01-19-1999 - Appropriation Transfer RequestTO:
FROM:
SUBJECT:
City Council and City Manager
Steven L. Samaniego
Environmental Management Director
Appropriation Transfer Request
City of West Covina
Memorandum
AGENDA.
ITEM NO. B-6i
DATE January 19, 1999
® PRINTED ON RECYCLED PAPER
SUMMARY: The department has been using the services of a clerical -on -call limited service
employee during the absence of the secretary, who has notified the City that she
will be on medical leave until at least July 1, 1999. , Staff is requesting approval
to transfer funds from other accounts in order to cover the salary of this limited
service employee and to eliminate an already over expended labor account.
DISCUSSION
The department secretary has been out on medical leave since April 1998, and we have
received a doctor's statement indicating that she will not return to work until .at least July 1999.
In the meantime, we have been using the services of a clerical -on -call employee and have been
informed by the Finance Department that we have a budget overrun in our limited service
account. The secretary is a long-time employee who has accumulated substantial sick leave, so
her salary is ongoing, but we also must meet the expense of the replacement.
FISCAL IMPACTS
Transfers totaling approximately $14,800 are required to cover this unbudgeted expense. As of
November 30, 1998, account number 129-23,12-5112 is over expended by $3,756. We are.
requesting transfer of funds to eliminate the overage and add additional monies to cover the
balance of the fiscal year.
The secretary position is actually funded through four accounts, only one of which is a general
fund account in the amount of 10%. The balance comes from revenues of various programs.
ALTERNATIVES
There are no viable alternatives. Clerical support is imperative for the department.
RECOMMENDATION
Staff recommends that the City Council authorize:
The transfer of funds totaling $14,800 from the following accounts and appropriate them to the
accounts which correspond to the labor distribution of the,department secretary:
■ $ 4,150 from Account #145-2315-6120
■ $10,650 from Account #129-2312-6120
Labor distribution:
■ Account #110-320-2311
10%
■ Account # 119-320-2319
10 %
■ Account # 120-320-2315
20 %
■ Account # 129-320-2312
60 %
Existing over expenditure:
■ Transfer $3756 to Account #129-2312-5112 to cover overage
Submitted by:
Diann Nelson Paul
Administrative Analyst II
Approved by:
Steven L. Samaniego
Environmental Management Director