01-21-1997 - Destruction of Certain Documents as Prescribed by Law• City of West Covina
Memorandum
TO
FROM Office of the City Clerk
A G-FNDA
ITEM NO. C-6g
SUBJECT Destruction of Certain Documents
as Prescribed by Law DATE 1 /21 /97
I
I
r
SUMMARY This is the City Clerk's annual resolution containing City documents and
materials that are no longer necessary for retention or have been
microfilmed. In accordance with state law provisions, these materials
may now be destroyed.
Section 34090.5 of the Government Code specifies conditions in which
public documents, papers, and materials may be destroyed. These conditions have
been met through Ithe microfilm program and the materials are now ready for
destruction. The list of documents proposed for destruction is attached as EXHIBIT A
to the resolution recommended for adoption. The City Attorney will review the entire
list of materials upon return from vacation and before it is executed by the Mayor.
This will give staff a chance to carryout instructions by the City Attorney, if any.
City Manager and City Council
There
resolution. Staff di
193Z to 1977 in 6
beginning with "Bo
reviewed the boxes
been removed and c
Most 01
in finding a large nu
that we would be at
kept on file in the (
were also missing in
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peruse the material,
time the materials v
Society of West Cov
instance, we founc
disincorporate the C
RECOMMENDATIO
It is rec
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City Clerk Janet
a second set of materials proposed for destruction through this
covered forty-six dilapidated boxes of materials ranging from
basement "telephone room." These are listed in the resolution
# 1" about half -way down the first page. Each department has
Dr materials pertinent to them and any useful materials have
feted from the list.
the materials are copies. My office was particularly interested
mber of duplicate resolutions and ordinances. We were hopeful
le to insert missing resolutions and ordinances into the originals
)ffice. Sadly, we found those that are missing in the originals
the duplicates.
.cting the City Clerk's Office, any member of the public may
intended for destruction until February 5, 1997, after which
11 be destroyed. In addition, staff has contacted The Historical
.a in the event there may be something of interest to them (for
many old photographs and an original 1943 petition to
y of West Covina).
that the City Council adopt the following resolution:
'ION NO. - A RESOLUTION OF THE
UNCIL OF THE CITY OF WEST COVINA,
NIA, AUTHORIZING THE DESTRUCTION OF
'DOCUMENTS AS PRESCRIBED BY LAW