01-18-2011 - Annual Appointment of City Council Representatives to Other AgenciesE�j
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City of West Covina
Memorandum
TO:
FROM:
Andrew G. Pasmant, City Manager
and City Council
Chris Freeland, Deputy City Manager
AGENDA
ITEM NO. (3.
DATE January 18, 2011
SUBJECT: ANNUAL APPOINTMENT OF CITY COUNCIL REPRESENTATIVES
TO OTHER AGENCIES
RECOMMENDATION:
It is recommended that the Mayor make appointments to the various organizations described in the staff
report, subject to City Council confirmation. It is further recommended that the representatives to the San
Gabriel Valley Council of Governments be named in the following resolution:
RESOLUTION NO a U //� J A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, NAMING
AS THE GOVERNING BOARD REPRESENTATIVE TO SAN GABRIEL
VALLEY COUNCIL OF GOVERNMENTS, AND AS THE
ALTERNATE.
DISCUSSION:
The City of West Covina is a member, of a number of organizations dedicated to serving the interests of
local government in this region, in the State of California, and in the nation. Additionally, the City is a
member of a number of joint powers agencies and other entities, which require an appointment of a
member to their governing bodies. Attachment A includes a description of these committees and any
stipends associated with serving on the committee. Participation in these activities is significantly
important to the City, in that the policies and decisions of these bodies may directly affect the interest of
the City.
According to Section 5-b of the City Council Standing Rules, appointments of City Councilmembers to
these organizations are based upon selection by the Mayor, whose selections are subject to confirmation by
the City Council as a whole.
"It shall be the prerogative of the Mayor, taking into consideration relative length of
Council service, individual Council Member preference and equivalency, to assign
individual Council Members to various committees. "
The City Council has already filled the positions on the San Gabriel Valley Mosquito Abatement District
(Councilmember Shelley Sanderson was previously appointed to a two-year term that begins in January
2011), and the Los Angeles County Sanitation District. In addition, the representative to the Rose Float
Foundation and the Los Angeles County/City Selection Committee is designated by those groups to be the
Mayor with no alternate representative. Lastly, the High Speed Rail Joint Powers Authority between the
cities of Los Angeles, Ontario, and West Covina has been superseded by the formation of the California
High Speed Rail Authority. Therefore, the High Speed Rail JPA has been removed from the City Council's
list of liaison committees. Currently, the California High Speed Rail Authority has its own governing
structure, with City staff providing updates to the City Council on the status of the high-speed rail project.
With the recent reduction in the City budget, the City of West Covina has chosen to suspend membership in
a variety of other organizations, including California Contact Cities Association, Independent Cities
Association, San Gabriel Valley Economic Partnership, and the League of California Cities -LA Division.
Suspension of these memberships has generated approximately $21,000 in savings to the City.
FISCAL IMPACT:
There is a minimal fiscal impact to the City for reimbursement of expenses for Councilmembers attendance
at the various agencies' meetings. In addition, some of the agencies, identified on the attached list provide
stipends to its board members at no cost to the City.
Prepared by:
CIQ
Chris Freeland
Deputy City Manager
Attachments:
Attachment A — City Council Liaison Appointment Descriptions
Attachment B — List of City Council Liaison Appointment Positions
Attachment C — San Gabriel Valley Council of Governments Appointment Resolution
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ATTACHMENT A
City Council Liaison Committee Descriptions
1. City/School Cooperative Committee
Meets with the various school districts serving West Covina to address mutual needs and
concerns facing the City or school districts.
Stipend: None
2. Foothill Transit Board
Foothill Transit was established in 1988 as a public / private partnership that serves over 17
million passengers in the San Gabriel and Pomona Valleys annually, operates 36 fixed -route
local, express and rail -feeder lines, and covers 327 square miles. Foothill Transit's
Governing Board is divided into Four Clusters, with the City of West Covina represented in
Cluster 2 with the cities of Azusa, Baldwin Park, Covina, Glendora, and Irwindale. Those
selected by the City serve on the Governing Board and meet annually or as needed. In
addition, Foothill Transit has an Executive Board that is governed by five members, with
four members elected by each cluster and a fifth member appointed by . the Los Angeles
County Board of Supervisors. Committee provides oversight of Foothill Transits operations
and provides recommendations on improving bus service to the valleys. Governing Board
has an annual meeting in May and meet as needed. Executive Board meets the last Friday of
each month.
Stipend: Governing Board receives $100 per meeting.
3. Hurst Ranch
According to Article IV of the Hurst Ranch Historical Foundation Articles of Incorporation,
the City Council is to designate two Councilmembers to sit on the Hurst Ranch Historical
Foundation Board of Directors and be responsible for overseeing the investments of the
Foundation.
Stipend: None
4. LA Works
LA Works, based in Irwindale, CA, was founded in 1976 as the primary public job training
and placement center for residents of cities in the East San Gabriel Valley. LA Works is a
One -Stop Career Center that provides a comprehensive system of training, placement and
career planning services for job seekers throughout Southern California.
Stipend: $250 per meeting with up to two meetings per month.
5. Los Angeles County/City Selection Committee
Mayor serves on this Committee that appoints City representatives to such boards,
commissions and agencies as may be required by law; i.e., LAFCO, South Coast Air Quality
Management District, Los Angeles County Metropolitan Transportation Authority, Los
Angeles County Hazardous Waste Management Advisory Committee; and to nominate for
appointment members to the California Coastal Commission.
Stipend: None
6. Rose Float Foundation
The Mayor serves as the non -voting representative to the Rose Float Foundation that is
responsible for the fundraising, construction, and promotion of the City of West Covina's
entry in the Tournament of Roses Parade.
Stipend: None
7. San Gabriel Vallev Council of Governments
Coalition of cities from the San Gabriel Valley seeking the Valley's `fair share' of scarce
Federal, State and Local resources by fostering consensus among cities in the San Gabriel
Valley regarding policies and programs that address issues relating to land use, air quality,
transportation, solid waste and other matters deemed essential to our cities
Stipend: $50 per month regardless of the number of meetings.
8. San Gabriel Valley Mosquito Abatement District
Assists cities in managing or eliminating mosquito breeding areas, and responding to
complaints about mosquitoes or mosquito -like insects (i.e. bees) in the District. There is no
Alternate for this committee. Liaison is selected to serve a two-year term.
Stipend: $100 per month regardless of the number of meetings.
9. Sanitation District Board
The County Sanitation Districts of Los Angeles County (Districts) are a confederation of
independent special districts serving the wastewater and solid waste management needs of
Los Angeles County.
Stipend: $125 per meeting. West Covina falls within three districts, therefore, our liaison
attends 3 district meetings for $375.
10. Southern California Association of Governments
Serves as the functioning Metropolitan Planning Organization for six counties: Los Angeles,
Orange, San Bernardino, Riverside, Ventura and Imperial, the SCAG is mandated by the
federal government to research and draw up plans for transportation, growth. management,
hazardous waste management, and air quality. City of West Covina is allowed to select a
representative and alternate to attend the Annual General Assembly meeting. To serve on the
various .policy committees, a Councilmember needs to be selected and confirmed by the San
Gabriel Valley Council of Governments. Stipend for service on policy committees.
Stipend: None
11. West Covina Chamber of Commerce
The West Covina Chamber of Commerce is an organization of businesses with the mission to
promote economic development/expansion and to advance the overall interests of the
business community.
Stipend: None
COUNCIL
LIAISON APPOINTMENTS
ATTACHMENT B
Januart 2011
REPRESENTATIVE
ALTERNATE
CITY/SCHOOLS
LIAISON COMMITTEE
(2 Reps) Quarterly, 4:30 p.m.
FOOTHILL TRANSIT ZONE
As Needed
HURST RANCH @ Barn
(2 Representatives)
3rd Wednesday, 10:00 am
L.A. WORKS
(Board of Directors) 3rd Thursday, 4:00 pm
L.A. COUNTY CITY
HERFERT
NONE
SELECTION COMMITTEE
as needed
ROSE FLOAT FOUNDATION
HERFERT
NONE
2nd Monday
6:30 pm @ Taylor House
SGV COG
3rd Thursday, 6:00 pm @ CTAC (Irwindale)
SGV MOSQUITO ABATEMENT
DISTRICT (Two -Year Term)
SANDERSON
NONE
2nd Friday, 7 am
SANITATION DISTRICT BOARD
HERFERT
TOUHEY
4th Wednesday, 1:30 pm
SO. CAL ASSOC OF GOV'T. (SCAG)
GENERAL ASSEMBLY
Annually 1 st Thursday in May
W.C. CHAMBER OF COMMERCE
(Board of Directors)
4th Thursday, 11:45 am
ATTACHMENT C
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, NAMING
AS THE GOVERNING
BOARD REPRESENTATIVE TO SAN GABRIEL
VALLEY COUNCIL OF GOVERNMENTS, AND
AS THE ALTERNATE.
The City Council of the City of West Covina does resolve as follows:
Section 1. The City Council does hereby appoint
as the City's Governing Board Representative to the San Gabriel Valley
Council of Governments.
Section 2. The City Council does hereby appoint
as the City's alternate to the Governing Board of the San Gabriel Valley
Council of Governments.
Section 3. The City Clerk shall certify to the adoption of this resolution and
shall transmit a certified copy thereof to the San Gabriel Valley Council of
Governments as soon as possible, and shall enter it upon the book of
Resolutions of the City of West Covina.
Approved and adopted this 181h day of January, 2011
Steve Herfert
Mayor
ATTEST:
Laurie Carrico
City Clerk
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the
City of West Covina at a regular meeting thereof held on January 18, 2011, by the following vote
of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
Laurie Carrico
City Clerk
APPROVED AS TO FORM:
Arnold Alvarez-Glasman
City Attorney