01-18-2000 - Invitation to Participate in 2001 Tournament of Roses Parade{
City of West Covina
Memorandum.
AGENDA
TO,: City Council and City Manager
ITEM NUMBER F-1
FROM: Tom Hatch, DATE: January 18, 2000
Community Services Director PRINTED ON RECYCLED PAPER
SUBJECT: INVITATION TO PARTICIPATE.IN 2001 TOURNAMENT OF ROSES
PARADE
SUMMARY: The Pasadena Tournament of Roses Association has extended the City of West
Covina an invitation to participate in the 2001 Rose Parade. A reply is requested
by no later than January31, 2000. 4f the invitation is accepted, a $2,500 entry fee
must accompany the reply.
DISCUSSION:
The Pasadena Tournament of Roses Association has extended the. City of West Covina an
invitation to participate in the-2001 Rose Parade. (See Attached): 'In order to hold the, place, a
reply must be received by the Tournament of Roses Association by January 31, 2000. A $2,500
entry fee must accompany an affirmative reply. The entry fee is not refundable if it the City
Council decides not to pursue the project subsequent to paying the entry fee.
The short timeline and need for a prompt reply has required staff 'to bring this issue to the City
Council for, consideration prior to the presentation of the final financial report for the 2000 Rose
Parade Float event. The -final financial report is schedule for the February 15, 2000 City Council
meeting, including a report from the Float Committee. At that time; it is expected that a more in-
depth discussion of the Rose Float event will take place. The financial status report ending
December 1999 is presented below.
FISCAL IMPACT:
Following is a summary of revenues collected and expenditures paid for the project through
December 31, 1999. There are. outstanding revenues and invoices for service that will be
reflected in the final report.
Revenues
Sponsorships $ 32,800
Donations $ 5,063
Summer Concerts $ 2,718
Golf Tournament $ 7,091
Merchandise $ 3,003
Tickets $ 8,600
TOTAL $ 59,275
Expenditures
Parade Entry Fee $ 2,500'
Design and Construction of Float, $ 1001,000
Merchandise $ 19,345
Tickets $ 8,394
Golf Tournament $ 7,788
Supplies $ 1,058
TOTAL $ 139,084
Z: (Kelly McDonaldlRose ParadelS&ff Reports -Thursday Memosl 4genda Report 1; 18 -Invitation for 2001:doc