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02-05-2008 - Summary of Actions - Minutes of Regular Meeting - 11/13/07• City of West Covina Memorandum AGENDA ITEM NO. D-2a DATE: February 5, 2008 SUMMARY OF ACTIONS COMMUNITY SERVICES COMMISSION MINUTES OF THE REGULAR MEETING OF November 13, 2007 I. CALL TO ORDER Chair Chacon called the meeting to order at 6:36 p.m. II. PLEDGE OF ALLEGIANCE / MOMENT OF SILENT PRAYER Chair Chacon led the Pledge of Allegiance and a moment of silent prayer. . III. ROLL CALL: Commissioners Present: Armbrust, Blackburn, Carrico, Chacon, Martinez, McIntosh, Puchalski, Valles, and Woods Commissioners Absent: Vargas Staff Present: McNeill, Morgan, Smilowitz, McDonald, Jackson, Yuasa, and Shore IV. CORRESPONDENCE AND ORAL COMMUNICATIONS Director McNeill reported that a get -well card was sent out to Vice Chair Armbrust per the Commission's request. Director McNeill received Nomination forms from the C.A.P.R.C.B.M. for various categories specifically for Commissioners and/or the Commission as a whole for any work done. She also stated that staff has packets available, and the deadline for nominations will be December 1, 2007. V. MINUTES FOR APPROVAL Approval was made of the Minutes of the Regular Community Services Commission meeting of Tuesday, October 9, 2007. n MOTION: Motion by Puchalski, and seconded by Valles to approve the Minutes of the Regular Community Services Commission. Meeting on Tuesday, October 9, 2007. Motion carried 9-0. Vargas was not present. VI. PRESENTATIONS A. Chris Kelso with ACES (Achievement Connects Every Student) Program Mr. Chris Kelso presented background information on the ACES Program and suggested it would be beneficial to the City and the Community Services Department to work together on an exciting new after -school program. He stated that the Governor wants to provide after -school programming for every child in the state. In conjunction with the West Covina School District, the Y.M.C.A. will have eight sites within the City. 'ACES would handle the academics and tutoring, and the City would help with the sports and enrichment part of the program He stated that funding is available from various sources and the school district would apply for the grant. Mr. Kelso welcomes the opportunity to sit down with the Community Services Commission and the Community Services Department to answer any questions or concerns regarding this program. Chair Chacon requested that staff look into following up on this issue. Community Services Commissi • Minutes of November 13, 20070 VII. ADMINISTRATION A. NEW BUSINESS 1. City Council Staff Reports Director McNeill stated that at the November 20u' City Council meeting, a Resolution will be submitted to change the date for the Senior Citizens Commission meeting to the 0 Thursday of the month to be effective January 24, 2008. Director McNeill stated that the West Covina Unified School District submitted a.request to take ownership of a Global Electric Motors (GEM) vehicle that had been on loan and in their possession for over two years. Neither the Community Services Department nor the City has any need of the vehicle, so a staff report will be submitted that recommends that the West Covina School District take possession of the vehicle for a dollar. Director McNeill stated that Management Analyst II McDonald held the CDBG meeting earlier this evening and will be addressing the Commission later tonight. 3. Event Re -Cap a. Big League Dreams Dedication Manager Smilowitz stated' the Big League Dreams Dedication was very well attended including the Lidle family members. b. Scary Lane Haunted House Manager Morgan stated that this year the Haunted House was open for two days instead of one, and she shared photographs with the Commission. Manager Morgan thanked Supervisor Cresap for spearheading the event, stating that $2,000 was raised, and announced that we have received a lot of positive feedback. C. Cortez Park Dedication Manager Morgan stated that the Cortez Park Dedication was one of the first evening Dedications, and we had approximately one hundred people attend. Manager Morgan showed photos and went over the evening's events. 4. Volunteer of the Year Nomination: Update Director McNeill reminded the Commission that the nominations for Volunteer of the Year are due by January I", and that at this time we have no applicants. After a brief discussion, it was decided to go dark in December since there was only one Item to agendize, the Volunteer of the Yearnomination, which could be picked up in January. MOTION: Motion by McIntosh, and seconded by Valles to go dark for the December meeting due to lack of business. Motion carried, 9-0. Vargas was not present. 2 Community Services Commiss' Minutes of November 13, 200* B. OLD BUSINESS 1. AB 2404 Gender Equity Study Director McNeill provided additional information on three areas that the Commission requested clarification on during the. previous Commission meeting on October 9t', which is the Title IX Three -Prong test, an explanation of the total field allocation in Table Three, and to provide participation rates on the Department's registration. Director McNeill requested that the Commission review the report and present critical feedback to ensure that the report answered all significant questions. a. Sports Council Training, November 27tn Manager Morgan stated that a Sports Council training session as it relates to AB 2404 will be conducted, by our City Attorney Arnold Alvarez-Glasman and a reminder letter was going out. IX. RECREATION SERVICES DIVISION A. OLD BUSINESS 1. Follow up regarding Baldwin Park's involvement with the KaBoom! Organization Manager Morgan stated that Director McNeill had gone to a workshop to learn more about the KaBoom! Program, and Manager Morgan followed up with the City of Baldwin Park (a KaBoom! award recipient) to determine if they were pleased with the program. The City of Baldwin Park was very excited. They had received $65,000 in playground equipment because of their low-income status. The City of West Covina does not meet the low-income requirements. X. AD HOC REPORTS A. CDBG Management Analyst II McDonald reviewed the CDBG planning meeting, which was held prior to the Commission meeting.. He stated that this was the first meeting for the FY 08-09 Action Plan where they reviewed priorities. The CDBG subcommittee will give their recommendations to obtain direction from the City Council in January. B. CIP Manager Morgan stated that the CIP packets for the School District and Sports Council will be distributed at the next Sports Council meeting, and will be due in January. C. SPORTS COUNCIL 1. Background Screening for Youth Sports Volunteers (Held over from 9/11/07 & 10/9/07) Martinez Manager Morgan reported that the City Council adopted a fingerprint policy for youth sports volunteers in 2000. The policy states the individual leagues are fully responsible for the background screening of their volunteers.. The City Council did approve the purchase of an additional Live Scan machine to be housed in the police department if warranted by the leagues. There was not enough interest from the leagues to warrant the purchase of a machine. The youth leagues continue to use their own means of background screening such as: Live Scan and Megan's Law. 3 Community Services Commissi Minutes of November 13, 2007 I 2. Background Screening Process (Held over from 9/11/07 & 10/9/07) Puchalski Manager Morgan stated again that the Leagues handle their own background screening. The City will not allow City volunteers or staff around children to begin work until we have received approval from the background screening and Live Scan. XI. COMMISSIONER REPORTS/COMMENTS A. Individual Reports/Comments on Activities 1. Graffiti Reward Program — Conviction Rate and Fines Blackburn Director McNeill stated that originally Commissioner Blackburn had requested information on the effectiveness of the graffiti reward program. Follow up questions that staff was researching were the conviction rate, type of fines issued, and parents' involvement. The Police Department has informed staff that there is a 90% conviction rate. Judges issue fines and penalties, depending on case circumstances. As a result, there is no standard of parents' involvement. 2. Summer Aquatic Swim Lessons - Residency and Non -Resident Comparison Puchalski Manager Morgan stated that staff was requested to breakdown the figures on residents vs. non-resident participation. The results showed that 79% of the participants are residents. Vice -Chair Armbrust thanked the Commission and staff for the get -well card she received. Commissioner Carrico wanted to repeat the praises of how well the Dedication of the Big League Dreams Sportsplex went. He related a personal baseball story and mentioned what a great time he and his family shared at the event. Commissioner Blackburn wanted to praise how well the Big League Dreams Dedication turned out and mentioned that he, his wife and his children had a great time. Commissioner McIntosh stated that she and Commissioner Vargas attended the Governor's Women's Conference. Commissioner McIntosh suggested that we, as a Community Services Department, send volunteers as representatives for next year's conference. Commissioner Martinez requested a report of the status of the lower plateau of Shadow Oak Park. Chair Chacon spoke of how pleased he was with the Big League Dreams. Dedication and what a great job the staff did. He also mentioned how well the Halloween Haunted House turned out. XIII. ADJOURNMENT MOTION Motion by McIntosh and seconded by Armbrust to adjourn the meeting at 7:59 p.m. Motion carried 9-0. Vargas was not present. The next regular meeting will be held on Tuesday, January 8, 2008 at 6:30 p.m. in the MRC Room 314 at City Hall. 2