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01-21-2003 - Athens Services Trash Collection Multi-Family Rate Informationi` • City of West Covina Memorandum AGENDA ITEM NO r-1 DATE: January 21, 2003 PRINTED ON RECYCLED PAPER TO: Andrew G. Pasmant, City Manager and City Council FROM: Steven L. Samaniego, Director Environmental Management Department SUBJECT: ATHENS SERVICES TRASH COLLECTION MULTI -FAMILY RATE INFORMATION RECOMMENDATION: It is recommended that the City Council receive and file this report. DISCUSSION: Per Council's request at the January 7, 2003 City Council meeting, it was requested that staff provide the following information: 1. Question: Verify that the assertion made by Athens Services in their letter dated September 20, 2002, is accurate that 77% of the total multi -family customers would pay a higher rate if they were actually charged the commercial rate, by surveying rate services of twenty large apartment units. Response: Of the 22 apartments surveyed by phone, six apartments' rates are lower than commercial rates. Athens has again reconfirmed that the current figure of 75% of the total multi- family customers they service would pay a higher rate if they were actually charged the commercial rate. 2. Question: .How many pounds of trash a 60-gallon container would fit into a 3 cubic yard bin. Response: The contents of ten (10) 60-gallon containers will fit inside a 3-cubic yard bin. 3. Question: Do the multi -family and homeowner association units have mandatory service requirement that all single family homeowners in the community abide by? The City's Municipal Code Section 12-18(c), Attachment I, requires residential premises from which ordinary household garbage is created, accumulated or produced have mandatory collection service by the City's franchise hauler. Therefore, it is staff s interpretation that all residential multi -family unit property owners have the same mandatory requirement of subscribing for trash collection service as the single-family residential homes. Attached is the phone survey chart verifying trash collection rates of 22 large multi -family apartment units including Athens' letter dated September 20, 2002 and the current rate schedule (Attachment II). Athens Services Trash Collection Multi -Family Rate Information January 21, 2003 Page 2 Attachment III provides a conversion formula that was used to calculate how many 60-gallon trash containers would fit into a 3-cubic yard commercial bin. FISCAL IMPACT: None. &V\- �_51— Steven L. Samaniego Environmental Management Director SLS:mg Attachment I - West Covina Municipal Code Section 12-18(c) Attachment H - Multi -Family Rates Survey Chart, Athens' letter of 9/20/02 and Current Rate Schedule Attachment III - Gallons to Cubic Yard Conversion Formula z:/Athens Multi-Fam Rate Survey Stff Rpt Attachment I GARBAGE AND RUBBISH COLLECTION § 12-16 ARTICLE I. IN GENERAL Sec. 12-1. Purpose. The purpose of this chapter is to provide for the collection of recyclable materials and for solid waste collection and removal in accordance with state minimum standards for solid waste han- dling as described in title 14, division 7, chapter 3, article 5, "Solid Waste and Storage Standards," of the California Administrative Code. (Ord. No. 1554, § 2, 7-26-82; Ord. No. 1883, § 1, 6-24-91) Sec. 12-2. Delegation of authority. The City of West Covina and the Los Angeles County Department of Health Services shall en- force all health -related standards and non -health - related standards, which will be enforced by the City of West Covina: Use of container, ownership of waste, and responsibility of operator for fur- nished containers. (Ord. No. 1554, § 2, 7-26-82) Secs. 12-3--12-15. Reserved. ARTICLE II. COLLECTION' Sec. 12-16. Definitions. Collection: "Collection" means the act of collect- ing solid waste at the place of waste generation by an approved collection agent (public or private) and is distinguished from "removal." Container: Any vessel, can or receptacle used for collecting solid wastes for removal, whether owned by the collection agency, property owner or tenant. Ordinary household garbage: "Ordinary house- hold garbage" means all animal and vegetable waste that has resulted from the preparation of food. "Ordinary household garbage" also means all trash, combustible waste, and inorganic refuse,, *Editor's note —Sections 2 and 3 of Ord. No.1883, adopted June 24, 1991, amended § 12-16; § 4 amended § 12-17(a) and the third paragraph of subsection (d); and § 5 purported to amend § 12-18, but in actuality it amended the entire article, §§ 12-16-12-27. both combustible and noncombustible, that accom- pany routine household or property maintenance functions. Recyclable material: "Recyclable material" means glass, newspaper, aluminum, and such other re- usable materials as the city council may desig- nate by resolution, sorted and otherwise prepared As required under rules established by council resolution. Removal: "Removal" means the act of taldng solid, wastes, recyclables, compostables or yard wastes from the place of generation by an ap- proved collection agent or by a person in control of the premises. Solid waste or wastes: "Solid waste" or "wastes" include all putrescible and nonputrescible solid and semisolid wastes, such as refuse, garbage, rubbish, paper, ashes, industrial wastes, demoli- tion and construction wastes, abandoned vehicles and parts thereof, discarded home and industrial appliances, manure, vegetable or animal solid and semisolid wastes, and other discarded solid and semisolid wastes, and also includes liquid wastes disposed of in conjunction with solid wastes at solid waste transfer/processing stations or dis- posal sites, but excludes: (1) Sewage collected and treated in a munic- ipal or regional sewerage system; or Supp. No. 62 771 (2) Recyclable material, compostables or yard waste or other materials or substances which have been salvaged for reuse or resale. (3) Hazardous refuse, including household haz- ardous wastes and any compound, mix- ture, substance or article defined as haz- ardous under state or federal law or which if improperly used, handled, transplanted, processed or stored may constitute a haz= and to health or cause property damage or contamination or which is explosive, flam- mable, poisonous, corrosive, radioactive or otherwise harmful to the environment. Yard waste: "Yard waste" means all leaves, grass, cuttings, and shrubs that accompany rou- tine household or property maintenance func- tions. (Ord. No. 1554, § 2, 7-26-82; Ord. No. 1655, § 3, 12-10-84; Ord. No. 1883, §§ 2, 3, 5, 6-24-91) 1 12-17 WEST COVINA CODE Sec. 12-17. Service to be provided by city. (a) The city shall provide the service of collect- ing waste and recyclable material within the city, either through its own employees or through an entity under exclusive franchise with the city. So long as the city provides such service either through its own employees or by exclusive fran- chise, it shall be unlawful for any person to engage in the business of collecting solid waste'or recyclable material within the city unless such person has a valid contract with the city to do so. (b) The collector awarded a franchise or con- tract by the city is required to comply with all local government licenses, permits, or written approval requirements applicable to the city or county as well as with any and all state or federal requirements for the collection and removal of recyclable material, hazardous waste or yard waste. No waste collector permits or city -granted exclu- sive franchise shall be required for the removal of vegetative cuttings, other solid waste not contain- ing garbage, or manure to a legal place of disposal as a part of gardening or horticulture or for composting. In accordance with state regulations, the follow- ing items are required before a franchise or con- tract shall be awarded by the city: (1) The filing of a faithful performance bond with the city. (2) Evidence that the collector has experience sufficient to meet the needs of the custom- ers within the jurisdiction. (3) Acquisition of a permit for waste collec- tion from the County of Los Angeles. Ap- plication and annual operating fees for the permit shall be as required by the County of Los Angeles and as adopted from time to time by resolution by the city council. (c) It shall be unlawful for any occupant or person in possession, charge or control of any residential premises within the city from which ordinary household garbage is created, accumu- lated or produced to fail to subscribe for the collection service provided by the city. However, when the residential premises are vacant for at Supp. No. 62 772 least one (1) month, no subscription will be man- datory during the period of vacancy. Further, when the joint or multiple use of garbage contain- ers is provided on the residential premises, it shall be unlawful for the person in possession, charge or control of such containers to fail to subscribe to the city's collection service. (d) It shall be unlawful for any occupant and/or any contractor doing business on any premises or any person in possession, charge, or control of any nonresidential premises within the city to sub- scribe for collection of solid waste, recyclable material or yard waste with anyone other than an approved collection agent. (e) It is the .duty of the approved collection agent to collect all solid waste, recyclable mate- rial or yard waste from premises within the city that subscribe for such service. (Ord. No. 1554, § 2, 7-26-82; Ord. No. 1655, § 4, 12-10-84; Ord. No. 1673, § 2, 5-14-85; Ord. No. 1883, §§ 4, 5, 6-24-91) Sec. 12-18. Garbage collection schedules. Residential, industrial and commercial waste and recyclable material shall be collected at least once weekly. Yard waste shall be collected on the same schedule or as determined to be necessary by the city and the approved collection agent. (Ord. No. 1554, § 2, 7-26-82; Ord. No. 1883, § 5, 6-24-91) Sec. 1249. Hours of collection. Solid waste, recyclable material or yard waste shall not be collected prior to 6:00 a.m. nor after 8:00 p.m. on any day. (Ord. No. 1554, § 2, 7-26-82; Ord. No. 1883, § 5, 6-24-91) Sec. 12-20. Placement of receptacles. (a) Residential. No person shall place any solid waste or recyclable material or yard waste or any container containing such material at any place of collection before 5:00 p.m. of the day preceding its scheduled collection, or leave any such container at the place of collection after 8:00 p.m. on the day of actual collection, or for more than two (2) hours after actual collection, whichever is later. The approved collection agent shall remove all solid GARBAGE AND RUBBISH COLLECTION waste, recyclable, material or yard waste in the manner agreed upon with the affected property owner or in the manner directed by the city. However, in the event that there is no such agreement the authorized collection agent shall remove .all solid waste, recyclable material or yard waste from the curb along the street in front of each dwelling or other building or from the paved alley only if the solid waste is deposited at the rear property line. On streets without curbs, containers shall be placed in the parkway but not in the flowline. (b) Industrial, commercial and multiple dwell- ing. Industrial, commercial and multiple dwelling residential solid waste containers or containers for recyclable material or yard waste installed outdoors shall be screened and located in compli- ance with city zoning regulations. (c) Collection from alleys. An approved collec- tion agent shall not be required to collect- from an unpaved area at the rear of property or from: (1) A blind alley:. (2) An alley less than fifteen (15) feet wide: (3) An alley which "L" or "T" shaped and not wide enough to be safe for the collection truck to turn without damage to the truck or to the adjacent improvements on pri- vate property; or (4) An alley the surface of which could endan- ger the safety or convenience operation of the trucks at all seasons of the year. (d) Public nuisance of containers prohibited. When not placed on public property for collection, solid waste containers shall be kept in an area which is not visible from the public street and which will not be offensive to neighboring prop- erty so far as it is reasonably practicable to do so., Recyclable containers and yard waste containers shall be placed in the same manner. Solid waste containers, recyclable containers, and yard waste containers kept in areas adjacent to public alleys shall be exempt from the subsection. (Ord. No. 1554, § 2, 7-26-82; Ord. No. 1883, § 5, 6-24-91; Ord. No. 2068, § 2, 6-19-01) Supp. No. 62 773 4 12-22 Sec. 12-21. Condition of waste for collec- tion. (a) Solid waste in containers. Waste shall be kept and placed for collection in sturdy containers with tight -fitting lids. (b) Waste not in containers. (1) Single bulky items of solid waste or items not in containers shall be collected pro- vided that no item exceeds three (3) feet in length and one (1) foot in diameter, or weighs over. fifty (50) pounds. (2) . Solid waste or yard waste in bundles shall be collected provided that each bundle is tied and does not exceed three (3) feet in length and one (1) foot in diameter, or weight over fifty (50) pounds. (3) Bulky household items such as stoves, refrigerators, furniture, water heaters and similar material shall be collected accord- ing to the collection policies of the waste collector for such items. (4) Cardboard or empty cardboard boxes shall be collected and not returned to property owners or tenants. (5) Magazines shall be securely tied in bun- dles if not placed in containers. (6) Fluorescent lamp tubes must be broken prior to pickup. (c) Recyclables in containers. All recyclable ma- terials shall be placed in containers provided specifically for that purpose. In the event that such containers are filled, additional recyclable. material may be placed adjacent to the recycling container in another container, bag or box. (Ord. No. 1554, § 2, 7-26-82; Ord. No. 1655, §§ 5, 6, 12-10-84; Ord. No. 1883, § 5, 6-24-91) Sec. 12-22. Ownership of waste materials. Solid wastes and yard wastes subject to collec- tion by the approved collection agent shall become the property of that agent. Recyclable materials when placed for collection by city shall become the property of the city once placed for collection, and no person other than the employees or contract. agent of the city acting within the scope of their § 12-22 WEST COVINA CODE, agency or employment shall remove such materi- als once placed for collection; notwithstanding, this section excludes recyclable materials not placed for collection by city which are removed by the person generating the materials or on pre- mises owned and controlled by him or her or pursuant to agreements with nonprofit organiza- tions. (Ord. No. 1554, § 2, 7-26-82; Ord. No. 1883, § 5, 6-24-91) Sec: 12-23. Containers. (a) Care of containers. Approved collectors shall replace all containers where found. Containers or lids shall not be deposited in the street or on adjoining property. Collectors shall not in any way break, damage or roughly handle any con- tainer. (b) Replacement of faulty containers. Any solid waste container which leaks and is not watertight shall be replaced by the owner within ten (10) days after notice from the collector, stating the condition of such container. Such notice from the collector shall be made by attaching a tag to the container indicating its defective condition. (c) Operator responsibility. Where the collec- tion operator furnishes containers, he is respon- sible for maintaining the containers in good con- dition, (ordinary) wear and tear excepted, unless they are furnished under other terms, conditions or agreements. He shall plan with the property owner and/or occupant as to placement of such containers to minimize traffic, aesthetic and other problems both on the property and for the general public subject to section 12-20 hereof. (d) Use of container. No person shall tamper with, modify, remove from or deposit solid wastes or yard waste in any container which has not been provided for his use without the permission of the container owner. No person shall tamper with, modify or remove the container or any recyclable material in any container provided for such pur- pose by the city or its approved collection agent. (Ord. No. 1554, § 2, 7-26-82; Ord. No. 1883, § 5, 6-24-91) Secs. 12-24, 12-25. Reserved. Sec. 12-26. Collection fees; penalty for fail- ure to pay. The city shall fix the price to be charged by the collector and to be paid by the recipient of such collection service for all collection of solid waste, recyclables or yard waste within the city, which Prices may be established either by resolution of the city council or by contract with;the collector. Should any person fail, refuse or neglect to pay such bill within fifteen (15) days after the same is rendered, the collector may refuse to collect solid waste, recyclables, or yard waste from the pre- mises of such person until such bill is paid. (Ord. No: 1554, § 2, 7-26-82; Ord. No. 1883, § 5, 6-24-91) Sec. 12-27. Penalties for violation. Violations of this article shall be punishable as an infraction in accordance with section 1-37 of the West Covina Municipal Code. Fines for such infractions shall be within the limits established by the West Covina Municipal Code, section 1-37, and shall be set by the city's police department in the bail schedule filed with the appropriate court authorities. (Ord. No. 1883, § 5, 6-24-91) Supp. No. 62 774 rlhe'nert page is 8131 ATTACHMENT II Large Multi -Family Unit Apartment Trash Collection Service Rate Phone Survey July 1, Apartments Number Number of Collection Special Monthly 2002 Rate Schedule Commercial j Fee, Same of Units Bins Frequency Services Fee Verified Bin Service Fee 1 Cameron Park Apartments 158 100) 3 X No 3,495.85 3,360.49 2,627.70 2 Center Court Apartments 300 21 3 X No 6,448.78 6,448.78 5,518.17 3 Continental Village Apartments 200 1 compactor 1 X compactor . 2,566.85 2,566.85 2,566.85 4 Crown Point Apartments 192 18(2) 2 X No 3,025.74 3,025.74 3,281.17 5 F & F West Covina Associates, LP 196 23 2 X No 3,279.84 3,279.84 4,439.23 6 Happy Trails Apartments 192 12 (3) 2 X No 2,924.22 2,856.54 2,316.12 7 Heritage Park West Covina 187(4, 8 2 X No 2,670.13 2,657.36 1,544.08 8 Lafayette Parc Townhomes Apartments 259(5) 38(6) 2 X No 4,231.44 4,591.50 7,334.38 9 Nova Brookhollow Apartments 188 13 2 X No 2,839.33 2,839.33 2,509.13 10 Parkwood Apartments #1 83 4 2 X No 1,194.67 1,194.67 772.04 11 Parkwood Apartments #2 82 4 2 X No 1,181.91 1,181.91 772.04 12 Pacific Isle Apartments 72 �7� 7 2 X No 1,168.57 1,155.60 1,351.07 (Workman Site) 13 Pacific Isle Apartments 66(8) 5 2 X No 1,024.31 1,011.54 965.05 (Thelborn Site) 14 Prince Woodglen Property 134 15 2 X No(9) 2,217.83 2,217.83 2,895.15 LLC 15 Rollingwood Apartments 169 11 2 X No 2529.16 2,529.16 2,123.11 16 Sunset Crest Apartment 142110) 9 3 X No 2,982.36 3,020.61 2,364.93 17 Sunset Garden Apartments 200 14 2 X No 3,026.33 3,026.33 2,702.14 18 Timberwood Apartments 209 22(11) 3 X No 4,809.74 4,742.06 5,780.94 19 Torrey Pines Apartments 460("1 15 2 X(13) No 5,289.38 6,378.50 2,895.15 20 Walnut Ridge Apt./Site A 208 7 (14) 3 X No 4,340.92 4,215.32 1,839.39 21. Walnut Ridge Apt./Site B 104 5 3 X No 2,158.42 2,158.42 1,313.85 22 Woodside Village 460 23 3 X No 9,576.80 9,576.80 6,043.71 Apartments (1) Billed for 14 Bins (2) Billed for 17 Bins (3) Billed for 14 Bins (4) Billed for 188 Units (5) Billed for 252 Units (6) Billed for 30 Bins (7) Billed for 73 Units ($) Billed for 67 Units (9) Billed for Scout Service (1°) Billed for 140 Units p l) Billed for 24 Bins (12) Billed for 250 Units (13) Billed for 3 X (14) Billed for 12 Bins .1 0 0 A' Attachment II AW..w...s �.vrwc,rvn-arc.Yc...,y-,ra�,a.e.-v,�poaar-JrrTC� awr.ep�ng 1404B ValleY RIVI. September 20, 2002 P.O.8or 60000 Via Facsimile anti Mail Shelley Sanderson Council Member City of West Covina P.O. Box 1440 West Covina, CA 91793 Dear Ms. Sanderson: Guy of uidustry. CA 91 716.0009 Fax (k96) 330-e686 (626) 336.3636 Per our many discussions and at your request, the follo«ing is intended to review the truth about multi -family versus commercial bin pricing in West Covina: When we acquired the West Covina contract in 1992, the City and Athens negotiated significant itnprovcrrlctlls to the then existing agreelveltt (niglnally executed with the Thorsen family. Ultimately, we executed a modem agreement that has since been amended and restated one tirne back in May, 1999. • It has alway been clear that iwalti-family pricing is on n per emit. bin rental basis. • Athens. has always offered the City a change to a uniform commercial price schedule that would be revenue neutral. in fact, the City has shlclied this multiple times over the years. • Fact, multi -family pricing is advantageous to the majority uCuzers. At.1+12.76 11cr month per unit, $33.84 per bin serviced 2 times per week anul 16.36 per unit for extra days serviced, most multi -family complexes pay less than eontrncrcial rates. 177 unilti-family crlmplexes out of a total of 231 complexes would have an increase in monthly rate for cnntparable conllnerciai yen ice. 'lllis equals 77 % of total multi -family customers!!! • Listed below are a fcw examples of unit versus commercial for comparison: # of Units Set -vice Unit Price Commercial Price 10 1-3 cubic yard bin-2x weekly $161.47 $19 Z.01 15 2-3 cubic yard bin-2x weekly $259.12 $386-04 20 2-3 cubic yard bin-2x weekly $322.94 $386.O4 44 . 4-3 cubic yard bin-2x weekly $696.92 $772.06 80 8-3 cubic yard bin-2x weekly $1,291.52 $1.544.13 Mnfr.,e�.Mte...n) Q,. Page 2 September 20. 2002 We do not charge multi -family complexes for specialized "scout service". This is where a small Mick (scout) goes onto premise and brings the bins to the street so the large trash truck can dump the bin. The scout then returns the bins back on to the property. This is needed in some complexes due to configuration of the site and placement of bins. • By having multi -family rates with a built in two time a week prick -up, most complexes are assured of having adequate service for residents. In communities where we utilize commercial pricing, it is a continual smuggle with absentee owners, home -owner association's and property management companies to set a proper Icvel of service as they constantly want below the requires] level of service. o Thus code enforcement becomes an issue as trash enclosures are heaping full before we set the right level of service. Shelley, I hope this information is helpful to you. if you have any questions, 1 can be reached on my direct line at (626) 855-720-1, our general office number (62 6) 336.3636 or in the evenings and weekends in ray home at (909) 868-0944. Sincerely, 1 r Dennis M. Chiappetta Chief Operating Officer 1)MC:bw Attachment II Exhibit E-2 City of West Covina Schedule of Rates Effective July 1. 2002 Collection Processing and and Net Franchise AB 939 Total Rate Hauling Transfer Disposal Rate Fee Surcharge 2 Can 90/90 10.68 4.00 2.32 17.00 1.89 0.14 19.03 2 Can 60/90 7.91 4.00 2.32 14.23 1.58 0.14 15.95 2 Can 90/90 Sr Dsct 6.43 4.00 2.32 12.75 1.42 0.14 14.31 2 Can 60/90 Sr Dsct 4.35 4.00 2.32 10.67 1.19 0.14 12.00 Condo/Apts 60 Gal 7.91 4.00 2.32 14.23 1.58 0.14 15.95 Scout Service I Yd 29.99 6.62 2.75 39.36 4.37 0.14 43.87 1.5 Yd 85.60 9.92 4.13 99.65 11.07 0.14 110.86 3 Yd 91.81 19.85 8.26 119.92 13.32 0.14 133.38 Multi -Family Per Unit 6.07 3.38 .1.74 11.19 1.24 0.33 12.76 AddI Pickup 3.02 1.69 0.87 5.58 0.62 0.16 6.36 Plus Bin Rental 29.67 0.00 0.00 29.67 3.30 0.87 33.84 Lark Ellen Village and Promenade Apartments - Same as Commercial Rates Commercial 3 Yd ix 71.39 25.92 8.26 105.57 11.73 3.11 120.41 2X 100.88 51.83 16.52 169.23 18.80 4.98 193.01 3X 127.87 77.74 24.78 230.39 25.60 6.78 262.77 4X 139.60 103.66 33.04 276.30 30.70 8.14 315.14 5X 156.38 129.56 41.30 327.24 36.36 9.64 373.24 6X 179.59' 155.48 49.56 384.63 42.74 11.33 438.70 1.5 Yd Ix 64.25 12.96 4.13 81.34 9.04 2.40 92.78 2X 94.25 25.92 8.26 128.43 14.27 3.78 146.48 3X 116.61 38.88 12.39 167.88 18.65 4.94 191.47 Reinstate 12.12 12.12 1.35 13.47 Estimate 3.93 3.93 .044 4.37 3 Yd Temp 3 Day 70.50 4.58 1.91. 76.99 8.55 85.54 1 Month 113.98 19.85 8.26 142.09 15.79 157.88 X Dump 32.23 4.58 1.91 38.72 4.30 43.02 Roll Off 5 Day 245.84 152.64 63.55 462.03 51.34 513.37 Demurrage 9.72 9.72 1.08 10.80 X Bin Maintenance 45.40 45.40 5.04 50.44 Lock Lid 27.86 27.86 3.10 30.96 Auto Container Chng 15.79 15.79 1.75 17.54 Extra 90 Gal Black 3.99 3.99 0.44 4.43 Extra 90 Gal Green 3.99 3.99 0.44 4.43 Extra Auto Pickup 90 Gallon 13.45 13.45 1.49 14.94 60 Gallon 10.53 10.53 1.17 11.70 Roll -Out Service 10.53 10.53 1.17 11.70 5 Question: Formula ATTACHMENT III GALLONS TO CUBIC YARD CONVERSION How many 60-gallon residential trash containers will fit inside a commercial 3-curbic yard bin? 202 Gallons = 1 Cubic Yard (202 Gallons) (3 Cubic Yards) 606 Gallons 606 Gallons - 60 gallon container = 10 The contents often (10) 60 gallon containers will fit inside a 3-cubic yard commercial bin