12-20-2011 - Summary of Actions - Regular Meeting of Senior Citizens Commission - 06/23/11City of West Covina
Memorandum
AGENDA
ITEM NO 3
DATE Dec. 20, 2011
SUMMARY OF ACTIONS
SENIOR CITIZENS COMMISSION
MINUTES OF THE REGULAR MEETING OF
June 23, 2011
I. CALL TO ORDER —Chair Hughes called the meeting to order at 3:00 p.m.
H. PLEDGE OF ALLEGIANCE / MOMENT OF SILENT MEDITATION
Commissioner Perryman led the Pledge of Allegiance and a moment of silent meditation.
III. ROLL CALL - Commissioners present: Glenn, Hughes, Mason and Perryman
Commissioners absent: Taylor
Staff present: Reynosa, McDonald and Headley
IV. COMMISSION BUSINESS
A. Commission Reorganization — Selection of 'Commission Chair and Vice
Chair to be Effective Immediately
MOTION:
Motion by Hughes, and seconded by Perryman to adopt the nomination of
Commissioner Glenn to seat of Chair. Motion carried by a vote of 4-0. Taylor
was not present.
MOTION:
Motion by Hughes, and seconded by Glenn to adopt the nomination of
Commissioner Perryman to seat of Vice Chair. Motion carried by a vote of 4-0.
Taylor was not present.
V. CORRESPONDENCE AND ORAL COMMUNICATION - None.
VI. MINUTES FOR APPROVAL
A. MOTION:
Motion by Perryman, and seconded by Hughes to approve the Minutes of the
Regular Senior Citizens Commission meeting held on Thursday, April 28, 2011.
Motion carried by a vote of 4-0. Taylor was not present.
VII. PRESENTATIONS - None
VIII. ADMINISTRATION
A. City Council Staff Reports
6/21 Public Hearing — CDBG Reallocation of Funds — Palmview
6/21 Proclamation — July is Parks and Recreation Month
Management Analyst McDonald discussed the CDBG reallocation of funds staff
report with the Commission. Chair Glenn requested that staff look into finding
ways to help shut-ins during a City crisis. McDonald volunteered to check with
the Fire Department to see if they have a plan in place. The Commission asked
about the public meeting for Palmview Park and the advantages of starting up
neighborhood watches once again to protect residents.
IX. OLD BUSINESS
A. Further Review of Commissioners' Responsibilities - Priority #4, Establish
and coordinate an ongoing citywide senior volunteer program of service to the
community
The Commission discussed the volunteer programs available now within the City
and Senior Center, and decided that there is ample opportunity for volunteerism.
B. Volunteer of the Year Letters
Supervisor Reynosa stated that the Volunteer of the Year applications would be
going out in July.
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Senior Citizens Commiss'lon Agenda
June 23, 2011
X. NEW BUSINESS - None
XI. INFORMATION
A. City Events
Saturdays
6/28 — 8/23
7/3 & 4
8/18
9/ 11
Farmers' Market 8:00 a.m. — 1:00 p.m.
Westfield West Covina (near Firestone Tires)
Galster Park Twilight Tuesdays
Independence Day Celebration
Grub Crawl
West Covina Remembers 10-year Anniversary
B. Upcoming / Ongoing Events - No comments.
XII. AD HOC REPORTS
A. FY 2011-2012 CDBG Public Service Project Funding Recommendations
Report
Management Analyst McDonald explained what the Public Service companies
could expect from the City, and how the Ad Hoc Committee came to a decision.
Commissioners discussed the different companies at length.
MOTION:
Motion by Perryman, and seconded by Mason to accept the recommendations
from the Ad Hoc Committee. Motion carried by a vote of 4-0. Taylor was not
present.
XIII. COMMISSIONER REPORTS/COMMENTS
A. Individual Reports/Comments on Activities
Commissioners spoke of different events they attended
B. Discussion on Future Agenda Topics/Interests — None.
XIV. ADJOURNMENT
MOTION:
Motion by Hughes, and seconded by Perryman to adjourn the meeting at 3:45 p.m.
Motion carried by a vote of 4-0. Taylor was not present.
City of West Covina
Memorandum
AGENDA
ITEM NO 3
DATE Dec 20, 2011
SUMMARY OF ACTIONS
SENIOR CITIZENS COMMISSION
MINUTES OF THE REGULAR MEETING OF
August 25, 2011
I. CALL TO ORDER — Chair Glenn called the meeting to order at 3:00 p.m.
II. PLEDGE OF ALLEGIANCE / MOMENT OF SILENT MEDITATION
Vice Chair Perryman led the Pledge of Allegiance and a moment of silent meditation.
III. ROLL CALL - Commissioners present: Glenn, Hughes, Mason, Perryman and Taylor
Staff present: Smilowitz, Reynosa and Shore
* * * * * * * CHANGE OF LOCATION NOTICE * * * * * * *
For this meeting only, this Senior Citizens Commission meeting will be held
in the MRC (Room 314) at City Hall, 1444 W. Garvey Avenue, West Covina
IV. CORRESPONDENCE AND ORAL COMMUNICATION
A. Appreciation Card from Commissioner Taylor
The Commission had sent flowers and a card to Commissioner Taylor in respect
for the passing of her mother.
Commissioner Glenn remarked that the Agenda did not reflect the newly appointed
officers: Glenn as Chair and Perryman as Vice Chair. Staff will correct the record.
V. MINUTES FOR APPROVAL
A. Minutes of the Regular Senior Citizens Commission meeting held on
Thursday, June 23, 2011.
MOTION:
Motion by Hughes, and seconded by Mason to approve the Minutes of the
Regular Senior Citizens Commission meeting held on Thursday, June 23, 2011.
Motion carried by 5-0.
VI. PRESENTATIONS
A. Director McNeill's Departure from West Covina
Manager Smilowitz explained that Director McNeill has accepted a position with
the City of Claremont, and that today is her last day. He invited the Commission
to drop by her office to say goodbye when the meeting concludes. The
Commission expressed their gratitude for her knowledge and help during the
years, and wished her well.
VIL ADMINISTRATION
A. City Council Staff Reports
No comments.
VIII. OLD BUSINESS
A. Further Review of Commissioners' Responsibilities - #5 Serve as a medium
through which organizations may exchange information, coordinate programs,
and engage in joint endeavors to benefit the senior population of West Covina.
A discussion was held relaying that Gary Lawson of The Greater West Covina
Business Association tried to exchange information with other businesses by
holding a meeting over a year ago; however, participation was low. Mr. Lawson
will be trying again, and the Commission is anxious to get involved.
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V
Senior Citizens Commission Minutes
August 25, 2011
Supervisor Reynosa spoke of the Senior Citizens Association club that is not as
active as in prior years, mostly because of low attendance. The Commission
asked staff to invite them to our.next meeting in October so that the Commission
could offer their assistance.
IX. NEW BUSINESS
A. Senior Center Policies & Procedures Manual
No comments.
Commissioner Hughes brought up the idea that the Commission should consider meeting
at City Hall to see if more of the senior community would attend the Commission
meetings. A discussion was held on different places and times for a trial period.
MOTION:
Motion by Taylor, and seconded by Hughes to hold the next two meetings at
10:00 a.m. back at the Senior Center on a trial basis to see if participation
increases. Motion carried by 4-1 (Glenn —no).
B. Contacting Shut -Ins During City Emergencies
Commissioners requested that staff invite a firefighter from the West Covina Fire
Department to attend the next Commission meeting and explain what's involved
in contacting shut-ins during emergencies.
X. INFORMATION
A. City Events
No comments.
B. Upcoming / Ongoing Events
No comments.
XI. AD HOC REPORTS
None.
XII.. COMMISSIONER REPORTS/COMMENTS
A. Individual Reports/Comments on Activities
Director McNeill came into the meeting and formally said goodbye to the Commission.
The Commissioners showed their appreciation for all her hard work, as they wished her
the best for her future.
B. Discussion on Future Agenda Topics/Interests
1. Shut -Ins Notification during Emergencies (WC Fire Department)
2. Volunteers of the Year Nomination forms — no submittals to date
3. Invitation to Senior Citizens Association to speak at next -meeting
XIII. ADJOURNMENT
MOTION:
Motion by Hughes, and seconded by Taylor to adjourn the meeting at 3:44 p.m. Motion
carried by 5-0.
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