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12-19-2006 - Summary of Actions - Regular Meeting of Community Services Commission - 0/10/06City of West Covina Memorandum AGENDA ITEM NO. D-2a DATE December 19, 2006 SUMMARY OF ACTIONS COMMUNITY SERVICES COMMISSION MINUTES OF THE REGULAR MEETING OF October 10, 2006 I. CALL TO ORDER Chair Puchalski called the meeting to order at 7:10 p.m. II. PLEDGE OF ALLEGIANCE/MOMENT OF SILENT PRAYER Chair Puchalski led the Pledge of Allegiance, and a moment of silent prayer. III. ROLL CALL: Puchalski, Chacon, Armbrust, Carrico, Stewart, Valles, Vargas, and Woods Commissioners Absent: Barrios, McIntosh Staff present: McNeill, McDonald, Morgan, Reynosa, Smilowitz, Yuasa, Pesante, Cresap, Shore, and Headley. IV. MINUTES FOR APPROVAL Approval was made of the Minutes of the Regular Community Services Commission meeting on Tuesday, September 12, 2006. ` MOTION: Motion by Valles, and second by Carrico to approve the Minutes of the Regular Community Services Commission Meeting on Tuesday, September 12, 2006. Motion carried 8-0. Barrios and McIntosh were not present. V. CORRESPONDENCE AND ORAL COMMUNICATIONS None Items Called for Discussion Item VII.A-1 Assembly Bill 2404 — Gender Equity Item VII.A-2 Council Staff Reports Item VII.A-3e Upcoming Events — Ridge Riders/Red Ribbon Rally Item VII.A4 Commission Meeting Time Change Chair Puchalski requested that the Minutes reflect Received and Filed without objection for the Items that were not called out. Motion carried 8-0. Barrios and McIntosh were not present. 1 VI. PRESENTATIONS A. CS Director McNeill informed the Commission of the resignation of Senior Citizens Center's Supervisor Vanessa Carter effective on Thursday, October 19. Supervisor Carter will be leaving for a position with the Hospice Department at Citrus Valley Medical Center. A going away function at the Senior Center will be held for her. B. CS Coordinator Cresap used a PowerPoint presentation to illustrate the successful Aquatics program this past summer, mentioning how the participation has grown. C. Site Coordinator Pesante gave a PowerPoint presentation, showing the efforts of the Youth Council to increase membership and participation by 100%, and explaining how active 'the Youth Council continues to be with the City's programs. Community Services Commission Minutes of October 10, 2006 Page 2 Commissioner McIntosh arrived at the meeting at 7:30 p.m. VII. ADMINISTRATION A-1 Update on Assembly Bill 2404 — Gender Equity CS Director McNeill explained that there would be a training session set for Wednesday, October 11, 2006, instructed by City Attorney Arnold Alvarez- Glasman. She stated that essentially, the Bill helps to insure that cities give equal access to fields, facilities, services, and finances to boy groups as well as girl groups. Compliance is due by the year 2010, and implementation by 2015. She mentioned how there was a good deal to be done in the next eight years in preparation, and that is why the City requested the services of the City Attorney, who is experienced at defending cities against gender equity issues. McNeill went on to say that the City opened this training session to other cities to be a good neighbor, and so they can learn also how to correctly look into and read the statistics. Chair Puchalski presented the motion he drafted for last month's meeting of September 121h, to determine whether the City of West Covina is in compliance with Title IX of the Civil Rights Act, as well as Assembly Bi11.2404. Discussion was held, and it was agreed to amend the wording in Item I. MOTION: Motion by Carrico, and seconded by Armbrust to amend the wording in Item I to substitute the words from "the City's compliance" to "the City's efforts to determine compliance". Motion carried 9-0. Barrios was not present. Discussion was held, and it was agreed to amend the wording in Item 2. MOTION: Motion by Armbrust, and seconded by Carrico to amend the wording in Item 2 to delete the word "boys" baseball from Bullet Points 3, 5, 7, & 9, and substitute just "baseball". Motion carried 8-1. Barrios was not present. The motion with changes reads as follows: Whereas California Government Code §53080 states that no city, county or special district shall discriminate against any person on the basis of sex or gender in the operation, conduct, or administration of community youth athletics programs or in the allocation of parks and recreation facilities and resources that support or enable these .programs; and, Whereas the City of West Covina,. operates, conducts, administers, regulates, funds, subsidizes and otherwise supports and enables youth and youth sports leagues and athletic programs within and upon its park and recreation facilities as well as facilities secured through use agreements; and, Whereas the City Attorney is recognized as an expert in the field of gender equity as it relates to Government Code §53080 and municipal sports programs; I therefore move that the Community Services Commission recommend that the City Council: 2 Community Services Commission Minutes of October 10, 2006 Page 3 1) instruct the City Manager and City Attorney to review and report within 60 days on the City's efforts to determine compliance with Title IX of the Civil Rights Act, the Unruh Civil Rights Act, the State of California Education Code, and the California Government Code as it relates to gender equity and equal accommodation of youth athletic opportunities in the City of West Covina; and, 2) instruct the City Manager and City Attorney to review and report on proportionality, history, and interest as part of the research and analysis of past and current accommodation of athletic interests and abilities of both sexes, by providing for each of the last ten years: o Number of male and female residents in the City of West Covina by age 6-16 o Number of City -sponsored (e.g. under the umbrella of the youth sports council, leagues utilizing City facilities) girls softball leagues. o Number of City -sponsored (e.g. under the umbrella of the youth sports council, leagues utilizing City facilities) boys little league baseball leagues. o Number of City sponsored (e.g. under the umbrella of the youth sports council, .leagues utilizing City facilities) girls softball teams. o Number of City sponsored (e.g. under the umbrella of the youth sports council, leagues utilizing City facilities) bey& little league baseball teams. o Total number of girls softball participants in above leagues. o Total number of boys little league baseball participants in above leagues. o Number of fields available for game play and practice (both City and school district owned fields for each girls softball league above. o Number of fields available for game play and practice (both City and school district owned fields for each boys little league baseball league above. o Review and summary of any and all agreements and terms and conditions, related to sports -use of facilities with school districts whose boundaries enter the City of West Covina. o Review and summary of park master plans for each City -owned facility where youth sports -leagues occur and any and all other documentation or facility use agreement with youth sports leagues establishing terms & hours of facility usage and field lighting. o Any and all City subsidies, pass -through funds, payments, cash - relief, in -kind service, or other subsidy totaled annually for each boys baseball and girls softball league for capital improvement dollars, maintenance costs, staff costs, utility payments, scholarships (e.g. YAP $), grant funds (e.g. Nike Cleat Program). 3 Community Services Commission Minutes of October 10, 2006 Page 4 o Any and all studies, statistics, reports, correspondence related to boys and girls sports leagues, equal opportunity, and/or gender equity of youth sports leagues. o Any and all studies, statistics, reports, correspondence related to the City's history and/or practice of expanding ' opportunities for underrepresented gender. o Any and all studies, statistics, reports, correspondence related to the City's full and effective accommodation of female athletes' interest and ability to participate in sports; and, 3) adopt as policy a commitment to gender equity in the administration, support, enabling, and funding of youth sports and athletics in recognition that athletic opportunities provide innumerable and long-term benefits to girls and young women, including better physical and psychological health, responsible social behaviors, enhanced interpersonal skills, and improved academic success and in recognition of the City of West Covina's commitment to providing positive and beneficial athletic and recreational opportunities for the youth of the City. A-2 Update on Council Reports CS Director McNeill gave an update on the three Council Reports, stating how impressive the West Covina Pony Baseball and the American Little League are as champs this season. She went on to say that the City Council is supplying pizza as a treat for the champs, and that the West Covina Fire Department will be bringing over their new fire truck for the kids and Council to see. CS Director McNeill also stated that City Council requested that Community Services put together a haunted house for Halloween, which would be a non - budgeted special event. The cost is $7,000 that would either be taken from a Charter Settlement Fund or a budget adjustment would have to be made. Another Item not on the City Council Agenda is the authorization of staff to negotiate with West Covina High School on a $1.5 million field and track for joint use with the City. Staff will research where the money will come from for the school's portion. CS Director McNeill advised that on the November 7`h City Council meeting there will be a Public Hearing on the Amendments to the 2006-2007 CDBG Action Plan, which is the on -going process to keep the Action Plan in line with the allocation adjustments that come up with approved projects during the year. A-3b Social Gathering with West Covina City Council Members CS Director McNeill spoke of the change in date for the Social Gathering with City Council members and Commissioners from Monday, October 9 to. Monday, October 16. A-3e Ridge Riders' 50th Anniversary Event & Red Ribbon Rally Commissioner Carrico encouraged everyone to attend this great event, and especially not to miss the BBQ. Discussion was held on why the Red Ribbon Rally was put together with the Ridge Riders Event. Staff will look into the matter and e-mail/call the Commissioners with the correct information. A4 Request to Begin Commission Meetings at 6:30 p.m. CS Director McNeill requested to change the time to 6:30 p.m. to accommodate a more convenient meeting time for all attendees. The Commission voted unanimously to recommend to the City Council that it approve this time change modification. n t Community Services Commission • Minutes of October 10, 2006 Page 5 X. SUBCOMMITTE REPORTS A. Sports Council CS Manager Morgan advised the Commission that the travel team called Express Soccer League will be folding at the end of this year • due to there being fewer and fewer teams each year. Chair Puchalski mentioned that the Item of Volunteer of the Year had been left off the Agenda. In the future it could be put under Commissioner Reports. However, Chair Puchalski said he is nominating Alex Baltadano of the Express Soccer League as Volunteer of the Year explaining that Alex has kept the league afloat year after year. B. CDBG CS Analyst II McDonald spoke of the CDBG Subcommittee meeting, which had just met prior to this Commission meeting, stating that there will be a series of joint meetings with the Community Services Commission and the Senior Citizens Commission that will conclude in presenting recommendations to the City Council in January. C. CIP Chair Puchalski stated that the CIP meeting had been cancelled for tonight. XI. COMMISSIONER REPORTS/COMMENTSATEMS TO BE AGENDIZED A. Labor Market Survey Results for Commissioners' Budgets CS Director McNeill reported on results of a survey for allowable budgets of other cities. The study included 14 cities, with the results showing that no other city surveyed has an allowance for their Commissioners. B. Community Recreation Guide Bus Route Promotion Previously Commissioner Vargas asked to have the Bus Route in the Recreation Guide. CS Manager Smilowitz reported that the bus routes map is too large for the guide; however, we will try to put it.into the Discover publication. C. Request for Red Curb along Citrus Avenue Previously Commissioner Carrico observed the unsafe condition of the parking area being so close to the exit along Citrus Avenue. CS Manager Morgan stated that she submitted the red curb work order to the engineering division, who will be painting. the curb, and it should be completed by tomorrow. D. Request for Permit Parking on Rio Verde Drive Previously Commissioner Woods requested a parking permit on Rio Verde Drive. CS Manager Morgan stated that when she checked with the engineering division, they said they would send Commissioner Woods an application. Commissioner Woods received it. E. Winterfest Booth Space Offered to Chamber of Commerce Commissioner Barrios suggested that we partner with the Chamber of Commerce on this event. CS Manager Smilowitz stated that he extended the offer to the Chamber of Commerce, and they accepted. F. Request for USTA Programs Commissioner McIntosh had requested information of USTA involvement. CS Manager Morgan stated that staff is coordinating with getting our existing coach involved with the regional USTA. Commissioner Stewart stated that the new Community Recreation Guide was great. 5 0 0 Community Services C ssion Minutes of October 10, 2006 Page 6 Commissioner Vargas told of the great time she had at Casino Night, and she especially enjoyed the music and the food. Commissioner McIntosh spoke of her attendance at the Governors' Conference on Women in Long Beach recently, and that it would be great to have a group volunteer from the City. She also commended Director McNeill on the Community Recreation Guide. Commissioner Armbrust spoke of her attendance at the Taste of West Covina. She also spoke of how much she appreciates how the Commissioners and Staff work so well together. Commissioner Chacon spoke of his attendance at the Taste of West Covina and Casino Night, also his gratitude toward the Chamber of Commerce. XII. ITEMS TO BE AGENDIZED None XIII. ADJOURNMENT Motion by McIntosh, and seconded by Chacon to adjourn the meeting at 8:25 p.m. Motion carried 9-0. Barrios was not present at the meeting. The next meeting will be held on Tuesday, November 9, 2006 in the MRC Room at City Hall. 2