Loading...
01-18-2000 - Summary of Actions - Regular Meeting of Community Services Commission - 12/14/99• City of West Covina SUMMARY OF MINUTES REGULAR MEETING OF THE COMMUNITY SERVICES COMMISSION Memorandum .AGENDA ITEM NO. B- la DATE January 18, ' 2000 ®PRINTED ON RECYCLED -PAPER December 14,1999 ` City Hall 7:00 P.M. Room 314 Meeting was called to order by Commissioner Michaud at 7:05 p.m. Pledge of Allegiance led by Commissioner Michaud. I. ROLL CALL - Commissioners Present: Barrios, Mart, Michaud, Puchalski, Roe, Sotelo; Valles, Vargas Absent: Gipple, Johnson Staff Present: Garcia, Hatch, Rush II. APPROVAL OF MINUTES Motion by Sotelo and seconded by Puchalski to accept the minutes as presented. III. ELECTION OF OFFICERS Election of officers will be held at the regular meeting in May as ,outlined in Ordinance No. 2041. IV. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA — None V. OLD BUSINESS' A. Use of Cortez House — Background — At the last Commission meeting staff was asked to provide a, status of the Cortez House. Hatch stated that a Commission subcommittee, the Public Services Director and the Acting Community Services Director have met and reviewed possible options for the property. At this time, there is no budget to hire a landscape architect to currently pursue with those possibilities. Discussion — Michaud recalled that during prior meetings it was discussed that there was funding available for the hiring of a consultant. Discussion followed regarding prior meetings and the availability of funding.. Hatch suggests two possible options: 1) Funding for improvements through the CIP process, 2) Request funding'from Council, or 3) Pursue possible funding options through the Public Services Department that were previously discussed. Discussion continued regarding upgrading of park facilities, prior public hearing and community input. Hatch stated he was not aware of a prior commitment of funding sources. Motion by Sotelo to: • Put the Cortez House in next year's CIP process. Puchalski requests to amend motion by adding: • To receive report from Public Services of costs associated with alternative suggestions for area, and 0 • Direct staff to do research for alternative -sources of funding for Cortez House if not in the. budget which could include CIP process, grants, or sources outside of City funds (i.e. bonds, grants). Motion seconded by Michaud. Motion carried 8-0. Commissioner Roe requests that it be recorded in the minutes that when a Commissioner asks staff for a report, that staff comply with the request. B.' Videotaping of Commission Meetings- Hatch stated the City Council reviewed the Commission comments to not videotape every meeting. City Council will approve video taping as needed. Vl. NEW BUSINESS A. Girls Softball Use of Cameron Park on Friday Nights — Rob Sotelo, representing Girls Softball, addressed the Commission regarding.the.use of Cameron Park for league use. Currently, the Cameron Park Master Plan Amendment Number l provides a listing of the guidelines for the use of Cameron Park, including restrictions on the use of lights. Ball field lighting is limited to use on Monday, Tuesday, Wednesday and Thursday nights; no use is permitted on Friday, Saturday or Sunday evenings. Sotelo stated that the West Covina Girls Softball Cameron League currently Plays on weekday evenings and would like to play on Friday and Saturday nights. The league would not be extending the number of evenings they would play, but would like to play on the weekend evenings rather than weekdays. Discussion followed regarding the guidelines of the ordinance and other weekday uses for the fields if the girls moved to Friday and Saturday, evenings.. Sotelo also mentioned a concern of recent posted parking restrictions stating. no parking after dusk on specific streets. The neighboring streets are the only areas to park for the fields since the school will not allow, parking in their lots. Not being able to park on the streets creates a safety issue for the girls who then have to cross streets to reach the field. Sotelo is requesting, on behalf of the West Covina Girls Softball, League, Commission support to go forward in addressing the City Council for a change to the Cameron Park Master Plan 'to allow use of Cameron Park fields. and lighting on. Friday and Saturday nights. Director Tom Hatch suggests an out -reach to the community for their views on the additional nights of lighting. Discussion followed. Sotelo answered questions regarding the league. Motion by Valles and seconded by Vargas to amend the, Cameron Park Master Plan with the following recommendations: . • To amend item.k to be able to issue permits on Friday and Saturday evenings, • 'Light the fields on Friday and Saturday evenings, and • Follow through with item in, planting trees along Mobeck Street. Puchalski stated he doesn't support motion without public hearing. Valles states he made a motion so that the City Council knows we are going to have a hearing on this item. Puchalski states motion was to recommend changing the Park.Master Plan and to issue permits, not hold a hearing. Sotelo suggests, amending motion to state the Commission recommends changing item k but would first like to hold a community meeting at Cameron Park- in January. Puchalski doesn't think the Commission should recommend changing the Master Plan at all without first hold a public meeting. Vargas resends her second of the prior motion. Motion by Puchalski and second by Roe to do the following: • "Schedule a public hearing at the next Commission meeting to discuss changes to the Cameron Park Master Plan, specifically regarding the issuance of permits for ball field usage, and • . Review parking restrictions and parking options of the surrounding streets: . Motion carried 8-0. Puchalski would like any notice to the citizens to reference that the Commission is not requesting any change. The, Commission will be entertaining the request from the league to change the nights of use. B. Sports Leagues CIP Requests CIP process has started: The Finance Department has set a January 10 deadline for. leagues to submit requests to staff. The Community Services Department will send out letters to leagues to provide lists. Most items are still within the 5-year plan developed last year. New requests will be reviewed for priority by a Commission subcommittee. Commissioner Sotelo asked that last year's requests and projects done be provided to the new Commissioners. C. Splash Pool Improvement at Friendship Park . Hatch provides background of CIP process last year in which Friendship Park was one the first park to receive funding for improvements. A variety of projects were outlined including a splash pool. Currently, basic improvements needed at Friendship Park have exceeded funding and do not include a splash pool. Hatch. suggests a subcommittee review the list of improvements needed and make decisions regarding installation of splash pool and other improvements. _. Discussion followed regarding renovations at the parks andmaintenance records. Puchalski states the City does not have any records of maintenance history or renovation or capital improvements at the parks. It was suggested that the City develop long term renovation and. capital improvement history at the park to help better determine future needs of improvements. D. Goal Setting Workshop Hatch would like to set a goal setting workshop to determine the Commissions priorities for the year. Roe states meeting would be helpful as a new Commissioner. Barrios would like to review prior accomplishments. Sotelo suggests that possibly a subcommittee setup goals and present to the Commission as a whole. Discussion followed regarding subcommittee, goals of Commissioners and department goals.. Due to upcoming CDBG requests and hearings it is suggested to wait to schedule a goal setting meeting after. that, process. E. Update of Brow .Act Hatch reviewed the overview of the Brown�Act that was provided to the Commissioners. It was agreed that the Youth Sports Council meeting will follow the guidelines of the Brown Act and will continue as a permanent meeting. The remaining. subcommittees will function on an item/project.at a time with meetings set as needed. I VII. SUBCOMMITTEE REPORTS - Youth Sports Council — Michaud, Singleton Sotelo, — Sotelo stated that fingerprinting will, be starting. Packets from leagues will be turned in soon. CDBG/Prop A & C — Johnson, McBride, Michaud, Puchalski -'Lucy Garcia stated that letters have been sent out to eligible service groups for funding requests. Requests are due back to Community Service by Friday, January 7,. 2.000. Discussion followed regarding requirements of eligible groups. Lucy will .provide criteria during subcommittee meeting. Request for Proposal for a consultant to develop a five-year Consolidated Plan has also gone out. CIP/Park Master Plan — Johnson, Michaud, Puchalski Sotelo — Michaud requested an explanation of the subcommittee for the benefit of the new Commissioners. Hatch explained: Special Event (formerly Public/Private Sponsorship Cooperative Pro rams — Redondo, Singleton, Valles, Vargas — Roe discussed the upcoming Martin Luther King Day Celebration. Roe requests .the Commissioners support in any upcoming developments. Council has voted to be a co-sponsor with the NAACP for this event: VIII. STAFF REPORTS — Staff provided a review of both the Winterfest and Tree Lighting ceremony Tom Hatch discussed a possible orientation with the new Commissioners to view facilities and to provided background of various programs. Lucy Garcia provided follow-up on the following items which were of Commission concerns: • Port -a -potties at Edgewood • Meals on Wheels • Westfield signage • Bus shelters IX. COMMISSIONER REPORTS — Commissioner Sotelo stated that sign-ups for baseball and basketball will soon be beginning. The high school will work with the basketball leagues again this year. Commissioner Roe inquired about senior sportgroups. Commissioner Barrios requested to work with Sotelo regarding sports programs at Nogales High School. Volunteered for CDBG subcommittee and Special Event subcommittee. Commissioner Vargas attended a performance by a Brazilian Concert Band and would like to consider them for an upcoming multi -cultural event. Commissioner Mart handed out Rose Float volunteer sign-up sheets at Covina High School and said the interest was high. X. ITEMS TO BE AGENDIZED - XI. ADJOURNMENT — Meeting adjourned at 9:30 p.m. to the'next Regular Meeting of the Community Services Commission. The next meeting will be held at Cameron Youth Center located at 1305 E. Cameron Ave. at 7:00 p.m.