01-16-2007 - Purchase of One (1) Ford Expedition for Police Departmenti
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City of West Covina
Memorandum
TO: Andrew G. Pasmant, City Manager
and City Council
FROM: Tom Bachman, Finance Director
AGENDA
ITEM NO. D-5 g
DATE January 16, 2007
SUBJECT: PURCHASE OF ONE (1) FORD EXPEDITION FOR POLICE
DEPARTMENT
RECOMMENDATION:
It is recommended that the City Council approve an award .of purchase to the lowest responsive
bidder, Downtown Ford, for one 2007 Ford Expedition XLT for a total cost of $27,724 including
sales tax and standard warranty.
DISCUSSION:
In compliance with Sec. 2-333 of the West Covina Municipal Code, the Request for Quotations
was noticed in the San Gabriel Valley Tribune on December 7, 2006. Request for Quotations
were sent to 18 Ford dealerships that had requested to be included in Ford vehicle bids, and eight
(8) responses were received and opened on December 28, 2006.
Police Administration will utilize the requested vehicle to replace the vehicle listed below that is
unreliable due to continued mechanical problems. The scheduled replacement of this vehicle
was approved in West Covina's FY 2006-07 budget.
Unit Number d vehicle ,
to be Re "laced -
: Description and Mileage of ;Units .:.
to be Re laced
Redistribution of Old
Vehicles .
B-13
1997 Chevrolet Tahoe w/ 100,010 miles
Internal Rotation, or Auction
ALTERNATIVES:
The alternatives are:
1. Award the vehicle to Downtown Ford per the terms of the agreement as recommended, or
2. Purchase the vehicle from another vendor, or
3. Re -bid the vehicle, or
4. Not purchase the vehicle.
FISCAL IMPACT:
There is sufficient funding for the vehicle purchase budgeted in the.Public Safety Vehicles and
Mobile Equipment account (110.31.3120.7170).
Prepared by: Sue Sindelar, Reviewed/Approved by: Tom Bachman,
Purchasing Manager Finance Director
Reviewed/Approved by:
ublic Works Police Chief
Attachment No. 1 — Summary of Quotations
1�111 SUMMARY OF QUOTATIONS
FORD EXPEDITION PER
BID SPECIFICATION 1106-A
Downtown Ford
Sacramento, CA
Burch Ford Fleet
La Habra, CA
Ed Butts Ford
La Puente, CA
Raceway Ford
Riverside, CA
Make
Ford
Ford
Ford
Ford
Model
Expedition
XLT, 42
Expedition XLT, 42
Expedition XLT, 42
Expedition XLT, 4x2
Year
2007
2007
2007
2007
Unit Price
$
25,603.00
$
26,058.00
$
26,333.49
$ 26,387.00
Sales Tax
$
2,112.25
$
2,149.79
-$
2,172.51
$ 2,176.93
CA Tire Fee
$
8.75
$
, 8.75
$
. 8.75
$ 8.75
GRAND, TOTAL
$
27,724.00
$
28,216.54
$
28,514.75
$ 28;572.68
Terms
Net 30
Net 30
Net 30
Net 30
.. 0
A
FORD EXPEDITION PER
BID, SPECIFICATION 1106-A
Fairview Ford
San Bernardino, CA
Villa Ford
Orange, CA
Clippinger Ford
West Covina, CA
Puente Hills Ford
City of Industry, CA
Make
Ford
Ford
Ford
Ford
Model
Expedition XLT, 4x2
Expedition XLT, 4x2
Expedition XLT, 4x2
Expedition.XLT, 4x2
Year
2007
2007
2007
2007
Unit Price
$ 26,394.00
$ 26,611.06
$ 27,109.00
$ 30,837.49
Sales Tax
$ 2,177.51
$ 2,195.41
$ 2,236.49
$ 2,544.09
CA Tire Fee
$ 8.75
$ 8.75
$ 8.75
$ 8.75
Less 1 % Sales Tax Return
($293.54)
GRAND TOTAL
$ 28,580.26
$ 28,815.22
$ 29,060.70
$ 33,390.33.
Terms
Net 30
Net 30
Net 30
Net 30
n