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01-22-2002 - Summary of Actions - Regular Meeting of the Senior Citizens Commission - 12/13/01` City of West Covina Memorandum 19 SUMMARY OF MINUTES REGULAR MEETING OF THE SENIOR CITIZENS COMMISSION December 13, 2001 3:00 P.M. AGENDA ITEM NO. C-lc DATE January 22, 2002 *PRINTED ON RECYCLED PAPER West Covina City Hall Room 314 Meeting was called to order by Commission Chair Newlin at 3:10 p.m. Pledge of Allegiance and Moment of Silent Prayer was led by Commission Chair Newlin. I. ROLL CALL - Commissioners Present: Baker, Harris, Markowitz, Newlin, Taylor Absent: Gliaudys Staff Present: Bommarito, Carter, Hatch, Orta II. APPROVAL OF MINUTES — Regular Meeting of September 13, 2001 MOTION: It was moved by Markowitz, seconded by Baker to accept the minutes as corrected. Motion carried 4-0 Chair Newlin requested that Public Communication on Non -Agenda Items be heard out of order. The Commission concurred. III. PUBLIC COMMUNICATION ON NON -AGENDA ITEMS — Mr. Vellore Harinath addressed the Senior Citizens Commission on the issue of the treatment the table tennis group was receiving at the Senior Center. He stated the group was not being treated fairly. The Commission requested that Mr. Harinath submit his comments in writing to Vanessa Carter for follow-up. IV. OLD BUSINESS — A. SUB -COMMITTEE RE -STRUCTURE - Pat Bommarito briefly reviewed previous discussions regarding the re -structuring and the completion of assignments. DISCUSSION The Commission concurred that the sub -committees should meet on an as -needed basis. The following are the Commissioner's assignments to each sub -committee: Housing Sub -Committee — Gliaudys (Chair), Markowitz, Taylor Health & Wellness - Newlin (Chair), Baker, Harris Community Activities - Taylor (Chair), Baker Transportation — Gliaudys (Chair), Harris, Taylor Support Group — Newlin (Chair), Markowitz, Baker It was determined that the only sub -committee that currently has a standing meeting time is the Support Group which meets on the I' Thursday of every month at 1:30 p.m. Commissioner Newlin stated that sub -committees of the Community Services and Senior Citizens Commission could work together on some issues. She asked if both Commissions could hear CDBG presentations at the same time. in Ms. Bommarito responded that both Commissions would be hearing those presentations for senior -related projects. Commissioner Newlin stated that the Senior Commission made certain recommendations regarding funding of senior -related projects, but that the Community Services Commission had the last word. The Commission discussed the past, present, and future role of the Senior Citizens Commission. Mr. Hatch stated that if the sub -committees wanted to meet on a regular basis, staff would be provided to attend the meetings and assist the sub -committee. Commissioner Taylor reported on her observation of graffiti on a bus. She reported her findings to Anthony Martinez and the replacement window has been ordered. She added that anytime she observes graffiti on the buses, she calls Anthony and he follows up on all complaints and lets her know the results. She stated that the Commissioners could be the eyes and hears and become more involved in the community. Commissioner Taylor commented on the conditions of the Park & Ride located across the street from Wicke's furniture, behind the bank. Mr. Hatch stated Ms. Bommarito would contact Code Enforcement and notify them of the situation for follow-up. Mr. Hatch asked if any Commissioner had any additional concerns or questions as to their role on the Commission. Commissioner Markowitz asked about the regulations for on -street parking. Ms. Bommarito suggested having staff from the Code Enforcement section address the Commission and provide an update on codes, parking, etc. The Commission concurred to request a presentation from Code Enforcement at a future meeting. Mr. Hatch requested Commission comments regarding the CDBG presentations. Commissioner Newlin expressed concern regarding the Senior Commission making recommendations and then those recommendations being forwarded to the Community Services Commission for final recommendation to the City Council. She added that she felt like the Senior Commission was a junior commission. Commissioner Taylor concurred with Commissioner Newlin. Commission discussion continued regarding the CDBG process. Mr. Hatch clarified that the recommendations from both Commissions were included on the report to the City Council for their approval and requested Commission's suggestions on improving the process. Commissioner Taylor stated she liked the process that was used this year. She also discussed the issue of funding the various food banks. Commission discussion continued regarding food banks. Mr. Hatch stated that if the Commission would forward the names and addresses of the various food organizations willing to donate food, staff would prepare a letter for Commissioner Newlin's signature with the understanding that the City would not be responsible for picking up the food. The food bank organizations would be contacted when food was available for immediate pickup. 2 It 9 • Commissioner Harris stressed that the food bank organizations need to be prepared to pick up the food as soon as available. Commissioner Newlin requested the letter be drafted for both her and Commissioner Harris's signature. Commissioner Harris committed to meeting with the food bank organizations to discuss the possible food donations. MOTION: It was moved by Markowitz, seconded by Taylor to conduct CDBG hearings the same as this year. Motion carried 4-0. V. NEW BUSINESS A. APPOINTMENT OF NEW COMMISSIONER Chair Newlin stated that the Commission had received one application for the vacant Commission seat. The Commission concurred to appoint Mr. Harold Sarnecki to fill the vacated seat for the remainder of its term. VI. SUBCOMMITTEE REPORTS — No reports heard. VI. PUBLIC COMMUNICATION ON NON -AGENDA ITEMS — Previously heard. VII. STAFF REPORTS — A. CDBG/CIP — Ms. Bommarito reported that the application process has begun. CDBG applications are due December 21, 2001. She added that the program would once again have $225,000 in available funding. CIP applications are also available. B. FLU CLINIC — Vanessa Carter reported on the second flu clinic held on December 4. She added that 200 flu shots were available, but only 130 were used. A total of 630 flu shots were provided at the Senior Center this year. C. TRANSPORTATION - Mr. Hatch reported that the Green Line has surpassed the Red and Blue Line in total number of riders. D. SENIOR CENTER — Ms. Carter outlined new programs being offered at the Senior Center. The Center will have a utility presentation on Friday, December 14, from 10:00 — 11:30 a.m. She also announced that she has a new volunteer that is concentrating on fundraising for the Center. There will be entertainment on the December 18 and the Holiday Luncheon will be held on December 21. Mr. Hatch commended Ms. Carter and her staff for assisting with the City Employee Event. E. CITY MANAGER'S WELCOME BBQ — Event was held and well attended. F. COMMUNITY SERVICES EMPLOYEE RECOGNITION EVENT — Event will be held on Saturday, December 15 at 6:00 p.m. at Shadow Oak. All Commissioners are invited. G. OTHER — Mr. Hatch reported that the City-wide birthday event is occurring in February. Volunteer of the Year nominations are being requested. He added that the Housing Element would be forwarded to the Senior Commission for their review and recommendations in January/February. Commissioner Markowitz expressed her concern with the process of obtaining a senior discount with Charter Communications. Ms. Bommarito responded that she would follow-up with the Communications Department for the correct procedure for application. 3 VIII. COMMISSIONER REPORTS/COMMENTS Commissioner Harris expressed his concern with the traffic congestion at the intersection of Lark Ellen and Francisquito. Commissioner Taylor expressed her desire to attend three (3) excursions planned through the Senior Center. She added that she was informed by a Councilmember that the Commission had a line item in the budget for senior activities. Mr. Hatch requested that .she notify staff of what trips she was interested in and he would prepare a memorandum for approval. Commissioner Newlin stated she did not feel the City should pay for recreation trips. Commissioner Taylor stated that the Senior Commission could act as a monitoring service for the quality of the trips and the treatment of seniors while on the trips. Mr. Hatch stated that he would place this topic as a budget item on the January Senior Citizens Commission meeting agenda. No further Commission reports heard. IX. ADJOURNMENT — The Commission moved and seconded to adjourn the meeting at 5:15 p.m. to the regular meeting of the Senior Citizens Commission scheduled for Thursday, January 10, 2002, at 3:00 p.m. in Room 314 of the West Covina City Hall. Respectfull submitted, Kelly Orta, Secretary 4