02-07-2006 - Purchase of Four (4) Police Vehicles0 City of West Covina
Memorandum
TO: Andrew G. Pasmant, City Manager
and City Council
FROM: Tom Bachman, Finance Director
AGENDA
ITEM NO. D-3
DATE February 7, 2006
SUBJECT: PURCHASE OF FOUR (4) POLICE VEHICLES
RECOMMENDATION:
It is recommended that the City Council approve the awards of purchase for the following police
vehicles:
• One (1) ea. 2006 Ford Mustang to Clippinger Ford of West Covina for a total cost of
$19,422 including sales tax and standard warranty;
• One (1) ea. 2006 Ford Five Hundred SE FWD to Clippinger Ford of West Covina for a
total cost of $20,505.28 including sales tax and standard warranty;
• One (1) ea. 2006 Ford F 150 Supercab 4X2 to Moss Bros. Ford of Colton for a total cost
of $18,832.69 including sales tax and standard warranty; and
• One (1) ea. 2006 Toyota Sequoia to West Covina Toyota for a total cost of $32,641.25
including sales tax and a 7-year, 100,000 mile extended warranty.
DISCUSSION:
Included in the adopted FY 2005-06 budget is the replacement of select Police Department
vehicles, incorporating several different divisions and units. Among them are three (3)
undercover detective vehicles, and one (1) transport vehicle for the West Covina Service Group
(WCSG). In accordance with City purchasing guidelines, staff has completed the bid process for
these four (4) vehicles. In compliance with Sec. 2-333 of the West Covina Municipal Code, the
Request for Quotations for the three (3) detective vehicles was noticed in the San Gabriel Valley
Tribune on January 6, 2006, and for the WCSG vehicle on January 20, 2006. Request for
Quotations were sent to 17 Ford dealerships for the three (3) detective vehicles, and 10
dealerships for the WCSG vehicle. Five (5) responses were received for the detective vehicles,
and three (3) for the WCSG vehicle, and were opened on January 19, and February 2,
respectively.
The new vehicles will replace the high -mileage Police vehicles as follows:
Unit'Number of Description and Mileage of Units Redistribution of Old
Vehicles to be Re laced . to be Re laced Vehicles
B-3 1993 Nissan Maxima — 122,720 miles To auction
B-11 1993 Ford Ranger Pickup — 127,360 miles To auction
B-29 1993 Ford Explorer — 85,320 miles To auction
B-23 1 1997 GMS Safari Van — 130,500 miles I To auction
ALTERNATIVES:
The alternatives are:
1. Award the vehicles to Clippinger Ford, Moss Bros. Ford and West Covina Toyota per the
terms of the agreement as recommended, or
2. Re -bid the four (4) vehicles, or
3. Not purchase the vehicles.
FISCAL IMPACT:
There is sufficient funding for the undercover detective vehicles budgeted in 110.31.3130.7170,
and for the WCSG vehicle in 375.31.3119.7170.
a
Prepared by: Sue Sindelar, Reviewed/Ap e y: Tom Bachman,
Purchasing Manager 46�
Finance Director
Reviewed/Approved by:
15'ubli-c Works Police Department .
Attachment No. 1 - Summary of Quotations of Ford Vehicles
Attachment No. 2 - Summary of Quotations of Toyota Sequoia
•
a P
�� E Y CRBA
SUMMARY OF QUOTATIONS
MISCELLANEOUS 2006 FORD VEHICLES PER
PER SPECIFICATION 1205B, 1205C & 1205D
Clippinger Ford
West Covina, CA
Moss Bros. Ford
Colton, CA
I
Ed Butts Ford
La Puente, CA
Barber Ford
Ventura, CA
I
Raceway Ford
Riverside, CA
Model
Mustang Coupe
2006 Mustang Coupe
2006 Mustang Coupe
2006 Mustang Coupe
2006 Mustang Coupe
Unit Price
$
18,080.00
$
18,531.80
$
18,660.69
$
18,961.00
$
19,493.00
Sales Tax
$
1,491.60
$
1,528.87
$
1,539.51
$
1,564.28
$
1,608.17
Less 1% Sales Tax Return
$
(149.60)
Tire Tax
$
8.75
$
8.75
TOTAL
$
19,422.00
$
20,060.67
$
20,208.95
$
20,525.28
$
21,109.92
Model
Five
Hunded SE FWD
Five
Hunded SE FWD
Five Hunded SE FWD
Five
Hunded SE FWD
Five Hunded SE FWD
Unit Price
$
19,088.00
$
19,544.12
$
19,685.25
$
19,958.00
$
20,497.00
Sales Tax
$
1,574.76
$
1,612.39
$
1,624.03
$
1,646.54
$
1,691.00
Less 1 % Sales Tax Return
$
(157.48)
Tire Tax
$
8.75
$
8.75
TOTAL
$
20,505.28
$
21,156.51
$
21,318.03
$
21,604.54
$
22,196.75
Model
F150 Supercab 4X2 *
F150 Supercab 4X2
F150
Supercab 4X2
F150 Supercab 4X2 **
F150 Supercab 4X2
Unit Price
$
16,963.00
$
17,397.40
$
18,119.25
$
17,943.00
$
18,223.00
Custom 17" Wheel
$
650.00
Included
Sales Tax
$
1,453.07
$
1,435.29
$
1,494.84
$
1,480.30
$
1,503.40
Less 1% Sales Tax Return
$
(190.66)
Tire Tax
$
8.75
$
8.75
TOTAL
$
18,875.41
$
18,832.69
$
19,622.84
$
19,423.30
$
19,735.15
GRAND TOTAL
$
58,802.69
$
60,049.87
$
61,149.82
$
61,553.12
$
63,041.82
Delivery
100 Days
30-120 Days
90 Days
90 Days
75-90 Days
* Add additional $650 for after -market custom wheel
** Price does not include custom wheel
•
•
SUMMARY OF QUOTATIONS
1 EA. 2006 TOYOTA SEQUOIA SRT PER
PURCHASING SPECIFICATION 0106-A
WEST COVINA TOYOTA
West Covina, CA
PUENTE HILLS TOYOTA*
Industry, CA
PUENTE HILLS TOYOTA
Industry, CA
Make:
Toyota
Toyota
Toyota
Model:
Sequoia SRT
Sequoia SRT
Sequoia SRT
Year:
2006
2006
2006
Unit Cost
$ 29,175.00
$31,856.00
$ 34,249.00
Sales Tax
$ 2,406.94
$ 2,628.12
$ 2,825.54
Less 1 % Sales Tax Return
$ (240.69)
TOTAL VEHICLE PRICE
$ 31,341.25
$34,484.12
$ 37,074.54
Extended Service Plan (ESP)
$ 1,300.00
N/B
N/B
GRAND TOTAL
$ 32,641.25
$34,484.12
$ 37,074.54
Delivery
45 Day ARO
Immediate
Immediate
* Vehicle pricing does not include side airbags