02-15-1994 - Weed & Rubbish Abatement Contract Extension0
City of West Covina
Memorandum
TO
FROM
SUBJECr.
City Manager
City Council
Richard E.'Greene, Fire Chief
WEED AND RUBBISH ABATEMENT
CONTRACT EXTENSION,
AGENDA
ITEM NO.'-0-4x
DATE
SUMMARY: This request provides f or approval of an extension of the
1993 Weed and Rubbish Abatement contract for 1994, At the
1993 Weed Abatement prices.
This contract provides for discing,' hand cleaning, and, rubbish
removal on approximately 85 parcels in the City of West Covina.
The contract is divided into two proposals. Proposal "All deals
with discing and trash removal on vacant lots. Proposal "B". deals
with the mowing of smaller parcels and vacant homes.
The Weed Abatement Program is under the direction of the Fire
Department. The guidelines used in the program are taken from
Title 4, Chapter 13, of the State of California Administrative
Code.
In *the previously approved contact documents for the 1993 Weed
Abatem ' ent Program, paragraph #30 provides for an extension of.the
contract annually for up to four' (4) years. The extension is
subject to agreement by both the'City and the contractors on terms
and contract prices. Both contractors have agreed to extend their
contracts on the same terms and conditions.
Attachment "All shows a unit price breakdown of 1993 discing,
rubbish removal, and hand cleaning c6sts. There were 232,parcels
on the 1993 Weed Abatement Roll, with work done on 85 of them. For
1994, we.anticipate 215 parcels on the roll, with work being done
on 75 of them.
The City budget will not be affected since the Weed Abatement
charges are the same as last year, and the charges against each
parcel are returned to the City through the Los Angeles County Tax
Collector.
The Fire Department recommends an extension of the 19 ' 93 Weed and
Rubbish Abatement contract because work done by Gardner Tractor and
Azteca Landscape over the past year has been satisfactory and they
are familiar with the properties needing work.
It is recommended that the City Council approve an extension of the
1993 contracts for one (1) year. and authorize the Mayor and City
Clerk to.execute the contracts.
Richard E. Greene
Fire Chief
Attachment A: Weed Abatement Program Costs
WEED ABATEMENT PROGRAM COSTS
ATTACHMENT "All
'PROPOSAL "All Discing, small lots
6,000 to 15,000 sq. ft.
Discing, medium lots
15,000 to 25,000 sq. ft.
Discing, medium/large lots.
25,000 to 1 acre
Discing, per acre
Rubbish Removal
(Combustible material)
Per cubic yard
Rubbish Removal
(Non-combustible material)
Per.cubic yard
Hand Cleaning
Per sq. ft.
Hand Cleaning (Slopes)
Per sq. ft.
PROPOSAL IIBII Mowing
Per sq. ft.
Rubbish Removal
Per cubic yard
.$58.00
$62.00
$70.00
$74.00
$10.00
$30.00
$ .08,
$ .08
$ .02
$5.40
AMENDMENT TO
WEED AND RUBBISH
ABATEMENT AGREEMENT
THIS AGREEMENT is entered into this 12th day of'January, 1994,
between the City of West Covina, hereinafter referred to as'the
."City," and Gardner Tractor Service,. hereinafter' referred to as
"Contractor."
WHEREAS, the City and the Contractor entered into an
Agreement, hereinafter referred to as the "Original Agreement, 19 on
April 23, 1993 for the removal of noxious and dangerous weeds and
.rubbish on lots and parcels in the City of West,Covina; and,
WHEREAS,' the City and the Contractor desire to extend and
amend the'Original Agreement;
NOW, THEREFORE, in consideration of the mutual covenants
herein contained, the City and the Contractor do hereby extend and
amend theoriginal Agreement as.follows:
1. TERM: The Original Agreementis hereby extended through
December 31, 1994.
2. RETENTION: The City shall withhold.until December 31,
1994, from the final payment,.an.amount equal to ten percent (10%).
of the contract cost to cover all claims against the Contractor of
laborers, materials, men, and for damages arising out of -and in the
course of the work until such claims have been taken.care of. by,
him. A,bond covering the above item may be,posted to satisfy the
above conditions.
3. ORIGINAL AGREEMENT: Except. as specifically amended
herein, the terms and conditions of,the Original Agreement�shall
remain in full force and effect.
EXECUTED at West Covina, California, on the date and year
first above written.
`CITY OF WEST COVINA GARDNER TRACTOR SERVICE
by
ATTEST:
by
by
'APPROVED AS TO FORM:
by
9
AMENDMENT TO
WEED.AND RUBBISH
ABATEMENT AGREEMENT
THIS AGREEMENT is entered into this 12th day of Januar y, 1994,
between the City of. West Covina, hereindf ter referred to as the
"City, and Azteca Landscape, hereinafter referred to as
!'Contractor."
WHEREAS, the City and the Contractor entered into an
Agreement, hereinafter referred to as the "Original Agreement," on
April 23, 1993 for the removal of noxious and dangerous weeds An d
rubbish on lots and parcels in the City of West Covina; and
WHEREAS, the City and the Contractor desire to extend and
amend the original Agreement;
NOW, THEREFORE, in consideration of the mutual covenants
herein containedf the City and the Contractor do hereby extend and
amend the original Agreement as follows:
1. TERM: The Original Agreement is hereby extended through
December 31, 1994.
2. RETENTION: The City shall withhold until Pecember 31,
1994, from.the final payment, an amount equal to ten percent (10%)
of t-he contract cost to cover all claims against the Contractor of
laborers, materials, men, and for damages arising out of.and in the
course of the work until such claims have been taken care of by
him. A bond covering the above item may be posted to satisfy the
above conditions.
3. ORIGINAL AGREEMENT: Except as specifically amended
herein? theterms and conditions of the Original Agreement shall
remain in full force and effect.
EXECUTED at West -Covina, California, on the date and year.
first above written.
CITY OF WEST COVINA AZTECA LANDSCAPE -,
by_
ATTEST:
by
by
.Raul Farias
APPROVED AS TO FORM:
by