01-16-2001 - 2001/02 Operating & CIP Budget CalendarsCity of West Covina
• Memorandum
AGENDA
TO: Daniel G. Hobbs, City Manager and City Council ITEM NO. C - 69
FROM: Artie Fields, Acting Finance Director DATE 1/16/01
SUBJECT: 2001-02 Operating and CIP Budget Calendars
SUMMARY: The City Council will consider approval of the 2001-02 Operating
and CIP Budget Calendars
BACKGROUND:
Each year, a great deal of effort and planning goes into the development of the City's Operating
Budget and the Five -Year Capital Improvement Program. The approval of the budget preparation
calendars ensures the City Council gets timely and accurate financial information upon which to
base their budgetary policy decisions.
DISCUSSION:
The Operating and CIP Budget Calendars outline the budget preparation process with timeline for
the completion of major tasks. Formal approval of these schedules clarifies the City Council's
expectations to staff.
FISCAL IMPACT:
There is no direct fiscal impact, at this time.
RECOMMENDATION:
Staff recommends that the City Council approve the 2001-02 Operating and CIP Budget Calendars.
Prepared by:
Dennis Swink
Controller
Reviewed and approved by:
Artie Fie ds
Acting Finance Director
Reviewed and approved by:
Severo Es9 uivel
Financial Management Consultant
Xds 104
U
0 •
CITY OF WEST COVINA
Budget Calendar - Capital Improvement Budget
Fiscal Year 2001102
Date
Day
Description
1/18
Thurs
Staff budget kick-off meeting with City Manager, Department Directors, and Departmental
Budget coordinators. Calendar, instructions, salary worksheets, and forms to be distributed.
1/23
Tues
Community Services distributes CIP request forms to sports groups and school districts.
1/31
Weds
CIP request forms due from sports groups and school districts.
2/13
Tues
Community Services Commission recommends prioritization of CIP requests.
2/16
Fri
CIP requests, suggested funding source(s) and justifications due to Finance.
2/20
Tues
City Council Report - 2000/01 Mid Year Budget Report / 2001-02 Revenue Estimates
3/1
Thurs
CIP Budget Team meet to discuss prioritization and funding of capital projects.
3/22
Thurs
Budget and CIP status briefing to Department Heads.
4/2-13
The Proposed Budget and CIP documents are prepared by Finance.
4/17
Tues
Proposed documents delivered to City Council.
4/18-4/23
* Individual Budget Briefings with City Council
5/8
Tues
* Budget Study Session - CIP
5/15
Tues
* City Council Report - 2000/01 3rd Quarterly Report
5/16
Weds
City Clerk deadline for Public Hearing notice for budget hearing.
5/17
Thur
* Budget Study Session - Wrap-up
5/19
Sat
Public Hearing Notice for Budget posted in newspaper.
6/5
Tues
* City Council Public Hearing for Budget Adoption
* and bold Denotes Council Participation 1 /12/2001
i
0 •
Date Day
1/18 Thurs
1/31 Weds
2/9
Fri
2/12 - 3/2
2/20
Tues
2/20
Tues
3/5 - 3/23
3/15
Thurs
3/15 - 3/30
Tues
4/2
Mon
4/2-13
4/13
Fri
4/17 - 4/23
4/24
Tues
5/8
Tue
5/15
Tues
5/16
Weds
5/17
Thur
5/19
Sat
6/5
Tues
CITY OF WEST COVINA
Budget Calendar - Operating Budget
Fiscal Year 2001102
Description
Staff budget kick-off meeting with City Manager, Department Directors, and Departmental
Budget coordinators. Calendar, instructions, salary worksheets, and forms to be distributed.
Administration and overhead chargebacks (Depreciation, Fleet Maintenance, Self Insurance,
Reprographics and Communications) due to'Finance.
Departmental budget forms, justifications, and 00/01 year-end estimates due to Finance.
Finance staff reviews forms and estimates with Departments.
Department/division narratives including issues, goals and workload indicators, due to Finance.
* City Council Report - 2000101 Mid Year Budget Report / 2001-02 Revenue Estimates
Individual departmental budget meetings with City Manager to review requests.
City Manager, Assistant City Manager, Finance Director and requested staff review revised
revenue estimates.
Final budget adjustments
Complete City Manager budget message.
The Proposed Budget document is prepared by Finance.
Proposed documents delivered to City Council.
" Individual Budget Briefings with City Council
* Budget Study Session - to review the Operating Budget
* Budget Study Session - CIP
* City Council Report - 2000101 3rd Quarterly Report
City Clerk deadline for Public Hearing notice for budget hearing.
* Budget Study Session - Wrap-up
Public Hearing Notice for Budget posted in newspaper.
* City Council Public Hearing for Budget Adoption
* and bold Denotes Council Participation 1/12/2001