.50
$
14.00
$
21.00
Terms
Net upon delivery
Net 30
Net 30
GRAND TOTAL
$
140,311.16
$
147,071.63
$
156,696.64
Delivery
60-90 days
60 days
Cost of Performance Bond
$
4,500.00
$
1,838.00
$
820.00
Remount Cost
N/A
$
22,000.00
65% - 75%
Disqualified