02-07-2006 - (2)City of West Covina
Memorandum
AGENDA
TO: Andrew G. Pasmant, City Manager ITEM NO. D — 7b
and City Council
DATE February 7, 2006
FROM: Artie A. Fields, Assistant City Manager
II.
SUBJECT: PARTICIPATION IN THE 2007 TOURNAMENT OF ROSES PARADE AND
APPROVAL OF ROSE FLOAT FOUNDATION TO SERVE ALCOHOL AT
WINE TASTING EVENT TO BE HELD AT HERITAGE PARK F
RECOMMENDATION:
It is recommended that the City Council:
1. Approve the payment of $3,700 to the Tournament of Roses from the Charter Settlement
Account for the entry into the 2007 Tournament of Roses Parade; and
2. Approve the West Covina Rose Float Foundation's request to serve alcohol at their Wine
Tasting Event scheduled at Heritage Park on June 24, 2006.
DISCUSSION:
Rose Float
The Pasadena Tournament of Roses Association has extended the City of West Covina and the
West Covina Rose Float Foundation (WCRFF) an invitation to participate in the 2007 Rose
Parade. Community volunteers established the WCRFF to design, market, decorate and raise
funds to offset the cost of producing the float. Two years ago, the WCRFF took !Mover all
responsibility for the completion of the Rose Float. In past years, the City had been supporting
the WCRFF financially by paying for the cost of the float. For the past two years, the WCRFF
has been entirely self-sufficient and has risen enough funding to construct the Rose Float.,
The City has received the attached letter from the WCRFF asking for the City Council to
consider paying the $3,700 Tournament of Roses Parade fee. The WCRFF believes that the float
generates significant community participation, publicity, and has the, City of West Covina named
on the float.
Wine Tasting
The WCRFF is also requesting approval to serve wine at their Wine Tasting Event toll,, be held
June 24, 2006 at Heritage Park. Since, the City does not reserve Heritage Park there is no
application or reservation fee required.
The Rose Float Foundation is expecting approximately 250 guests at the event. Section 16-21 of
the West Covina Municipal Code provides for an exemption that prohibits the consumption of
alcohol in parks approved by the Community Services Director. The following additional
conditions are required for approval:
■ The area that the alcohol is being served would need to be roped off prohibiting any
alcohol beyond the area;
■ Access to alcohol would be restricted to adults only in attendance;
■ A responsible adult would need to be stationed at the entrance of the area; and
■ Obtain a permit from the Department of Alcohol Beverage Control.
Municipal Code Section 16-21 authorizes the consumption of alcohol at a public park approved
by the Community Services Director in advance and in writing. Protocol has been that such
alcohol requests have been taken before to the City Council for approval.
FISCAL IMPACT:.
There are funds available in the Charter Settlement account to pay the $3,700 Tournament of
Roses entry fee. There is no fiscal impact on approving the WCRF's request to serve alcohol at
the Wine Tasting Event to be held on June 24, 2006.
Prepared by:
Chris Freeland
Assistant to the City Manager
Approved by:
Artie A. Fields
Assistant City Manager