02-06-1996 - Destruction of Certain Documents as Prescribed by LawY
TO
FROM
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City
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and City Council
the City Clerk
on of Certain Documents
ibed by Law
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City of West Covina
Memorandum
AGENDA
ITEM NO. C-7a
DATE 2/6/96
SUMMARY This is the City Clerk's annual resolution containing City documents and
materials that are no longer necessary for retention or have been
microfilmed., In accordance with state law provisions, these materials
may now be destroyed.
Section 34090.5 of the Government Code specifies conditions in which
public documents, papers, and materials may be destroyed. These conditions have
been met through the microfilm program and the materials are now ready for
destruction. The entire list of documents proposed for destruction is attached as
EXHIBIT A to the ]resolution recommended for adoption. The City Attorney has
reviewed the list and found it to be in conformance with the statutes of the
Government Code.
By contacting the City. Clerk's Office, any member of the public may
peruse the materials intended for destruction until February 20, 1996, after which
time the materials will be destroyed.
RECOMMENDATION
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO.__�U- A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AUTHORIZING THE DESTRUCTION OF CERTAIN DOCUMENTS
AS PRESCRIBED BY LAW
City Clerk Janet
attachment.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN DOCUMENTS AS PRESCRIBED
BY. LAW
WHEREAS, Section 34090 of the Government Code provides
for the destruction of governmental documents and records through
specific provisions; and
WHEREAS, the City of West Covina has accumulated
numerous records no longer necessary or required for the
maintenance of accepted record management techniques; and
WHEREAS, all documents proposed for destruction have
been screened for historical value and those considered to have
historical merit have been removed from the boxes of documents
proposed for destruction for safekeeping; and
WHEREAS, a list of all documents proposed for
destruction is attached and incorporated herein as EXHIBIT A; and
WHEREAS, the City Attorney has determined that the
documents proposed for destruction qualify under the provisions of
the Government Code as appropriate records.for destruction.
NOW, THEREFORE, THE CITY COUNCIL' OF THE CITY OF WEST
COVINA DETERMINES AND RESOLVES AS FOLLOWS:
SECTION 1. All proposed documents for destruction have
been screened for historical value.
SECTION 2. The documents listed on EXHIBIT A have been
authorized for destruction by the City Attorney.
SECTION 3. The City Clerk shall provide for the
destruction of all such documents listed In EXHIBIT A. Any
document denied approval for destruction by" she City Attorney as
listed under "Comments" in EXHIBIT A shall be removed from its
container and placed in archive storage boxes for safekeeping.
._SECTION 4. The City Clerk shall certify to'the adoption
of this resolution.
APPROVED AND ADOPTED this day of
Mayor Steve Herfert
ATTEST:
City Clerk Janet Berry