02-05-2013 - Summary of Actions - Community Services Commission Minutes of Regular Meeting - 03/13/12• 4
City (if {I"est Coviliu
Memorandum
AG ENDA
ITEM NO
DATE February n, 2013
SUMMARY OF ACTIONS
COMMUNITY SERVICES COMMISSION
MINUTES OFTHE REGULAR MEETING OF
March 13, 2012
CALL TO ORDER
Choir Valles called the ineetnng to order at 6:30.
PLEDGE OF ALLEGIANCE / MOMENT OF SILENT PRAYER
Commissioner Blackburn led the Pledge of Allegiance and Chair Valles asked for a moment of
silent prayer.
it
ROLL CALL
i
Commissioners Present: Bennett, Blackburn, Fennell, Kennedy, Lewis, Ogden, St. ',,Gaudens,
and Valles
Colnrn1SS10ners Absent: Curcio, Torres
Staff Present: Freeland, Morgan, Snnilowitz, Yuasa and Shore
t
A. CORRESPONDENCE AND ORAL COMMUNICATIONS
(3 minutes each speaker)
B. MINUTES FOR APPROVAL j
1) Regular Community Services Commission Meeting �
f
MOTION by Lewis, and seconded by Kennedy to approve the minutes of the
Regular Community Services Commission sleeting held on Tuesday, 'March 13,
2012. Motion carried 7-1-2. Curcio and Torres were not present.
C. PRESENTATIONS j
None
D. ADMINI
STRAT-ION
1) NEW BUSINESS
a. City Council Staff Reports
3/6 Authorization to Draft FY 2012-2013 Community Development
Block Grant (CDBG) Action Plan II
3/6 Extension of the California Street Hockey Association Contract
through 2032 U
5/1 FY 2012-2013 Community Development Block Grant' (CDBG)
Action Plan �
Manager Morgan informed the Commission of the past and future City
Council staff reports generated from the Community Services Department.
She introduced Deputy City Manager Chris Freeland . Deputy Freeland
stated that lie was the acting Director for tine Community', Services
Department.
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b. Reassignment of Supervisors for Senior Citizens Center and Shadow
Oak Community Center
Manager Morgan spoke about the cross training of two Supervisors t<)r
two years had finished successfully, and now both Supervisors have
returned to their original positions.
C. City Commission Changes
Deputy Freeland explained the consolidation of the Commissions. He
stated that the City Council would decide during the April 3 meeting
which Comnnissioners will stay on. He spoke of the changes in
absenteeism, stipends being cut in halt, and allowances being frozen. He
added that this is being done in an et'lbrt by tine City to save money.
Community Services Coma-sion Minutes
March 13, 2012
2) OLD BUSINESS
None.
3) UPCOMING EVENTS
Manager Smilowitz invited the Commission to come out av I volunteer for the
upcoming Easter Egg Hunt.
Manager Morgan reminded the Commission about the expected rain for
Saturday's Sports Council games.
E. COMMUNITY AND RECREATION SERVICES
1) NEW BUSINESS
a) Get Active Walking Guide
b) Palmview Park Playground Project
c) Del Norte Park Splash Pad Project
d) Independence Day Celebration Update
Manager Morgan updated the Commission on the new par: projects. Deputy
Freeland added that the monies are coming from other sources. not the City.
2) OLD BUSINESS
None
F. AD HOC REPORTS
1) CDBG
Manager Morgan announced that letters were sent out, and i I- applicants replied
asking for $335,000 in funds, but the City only has $145,000 available. She said
the plan is to fund City programs first.
2) CIP
I. FY 2012-2013 Capital Improvement Program (CIF) Projects Priority
Ranking
Manager Morgan stated that staff recommends the Coj emission pi-opose to
the City Council the CIP Ad Hoc Committee's recornn, ;ndations.
Motion by Blackburn, and seconded by Lewis to rec, ni nend to the City
Council the CIP Ad Hoc Committee's recommenk ations; or provide
alternate direction. Motion carried 8-0-2. Curcio a 0 Torres were not
present.
3) SPECIAL EVENTS
None.
4) SPORTS COUNCIL
Manager Morgan gave an update for the spring schedule. S e stated there were
only two organizations.out of compliance, which we are waitlu lor.
G. COMMISSIONER REPORTS/COMMENTS
1) Individual Reports/Comments on Activities
Commissioners thanked staff and the Commission for work. q, so well together
all this time. One Commissioner stated that she would Ilk, duties to be more
defined, and that there was more to do for Commissioners.
Deputy Freeland stated that the City is very proud of thk president of West
Covina's Youth Council, Megan Manahan, who received t !e 2012 Women of
Achievement Award - Emerging Leader.
H. ITEMS TO BE AGENDIZED
None.
I. ADJOURNMENT
MOTION
Motion by St. Gaudens, and seconded by Lewis to adjourn the meeting at 7:15
p.m. Motion carried 8-0-2. Curcio and Torres were not pros( it.
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