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01-18-2005 - May 14, 2005 Los Angeles County Household Hazardous Waste/Electronic Waste Collection Day ("Roundup") in West Covina0 City of West Covina Memorandum TO: Andrew G. Pasmant, City Manager and City Council FROM: Steven L. Samaniego Environmental Management Director AGENDA ITEM NO. C-5a DATE: January 18, 2005 PRINTED ON RECYCLED PAPER SUBJECT: MAY 14, 2005 LOS ANGELES COUNTY HOUSEHOLD HAZARDOUS WASTEXLECTRONIC WASTE COLLECTION DAY ("ROUNDUP") IN WEST COVINA RECOMMENDATION: Staff recommends that the City Council authorize staff to host the Los Angeles County Household Hazardous Waste Collection Program here in West Covina. DISCUSSION: Environmental Management staff has been working with Los Angeles County on hosting the Ninth Annual Roundup event in West Covina. The proposed Roundup is planned for Saturday, May 14, 2005 at the City Maintenance Yard, from 9:00 a.m. to 3 :00 p.m., The Roundup being proposed is not only for West Covina residents but includes Los Angeles County residents outside our City limits. Roundups are at no cost to our citizens and help remove household hazardous waste and electronic waste from our community in an environmentally safe mariner. By hosting the Roundup here in West. Covina, the City and County will enter into a Siting Liability Agreement. As part of the agreement, the County will meet all regulatory laws regarding Roundups, indemnify the City against all liabilities, and provide the City with a certificate of self-insurance, with the City named as additional insured. The City agrees to permit the County to use the property located at 825 South Sunset Avenue, West Covina, to conduct the Roundup. The Siting Liability Agreement (attached) has been reviewed. and approved by the City Attorney. Upon the City Council's approval the Environmental Management director will sign the Liability Agreement to host a Roundup here at the City Maintenance Yard on Saturday, May 14, 2005. FISCAL IMPACT: No General Fund impact. The fiscal impact is four (4) hours of staff time from Maintenance to open and close the gates on Saturday for an overtime cost of approximately $130 from Sewer Special Funds account 189. Other than the City cost of $130, Los Angeles County pays for the entire program. The City's cost to dispose of hazardous waste accumulated each year is $2,000, which is absorbed by the Roundup. Prepared by: Diann Nelson Paul Administrative Analyst II Reviewed and Approved by: Steven L. Samaniego, Director Environmental Management Department Attachment: Countywide Household Hazardous and Electronic Waste Collection Program Siting Liability Agreement COUNTYWIDE HOUSEHOLD HAZARDOUS AND ELECTRONIC WASTE COLLECTION PROGRAM SITING LIABILITY AGREEMENT This Agreement is made and entered into this day of , 2004, by and between the COUNTY OF LOS. ANGELES, (hereinafter referred to as "County"), County Sanitation District No. 2 of Los Angeles County (hereinafter referred to as "District"), and City of West Covina (hereinafter referred to as "Owner"). Whereas, the County and District have agreed to co-sponsor a Household Hazardous and Electronic Waste Collection Event ("Roundup") to provide Los Angeles County residents an environmentally safe means and place to dispose of household hazardous waste. Whereas, the County and the District have entered into that certain Household Hazardous Waste Collection Agreement dated February 1, 1992 (the "County -District Agreement), which sets forth the obligations of the County and the District in connection with Household Hazardous Waste Collection Events such as the Roundup. Whereas, Owner desires to support this worthwhile project by offering use of its property located at 825 Sunset Avenue, West Covina Maintenance Yard, West Covina, for the Roundup. The Roundup is scheduled for May 14, 2005. NOW, THEREFORE, County, District, and Owner agree as follows: Article 1. DEFINITIONS Household hazardous waste includes, but is not limited to, pesticides, cleaning solvents, automotive fluids, waste oil, paint and related products, hobby and art chemicals, batteries, and similar items. Electronic waste includes, but is not limited to computers, printers, cables, televisions, VCRs, stereos, and similar items. 1 Article 2. USE OF PROPERTY 4 Owner agrees to permit County, District and their agents, employees and waste collection contractors to use Owner's property located at 825 Sunset Avenue, West Covina Maintenance Yard, West .Covina, beginning May 13, 2005, at 8:00 a.m. to prepare for the Roundup and to conduct the Roundup to be held on May 14, 2005. The Roundup will be scheduled, advertised, and available to the public between the- hours of 9:00 a.m. and 3:00 p.m. on May 14, 2005, although household hazardous and electronic waste may be accepted as early as 8:00 a.m. and as late as 4:00 p.m. Owner agrees to permit the County and. District to use the area where the Roundup is held for a reasonable time, not to exceed 24 hours following termination of the Roundup on May 14, 2005, 4:00 p.m., to package and remove all collected hazardous, non -hazardous, and electronic waste from Owner's property. Limited rental equipment such as fork lifts, etc., may be left at Owner's property until pick up by the rental company no later than the second work day of the week following the Roundup. The County and District will store such equipment away from traffic areas, approved by the Owner, until picked up by the rental company. The Owner shall not be responsible for any loss, damage or liabilities arising out of the use or storage of such rental equipment. Owner further agrees to provide such use of its property to the County and District without compensation. Article 3. COUNTY AND DISTRICT'S RESPONSIBILITIES: A. County is a self -insured agency and shall provide Owner a Certificate of Self - Insurance. 2 i B. County agrees to release, indemnify, defend, and hold harmless Owner, its partners, employees, officers and agents, against any and all liability and expense, including defense costs and legal fees and claims for damages, including but not limited to, bodily injury, death, personal injury or property damage, arising out of or associated with the use of Owner's property for the purposes of the Roundup, including but not limited to the acts or omissions of County or District's contractors in conducting the Roundup, except to the extent caused by an act or omission of the Owners or its officers, employees, or agents. C. County and District agree to comply with all applicable Federal, State, and local laws in conducting the Roundup, and in packaging, removing,and disposing of all waste collected. D. County and District agree to remove and clean up any spill or other release of hazardous, non -hazardous, or electronic waste resulting from the Roundup and restore affected site facilities to their original condition. E. County and District agree to provide all overnight security and protection personnel/ services necessary for the County's, District's, and their contractor's equipment/supplies that are stored on the Owner's property prior to or following the Roundup, until such time that all such equipment/supplies are removed from the Owner's property. F. The responsibilities of each the County and the District to each other with regard to the Roundup are governed by the County -District Agreement, which shall remain in full force and effect and which is not intended to be amended by this Agreement. 3 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respective officers, duly authorized, by COUNTY SANITATION DISTRICT NO. 2 LOS ANGELES COUNTY on , 2004, and by the COUNTY OF LOS ANGELES on , 2004, and by the OWNER on , 2004. COUNTY SANITATION DISTRICT No. 2 OF LOS ANGELES COUNTY By Chief Engineer and General Manager ORIGINAL APPROVED AS TO FORM: LEWIS, BRISBOIS', BISGAARD & SMITH, LLP District Counsel By ORIGINAL APPROVED AS TO FORM: Office of County Counsel By APPROVED AS TO FORM: (OWN CO NS ) By BJ:my R\sec\WestCovinaMagr COUNTY OF LOS ANGELES By Interim Director of, Public Works City of West Covina 4 J Print Name Title