01-17-2006 - Agreement with Mt. San Antonio College for Operation of WCCT Channel 55City of West Covina
Memorandum
AGENDA
TO: Andrew G. Pasmant, City Manager ITEM NO. D — 6a
and City Council.
DATE January 17, 2006
FROM: Artie A. Fields, Assistant City Manager
SUBJECT: AGREEMENT WITH MT. SAN ANTONIO COLLEGE FOR
OPERATION OF WCCT CHANNEL 55
RECOMMENDATION:
It is recommended that the City Council:
1) Authorize payment of $57,301 to Mt. San Antonio College for the operation of
WCCT Channel 55 for the period of August 1, 2004 through December 31, 2005
2) Appropriate $22,976 from the Public Education Government (PEG) Fund to
account 205.11.1130.6120 and $22,325 from the Charter Cable Settlement Fund
to account 203.11.1130.6120 for the operation of WCCT Channel 55 for the
period of August 1, 2004 through June 30, 2006;
3) Authorize the City Manager to execute a three-year agreement with Mt. SAC for
the operation of WCCT Channel 55 for the period of January 1, 2006 through
January 1, 2009 in the amount of $177,819 plus CPI adjustments in the second and
third years; and
i
DISCUSSION:
Attached is a proposed three-year agreement with addendums, between Mt. SAC and the
City of West Covina for the period of January 1, 2006 through January 1, 2009. The cost
for the three year contract are as follows: $63,453 for the first year and $57,183/year for
years two and three plus an inflator equal to the Los Angeles/Orange County Consumer
Price Index (CPI).
In the past, the City has had to pay additional costs for the use of the technical staff and
lighting for special events that required the mobile production truck. The costs for these
services are included in the new agreement with Mt. SAC.
The agreement requires Mt. SAC to provide the following services as outlined ii in
Addendum "A" and "B". of the attached contract:
■ Shared access to a complete computer automated video playback system, shared
access to a video duplicating system, and use of production music and sound
effects library;
■ Shared access and network connectivity fora website streaming media system to
broadcast live meetings in the West Covina City Council Chambers; ii
■ Shared access to field production equipment;
■ Mobile production facilities and staff in support of specific City programs; and
■ Assist the City with the planning and installation of a production facility to allow
the City to independently produce video programming with City owned
equipment.
FISCAL IMPACT:
Entering into a three-year contract with Mt. SAC to operate WCCT Channel 55 will
result in a cost of $177,819. According to special legal counsel, the City is allowed to
utilize 75% of the Public Education Government (PEG) funds collected by Charter
Communications for the Mt. SAC contract. Federal guidelines require that these funds be
utilized to provide community television programming for capital and contractual costs.
These funds may not be utilized for salaries. Currently the City receives $150,000
annually from Charter Communications. The remaining 25% will be funded through the
Charter Cable Settlement Account.
Mt. SAC has been operating WCCT Channel 55 since the expiration of the most recent
contract that expired on July 31, 2004. During Fiscal Year 2004-2005 and Fiscal Year
2005-2006, the City Council approved the budget for the operation of WCCT Channel
55, however, Mt. SAC and the City had previously been unable to negotiate a satisfactory
contract. In addition, Mt. SAC had not invoiced the City for the previous years work. As
a result of this new agreement, the City is also responsible to pay Mt. SAC $57,301.10
for the operation .of WCCT Channel 55 from August 1, 2004 through December 31,
2005.
At this time, the City's total obligation is $57,301 for the operation of WCCT Channel 55
from August 1, 2004 through December 31, 2005 and $32,000 for the operation of
WCCT Channel 55 from January 1, 2006 to June 30, 2006. The City Council has already
budget $44,000 this Fiscal Year for the operation of WCCT Channel 55. Therefore, an
appropriation of $45,301 is necessary at this time, of which $22,976 is from the PEG
account and $22,325 from the Charter Settlement Account. Future obligations will be
addressed during the budget process in the appropriate Fiscal Years. -
Over the course of the new contract, the City will utilize $133,364 in PEG funds and
$44,455 in Charter Settlement funds. There are sufficient funds in both the PEG Fund
and the Charter Settlement Fund to fund the past Mt. SAC obligation as well as the new
three-year contract.
Prepared by:
c,c ;?,ec
Chris Freeland
Assistant to the City Manager
Attachment:
Reviewed & annroved bv:
Assistant City Manager
<� _�
Thomas Bachman
Finance Director
2006— 2009 Mt. SAC Contract to operate WCCT Channel 55 with addendums
AGREEMENT BETWEEN THE CITY OF WEST COVINA
AND THE MT. SAN ANTONIO COMMUNITY COLLEGE DISTRICT II
REGARDING COMMUNITY CABLE TELEVISION PROGRAMMING
This Agreement is made this First day of Januga 2006 by and between the City of West
Covina ("City") and the Mt. San Antonio Community College District ("College"),
together referred to as "the Parties."
WHEREAS, The College has provided for the production and transmission of
community television programming through the operation of station WCCT-TV on the
City's Cable television channel since August 1987, and
WHEREAS, the City desires the College to continue to provide such services; and
WHEREAS, The College is willing to do so, provided it is fully reimbursed for its costs:
NOW THEREFORE, this document memorializes the agreements and terms reached
between the City and the College concerning the continuation of such services.
1. TERM.
The provisions of this document will be considered valid and binding and remain in
effect for a period limited to three (3) years, commencing January 1, 2006, unless
both parties agree to extend this contract. This Agreement supersedes ALL previous
agreements between the City, the College, and past and present. holders of": cable
television franchise agreements within the . City of West Covina pursuant to. the
operation of the West Covina Community Television.
Either party to this Agreement may cancel the agreement without penalty upon'thirty
(30) days written notice to the parties listed in Section Eight of this agreement. i
2. COLLEGE RESPONSIBILITIES.
The College agrees to:
a. Provide shared access to a complete computer automated video playback
system as detailed in Addendum A, Division One, Section A, to present
municipal programming based on a schedule determined by the Producer
and/or the City.
b. Provide shared access to a video duplicating system as detailed in
Addendum A, Division One, Section B.
C. Provide the licensed use of a production music and sound effects library as
detailed in Addendum A, Division One, Section C.
d. Provide shared access and network connectivity for a streaming media
system to broadcast live meetings in the West Covina City Council
Chambers, as detailed in Addendum A, Division One, Section D.
N
e. Provide shared access to field production equipment as detailed in
Addendum A, Division One, Section E.
f. Provide mobile production facilities and staff in support of specific City
programs, as detailed in Addendum A, Division Two, Section A.
g. Provide additional services as detailed in Addendum A, Division Three.
h. Assist the City with the planning and installation of a production facility to
allow the City to independently produce video programming with City
owned equipment.
i. Maintain in full force and effect for the duration of this Agreement, a
policy of comprehensive general liability insurance, as set out below.`,
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3. CITY RESPONSIBILITIES.
The City of West Covina agrees to:
a. Provide reimbursement to the College for the services detailed in
Addendum A. Costs for the first year of the Agreement are detailed in
Addendum B and total $63,452.50. For the second and third years of the
agreement, the cost will be $57,182.50 per year plus a percentage increase
equal to the increase in the Los Angeles -Riverside -Orange County
Consumer Price Index. For purposes of this calculation, January 2006 will
be used as the baseline month, and the increase will be determined based
on the index for January 2007 and January 2008. Equal semi-annual
payments will be due on April 1st and October 1st of each contract year.
b. Hire, train, supervise and compensate the Community Television
Producer. The College reserves the right to review and approve the
qualifications of any City employee prior to their use of College owned
equipment or facilities.
C. Provide all consumable supplies, parts and videotape used in the operation
of the Community Television channel.
d. Hire, train, supervise and compensate production crews used on
Community Television productions. The College reserves the right to
review and approve the qualifications of any City employee, volunteer or
intern prior to their use of College owned equipment or facilities.
e. Maintain in full .force and effect for the duration of this Agreement, a
policy of comprehensive general liability insurance, as set out below.
4. INSURANCE.
The College shall secure from a good and .responsible company or companies,
acceptable to the City, doing insurance business in the State of California, pay for,
and maintain in full force and effect for the duration of this Agreement, a policy of
comprehensive, occurrence based general liability insurance, and shall furnish an
Endorsement of liability Insurance to the City Clerk for the City of West Covina.
Said policy shall provide:
a. An Endorsement naming the City, their officers, agents and employees as
additional insured before execution of this Agreement by the City.
b. The College also shall maintain throughout the term of this Agreement,
comprehensive automobile insurance (including owned, non -owned and
hired automobile hazards) on the same terms and conditions.
Notwithstanding any inconsistent statement in the policy or any subsequent
endorsement attached thereto, the protection offered by the policy shall:
a. Insure the City, their officers,. employees and agents while acting within
the scope of their duties under this Agreement, against all claims arising
out of, or in connection with, the Agreement.
b. A combined single limit policy for both liability and property in the
Amount of $1,000,000.00 per occurrence will be considered equivalent to
the required minimum limits. The College may file insurance acceptable
to the City, covering more than one project.
Bear an endorsement or shall have attached a rider providing that, in the
event of expiration or proposed cancellation of such policy for any reason
whatsoever, the City Clerk for the City shall be notified by registeredmail,
postage prepaid, return receipt requested, not less than thirty (30) days
before such expiration or cancellation is effective. The College may self -
insure.
d. Such insurance shall be primary as to City.
By execution of this agreement, the College agrees to the following certification:ll.
I am aware of and will comply with, Section 3700 of the Labor Code, requiring
every employer to be insured against liability of Workers' Compensation for to
undertake self-insurance before commencing any of the work.
The College shall also comply with Section 3800 of the Labor Code by securing,
paying for and maintaining in full force and effect for the duration of this Agreement,
complete Workers' Compensation Insurance, and shall furnish a Certificate of
Insurance to the City Clerk before execution of this Agreement by the City. The
College may self -insure. The City, their agents, officers and employees shall not be
responsible for any claims in law or equity occasioned by the failure of the College to
comply with this section.
Every compensation insurance policy shall bear an endorsement or shall have
attached, a rider providing that, iri the event of expiration or proposed cancellation of
such policy for any reason whatsoever, the City Clerk shall be notified by registered
mail, postage prepaid, return receipt requested, not less than thirty (30) days before
such expiration or cancellation is effective.
The City shall secure from a good and responsible company or companies, acceptable
to the College, doing insurance business in the State of California, pay for;' and
maintain in full force and effect for the duration of this Agreement, a policy of
comprehensive, occurrence based general liability insurance, and shall furnish an
Endorsement of liability Insurance to the Risk Manager for the College. Said policy
shall provide:
a. An Endorsement naming the College, their officers, agents and employees
as additional insured before execution of this Agreement by the College.
b. The City also shall maintain throughout the term of this Agreement,
comprehensive automobile insurance (including owned, non -owned and
hired automobile hazards) on the same terms and conditions.
Notwithstanding any inconsistent statement in the policy or any subsequent
endorsement attached thereto, the protection offered by the policy shall:
a. Insure the College, their officers, employees and agents while acting
within the scope of their duties under this Agreement, against all claims
arising out of, or in connection with, the Agreement.
b. A combined single limit policy for both liability and property in the
Amount of $1,000,000.00 per occurrence will be considered equivalent to
the required minimum limits. The City may file insurance acceptable to
the College, covering more than one project.
C. Bear an endorsement or shall have attached a rider providing that, in the
event of expiration or proposed cancellation of such policy for any reason
whatsoever, the Risk Manager for the College shall be notified by
registered mail, postage prepaid, return. ,receipt requested, not less than
thirty (30) days before such expiration `or cancellation is effective. The
City may self -insure.
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d. Such insurance shall be primary as to College.
By execution of this agreement, the City agrees to the following certification:
I am aware of and will comply with, Section 3700 of the Labor Code, requiring
every employer to be insured against liability of Workers' Compensation or to
undertake self-insurance before commencing any of the work.
The City shall also comply with Section 3800 of the Labor Code by securing, paying
for and maintaining in full force and effect for the duration of this Agreement,
complete Workers' Compensation Insurance, and shall furnish a Certificate of
Insurance to the Risk Manager for the College before execution of this Agreement by
the College. The City may self -insure. The College, their agents, officers and
employees shall not be responsible for any claims in law or equity occasioned by the
failure of the City to comply with this section.
Every compensation insurance policy shall bear an endorsement or shall have
attached a rider providing that, in the event of expiration or proposed cancellation of
such policy for any reason whatsoever, the Risk Manager for the College shall be
notified by registered mail, postage prepaid, return receipt requested, not less than
thirty (30) days before such expiration or cancellation is effective.
5. INDEMNIFICATION.
Each party shall indemnify, defend and hold harmless the other from and against any
and all liabilities, claims or demands arising or alleged to arise, as a result of the
indemnifying parry's hereunder except those arising from the negligence or
intentional conduct of the other party.
6. INDEPENDENT CONTRACTOR
No party hereto shall be deemed to be an employee of any other party as a result of
this Agreement. .
7. MISCELLANEOUS.
a. This Agreement may be amended only in writing signed by both Parties.
b. No waiver of any term or condition of this Agreement shall be a
continuing waiver hereof.
C. In any action to enforce or interpret- this Agreement, the prevailing party
shall be entitled to reasonable attorney's fees.
8. NOTICES
Notices under this Agreement shall be sent to the following:
City of West Covina
Mt. San Antonio Community
Attn: Andrew Pasmant
College District
City Manager
Attn: William Eastham
1444 West Garvey Avenue
Director, Technical Services
West Covina, CA 91790
1100 N. Grand Avenue
Walnut, CA 91789
City of West Covina:
Mt. San Antonio Community
College District:
Andrew Pasmant ate
(Date)
III�
h
William East am (Date)
City Manager
Director, Technical Services
Attest:
City Clerk Date
Approved as to Form:
City Attorney (Date)
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a
Addendum "A" to the Agreement Between
The City of West Covina
and
The Mt. San Antonio Community College District
Regarding Community Cable Television Programmi:
Facilities and services provided by Mt. San Antonio College to the City of West Covina
pursuant to the Agreement are as follows:
Division One
Section A - Master Control Operations and Facilities
The College will provide shared access to Master Control operators and facilities under
the following terms:
1) A Master Control Operator will be provided from 8 a.m. to 11 p.m. Monday thru
Friday and from 9 a.m. to 8 p.m. on Saturday and Sunday, 365 days per year,
including all holidays.
2) The City will provide the College broadcast coordinator with a weekly schedule of
City programming on a mutually agreeable timetable.
Master Control facilities will include:
3) Double redundant power distribution with isolated ground transformers,
Caterpillar diesel generator and two APC Matrix 5000 UPS systems.
4) Thomson Broadcast MC900 Master Control automation system with additional
media manager and machine server computers.
5) Leitch Integrater router system with 64x64 video crosspoints and 64x64 stereo
audio crosspoints.
6) Leitch control computer with touchscreen interface, Routerworks and Event
Manager software.
7). Leitch VR-300 video server with two record/play channels and 12 hours of JPEG
. hard disk based video storage, integrated into automation system. .
8) 23 industrial quality video tape players providing SVHS, DVCPRO-25 and Beta SP
playback capability.
9) 6 satellite receiver systems including a digital format receiver/dish combination
dedicated to receiving the California Channel and a digital format receiver/dish
combination dedicated to receiving CNN Newsource.
10) Dedicated bulletin board, computer system to provide off hours community
bulletin board information and audio playback.
11) All necessary personnel and supervision to insure the professional operation of
the City.channel.
Addendum "A" to Agreement Between The City of West Covina and
Mt. San Antonio Community College District
Regarding Community Cable Television Programming
Page 1 of 1
0
Division One
Section B - Dub Rack
The College will provide the City with shared access to a videotape dubbing system
under the following terms:
1) The equipment will be available to the City whenever it is not being used for
College productions.
2) The City will train and provide all production personnel required to operate the
system and provide all consumable supplies required to duplicate videotapes.
3) The College reserves the right to review and approve the qualifications of any City
employee, volunteer or intern prior to their use of College owned equipment or
facilities.
4) Use of this equipment requires prior scheduling with the College broadcast
coordinator.
The Videotape Dubbing System will include:
5) Three JVC SVHS record VTRs.
6) Four JVC Dual SVHS/DV Record Decks.
7) One Sony Beta-SP Playback Deck.
8) One Sony U-Matic record deck.
9) One Panasonic DVCPRO record deck.
10) One Pioneeer PRV-LX1 Dual DVD Record Deck.
11) One Extron MAV-16 Audio/video router.
12) One DPS-275 time base corrector.
13) One Tektronics Waveform Monitor/Vectorscope monitor.
14) One Sony Video Monitor.
15) One Tascam audio mixer.
16) One Tascam adio equalizer.
17) One QSC Power Amplifier
18) Two JBL Control One audio monitors.
Addendum "A" to Agreement Between The City of West Covina and
Mt. San Antonio Community College District
Regarding Community Cable Television Programming
Page 2 of 2
A
Division One
Section C — Production Music Library
The College will provide the City with shared access to a complete library of
commercially licensed production music and sound effects under the following terms:
1) Production elements are for use in City video productions only.
2) Licensed use of this library will be extended to the City as long as an agreement is
in effect between the City and the College.
3) If either party terminates this agreement, the City agrees to discontinue the use
and distribution of any programming that contains elements from this library.
4) Elements from this library will be checked out by the College Broadcast
Coordinator to individuals designated by the City.
5) The City agrees to pay the College for the full replacement cost for any media lost
or damaged while in City possession.
6) Check outs from the library will be available only during normal College business
hours.
7) The College will provide a listening station in the media library to assist in the
selection of production elements.
8) The City will maintain a log of all production music elements used for each
production to facilitate required reporting to Network Music.
Addendum "A" to Agreement Between The City of West Covina and
Mt. San Antonio Community College District
Regarding Community Cable Television Programming
Page 3 of 3
t • •
Division One
Section D — Streaming Media
The College will provide the City with shared access to an Apple QuickTime Streaming
Server and QuickTime Broadcast Encoder under the following terms:
1) The .QuickTime system will be used for the purpose of streaming live audio and
video coverage of City Council Meetings, Planning Commission Meetings and
other special meetings over the internet as requested by the City.
2) The College will maintain an archive of the five most recent live meetings of each
of these groups for later playback over the internet.
3) Archived events will generally be available for viewing the next business morning
following the live broadcast.
4) The College will provide the City with the required Uniform Resource Locators
(URLs) to establish links for viewing live and archived events.
5) The City will publish these links on its web site to provide access to the college
QuickTime server for viewing live and archived events.
6) The City will provide the College Broadcast Coordinator with a list of live events
to be streamed on the Internet on a mutually agreeable timetable.
7) The .College reserves the right to limit network bandwidth available for media
streaming to avoid impacting the overall performance of the College network.
These limitations will only be imposed following consultation with the City.
8) The College will provide an operator to start, monitor and stop the encoding
process for live broadcasts.
9) The College will provide a network administrator to maintain the archive of
previous broadcasts and to monitor the bandwidth requirements imposed on the
College network by the Streaming Media broadcasts.
The Streaming Media System will include:
10) Apple X-Serve Server with dual 2.3 GHz G5 processors with 512KB of L2 cache
per processor, 4GB physical memory, dual gigabit Ethernet ports, ATI video card
with 64MB video memory, three Hitachi 465 GB drives configured as Raid 5 and
Apple OS X Server version 10.4 with QuickTime Streaming Server, licensed for
unlimited streams and unlimited users.
11) Apple iMac with 2 GHz G5 processor, 512KB L2 cache, 1GB physical memory,
gigabit Ethernet port, 235 GB hard drive, Apple OS X Version 10.4 with
QuickTime Broadcaster.
12) Campus network infrastructure, including Ethernet switching and routing to
provide a minimum outbound internet bandwidth of 20 megabits per second,
shared with the College user base.
Addendum "A" to Agreement Between The City of West Covina and
Mt. San Antonio Community College District
Regarding Community Cable Television Programming
. Page 4 of 4
Division One
Section E — Field Production Equipment
The college will provide shared access to portable production equipment under the
following terms:
1) Portable equipment is limited to SVHS and DVCPRO camcorders, batteries and
tripods.
2) The City will train and provide all production personnel required to operate the
system.
3) The City will provide all consumable supplies required to use the field production
equipment.
4) The College reserves the right to review and approve the qualifications of any City
employee, volunteer or intern prior to their use. of College owned equipment or
facilities.
5) Use of this equipment requires prior scheduling with the College broadcast
coordinator.
Addendum "A" to Agreement Between The City of West Covina and
Mt. San Antonio Community College District
Regarding Community Cable Television Programming
Page 5 of 5
Division One
Section F — Financial Information
1) The estimated value of Division One, Section A equipment (Master Control) is
$350,000.
2) The estimated capital value of Division One, Section B equipment (Duplication
Rack) is $41,000.
3) The estimated capital value of Division One, Section C equipment (Music Library
and License) is $14,000.
4) The estimated capital value of Division One, Section D equipment (Streaming
Media) is $32,000.
5) The estimated capital value of Division One, Section E equipment (Portable Field
Production Equipment) is $26,000.
6) The total capital value of equipment and. facilities listed in Division One is
estimated at $463,000.
Addendum "A" to Agreement Between The City of West Covina and
Mt. San Antonio Community College District
Regarding Community Cable Television Programming
Page 6 of 6
Division Two
Section A — Remote Video Productions
The College will provide the City with shared access to the College remote video
production truck under the following terms:
1) The equipment will be available to the City for the following designated
productions:
a) Eight (8) City of West Covina Summer Concerts
b) 411, of July Celebration
2) The City will train and provide all production personnel required to set-up,
operate and strike the production truck, with the exception of the following
positions, which will be supplied by the College:
a) Engineer in ChargeNideo Engineer
b) Technical Director/Driver
c) Audio Engineer
3) The City will provide all consumable supplies required to produce the video
coverage.
4) The College reserves the right to review and approve the qualifications of any City
employee, volunteer or intern prior to their use of College owned equipment or
facilities.
5) Use of this equipment requires prior scheduling with the College broadcast
coordinator.
Addendum "A" to Agreement Between The City of West Covina and
Mt. San Antonio Community College District
Regarding Community Cable Television Programming
Page 7 of 7
•
q
The Remote Video Production Truck Facility will include:
6) Complete 35 foot mobile production truck with integral power generator,
complete power distribution system and two 3 ton air conditioning systems.
7) 4 Sony DXC-M7 cameras with studio and ENG viewfinders, 20k zoom lenses,
pedestals or tripods.
8) 4 Camplex camera multiplexer systems with 1000 feet of cable: per system.
9) 2 DVCPRO industrial VCRs and 2 SVHS industrial VCRs.
10) Complete engineering package including waveform monitor, vectorscope, 32x32
video router, 16x16 stereo audio router, monitor tally routing, monitor ID
generators, distribution amps, patch bays and router control heads.
11) Grass Valley 200 production switcher
12) Pinnacle 2100 digital video effects system.
13) DPS Whiplash hard disk based video recorder/playback system with slow motion
replay and remote control head.
14) Pinnacle DEKO character generator.
15) Yamaha M-2000 24 channel audio console.
16) Complete video monitor wall.
17) Complete RTS intercom/IFB system.
18) Complete Comdial key telephone system.
Division Two
Section B — Financial Information
1) The estimated value of production facilities provided by the College to the City in
Division Three is $400,000.
Addendum "A" to Agreement Between The City of West Covina and
Mt. San Antonio Community College District
Regarding Community Cable Television Programming
Page 8 of 8
i
Division Three
Section A — Additional Services
The College will provide the City with the following additional services.
1) Complete, professional quality concert lighting and sound . systems for eight
summer concerts to be held at the City Hall courtyard.
2) Complete professional quality concert lighting and sound systems for the City's
annual 4thof July show.
3) Consultation, design and installation services for a new control room and edit
facility for the City Council chambers.
4) All labor required to provide monthly maintenance for all City owned video and
audio equipment in the City Council chambers and the associated control room
and edit facility. Parts, materials and outside vendor charges remain the
responsibility of the City. The College will maintain and repair equipment and
systems as designed and installed by ' College engineering staff. Equipment or
system damage or failure as a result of modifications made by City staff will
remain the responsibility of the City.
5) Provide additional services as requested by the City.. Such pre -approved services
will be charged against a $2000.00 credit each year.
Addendum "A" to Agreement Between The City of West Covina and
Mt. San Antonio Community College District
Regarding Community Cable Television Programming
Page 9 of 9
Addendum B -- Contract Proposal Cost Breakdown 2006
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`Manta', Control 00,
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Weekday Operation (4PM to 11 PM) 7 hrs x 5 days x 52 weeks x $12.00/hr blended rate
$21,840.00
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Weekend Operation (9AM to 8PM) 11 hrs x 2 days x 52 weeks x $12.00/hr blended rate
$13,728.00
Holiday Coverage (8AM to 4PM) 8 hrs x 17 days x $12.00/hr blended rate
$1,632.00
Vacation Coverage (8AM to 4PM) 8 hrs x 12 days x $12.00/hr blended rate
$1,152.00
Grass Valley Software support agreement - yearly
$13,628.00
VTR and Equpment Maintenance - yearly
$13,000.00
Sub-Total - Master Control Operations
$64,980.00���
Fifty Percent to West Covina
+�-x
$32,490.00
@ ffi
umr oncert, eo, ro uc ion?
- ,
Engineer in Charge (3PM to 11 PM) 8 hrs x $35.64 rate
$285.12
Audio Engineer (3PM to 11 PM) 8 hrs x $22.00 rate
$176.00
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Truck Maintenance
$200.00�.p
`
Sub -Total - Cost per summer concert 1
$661.12
l
Cost for 8 Summer Concerts to West Covina
z
$5,288.96
Concerts `htin° Viand Sub
ort
2:006,f
„aSummer tL� ,Sound
Lighting and Sound Support per Concert
$700.00
Cost for 8 Summer Concerts to West Covina
,; `?
$5,600.00
�t 4th of Jul 2006 _V�de•o rodugctionn
fi,
�e .;.., ,'xsc%_„✓ a.1,. E,. _�. w,,,,
Engineer in Charge (11 AM to 11 PM) 12 hrs x $35.64 rate x 1.5 overtime
$641.52
x
Technical Director (11 AM to 11 PM) 12 hrs x $35.89 rate x 1.5 overtime
$646.02
Audio Engineer (11AM to 11 PM) 12 hrs x $22.00 rate x 1.5 overtime
$396.00
Truck Maintenance
$200.00;��
Sub -Total - Cost for 4th of July
$1,883.54
Cost to West Covina
�&%y
$1,883.54
<°4:th orf Jul Li ., htin and Sound S,.0 o'rt 2006
Lighting and Sound Support for 4th of July
$5,000.00
Cost for 4th of July Lighting and Sound Support to West Covina
$5,000.00GG3
vi wx
ddit�ona ervices„
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Installation of Production Facility at City Hall - 176 Hours for Engineer and additional labor141;RBE
$6,270.00
as needed.H..`
Monthly maintenance of production equipment at City Hall 12 months @ $285/mo
$3,420.00
a.
Production Music License - yearly
$1,500.00
z
Additional Services as needed
$2,000.00
`'
i' Sub -Total - Additional Services
$13,190.001.
WIN
Cost to West Covina
�
$13,190.00
Ex
.ense
Master Control Operations
$32,490.00
Summer Concerts Video
$5,288.96
Summer Concerts Lighting and Sound
$5,600.00
4th of July Video
$1,883.54
11"I`
4th of July Lighting and Sound
$5,000.00'
%
Additional Services as Detailed Above
$13,190.00
N
Total Cost 2006
k�-
...._. ;
$63,452.50
Addendum B -- Contract Proposal Cost Breakdown 2007
L�E'
l9O
er`u'
ti.,.:_.MasterControratiwons�;
F
Weekday Operation (4PM to 11 PM) 7 hrs x 5 days 52 $12.00/hr blended
$21,840.00
x weeks x rate
Weekend Operation (9AM to 8PM) 11 hrs x 2 days x 52 weeks x $12.00/hr blended rate
$13,728.00"ve
f,
Holiday Coverage (8AM to 4PM) 8 hrs x 17 days x $12.00/hr blended rate
$1,632.00
Vacation Coverage (8AM to 4PM) 8 hrs x 12 days x $12.00/hr blended rate
$1,152.00
Grass Valley Software support agreement - yearly
$13,628.00�
.
VTR and Equpment Maintenance - yearly
$13,000.00,�
Sub -Total - Master Control Operations
$64,980.00
w�
Fifty Percent to West Covina'
$32,49000
`:Sumrn`erConcerts!✓i`deoProduct�on2007�zx�"
Engineer in Charge (3PM to 11 PM) 8 hrs x $35.64 rate
$285.12
Audio Engineer (3PM to 11 PM) 8 hrs x $22.00 rate
$176.00
s
Truck Maintenance
$200.00
Sub -Total - Cost per summer concert
$661.12�;
Cost for 8 Summer Concerts to West Covina
1
$5,288.96
(Summer°ConcertsLihti�andSoundSupport2007
W r�
.. _,. a.,... _g... .
Lighting and Sound Support per Concert
$700.00
-_1A
Cost for 8 Summer Concerts to West Covina
�
$5,600.00�
Engineer in Charge (11AM to 11 PM) 12 hrs x $35.64 rate x 1.5 overtime
$641.52q
Technical Director (11AM to 11 PM) 12 hrs x $35.89 rate x 1.5 overtime
$646.02��
.
Audio Engineer (11AM to 11 PM) 12 hrs x $22.00 rate x 1.5 overtime
$396.00
Truck Maintenance
$200.00
Sub-Total - Cost for 4th of July
$1,883.54
Cost to West Covina
$1,883.54
� - 75'�`k"i✓ i� 3 t-. n :,,. <s _ a,K `°maw
t_ �'�Li :htin
�oundwS�u o:rt.,20073
o
'iY ' �'{
......._ _ .Ju Fand�S
.....
Lighting and Sound Support for 4th of July
$5,000.00`
Cost for 4th of Jul Lighting and Sound Support to West Covina
Y 9 9 PP
r
$5,000.00
(
...�AdditionalSeiuices�. ,
Monthly maintenance of production equipment at City Hall 12 months @ $285/mo
$3,420 00
Y....
Production Music License - yearly
$1,500.00
Additional Services as needed
$2,000.00
"
Sub -Total - Additional Services
$6,920 00
Cost to West Covina3
��"
$6,920.00
[4 a � �z � - r_.rz y. _. vim. - .m- r � °s ^e �
�.r.rEx ens�.rvSumma+.:E.ef
M�
Master Control Operations
$32,490 00
an
Summer Concerts Video
$5,288.96
tea.
Summer Concerts Lighting and Sound
$5,600 00
4th of July Video
$1,883.54
Z,
4th of July Lighting and Sound
$5,000.00
Additional Services as Detailed Above
$6,920.00
:..
Sub Total Cost 2007
$57,182.50
W,W
Consumer Price Adjustment -January 2007
Total Cost 2007
F
$57,182.50
•
•
Addendum B -- Contract Proposal Cost Breakdown 2008
Master ZControl�0 erat�onsf
r
Weekday Operation (4PM to 11 PM) 7 hrs x 5 days x 52 weeks x $12.00/hr blended rate
$21,840.00``
Weekend Operation (9AM to 80M) 11 hrs x 2 days x 52 weeks x $12.00/hr blended rate
$13,728.00
Holiday Coverage (8AM to 4PM) 8 hrs x 17 days x $12.00/hr blended rate
$1,632 00
,
`�
Vacation Coverage (8AM to 4PM) 8 hrs x 12 days x $12.00/hr blended rate
$1,152.00
5a ,
Grass Valley Software support agreement - yearly
$13,628.00
l"
VTR and Equpment Maintenance - yearly
$13,000.00
N "g
Sub -Total - Master Control Operations
$64,980.00
Fifty Percent to West CovinaEs,.
. $32,490.00
Y
�aF RR Su,m 3 er ConcertsVideoProduction2008
z_
..� t.,
Engineer in Charge (3PM to 11 PM) 8 hrs x $35.64 rate
$285.12
Audio Engineer (3PM to 11 PM) 8 hrs x $22.00 rate
$176.00
Truck Maintenance
$200.00ffig
Sub-Total - Cost per summer concert
P
$661.12
w ., ..0
Cost for 8 Summer Concerts to West Covina
su
$5,288.96
Summer Concerts L� htin and Sountl Su ort12008
F
fr r
Lighting and Sound Support per Concert
$700.00
Cost for 8 Summer Concerts to West CovinaT
`F u,�
$5,600.00
��:4th Hof,, ul g2008�3v�deo�Production,
...
Engineer in Charge (11 AM to 11 PM 12 hrs x $35.64 rate x 1.5 overtime
$641.52
r r k
Technical Director (11 AM to 11 PM) 12 hrs x $35.89 rate x 1.5 overtime
$646.02
t _.
Audio Engineer 11 AM to 11 PM 12 hrs x $22.00 rate x 1.5 overtime
$396.00
fr
Truck Maintenance
$200.00
6„
Sub -Total - Cost for 4th of July
$1,883.54�
�y
Cost to West Covina
.
$1,883.54
g 4t'h of`Jul Li "htin' and of 2008",
bSound„Su'
Lighting and Sound Support for 4th of July
$5,000.00
Cost for 4th of July Lighting and Sound Support to West Covina'}
'
$5,000.00
ional Seruicest
�x gca"Y3: d., .„n fief _„ ..-hk. ,��"' A_ _'_ &1..,...., <., t, _ .,. ., ,_..,_ .. .. .«£o L,m 3,JR
Monthly maintenance of production equipment at City Hall 12 months @ $285/mo
$3,420.00ENN
r
Production Music License - yearly
$1,500.00��
Additional Services as needed
$2,000.00
;` z `y,NA
Sub -Total - Additional Services
$6,920.00
' PO
Cost to West Covina,,�,�
$6,920.00
�•2 i�P r' ".$ .hg - '� E� ," E ,en xsu ,t.e y« '0'�&fit - 1 i k
umrnaV,
. `Y`" � 'S�xX'. S fl� �"dx.""'r':
Master Control Operations
$32,490.00
y=
Summer Concerts Video
$5,288.96
Summer Concerts Lighting and Sound
$5,600 00
4th of July Video
$1,883.54
u
w#
4th of July Lighting and Sound
$5,000.00b
3'
Additional Services as Detailed. Above
$6,020.00
,,
Sub Total Cost 2007
1Q,$57,182.50
Consumer Price Adjustment - January 2008
a
Total Cost 2008
�"12
$57,182.50