12-20-2011 - Summary of Actions - Minutes of Regular Meeting - 07/12/110 City of West Covina
Memorandum
AGENDA
ITEM NO 2
DATE Dec. 20, 2011
SUMMARY OF ACTIONS
COMMUNITY SERVICES COMMISSION
MINUTES OF THE REGULAR MEETING OF
July 12, 2011
I. .CALL TO ORDER,
Vice Chair Valles called the meeting to order at 6:32.
II. PLEDGE OF ALLEGIANCE / MOMENT OF SILENT PRAYER
Commissioner Lewis led the Pledge of Allegiance and Vice Chair Valles asked for a
moment of silent prayer.
III. ROLL CALL
Commissioners Present: Blackburn, Fennell, Lewis, Ogden, St. Gaudens, Torres (6:40)
and Valles
Commissioners Absent: Bennett, Curcio and Kennedy
Staff Present: McNeill, Smilowitz, Iseri, Yuasa and Shore
IV. COMMISSION BUSINESS
A. Commission Reorganization -- Selection of Commission Chair and Vice Chair
to be Effective Immediately
MOTION
Motion by Blackburn, and seconded by St. Gaudens to adopt the nomination of
Betty Valles to seat of Chair. Motion carried by a vote of 6-0. Bennett, Curcio,
Kennedy and Torres were absent.
MOTION
Motion by Valles, and seconded by Fennell to adopt the nomination of Nick
Lewis to seat of Vice Chair. Motion carried by a vote of 6-0. Bennett, Curcio,
Kennedy and Torres were absent.
V. CORRESPONDENCE AND ORAL COMMUNICATIONS
None.
VI. MINUTES FOR APPROVAL
A. MOTION
Motion by Blackburn, and seconded by Lewis to approve the Minutes of the
Regular Community Services Commission Meeting held on Tuesday, May 10,
2011. Motion carried by a vote of 6-0. Bennett, Curcio, Kennedy and Torres
were absent. .
B. MOTION
Motion by Lewis, and seconded by Blackburn to approve the Minutes of the
Special Community Services Commission Meeting held on Tuesday, June 14,
2011. Motion carried by a vote of 6-0. Bennett, Curcio, Kennedy and Torres
were absent.
VII. PRESENTATIONS
LA County Fair Announces Home Town Heroes
➢ Adult — Lloyd Johnson, Veteran and Community Activists
➢ Youth - WC Youth Council
Manager Smilowitz described what takes place on the Day at the Fair.
VIII. ADMINISTRATION
A. NEW BUSINESS
1. City Council Staff Reports
None.
Community Services CoPsion Minutes •
July`12, 2011
2. Review of Commissioner's Roles and Responsibilities
Director McNeill explained how the Roles and Responsibilities define the
Commission. She stated that this would be an opportunity to brainstorm if
anyone would like to deliberate Item #1 or any other item.
Commissioners accepted the Roles as. written and spoke of many of the
City's functions, and how others were impressed with the organization of
the events.
3. Volunteer of the Year Letters
Director McNeill stated that staff would be mailing out nomination forms
to service organizations and the Fire and Police Departments this month
asking for potential recipients. She invited the Commission to fill out a
form if they knew someone deserving of this honor. Commissioners
requested to see the list of organizations that receive the nomination
forms.
4. City of West Covina Unveils Twitter Account
Director McNeill explained that Twitter is the easiest of all the medias to
connect to the public, and that the City Manager will be entering current
City information on Twitter. McNeill requested that the Commission join
Twitter and follow the City's Twitter site. The Commission discussed
Twitter accounts, Quick Response (QR) Codes, Smart Phones, and the
Social Media in general. McNeill stated that using these new systems is a
good way to communicate with the new generation. She also offered to
provide a video to watch of the Social Media Revolution for the next
meeting, however, she stated it is something best -watched on their own,
because it has so many levels to go into.
5. Sharon Gardner's Retirement (HR)
Director McNeill stated that Sharon has been with the City of West
Covina for over 32 years.
B. OLD BUSINESS
None.
C. UPCOMING EVENTS
Saturdays Farmers' Market 8:00 a.m. — 1:00 p.m.
Westfield West Covina (near Firestone Tires)
6/28 - 8/23 Galster Park Twilight Tuesdays
7/07 — 8/11 Summer Concert Series
7/14 — 8/01 All Star Tournaments
9/11 West Covina Remembers — 10-year Anniversary
9/22 LA County Fair — West Covina Day.(details to come)
IX. COMMUNITY AND RECREATION SERVICES
A. NEW BUSINESS - Proposition 84 Grant Application
Director McNeill stated that Prop 84 is a federal grant that doesn't require the
City to pay part of it. If the City's application is accepted, the City will receive $5
million to use on Orangewood Park for a major renovation project including two
lighted soccer fields. McNeill answered some detailed questions from the
Commission.
B. OLD BUSINESS
1. Independence Day Celebration Recap
Manager Smilowitz explained what went into planning and running the
Independence Day Celebration, and that it turned out to be a successful
event.
(Torres arrived 6:40 p.m.)
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Community Services Cosission Minutes'
July 12, 2011
2. Sports Council Athletic Facility Usage
a. Compliancy Update
i. West Covina Pony/Colt Baseball
Director McNeill and the Commission discussed how the residency
compliance has not been met by all leagues to completely satisfy the
City's requirements. Many suggestions were discussed including a
percentage deferential, charging for each child per season (which was
already turned down once by the City Council), or charging only non-
resident children per season. A motion was made to put before the City
Manager, who then makes a decision whether or not to have a staff report
written to present to the City Council.
MOTION
Motion by Ogden, and seconded by Lewis to assess a $10 fee for Sports
Council non-resident participants each season or work with a percentage
deferential (population impact fee) for leagues that do not meet the
minimum residency requirement. Motion carried by a vote of 7-0.
Bennett, Curcio, and Kennedy were absent.
X. AD HOC REPORTS
A.
CDBG — None.
B.
CIP — None.
C.
Special Events — None.
D.
Sports Council — None.
XI. COMMISSIONER REPORTS/COMMENTS
A. Individual Reports/Comments on Activities
Commissioners spoke of City functions they attended, and complimented staff on
their hard work.
Director McNeill praised Coordinator Yuasa on her work with the Youth Council
who is a recipient of the Community Hero Award at the upcoming 2011 Los
Angeles County Fair.
Director McNeill reminded the Commission that their budget has now been
replenished for FY 2011=2012, and those who would like to attend seminars for
Commissioners are welcomed to do so.
XII. ITEMS TO BE AGENDIZED
A. List of Organizations that Receive the Volunteer of the Year Nomination
Forms
XIII. ADJOURNMENT
MOTION
Motion by Blackburn, and seconded by Lewis to adjourn the meeting at 7:52 p.m.
Motion carried by a vote of 7-0. Bennett, Curcio, and Kennedy were absent.
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