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02-04-2014 - Summary of Actions - Minutes of Regular Meeting - 11/12/130 • City of West Covina Memorandum AGENDA ITEM NO 2 DATE February 04.2014 SUMMARY OF ACTIONS COMMUNITY and SENIOR SERVICES COMMISSION MINUTES OF THE REGULAR MEETING OF Tuesday, November 12, 2013 CALL TO ORDER Chair Mason called the meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE / MOMENT OF SILENT PRAYER Commissioner Perryman led the Pledge of Allegiance and asked for a moment of silent prayer. ROLL CALL Commissioners Present: Mason, Ogden, Kaufman, Lewis, Lindquist, Lopez, Perryman (left at 7:10), and Taylor. Bennett and Kemledy absent. Staff Present: Freeland, Smilowitz, Reynosa and Shore A. CORRESPONDENCE AND ORAL COMMUNICATIONS None B. MINUTES FOR APPROVAL 1) Approval of the minutes of the Regular Community and Senior Services Commission Meeting held on Tuesday, September 10, 2013. MOTION Motion by Ogdeiz, seconded by Taylor to approve the Amended minutes of the Regular Community and Senior Services Commission meeting held on Tuesday, September 10, 2013. Motion carried by a vote of 8-0. Kennedy and Bennett absent. C. PRESENTATIONS None D. ADMINISTRATION 1) NEW BUSINESS- Director Freeland a) Volunteer of the Year Director Freeland stated that in their packets the commissioners received an application regarding the Volunteer of the Year. He requested that the commissioners get out there and seek out candidates worthy and submit volunteer applications. The honorees names will be submitted for the West Covina Day at the Fair. 2) OLD BUSINESS — Director Freeland a) Youth Council Update Director Freeland stated that the Youth Council has grown from 10 members to 50-60 members. Director Freeland went over a few activities that they have been involved with. A few of the activities was a Teen Academy with the FBI; A partnership with Action Food Pantry to put some food baskets together for Thanksgiving for needy families. b) Update on Scholarship Director Freeland informed the commission that scholarship information has been posted on City website. c) Orangewood Park Community Services Com*Sion Minutes November 12, 2013 • Director Freeland stated that since our last meeting City Council has approved the development of the Soccer Fields at Orangewood Park. The direction from the City Council provided to staff is that all future Park Development monies coming from developers who build new homes will go into this fund. Those developers have to build park space or pay a fee to go into this fund. Director Freeland answered various questions posed by commission. 3) UPCOMING EVENTS 11/27 - Thanksgiving Luncheon at the Senior Center 12/02 - Christmas Tree Lighting Ceremony 12/05 - Birthday Luncheon at the Senior Center 12/05 - Senior Center, Live Big Band Dance 12/14 - Breakfast with Santa 12/19 - Home for the Holiday Community Tour 12/21 - E-Waste Collection 12/23 - Holiday Luncheon at the Senior Center 12/26 - Senior Center, Live Big Band Dance 1/20/14 - Dr. Martin Luther King, Jr. Manager Smilowitz and Supervisor Reynosa reviewed and answered questions regarding various events. . E. AD HOC REPORTS 1) CDBG (Lewis, Mason, Taylor) None 2) CIP (Lopez, Lindquist, Kaufman, Ogden) None 3) SPORTS COUNCIL (Lewis, Lindquist, Taylor) Supervisor Reynosa stated that the Sports Council Meeting regularly held on the 4th Tuesday of the month at 6:00 p.m. has been changed to Wednesday, November 20th at 7:00 p.m. F. COMMISSIONER REPROTS/COMMENTS 1) Individual Reports/Comments on Activities Chair Mason stated that she attended the unveiling of the public artwork at the McIntyre Plaza. She really enjoyed the event. Chair Mason and Commissioner Taylor attended the Senior Center Halloween meal. They enjoyed the food, the company and the dance. She also attended the Veteran's Day presentation and was very happy with the event except hoping for a larger turnout next year. She attended the field of Valor last night. It felt eerie. CommissionerPerryman stated he attended Field of Valor. He was involved with Hurst Ranch Harvest Festival about 3 weeks ago. They had about 200 pumpkins in their field for the kids but had to add another 500 hundred. He stated that about 800 people showed up and toured and enjoyed the activities. Director Freeland and Commissioner Perryman met with the Board of Directors of the Hurst Ranch. Director Freeland stated on behalf of the City next year we will partner with them for this event. Commissioner Kaufman stated that within the last 11 months since the tragedy at Sandy Hook in Connecticut estimates of over 30,000 Americans have died from gun violence. Commissioner Kaufinan is one of the founding members of San Gabriel Valley Progressives. Since last February he has been working with City officials on a Buy Back Gun Program in West Covina. Earlier today he spoke with Mike Lee, Assistant City Manager who stated it will be on the City Council agenda next week for approval. Director Freeland stated that a date has been selected and they will announce it at that meeting. 2 Community Services Comession Minutes • November 12, 2013 Commissioner Lopez stated she attended the West Covina Day at the Fair. She also attended the Galster Haunt Scaregrounds. Commissioner Lopez thought it was great, creepy, different, and loved that it was outside. Only problem was she and others thought it began at 6:30 p.m. instead of 7:00 p.m. Commissioner Lopez asked if we have a tree program for trees on the sidewalk side. Director Freeland explained what type of program we do have. Commissioner Taylor attended the Senior Center Halloween Luncheon with Chair Mason and they had a great fun time. She also attended the unveiling of the artwork at the McIntyre Plaza and it was very very nice. She asked about a program held at the Senior Center and was wondering why they were not .notified. Director Freeland stated it was not a City event. Commissioner Taylor also attended the Field of Valor event. It was a beautiful event. The women's Club had a yard sale and raised a little over $1,200.00. Commissioner Taylor armounced the Lights of Love; an annual event by the Historical Museum will be on held December 9"' Commissioner Lewis stated that this is his last meeting due to the fact that he ran and won and is our new City Clerk. He will be donating his stipend to the Careship Program and Veteran's Wall Fund for the first six months. He stated he attended the West Covina Day at the Fair. He also had the opportunity to attend the Veterans Day event, which was very moving. He feels we need to do a better job to reach out to the younger veterans. He feels maybe we could have a Veteran's job fair to help and reach out as a Community. Commissioner Lewis thanked everyone and that he will still stay involved in our Community. Commissioner Lindquist wanted to apologize for not attending the last meeting but she never received any packets or e-mails but this time she did get her packets. She was looking forward to attending many of the events and openings but due to her work schedule it makes it difficult. She requested if anyone goes to any events if they would call or text her she would love to try to attend with them. Commissioner Ogden thanked Lisa Mayo from the Women's Club of West Covina, T.O.P.S. with the Senior Center, the bookkeeper with the V.F.W. and who is very involved within the Community. Commissioner Ogden attended our Halloween event at Galster Park. He stated that the kids had a lot a fun. He also attended the Westfield Halloween event. He thanked Director Freeland and any staff involved with the Veteran's Day event. He would like to work with staff to arrange the Veteran's Day Senior Luncheon and the Veteran's Day event at different times so that the veterans there can attend the event at City Hall. Commissioner Ogden and Commissioner Taylor will meet to discuss and look into the Dinner and Entertainment event. G. ITEMS TO BE AGENDIZED None H. ANNOUNCEMENTS — Director Freeland 1) Congratulations to Commissioner Ogden who tomorrow morning will be recognized by the Rotary Club by receiving `Governor's District Award' for his service through the media to help promote our community. Commissioner Ogden congratulated Director Freeland for the same award for his involvement in the community. 2) Youth Council will be singing Christmas carols on Monday, December 19"' at the Senior Center Christmas luncheon. 3) We had the taping of the "Choir" television show last year. USA Network is staring to promote it under the name It Takes a Choir. Director Freeland will try to find out when our episode will be aired. Thank you to Supervisor Reynosa for his helping putting it together with the seniors. 4) The City Council approved the Centenarian Program at the Senior Center. The City Council would like to recognize our seniors who reach 100 years old. The information is on our website. 91 Community Services Com&ion Minutes November 12, 2013 5) A little over a year ago the City Council approved `Adopt a Park Program'. Staff is trying to reach out to the community to get interested parties to participate. We heard back today Rotary would like to adopt a park or more and the Interact Club from Edgewood High School. I. ADJOURNMENT MOTION Motion by Taylor, seconded by Lindquist to adjourn the meeting at 7:15 p.m. Motion carried by a vote of 7-0. Bennett and Kennedy absent. Perryman left early (7:10). Ll