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11-07-2017 - Government Tort Claims Denial - Item No. 1.pdf
AGENDA ITEMNO. 1 AGENDA STAFF REPORT City of West Covina I Office of the City Manager DATE: TO: FROM: November 7, 2017 Mayor and City Council Chris Freeland City Manager SUBJECT: GOVERNMENT TORT CLAIM DENIAL RECOMMENDATION: It is recommended that the City Council deny the following Government Tort Claim and the claimant be notified: • Allstate ASO Alfred Galvin vs. The City of West Covina DISCUSSION: As you are aware, since all claims should be considered potential lawsuits, it is requested that all Councilmembers refrain from making specific public comments so as not to prejudice any claim. Specific questions should be referred to the City Attorney. FISCAL IMPACT: None. Pr~ Nga Ta Administrative Aide Reviewed and Approved by: Edward Macias Human Resources Director AGENDA STAFF REPORT City of West Covina | Office of the City Manager DATE: November 7, 2017 TO: Mayor and City Council FROM: Chris Freeland City Manager SUBJECT: CITY INVESTMENT REPORT FOR THE MONTH ENDED SEPTEMBER 30, 2017 RECOMMENDATION: It is recommended that the City Council receive and file the Investment Report for the month ended September 30, 2017. DISCUSSION: The Investment Report (Attachment No. 1) presents the City’s cash and investments for the month ended September 30, 2017. This report is in compliance with California Government Code Section 53646 regarding the reporting of detailed information on all securities, investments, and monies of the City, as well as, reporting of the market value of the investments held. All of the investments contained within the portfolio are in full compliance with Government Code Section 53601 and the City’s Investment Policy as to the types of investments allowed. The City’s Investment Policy was last revised and adopted by City Council on May 16, 2017. As stated in the attached report, there are sufficient funds to meet the budgeted expenditures over the next six months. The City’s Investment Policy has set primary goals of the portfolio management of safety, liquidity and yield. The City currently utilizes Chandler Asset Management who uses an active investment management approach in which securities are purchased but not necessarily held to maturity, and may be actively traded based on market conditions and the City’s investment goals. The City’s cash flow requirements are evaluated on an ongoing basis, with short-term needs accommodated through the City’s pooled investment funds with the Los Angeles County Investment Pool (LACIP). At September 30, 2017, the City’s investment portfolio had a market value of $41,699,223. AGENDA ITEM NO. 2 Interim Finance Director kkJ A 'A Ida ' Nicole Lugotoff • • City Investment Report for the Month Ended September 30, 2017 Page 2 of 2 November 7,2017 Bond reserves are held and invested by a Trustee. The investment of these funds is governed by an investment policy approved by the City Council as a part of the governing documents for each specific bond issue. At September 30, 2017, the City's bond reserves had a market value of $1,650,160. Prepared by: Reviewed and Approved by: ATTACHMENT: Attachment No. 1 — Investment Report Nicole Lugotoff, Interim kinanck pilector ED BY: ATTACHMENT NO. I City of West Covina Investment Report For the Month Ended September 30, 2017 Description Cash and Cash Equivalents Wells Fargo Checking Account Pacific Western Bank Checking - HPP (CDBG) Pacific Western Bank Checking - HPP (LMIHF) Los Angeles County Investment Pool (LACIP) Money Market Fund - Bank of the West Investments - Chandler Asset Management Asset-Backed Securities Federal Agencies Commercial Paper Money Market Funds Negotiable Certificates of Deposit Supranationals US Corporate US Treasury Total Cash and Investments Interest/ Yield to Book Value Market Value Maturity $ 1,707,429 $ 1,707,429 0.00% 8,678 8,678 0.00% 19,800 19,800 0.00% 5,594,896 5,594,896 1.39% 501,530 501,530 0.08% 2,119,212 2,117,693 1.49% 10,203,860 10,113,877 1.59% 1,198,451 1,198,451 1.31% 162,257 162,257 0.61% 615,000 615,000 1.57% 2,674,242 2,654,631 1.69% 10,312,923 10,259,605 1.75% 6,793,849 6,745,376 1.61% $ 41,912,127 $ 41,699,223 Maturity % of Date Portfolio n/a 3.94% n/a 0.02% n/a 0.05% n/a 12.90% n/a 1.16% See attached 4.89% See attached 23.33% See attached 2.76% See attached 0.37% See attached 1.42% See attached 6.12% See attached 23.67% See attached 15.56% Bond Reserves Lease Revenue Bonds, 2006 Series A & 2006 Series B (Taxable) First American Treasury Obligations Fund Class D $ 6,882 US Bank Bankers' Acceptances 1,051,777 First American Treasury Obligations Fund Class D 585,372 6,882 1,057,906 585,372 $ 1,650,160 0.47% 1.32% 0.47% n/a 10/23/2017 n/a 0.02% 2.44% 1.35% Total Bond Reserves $ 1,644,031 Total Investment Portfolio $ 43,556,158 $ 43,349,383 100.00% Blended Yield of Cash and Investments * 1.58% Benchmarks: LAIF 1.11% LACED* 1.39% 8mo U.S. Treasury 1.20% 2yr U.S. Treasury 1.47% 5yr U.S. Treasury 1.92% *To ensure timely submission of the Investment Report, the prior month's LACIP percentage yield is used. I hereby certify that the investments are in compliance with the investment policy adopted by the City Council. The investment portfolio provides sufficient funds to meet the budgeted expenditures over the next six months. This report meets the requirements of Government Code Section 53646. APPROVED BY: Colleen B. Rozatti, City Treasure Monthly Account Statement (503)-464-3685 Christopher Isles US Bank CustodianChandler Team For questions about your account, please call (800) 317-4747 or Email operations@chandlerasset.com City of West Covina Consolidated September 1, 2017 through September 30, 2017 Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Prices are provided by IDC, an independent pricing source. In the event IDC does not provide a price or if the price provided is not reflective of fair market value, Chandler will obtain pricing from an alternative approved third party pricing source in accordance with our written valuation policy and procedures. Our valuation procedures are also disclosed in Item 5 of our Form ADV Part 2A. 6225 Lusk Boulevard | San Diego, CA 92121 | Phone 800.317.4747 | Fax 858.546.3741 | www.chandlerasset.com ACCOUNT SUMMARY Beg. Values as of 8/31/17 End Values as of 9/30/17 Market Value 35,130,546 33,866,890 Accrued Interest 116,936 126,428 Total Market Value 35,247,482 33,993,318 Income Earned 37,395 37,043 Cont/WD Par 35,076,679 33,908,430 Book Value 35,255,071 34,079,794 Cost Value 35,362,203 34,192,169 TOP ISSUERS Issuer % Portfolio Government of United States 19.9 % Federal National Mortgage Assoc 12.4 % Federal Home Loan Mortgage Corp 7.2 % Federal Home Loan Bank 6.3 % Inter-American Dev Bank 2.9 % International Finance Corp 2.9 % Federal Farm Credit Bank 2.2 % Intl Bank Recon and Development 2.1 % 55.8 % PORTFOLIO CHARACTERISTICS Average Duration 1.99 Average Coupon 1.59 % Average Purchase YTM 1.29 % Average Market YTM 1.63 % Average S&P/Moody Rating AA/Aa1 Average Final Maturity 2.15 yrs Average Life 2.04 yrs CREDIT QUALITY (S&P)MATURITY DISTRIBUTIONSECTOR ALLOCATION PERFORMANCE REVIEW Total Rate of Return Current Latest Year Annualized Since As of 9/30/2017 Month 3 Months To Date 1 Yr 3 Yrs 5 Yrs 10 Yrs Portfolio Summary As of 9/30/2017 City of West Covina Consolidated Account #10482 Execution Time: 10/3/2017 12:00:14 AMChandler Asset Management - CONFIDENTIAL Page 1 Category Standard CommentTreasury Issues No limitations CompliesFederal Agencies No limitations CompliesMunicipal Securities "A" or higher by a NRSRO; 30% maximum; 5% max per issuer CompliesSupranationals "AA" rated or higher by a NRSRO; 30% max; 10% max per issuer; Unsubordinated obligations issued by: IBRD, IFC, IADB CompliesMedium Term Notes "A" rated or higher by a NRSRO; 30% maximum; 5% max per issuer; Issued by corporations organized and operating within the U.S.Complied at time of purchase*Collateralized Certificates of Deposit 25% maximum Complies Negotiable Certificates of Deposit "A" rated or better by a NRSRO; 30% maximum Complies Banker’s Acceptances 40% maximum; 30% max per one commercial bank; 180 days max maturity Complies Commercial Paper A-1/P-1 rating or higher by both S&P and Moody's; 25% maximum; 5% per issuer; 270 days max maturity; Eligible paper is limited to corporations organized and operating within the U.S. with total assets of at least $500 millionCompliesAsset-Backed Securities/ Mortgage-Backed Securities"AA" or better by a NRSRO; "A" rated issuer rating or higher by a NRSRO; 20% maximumCompliesMoney Market Mutual Funds "AAA" rated or highest rating by a NRSRO; 20% maximum; 10% per fund CompliesProhibited Securities Inverse floaters; Ranges notes, Interest-only strips from mortgaged backed securities; Zero interest accrual securities; Reverse Repurchase AgreementsCompliesRepurchase Agreements 20% maximum; 100 days max maturity; collateralized 102% of market value; Not used by investment adviserCompliesLocal Agency Investment Fund (LAIF) Maximum program; Not used by investment adviser CompliesLos Angeles County Investment Pool Maximum program; Not used by investment adviser CompliesMax per Security Type No more than 40% of the City's total portfolio shall be invested in a single security type or with a single financial institutionCompliesMax per Issuer No more than 5% in any single issuer except US Gov, Agencies, Supranationals, Money Market Funds, LAIF, or LGIPCompliesMaximum Maturity 5 yearsCompliesCity of West Covina ConsolidatedSeptember 30, 2017COMPLIANCE WITH INVESTMENT POLICYThis portfolio is a consolidation of assets managed by Chandler Asset Management and assets managed internally by the Client. Chandler relies on Client to provide accurate information for reporting assets and producing this compliance statement.*Corporate concentration is at 30.3% due to client withdrawals; complied at time of purchase. Holdings Report As of 9/30/17 City of West Covina Consolidated Account #10482 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody/S&P Fitch Maturity Duration ABS 47788NAB4 John Deere Owner Trust 2016-B A2 1.09% Due 2/15/2019 87,727.55 07/19/2016 1.10 % 87,722.20 87,724.67 99.94 1.40 % 87,672.27 42.50 0.26 % (52.40) Aaa / NR AAA 1.38 0.20 47788NAB4 John Deere Owner Trust 2016-B A2 1.09% Due 2/15/2019 79,752.32 07/19/2016 1.10 % 79,747.45 79,749.70 99.94 1.40 % 79,702.07 38.64 0.23 % (47.63) Aaa / NR AAA 1.38 0.20 89236WAC2 Toyota Auto Receivables Owner 2015-A 1.12% Due 2/15/2019 56,180.42 08/05/2016 1.03 % 56,215.53 56,189.10 99.94 1.36 % 56,148.09 27.97 0.17 % (41.01) Aaa / AAA NR 1.38 0.25 89236WAC2 Toyota Auto Receivables Owner 2015-A 1.12% Due 2/15/2019 56,180.44 08/05/2016 1.03 % 56,215.55 56,189.12 99.94 1.36 % 56,148.11 27.97 0.17 % (41.01) Aaa / AAA NR 1.38 0.25 43813NAC0 Honda Auto Receivables 2015-2 A3 1.04% Due 2/21/2019 71,621.16 07/12/2016 0.97 % 71,677.11 71,651.05 99.89 1.45 % 71,540.85 20.69 0.21 % (110.20) NR / AAA AAA 1.39 0.28 43813NAC0 Honda Auto Receivables 2015-2 A3 1.04% Due 2/21/2019 89,977.21 07/12/2016 0.97 % 90,047.51 90,014.76 99.89 1.45 % 89,876.32 25.99 0.26 % (138.44) NR / AAA AAA 1.39 0.28 43814RAB2 Honda Auto Receivables 2016-4 A2 1.04% Due 4/18/2019 145,199.04 10/18/2016 1.05 % 145,194.99 145,196.52 99.86 1.41 % 144,991.11 54.53 0.43 % (205.41) NR / AAA AAA 1.55 0.38 43814RAB2 Honda Auto Receivables 2016-4 A2 1.04% Due 4/18/2019 151,952.48 10/18/2016 1.05 % 151,948.24 151,949.84 99.86 1.41 % 151,734.88 57.07 0.45 % (214.96) NR / AAA AAA 1.55 0.38 65478WAB1 Nissan Auto Receivables Owner 2016-C A2A 1.07% Due 5/15/2019 61,565.77 08/02/2016 1.08 % 61,563.35 61,564.35 99.91 1.37 % 61,511.87 29.28 0.18 % (52.48) Aaa / NR AAA 1.62 0.30 65478WAB1 Nissan Auto Receivables Owner 2016-C A2A 1.07% Due 5/15/2019 61,565.76 08/02/2016 1.08 % 61,563.34 61,564.34 99.91 1.37 % 61,511.86 29.28 0.18 % (52.48) Aaa / NR AAA 1.62 0.30 89231LAB3 Toyota Auto Receivables Owner 2016-D 1.06% Due 5/15/2019 94,637.33 10/04/2016 1.07 % 94,629.77 94,632.60 99.88 1.39 % 94,528.29 44.58 0.28 % (104.31) Aaa / AAA NR 1.62 0.35 89231LAB3 Toyota Auto Receivables Owner 2016-D 1.06% Due 5/15/2019 98,017.23 10/04/2016 1.07 % 98,009.39 98,012.33 99.88 1.39 % 97,904.30 46.18 0.29 % (108.03) Aaa / AAA NR 1.62 0.35 43814TAB8 Honda Auto Receivables 2017-1 A2 1.42% Due 7/22/2019 97,398.35 03/21/2017 1.43 % 97,396.02 97,396.54 99.96 1.50 % 97,361.33 38.42 0.29 % (35.21) Aaa / NR AAA 1.81 0.53 43814TAB8 Honda Auto Receivables 2017-1 A2 1.42% Due 7/22/2019 97,398.35 03/21/2017 1.43 % 97,396.02 97,396.54 99.96 1.50 % 97,361.33 38.42 0.29 % (35.21) Aaa / NR AAA 1.81 0.53 47787XAB3 John Deere Owner Trust 2017-A A2 1.5% Due 10/15/2019 75,000.00 02/22/2017 1.50 % 74,999.70 74,999.77 99.96 1.56 % 74,972.18 50.00 0.22 % (27.59) Aaa / NR AAA 2.04 0.63 47787XAB3 John Deere Owner Trust 2017-A A2 1.5% Due 10/15/2019 80,000.00 02/22/2017 1.50 % 79,999.68 79,999.75 99.96 1.56 % 79,970.32 53.33 0.24 % (29.43) Aaa / NR AAA 2.04 0.63 654747AB0 Nissan Auto Receivables 2017-A A2A 1.47% Due 1/15/2020 75,000.00 03/21/2017 1.47 % 74,999.62 74,999.69 99.97 1.52 % 74,979.83 49.00 0.22 % (19.86) Aaa / NR AAA 2.29 0.65 654747AB0 Nissan Auto Receivables 2017-A A2A 1.47% Due 1/15/2020 75,000.00 03/21/2017 1.47 % 74,999.62 74,999.69 99.97 1.52 % 74,979.83 49.00 0.22 % (19.86) Aaa / NR AAA 2.29 0.65 47788BAB0 John Deere Owner Trust 2017-B A2A 1.59% Due 4/15/2020 50,000.00 07/11/2017 1.60 % 49,995.66 49,995.98 99.94 1.66 % 49,971.45 35.33 0.15 % (24.53) Aaa / NR AAA 2.54 0.92 Execution Time: 10/3/2017 12:00:14 AMChandler Asset Management - CONFIDENTIAL Page 3 Holdings Report As of 9/30/17 City of West Covina Consolidated Account #10482 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody/S&P Fitch Maturity Duration ABS 47788BAB0 John Deere Owner Trust 2017-B A2A 1.59% Due 4/15/2020 100,000.00 07/11/2017 1.60 % 99,991.31 99,991.96 99.94 1.66 % 99,942.90 70.67 0.29 % (49.06) Aaa / NR AAA 2.54 0.92 89237RAB4 Toyota Auto Receivable 2017-C A2A 1.58% Due 7/15/2020 190,000.00 07/25/2017 1.59 % 189,998.20 189,998.30 99.98 1.61 % 189,953.45 133.42 0.56 % (44.85) Aaa / AAA NR 2.79 1.06 89237RAB4 Toyota Auto Receivable 2017-C A2A 1.58% Due 7/15/2020 190,000.00 07/25/2017 1.59 % 189,998.20 189,998.30 99.98 1.61 % 189,953.45 133.42 0.56 % (44.85) Aaa / AAA NR 2.79 1.06 47788BAD6 John Deere Owner Trust 2017-B A3 1.82% Due 10/15/2021 35,000.00 07/11/2017 1.83 % 34,997.44 34,997.56 99.93 1.86 % 34,976.97 28.31 0.10 % (20.59) Aaa / NR AAA 4.04 2.12 Total ABS 2,119,173.41 1.30 % 2,119,305.90 2,119,212.46 1.49 % 2,117,693.06 1,124.00 6.23 % (1,519.40) Aaa / AAA AAA 1.97 0.58 AGENCY 3130A4GJ5 FHLB Note 1.125% Due 4/25/2018 375,000.00 08/26/2016 0.91 % 376,327.50 375,452.76 99.92 1.26 % 374,715.75 1,828.13 1.11 % (737.01) Aaa / AA+ AAA 0.57 0.56 3133EE2F6 FFCB Note 1.22% Due 6/25/2018 380,000.00 09/15/2016 0.84 % 382,504.20 381,033.42 99.95 1.28 % 379,822.16 1,236.27 1.12 % (1,211.26) Aaa / AA+ AAA 0.73 0.73 3133EE2F6 FFCB Note 1.22% Due 6/25/2018 365,000.00 09/15/2016 0.84 % 367,405.35 365,992.63 99.95 1.28 % 364,829.18 1,187.47 1.08 % (1,163.45) Aaa / AA+ AAA 0.73 0.73 3135G0E33 FNMA Note 1.125% Due 7/20/2018 350,000.00 07/15/2016 0.76 % 352,513.00 351,002.45 99.81 1.37 % 349,324.15 776.56 1.03 % (1,678.30) Aaa / AA+ AAA 0.80 0.80 880591EQ1 Tennessee Valley Authority Note 1.75% Due 10/15/2018 375,000.00 06/28/2016 0.78 % 383,246.25 378,729.51 100.34 1.42 % 376,258.13 3,026.04 1.12 % (2,471.38) Aaa / AA+ AAA 1.04 1.02 880591EQ1 Tennessee Valley Authority Note 1.75% Due 10/15/2018 230,000.00 06/28/2016 0.78 % 235,057.70 232,287.43 100.34 1.42 % 230,771.65 1,855.97 0.68 % (1,515.78) Aaa / AA+ AAA 1.04 1.02 313376BR5 FHLB Note 1.75% Due 12/14/2018 350,000.00 08/19/2016 0.91 % 356,681.50 353,475.33 100.36 1.45 % 351,260.35 1,820.49 1.04 % (2,214.98) Aaa / AA+ AAA 1.21 1.18 3135G0ZA4 FNMA Note 1.875% Due 2/19/2019 350,000.00 10/20/2016 0.95 % 357,434.00 354,420.22 100.56 1.47 % 351,947.05 765.63 1.04 % (2,473.17) Aaa / AA+ AAA 1.39 1.36 3137EADK2 FHLMC Note 1.25% Due 8/1/2019 350,000.00 07/29/2016 0.89 % 353,678.50 352,241.27 99.53 1.51 % 348,337.50 729.17 1.03 % (3,903.77) Aaa / AA+ AAA 1.84 1.80 3137EADK2 FHLMC Note 1.25% Due 8/1/2019 350,000.00 07/29/2016 0.89 % 353,678.50 352,241.27 99.53 1.51 % 348,337.50 729.17 1.03 % (3,903.77) Aaa / AA+ AAA 1.84 1.80 3135G0P49 FNMA Note 1% Due 8/28/2019 350,000.00 09/02/2016 1.06 % 349,391.00 349,609.70 99.02 1.52 % 346,570.70 320.83 1.02 % (3,039.00) Aaa / AA+ AAA 1.91 1.88 3135G0P49 FNMA Note 1% Due 8/28/2019 350,000.00 09/02/2016 1.06 % 349,391.00 349,609.70 99.02 1.52 % 346,570.70 320.83 1.02 % (3,039.00) Aaa / AA+ AAA 1.91 1.88 3137EADM8 FHLMC Note 1.25% Due 10/2/2019 350,000.00 08/05/2016 0.97 % 353,076.50 351,955.58 99.43 1.54 % 347,995.20 2,175.35 1.03 % (3,960.38) Aaa / AA+ AAA 2.01 1.96 3137EADM8 FHLMC Note 1.25% Due 10/2/2019 350,000.00 08/05/2016 0.97 % 353,076.50 351,955.58 99.43 1.54 % 347,995.20 2,175.35 1.03 % (3,960.38) Aaa / AA+ AAA 2.01 1.96 Execution Time: 10/3/2017 12:00:14 AMChandler Asset Management - CONFIDENTIAL Page 4 Holdings Report As of 9/30/17 City of West Covina Consolidated Account #10482 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody/S&P Fitch Maturity Duration AGENCY 3137EAEE5 FHLMC Note 1.5% Due 1/17/2020 350,000.00 01/12/2017 1.54 % 349,622.00 349,710.72 99.74 1.62 % 349,077.75 1,079.17 1.03 % (632.97) Aaa / AA+ AAA 2.30 2.24 3135G0A78 FNMA Note 1.625% Due 1/21/2020 350,000.00 10/14/2016 1.16 % 355,204.50 353,679.42 100.13 1.57 % 350,441.35 1,105.90 1.03 % (3,238.07) Aaa / AA+ AAA 2.31 2.25 3137EADR7 FHLMC Note 1.375% Due 5/1/2020 350,000.00 06/29/2017 1.58 % 348,015.50 348,193.65 99.45 1.59 % 348,089.00 2,005.21 1.03 % (104.65) Aaa / AA+ AAA 2.59 2.52 313383HU8 FHLB Note 1.75% Due 6/12/2020 350,000.00 Various 1.12 % 358,197.50 355,822.04 100.17 1.69 % 350,580.30 1,854.52 1.04 % (5,241.74) Aaa / AA+ NR 2.70 2.61 3135G0D75 FNMA Note 1.5% Due 6/22/2020 350,000.00 07/29/2016 1.03 % 356,237.00 354,358.02 99.72 1.61 % 349,018.60 1,443.75 1.03 % (5,339.42) Aaa / AA+ AAA 2.73 2.65 3135G0D75 FNMA Note 1.5% Due 6/22/2020 350,000.00 07/29/2016 1.03 % 356,237.00 354,358.02 99.72 1.61 % 349,018.60 1,443.75 1.03 % (5,339.42) Aaa / AA+ AAA 2.73 2.65 3135G0F73 FNMA Note 1.5% Due 11/30/2020 350,000.00 07/29/2016 1.10 % 355,939.50 354,331.90 99.33 1.72 % 347,653.95 1,764.58 1.03 % (6,677.95) Aaa / AA+ AAA 3.17 3.06 3130A7CV5 FHLB Note 1.375% Due 2/18/2021 350,000.00 07/29/2016 1.13 % 353,846.50 352,855.42 98.97 1.69 % 346,382.75 574.83 1.02 % (6,472.67) Aaa / AA+ AAA 3.39 3.28 3135G0K69 FNMA Note 1.25% Due 5/6/2021 350,000.00 07/22/2016 1.27 % 349,744.50 349,807.75 98.22 1.76 % 343,781.90 1,762.15 1.02 % (6,025.85) Aaa / AA+ AAA 3.60 3.48 313379RB7 FHLB Note 1.875% Due 6/11/2021 350,000.00 08/15/2017 1.73 % 351,802.50 351,743.06 100.30 1.79 % 351,054.55 2,005.21 1.04 % (688.51) Aaa / AA+ AAA 3.70 3.54 3130A8QS5 FHLB Note 1.125% Due 7/14/2021 350,000.00 08/19/2016 1.28 % 347,452.00 348,029.47 97.69 1.76 % 341,903.80 842.19 1.01 % (6,125.67) Aaa / AA+ AAA 3.79 3.68 3137EAEC9 FHLMC Note 1.125% Due 8/12/2021 350,000.00 08/19/2016 1.32 % 346,720.50 347,451.89 97.46 1.81 % 341,104.40 535.94 1.01 % (6,347.49) Aaa / AA+ AAA 3.87 3.75 3135G0S38 FNMA Note 2% Due 1/5/2022 375,000.00 04/25/2017 1.92 % 376,368.75 376,243.37 100.25 1.94 % 375,952.88 1,791.67 1.11 % (290.49) Aaa / AA+ AAA 4.27 4.05 3135G0S38 FNMA Note 2% Due 1/5/2022 350,000.00 05/30/2017 1.84 % 352,502.50 352,319.28 100.25 1.94 % 350,889.35 1,672.22 1.04 % (1,429.93) Aaa / AA+ AAA 4.27 4.05 3135G0T45 FNMA Note 1.875% Due 4/5/2022 355,000.00 06/19/2017 1.88 % 354,946.40 354,949.55 99.77 1.93 % 354,192.38 3,161.72 1.05 % (757.17) Aaa / AA+ AAA 4.52 4.27 Total Agency 10,155,000.00 1.16 % 10,236,298.15 10,203,860.41 1.59 % 10,113,876.78 41,990.07 29.88 % (89,983.63) Aaa / AA+ AAA 2.38 2.31 COMMERCIAL PAPER 21687AY31 Rabobank Nederland NV NY Discount CP 1.2% Due 11/3/2017 250,000.00 03/28/2017 1.22 % 248,183.33 249,725.00 99.89 1.22 % 249,725.00 0.00 0.73 % 0.00 P-1 / A-1 NR 0.09 0.09 21687AY31 Rabobank Nederland NV NY Discount CP 1.2% Due 11/3/2017 250,000.00 03/28/2017 1.22 % 248,183.33 249,725.00 99.89 1.22 % 249,725.00 0.00 0.73 % 0.00 P-1 / A-1 NR 0.09 0.09 Execution Time: 10/3/2017 12:00:14 AMChandler Asset Management - CONFIDENTIAL Page 5 Holdings Report As of 9/30/17 City of West Covina Consolidated Account #10482 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody/S&P Fitch Maturity Duration COMMERCIAL PAPER 06538BY80 Bank of Tokyo Mitsubishi NY Discount CP 1.37% Due 11/8/2017 350,000.00 07/07/2017 1.40 % 348,396.61 349,492.26 99.85 1.40 % 349,492.26 0.00 1.03 % 0.00 P-1 / A-1 NR 0.11 0.11 06538BY80 Bank of Tokyo Mitsubishi NY Discount CP 1.33% Due 11/8/2017 350,000.00 07/07/2017 1.35 % 348,396.61 349,508.64 99.86 1.35 % 349,508.64 0.00 1.03 % 0.00 P-1 / A-1 NR 0.11 0.11 Total Commercial Paper 1,200,000.00 1.31 % 1,193,159.88 1,198,450.90 1.31 % 1,198,450.90 0.00 3.53 % 0.00 Aaa / AA NR 0.10 0.10 MONEY MARKET FUND FI 31846V203 First American Govt Obligation Fund 80,878.04 Various 0.61 % 80,878.04 80,878.04 1.00 0.61 % 80,878.04 0.00 0.24 % 0.00 Aaa / AAA AAA 0.00 0.00 31846V203 First American Govt Obligation Fund 81,378.64 Various 0.61 % 81,378.64 81,378.64 1.00 0.61 % 81,378.64 0.00 0.24 % 0.00 Aaa / AAA AAA 0.00 0.00 Total Money Market Fund FI 162,256.68 0.61 % 162,256.68 162,256.68 0.61 % 162,256.68 0.00 0.48 % 0.00 Aaa / AAA AAA 0.00 0.00 NEGOTIABLE CD 06417GXH6 Bank of Nova Scotia Yankee CD 1.57% Due 8/9/2018 310,000.00 08/08/2017 1.57 % 310,000.00 310,000.00 100.00 1.57 % 310,000.00 716.53 0.91 % 0.00 P-1 / A-1 NR 0.86 0.85 06417GXH6 Bank of Nova Scotia Yankee CD 1.57% Due 8/9/2018 305,000.00 08/08/2017 1.57 % 305,000.00 305,000.00 100.00 1.57 % 305,000.00 704.97 0.90 % 0.00 P-1 / A-1 NR 0.86 0.85 Total Negotiable CD 615,000.00 1.57 % 615,000.00 615,000.00 1.57 % 615,000.00 1,421.50 1.81 % 0.00 Aaa / AA NR 0.86 0.85 SUPRANATIONAL 459058ER0 Intl. Bank Recon & Development Note 1% Due 10/5/2018 350,000.00 08/05/2016 0.87 % 350,962.50 350,450.71 99.61 1.39 % 348,627.30 1,711.11 1.03 % (1,823.41) Aaa / AAA AAA 1.01 1.00 459058ER0 Intl. Bank Recon & Development Note 1% Due 10/5/2018 350,000.00 08/05/2016 0.87 % 350,962.50 350,450.71 99.61 1.39 % 348,627.30 1,711.11 1.03 % (1,823.41) Aaa / AAA AAA 1.01 1.00 45950KCD0 International Finance Corp Note 1.75% Due 9/16/2019 350,000.00 08/05/2016 1.02 % 357,777.00 354,903.49 100.24 1.63 % 350,823.90 255.21 1.03 % (4,079.59) Aaa / AAA NR 1.96 1.92 45950KCD0 International Finance Corp Note 1.75% Due 9/16/2019 350,000.00 08/05/2016 1.02 % 357,777.00 354,903.49 100.24 1.63 % 350,823.90 255.21 1.03 % (4,079.59) Aaa / AAA NR 1.96 1.92 4581X0CX4 Inter-American Dev Bank Note 1.625% Due 5/12/2020 290,000.00 04/05/2017 1.70 % 289,312.70 289,417.69 99.71 1.74 % 289,171.76 2,212.26 0.86 % (245.93) Aaa / AAA AAA 2.62 2.53 4581X0CD8 Inter-American Dev Bank Note 2.125% Due 11/9/2020 350,000.00 08/05/2016 1.21 % 363,261.50 359,685.84 100.84 1.85 % 352,941.75 2,933.68 1.05 % (6,744.09) Aaa / AAA AAA 3.11 2.97 45950KCJ7 International Finance Corp Note 1.125% Due 7/20/2021 275,000.00 11/09/2016 1.64 % 268,576.00 269,794.80 97.06 1.93 % 266,925.45 610.16 0.79 % (2,869.35) Aaa / AAA NR 3.81 3.69 Execution Time: 10/3/2017 12:00:14 AMChandler Asset Management - CONFIDENTIAL Page 6 Holdings Report As of 9/30/17 City of West Covina Consolidated Account #10482 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody/S&P Fitch Maturity Duration SUPRANATIONAL 4581X0CW6 Inter-American Dev Bank Note 2.125% Due 1/18/2022 345,000.00 01/10/2017 2.15 % 344,575.65 344,635.14 100.49 2.01 % 346,689.81 1,486.61 1.02 % 2,054.67 Aaa / NR AAA 4.30 4.07 Total Supranational 2,660,000.00 1.29 % 2,683,204.85 2,674,241.87 1.69 % 2,654,631.17 11,175.35 7.84 % (19,610.70) Aaa / AAA AAA 2.43 2.34 US CORPORATE 458140AL4 Intel Corp Note 1.35% Due 12/15/2017 250,000.00 07/20/2016 0.95 % 251,390.00 250,205.22 100.01 1.28 % 250,035.00 993.75 0.74 % (170.22) A1 / A+ A+ 0.21 0.21 458140AL4 Intel Corp Note 1.35% Due 12/15/2017 250,000.00 07/20/2016 0.95 % 251,390.00 250,205.22 100.01 1.28 % 250,035.00 993.75 0.74 % (170.22) A1 / A+ A+ 0.21 0.21 40428HPH9 HSBC USA Inc Note 1.625% Due 1/16/2018 250,000.00 06/28/2016 1.78 % 249,410.00 249,888.07 100.04 1.49 % 250,093.25 846.35 0.74 % 205.18 A2 / A AA- 0.30 0.29 40428HPH9 HSBC USA Inc Note 1.625% Due 1/16/2018 250,000.00 06/28/2016 1.78 % 249,410.00 249,888.07 100.04 1.49 % 250,093.25 846.35 0.74 % 205.18 A2 / A AA- 0.30 0.29 94974BFG0 Wells Fargo Corp Note 1.5% Due 1/16/2018 250,000.00 08/11/2016 1.16 % 251,180.00 250,243.75 100.01 1.48 % 250,013.75 781.25 0.74 % (230.00) A2 / A AA- 0.30 0.29 674599CD5 Occidental Petroleum Callable Note Cont 1/15/18 1.5% Due 2/15/2018 250,000.00 07/20/2016 1.18 % 251,227.50 250,295.03 99.91 1.81 % 249,777.00 479.17 0.74 % (518.03) A3 / A A 0.38 0.29 674599CD5 Occidental Petroleum Callable Note Cont 1/15/18 1.5% Due 2/15/2018 250,000.00 07/20/2016 1.18 % 251,227.50 250,295.03 99.91 1.81 % 249,777.00 479.17 0.74 % (518.03) A3 / A A 0.38 0.29 69371RM45 Paccar Financial Corp Note 1.45% Due 3/9/2018 300,000.00 07/08/2016 1.04 % 302,037.00 300,536.23 100.01 1.42 % 300,043.80 265.83 0.88 % (492.43) A1 / A+ NR 0.44 0.44 808513AK1 Charles Schwab Corp Callable Note Cont 2/10/2018 1.5% Due 3/10/2018 250,000.00 08/02/2016 1.19 % 251,225.00 250,335.04 100.03 1.41 % 250,082.75 218.75 0.74 % (252.29) A2 / A A 0.44 0.35 17275RAU6 Cisco Systems Note 1.65% Due 6/15/2018 250,000.00 08/16/2016 0.99 % 252,990.00 251,155.53 100.12 1.47 % 250,311.25 1,214.58 0.74 % (844.28) A1 / AA- NR 0.71 0.70 166764AE0 Chevron Corp Callable Note Cont 5/24/2018 1.718% Due 6/24/2018 250,000.00 08/16/2016 1.13 % 252,682.50 251,058.67 100.08 1.59 % 250,207.25 1,157.26 0.74 % (851.42) Aa2 / AA- NR 0.73 0.64 02665WAC5 American Honda Finance Note 2.125% Due 10/10/2018 217,000.00 07/07/2016 1.04 % 222,192.81 219,368.43 100.58 1.55 % 218,269.23 2,190.34 0.65 % (1,099.20) A1 / A+ NR 1.03 1.00 24422ESF7 John Deere Capital Corp Note 1.95% Due 12/13/2018 250,000.00 08/05/2016 1.04 % 255,220.00 252,674.11 100.36 1.64 % 250,909.25 1,462.50 0.74 % (1,764.86) A2 / A A 1.20 1.18 24422ESF7 John Deere Capital Corp Note 1.95% Due 12/13/2018 250,000.00 08/05/2016 1.04 % 255,220.00 252,674.11 100.36 1.64 % 250,909.25 1,462.50 0.74 % (1,764.86) A2 / A A 1.20 1.18 Execution Time: 10/3/2017 12:00:14 AMChandler Asset Management - CONFIDENTIAL Page 7 Holdings Report As of 9/30/17 City of West Covina Consolidated Account #10482 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody/S&P Fitch Maturity Duration US CORPORATE 17275RAR3 Cisco Systems Note 2.125% Due 3/1/2019 250,000.00 08/16/2016 1.11 % 256,315.00 253,526.56 100.75 1.58 % 251,887.25 442.71 0.74 % (1,639.31) A1 / AA- NR 1.42 1.39 30231GAD4 Exxon Mobil Corp Callable Note Cont 2/15/2019 1.819% Due 3/15/2019 250,000.00 07/18/2016 1.15 % 254,365.00 252,392.40 100.56 1.41 % 251,400.50 202.11 0.74 % (991.90) Aaa / AA+ NR 1.45 1.35 532457BF4 Eli Lilly & Co Note 1.95% Due 3/15/2019 250,000.00 09/08/2016 1.20 % 254,590.00 252,664.51 100.49 1.61 % 251,221.00 216.67 0.74 % (1,443.51) A2 / AA- A 1.45 1.43 532457BF4 Eli Lilly & Co Note 1.95% Due 3/15/2019 250,000.00 09/08/2016 1.20 % 254,590.00 252,664.51 100.49 1.61 % 251,221.00 216.67 0.74 % (1,443.51) A2 / AA- A 1.45 1.43 91159HHH6 US Bancorp Callable Note Cont 3/25/2019 2.2% Due 4/25/2019 250,000.00 07/12/2016 1.31 % 256,072.50 253,419.52 100.62 1.78 % 251,537.75 2,383.33 0.75 % (1,881.77) A1 / A+ AA 1.57 1.44 91159HHH6 US Bancorp Callable Note Cont 3/25/2019 2.2% Due 4/25/2019 250,000.00 07/12/2016 1.31 % 256,072.50 253,419.52 100.62 1.78 % 251,537.75 2,383.33 0.75 % (1,881.77) A1 / A+ AA 1.57 1.44 037833AQ3 Apple Inc Note 2.1% Due 5/6/2019 250,000.00 07/11/2016 1.04 % 257,300.00 254,140.94 100.79 1.60 % 251,979.00 2,114.58 0.75 % (2,161.94) Aa1 / AA+ NR 1.60 1.56 594918BN3 Microsoft Note 1.1% Due 8/8/2019 410,000.00 08/01/2016 1.14 % 409,577.70 409,739.29 99.11 1.59 % 406,344.03 663.97 1.20 % (3,395.26) Aaa / AAA AA+ 1.85 1.82 084664CK5 Berkshire Hathaway Note 1.3% Due 8/15/2019 205,000.00 08/08/2016 1.33 % 204,801.15 204,875.97 99.29 1.69 % 203,535.07 340.53 0.60 % (1,340.90) Aa2 / AA A+ 1.87 1.84 06406HCW7 Bank of New York Callable Note Cont 8/11/2019 2.3% Due 9/11/2019 250,000.00 Various 1.36 % 257,202.50 254,478.47 100.78 1.87 % 251,939.50 319.45 0.74 % (2,538.97) A1 / A AA- 1.95 1.82 06406HCW7 Bank of New York Callable Note Cont 8/11/2019 2.3% Due 9/11/2019 250,000.00 Various 1.36 % 257,202.50 254,478.47 100.78 1.87 % 251,939.50 319.45 0.74 % (2,538.97) A1 / A AA- 1.95 1.82 68389XAX3 Oracle Corp Note 2.25% Due 10/8/2019 250,000.00 08/09/2016 1.32 % 257,177.50 254,591.86 101.24 1.62 % 253,099.75 2,703.13 0.75 % (1,492.11) A1 / AA- A+ 2.02 1.95 46625HKA7 JP Morgan Chase Callable Note Cont 12/23/2019 2.25% Due 1/23/2020 225,000.00 08/26/2016 1.81 % 228,217.50 227,189.98 100.54 2.00 % 226,211.40 956.25 0.67 % (978.58) A3 / A- A+ 2.32 2.16 46625HKA7 JP Morgan Chase Callable Note Cont 12/23/2019 2.25% Due 1/23/2020 220,000.00 08/26/2016 1.81 % 223,146.00 222,141.31 100.54 2.00 % 221,184.48 935.00 0.65 % (956.83) A3 / A- A+ 2.32 2.16 94974BGF1 Wells Fargo Corp Note 2.15% Due 1/30/2020 250,000.00 07/15/2016 1.67 % 254,060.00 252,680.42 100.27 2.03 % 250,677.50 910.76 0.74 % (2,002.92) A2 / A AA- 2.33 2.26 22160KAG0 Costco Wholesale Corp Note 1.75% Due 2/15/2020 150,000.00 11/01/2016 1.57 % 150,873.00 150,631.80 99.75 1.86 % 149,617.50 335.42 0.44 % (1,014.30) A1 / A+ A+ 2.38 2.31 747525AD5 Qualcomm Inc Note 2.25% Due 5/20/2020 250,000.00 07/26/2016 1.49 % 256,977.50 254,825.56 101.06 1.84 % 252,647.50 2,046.88 0.75 % (2,178.06) A1 / A NR 2.64 2.53 747525AD5 Qualcomm Inc Note 2.25% Due 5/20/2020 250,000.00 07/26/2016 1.49 % 256,977.50 254,825.56 101.06 1.84 % 252,647.50 2,046.88 0.75 % (2,178.06) A1 / A NR 2.64 2.53 Execution Time: 10/3/2017 12:00:14 AMChandler Asset Management - CONFIDENTIAL Page 8 Holdings Report As of 9/30/17 City of West Covina Consolidated Account #10482 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody/S&P Fitch Maturity Duration US CORPORATE 437076BQ4 Home Depot Note 1.8% Due 6/5/2020 90,000.00 05/24/2017 1.82 % 89,947.80 89,953.42 100.07 1.77 % 90,065.79 522.00 0.27 % 112.37 A2 / A A 2.68 2.59 00440EAT4 ACE INA Holdings Inc Callable Note Cont 10/3/2020 2.3% Due 11/3/2020 215,000.00 02/06/2017 2.17 % 216,012.65 215,838.80 100.73 2.05 % 216,575.31 2,032.94 0.64 % 736.51 A3 / A A 3.10 2.87 00440EAT4 ACE INA Holdings Inc Callable Note Cont 10/3/2020 2.3% Due 11/3/2020 175,000.00 02/06/2017 2.17 % 175,824.25 175,682.74 100.73 2.05 % 176,282.23 1,654.72 0.52 % 599.49 A3 / A A 3.10 2.87 037833BS8 Apple Inc Callable Note Cont 1/23/2021 2.25% Due 2/23/2021 250,000.00 08/19/2016 1.57 % 257,375.00 255,567.14 100.80 2.00 % 252,011.50 593.75 0.74 % (3,555.64) Aa1 / AA+ NR 3.40 3.25 30231GAV4 Exxon Mobil Corp Callable Note Cont 2/1/2021 2.222% Due 3/1/2021 250,000.00 07/11/2016 1.43 % 258,810.00 256,496.79 100.76 1.99 % 251,888.50 462.92 0.74 % (4,608.29) Aaa / AA+ NR 3.42 3.27 166764BG4 Chevron Corp Callable Note Cont 4/15/2021 2.1% Due 5/16/2021 250,000.00 08/16/2016 1.66 % 255,022.50 253,838.69 100.05 2.09 % 250,122.75 1,968.75 0.74 % (3,715.94) Aa2 / AA- NR 3.63 3.37 857477AV5 State Street Bank Note 1.95% Due 5/19/2021 250,000.00 08/26/2016 1.71 % 252,750.00 252,117.60 99.33 2.14 % 248,323.00 1,787.50 0.74 % (3,794.60) A1 / A AA- 3.64 3.47 594918BP8 Microsoft Callable Note Cont 7/8/21 1.55% Due 8/8/2021 200,000.00 08/26/2016 1.60 % 199,536.00 199,637.91 98.23 2.03 % 196,468.40 456.39 0.58 % (3,169.51) Aaa / AAA AA+ 3.86 3.71 69371RN44 Paccar Financial Corp Note 1.65% Due 8/11/2021 225,000.00 01/25/2017 2.57 % 216,153.00 217,458.12 97.77 2.26 % 219,975.30 515.63 0.65 % 2,517.18 A1 / A+ NR 3.87 3.71 91159HHP8 US Bancorp Note 2.625% Due 1/24/2022 105,000.00 01/19/2017 2.66 % 104,819.40 104,844.13 101.39 2.28 % 106,463.60 512.97 0.31 % 1,619.47 A1 / A+ AA 4.32 4.05 69353RFE3 PNC Bank Callable Note Cont 6/28/2022 2.45% Due 7/28/2022 250,000.00 07/25/2017 2.45 % 249,977.50 249,978.30 100.10 2.43 % 250,244.00 1,071.88 0.74 % 265.70 A2 / A A+ 4.83 4.44 Total US Corporate 10,237,000.00 1.42 % 10,368,548.26 10,312,922.80 1.75 % 10,259,605.39 44,508.12 30.31 % (53,317.41) A1 / A+ A+ 1.83 1.74 US TREASURY 912828P20 US Treasury Note 0.75% Due 1/31/2018 100,000.00 08/11/2016 0.69 % 100,090.18 100,020.49 99.86 1.16 % 99,861.90 126.36 0.29 % (158.59) Aaa / AA+ AAA 0.34 0.33 912828VE7 US Treasury Note 1% Due 5/31/2018 375,000.00 08/05/2016 0.72 % 376,876.26 375,686.92 99.83 1.26 % 374,355.38 1,260.25 1.10 % (1,331.54) Aaa / AA+ AAA 0.67 0.66 912828A34 US Treasury Note 1.25% Due 11/30/2018 375,000.00 07/25/2016 0.80 % 378,941.68 376,954.74 99.84 1.39 % 374,384.63 1,575.31 1.11 % (2,570.11) Aaa / AA+ AAA 1.17 1.15 912828D23 US Treasury Note 1.625% Due 4/30/2019 375,000.00 12/14/2016 1.33 % 377,594.03 376,725.36 100.28 1.44 % 376,054.50 2,550.10 1.11 % (670.86) Aaa / AA+ AAA 1.58 1.55 912828WS5 US Treasury Note 1.625% Due 6/30/2019 375,000.00 07/20/2016 0.84 % 383,497.35 380,039.86 100.29 1.46 % 376,069.50 1,540.00 1.11 % (3,970.36) Aaa / AA+ AAA 1.75 1.71 912828G95 US Treasury Note 1.625% Due 12/31/2019 375,000.00 07/25/2016 0.96 % 383,424.11 380,519.71 100.22 1.52 % 375,835.13 1,540.00 1.11 % (4,684.58) Aaa / AA+ AAA 2.25 2.19 Execution Time: 10/3/2017 12:00:14 AMChandler Asset Management - CONFIDENTIAL Page 9 Holdings Report As of 9/30/17 City of West Covina Consolidated Account #10482 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody/S&P Fitch Maturity Duration US TREASURY 912828G95 US Treasury Note 1.625% Due 12/31/2019 375,000.00 07/25/2016 0.96 % 383,424.11 380,519.71 100.22 1.52 % 375,835.13 1,540.00 1.11 % (4,684.58) Aaa / AA+ AAA 2.25 2.19 912828UL2 US Treasury Note 1.375% Due 1/31/2020 375,000.00 08/05/2016 0.91 % 380,992.47 379,016.98 99.64 1.53 % 373,637.63 868.72 1.10 % (5,379.35) Aaa / AA+ AAA 2.34 2.28 912828UV0 US Treasury Note 1.125% Due 3/31/2020 375,000.00 08/05/2016 0.92 % 377,799.11 376,917.95 98.94 1.56 % 371,030.25 11.59 1.09 % (5,887.70) Aaa / AA+ AAA 2.50 2.45 912828K58 US Treasury Note 1.375% Due 4/30/2020 225,000.00 06/27/2017 1.52 % 224,113.06 224,194.31 99.50 1.57 % 223,875.00 1,294.67 0.66 % (319.31) Aaa / AA+ AAA 2.58 2.51 912828VF4 US Treasury Note 1.375% Due 5/31/2020 375,000.00 08/05/2016 0.99 % 380,391.88 378,768.89 99.46 1.58 % 372,993.00 1,732.84 1.10 % (5,775.89) Aaa / AA+ AAA 2.67 2.60 912828L99 US Treasury Note 1.375% Due 10/31/2020 250,000.00 12/14/2016 1.77 % 246,319.20 247,073.04 99.17 1.65 % 247,929.75 1,438.52 0.73 % 856.71 Aaa / AA+ AAA 3.09 2.99 912828N89 US Treasury Note 1.375% Due 1/31/2021 375,000.00 08/11/2016 1.07 % 380,054.97 378,770.33 98.94 1.70 % 371,030.25 868.72 1.09 % (7,740.08) Aaa / AA+ AAA 3.34 3.24 912828P87 US Treasury Note 1.125% Due 2/28/2021 350,000.00 06/27/2017 1.66 % 343,397.66 343,865.39 98.05 1.72 % 343,164.15 337.19 1.01 % (701.24) Aaa / AA+ AAA 3.42 3.33 912828WN6 US Treasury Note 2% Due 5/31/2021 375,000.00 08/26/2016 1.20 % 388,800.09 385,636.24 100.89 1.75 % 378,339.75 2,520.49 1.12 % (7,296.49) Aaa / AA+ AAA 3.67 3.50 912828WN6 US Treasury Note 2% Due 5/31/2021 375,000.00 01/31/2017 1.82 % 377,755.16 377,331.69 100.89 1.75 % 378,339.75 2,520.49 1.12 % 1,008.06 Aaa / AA+ AAA 3.67 3.50 912828S76 US Treasury Note 1.125% Due 7/31/2021 250,000.00 05/30/2017 1.69 % 244,366.07 244,821.37 97.57 1.78 % 243,916.00 473.85 0.72 % (905.37) Aaa / AA+ AAA 3.84 3.72 912828G87 US Treasury Note 2.125% Due 12/31/2021 165,000.00 06/29/2017 1.80 % 167,307.98 167,177.50 101.13 1.85 % 166,862.69 886.09 0.49 % (314.81) Aaa / AA+ AAA 4.25 4.03 912828V72 US Treasury Note 1.875% Due 1/31/2022 200,000.00 07/25/2017 1.82 % 200,492.86 200,472.85 100.05 1.86 % 200,101.60 631.79 0.59 % (371.25) Aaa / AA+ AAA 4.34 4.13 912828J43 US Treasury Note 1.75% Due 2/28/2022 355,000.00 03/13/2017 2.14 % 348,580.68 349,289.61 99.51 1.87 % 353,252.69 532.01 1.04 % 3,963.08 Aaa / AA+ AAA 4.42 4.22 912828XG0 US Treasury Note 2.125% Due 6/30/2022 365,000.00 08/15/2017 1.82 % 370,176.81 370,045.79 100.96 1.91 % 368,507.29 1,960.14 1.09 % (1,538.50) Aaa / AA+ AAA 4.75 4.48 Total US Treasury 6,760,000.00 1.27 % 6,814,395.72 6,793,848.73 1.61 % 6,745,375.97 26,209.13 19.92 % (48,472.76) Aaa / AA+ AAA 2.79 2.69 TOTAL PORTFOLIO 33,908,430.09 1.29 % 34,192,169.44 34,079,793.85 1.63 % 33,866,889.95 126,428.17 100.00 % (212,903.90) Aa1 / AA AAA 2.15 1.99 TOTAL MARKET VALUE PLUS ACCRUED 33,993,318.12 Execution Time: 10/3/2017 12:00:14 AMChandler Asset Management - CONFIDENTIAL Page 10 AGENDA STAFF REPORT City of West Covina | Office of the City Manager DATE: November 7, 2017 TO: Chair and Board Members of the Successor Agency FROM: Chris Freeland Executive Director SUBJECT: SUCCESSOR AGENCY INVESTMENT REPORT FOR THE MONTH ENDED SEPTEMBER 30, 2017 RECOMMENDATION: It is recommended that the Chair and Board Members of the Successor Agency to the former West Covina Redevelopment Agency, receive and file the Investment Report for the month ended September 30, 2017. DISCUSSION: The Investment Report (Attachment No. 1) presents the Successor Agency’s cash and investments for the month ended September 30, 2017. This report is in compliance with California Government Code Section 53646 regarding the reporting of detailed information on all securities, investments, and monies of the Successor Agency, as well as, reporting of the market value of the investments held. The Investment Policy of the City of West Covina also applies to the Successor Agency to the former West Covina Redevelopment Agency. All of the investments contained within the portfolio are in full compliance with Government Code Section 53601 and the City’s Investment Policy as to the types of investments allowed. The Investment Policy was last revised and adopted by City Council on May 16, 2017. As stated in the attached report, there are sufficient funds to meet the budgeted expenditures over the next six months. The Investment Policy has set primary goals of the portfolio management of safety, liquidity and yield. The Successor Agency’s surplus funds are in the Los Angeles County Investment Pool (LACIP) which is completely liquid, as the Successor Agency can withdraw them at any time. At September 30, 2017, the Successor Agency’s investment portfolio had a market value of $6,861,215. AGENDA ITEM NO. 3 Successor Agency Investment Report for the Month Ended September 30, 2017 Page 2 of 2 — November 7, 2017 Bond reserves are held and invested by a Trustee. The investment of these funds is governed by an investment policy approved by the City Council as a part of the governing documents for each specific bond issue. At September 30, 2017, the Successor Agency's bond reserves had a market value of $5,400,385. Prepared by: Reviewed and Approved by: Ata A Nicole Lugotoff Interim Finance Director ATTACHMENT: Attachment No. 1 — Investment Report Colleen B. Rozatti, City Treasure ATTACHMENT NO. I West Covina Successor Agency Investment Report For the Month Ended September 30, 2017 Description Cash and Cash Equivalents Wells Fargo Checking Account - Successor Agency Wells Fargo Checking Account - CFD Los Angeles County Investment Pool (LACIP) - Successor Agency Los Angeles County Investment Pool (LACIP) - CFD Total Cash and Cash Equivalents Debt Reserve Funds 1988 Housing Set-Aside Tax Allocation Bonds Series A & B Federal Treasury Obligations 1996 Special Tax Refunding Bonds Westdeutsche Landesbank Girezentrale Investment Agmt Total Debt Reserve Funds interest' Yield to Maturity % of Book Value Market Value Maturity Date Portfolio 29,002 29,002 0.00% nta 0.24% 26,415 26,415 0.00% n/a 0.22% 5,274,824 5,274,824 1.39% n/a 43,01% 1,530,974 1,530,974 1.39% n/a 12.49% 6,861,215 $ 6,861,215 397,715 $ 397,715 0.00% nia 3.24% 5,002,670 5,002,670 7.01% 9/1/2022 40.80% $ 5,400,385 $ 5,400,385 100.00% Total Investment Portfolio $ 12,261,600 $ 12,261,600 Blended Yield of Cash and Cash Equivalents " 1.39% Benchmarks: LAF LACP " 6mo U.S. Treasury 2yr U.S. Treasury 5yr U.S. Treasury *To ensure timely submission of the Investment Report, the prior month's LACIP percentage yield is used. I hereby certify that the investments are in compliance with the investment policy adopted by the City Council. The investment portfolio provides sufficient funds to meet the budgeted expenditures over the next six months. This report meets the requirements of Government Code Section 53646. APPROVED BY: Il ,-)Nig,-)Nunt Nioollee LLuug000ttooffff„ Ilnntteerrnrn FF 131%!lance ctor AGENDA ITEMNO. 4 AGENDA STAFF REPORT City of West Covina I Office of the City Manager DATE: November 7, 2017 TO: Mayor and City Council FROM: Chris Freeland City Manager SUBJECT: APPOINTMENT OF CITY COUNCIL/CITY STAFF REPRESENTATIVE TO SAN GABRIEL VALLEY MOSQUITO & VECTOR CONTROL DISTRICT BOARD OF TRUSTEES RECOMMENDATION: It is recommended that the City Council re-appoint Mayor Pro-Tern Mike Spence to the San Gabriel Valley Mosquito & Vector Control District Board of Trustees to a two-year term. DISCUSSION: The City of West Covina is a member of a number of organizations dedicated to serving the interests of local govermnent in this region, in the State of California, and in the nation. Additionally, the City is a member of a number of joint powers agencies and other entities, which require an appointment of a member to their governing bodies. Participation in these activities is significantly important to the City, in that the policies and decisions of these bodies may directly affect the interest of the City. The San Gabriel Valley Mosquito & Vector Control District is committed to providing superior vector control services to all residents. The District was founded in 1989, to protect residents from mosquito-borne diseases through public education, surveillance, and control of mosquitoes. As the District evolved, additional programs were added. In 1997, the Board ofTrustees approved a full vector surveillance and control program. This expanded their services to include the control of Africanized honeybees, black flies, midges and rats. Surveillance for vector-borne diseases include St. Louis encephalitis, Western equine encephalomyelitis, West Nile virus, plague, murine typhus, hantavirus, arena virus, and Lyme disease. The District promotes cooperation and communication with property owners, residents, social and political groups, and other govermnental agencies to aid in those efforts. The term of office for the designee from the City of West Covina to the San Gabriel Valley Mosquito & Vector Control District Board of Trustees will expire on December 31, 2017. Appointment to San Gabriel Valley Mosquito and Vector Control Board of Trustees 2 of2-November 7, 2017 The San Gabriel Valley Mosquito & Vector Control District Board of Trustees meets the second Friday of each month at 7:00 a.m. in the District Office in West Covina. There is a $100.00 per month stipend for attending the meetings. Mayor Pro-Tern Mike Spence cun-ently serves as the City of West Covina's appointee on the San Gabriel Valley Mosquito & Vector Control District Board of Trustees. His term is set to expire on December 31, 2017. Councilman Spence has expressed his desire to be re-appointed to the Board. The Health and Safety Code allows the City of West Covina to appoint a Trustee for either a term of two or four years. Trustees can be a Councilmember, City staff member, or community member, as long as they reside within the City of West Covina. OPTIONS: The City Council has the following options available: 1. Approve Staff's recommendation; 2. Appointment of different Councilmember/City staff/or community member to the San Gabriel Valley Mosquito & Vector Control District Board of Trustees to a two-yeaT term; or 3. Appointment ofa different Councilmember/City staff to the San Gabriel Valley Mosquito & Vector Control District Board of Trustees to a four-year term. FISCAL IMPACT: There is no fiscal impact to the City. The monthly stipend is paid for by the San Gabriel Valley Mosquito & Vector Control District. Prepared by: Chris Free land City Manager AGENDA STAFF REPORT City of West Covina | Office of the City Manager DATE: November 7, 2017 TO: Mayor and City Council FROM: Chris Freeland City Manager SUBJECT: APPOINTMENT OF CITY COMMISSONER RECOMMENDATION: It is recommended that the City Council receive and file this report. DISCUSSION: On June 2, 2015, the City Council adopted an ordinance, which amended sections of the West Covina Municipal Code related to the appointment, removal, vacancies, and terms of City Commissioners. The new ordinance was effective on July 2, 2015. The new ordinance restructured the process of appointing City Commissioners. Specifically, the ordinance allows for the appointment of City Commissioners by individual appointment by each Councilmember, rather than by majority vote of the City Council. In addition, the ordinance established the term of office for each commissioner to be consistent with the term of office of the appointing Councilmember. Mayor Corey Warshaw has made the following City Commissioner Appointment: Community and Senior Services Commission Tanya Pina Commissioner Pina’s term will be effective November 7, 2017, and will expire November 20, 2018. Prepared by: _________________________ Nikole Bresciani Assistant City Manager/Community Services Director AGENDA ITEM NO. 5 AGENDA STAFF REPORT City of West Covina | Office of the City Manager DATE: November 7, 2017 TO: Mayor and City Council FROM: Chris Freeland City Manager SUBJECT: HOUSING PRESERVATION PROGRAM – ADDITION OF GUIDELINES FOR LEAD-BASED PAINT INSPECTION/REMEDIATION RECOMMENDATION: It is recommended that the City Council, acting as the Community Development Commission, take the following actions: 1. Approve the revised guidelines for the City of West Covina Housing Preservation Program and authorize the City Manager to revise and add forms to implement the revised guidelines; and 2. Authorize the City Manager, acting as the Executive Director for the Community Development Commission, to execute a Professional Services Agreement with Barr & Clark, for a period of two (2) years, in an amount not to exceed $29,000, with an option to extend for an additional two (2), one-year extensions, at the City’s discretion. BACKGROUND: On December 16, 2014 the City Council approved the revised guidelines for the City of West Covina Housing Preservation Program (HPP) and authorized the reinstatement of the program. HPP provides a loan of up to $10,000 to eligible West Covina homeowners. Homeowners are required to execute a promissory note secured by a deed of trust for a 30-year loan. Loans repaid within the first ten (10) years do not accrue interest. After the tenth year, monthly payments are required to be made and loans accrue simple interest at the rate of 5 percent (5%) per annum. The loan can only be used for exterior repairs and improvements, and focuses on preserving homes within the community by protecting, preserving, and improving the single-family housing stock. HPP is funded by two different sources, the Community Development Block Grant (CDBG) program and Low and Moderate Income Housing Fund (LMIHF). CDBG is a federal program AGENDA ITEM NO. 6 Housing Preservation Program – Revised HPP Program Guidelines – Lead Based Paint Page 2 of 8 – November 7, 2017 administered by the U.S. Department of Housing and Urban Development (HUD) and provides communities with resources to address community development needs such as infrastructure development, anti-poverty programs, and property rehabilitation. Each year the City approves the CDBG Action Plan that allocates the CDBG funding for that fiscal year. In Fiscal Years, 2014-15, 2015-16, 2016-17 a total of $450,000 was allocated for HPP. HPP’s second source of funding is the LMIHF. The LMIHF funds are administered by the West Covina Housing Authority through the Community Development Commission (CDC). LMIHF funds are allocated yearly through the annual budget process to HPP. Since the program was reinstated in 2016, a total of thirty-five (35) HPP loans have been funded with eleven (11) applications currently pending approval. Of those thirty-five (35) loans, twenty three (23) were funded by CBDG funds and twelve (12) by LMIHF. DISCUSSION: As part of the regular monitoring HUD conducts on CDBG programs, HUD found various findings regarding West Covina’s HPP program. The audit included three findings: 1) income limits used, 2) verification of contractor’s licenses against HUD’s suspensions and debarments list, and 3) required implementation of lead-based paint testing requirements. Staff has reviewed all twenty-three CDBG funded loans since the reinstatement of the program against the first two findings: income limits used and the suspension and debarment list. In evaluating income eligibility for loan applicants, staff used income limits published by the State of California Housing and Community Development which are more restrictive than federal restrictions. Staff re-evaluated all applications against the income limits published by HUD, and as federal limits were less restrictive, there were no instances of non-compliance. In evaluating future applicants, staff will use income limits published annually by HUD. Staff also verified all contractors used for HPP loans against a list published on the System for Award Management (SAM) website (an official U.S. government website used to search an entity’s registration and exclusion records). In no case was a contractor found to be excluded from receiving federal contracts. Staff will incorporate verification of applicants selected contractor’s eligibility against the suspension and debarment list on the SAM website as part of the HPP application review process moving forward. HUD has acknowledged the City’s corrective action and has closed the two findings. In regards to corrective action required by HUD to close the third finding, the City also needs to incorporate the notification, screening, and remediation of lead-based paint for HPP loans funded by CDBG. According to HUD, the City will be required to notify all twenty-three assisted homeowners of health hazards associated with lead-based paint that may be present in their respective homes, and, if requested by the homeowner, test the home for the substance, and mitigate lead-based paint contamination if found. As part of the new requirements, the City will also incorporate new procedures for the testing and remediation of possible lead-based paint on pending and future HPP loans funded by CDBG. According to HUD regulations, (Section 24 of the Code of Federal Regulation, Part 35), rehabilitation on residential structures built before 1978 are required to be tested for the presence of lead-based paint and when investment exceeds $5,000. Testing must be conducted by a licensed Housing Preservation Program – Revised HPP Program Guidelines – Lead Based Paint Page 3 of 8 – November 7, 2017 professional and if lead-based paint is detected, the mitigation of lead must be completed by a licensed contractor. As these findings are HUD requirements, the additional lead-based paint requirements will apply only to HPP loans funded by CDBG funds. HPP loans funded by LMIHF will be exempt from these additional lead-based paint testing requirements. The following are revised procedures that will be incorporated into the HPP program guidelines pertaining to CDBG loans to assure compliance with HUD moving forward: Future CDBG Loans: The following new procedures will be implemented into the HPP application process for all future applications. The new procedures (in bold and italicized) will be added to phase one and three of the HPP Procedural Guidelines (Attachment No. 1, numbers reflect HPP Guideline sections): 2. PHASE ONE: LOAN APPLICATION 2.1 Loan Application Packet 2.1.1 Cover Letter 2.1.2 Loan Application Form 2.1.3 List of Eligible Improvements 2.1.4 Employment and Salary Certification 2.1.5 Mortgage and Information Authorization 2.1.6 Lead-based paint (Notification) 2.2 Pre-Qualification Approval/Denial 2.3 Setting Appointment for Property Inspection 2.4 Property Inspection Worksheet 2.5 Certification of Approved List of Improvements 2.6 Lead-based paint Testing 2.7 Authorization for Loan Funding 2.8 Loan Folder 3. PHASE TWO: LOAN FUNDING 4. PHASE THREE: CONSTRUCTION MONITORING 4.1 California Preliminary Notice 4.2 Verification of Building Permits, Contractor(s) License, and City Business License 4.3 Windshield Surveys 4.4 Completion of Work 4.5 Lead-based paint Clearance 4.6 Homeowner Satisfaction Statement 4.7 Release of Labor and Materials Form 4.8 Payment Approval for Work Completed 4.9 Homeowner Evaluation Form 5. PHASE FOUR: LOAN REPAYMENT All future HPP applications will include a Lead-Based Hazard Form (Attachment No. 3) notifying applicants of health hazards that may be present in their homes due to lead-based paint as well as Housing Preservation Program – Revised HPP Program Guidelines – Lead Based Paint Page 4 of 8 – November 7, 2017 the HUD required lead-based paint pamphlet. Applicants will be required to complete the form and attest that they are aware of the dangers of lead-based paint. Applications that will be funded by CDBG funds, will be screened for the year the home was built. If the home was built before 1978, they will be required to go through the additional guidelines pertaining to Lead-based paint testing. After receiving a pre-qualification of their loan application, if the home was built before 1978, and after completion of staff’s inspection along with having submitted their contractor’s bids for the proposed improvements, applicants will be offered the opportunity to have their homes tested for lead-based paint. They will be required to complete and sign the Lead-Based Paint Testing Form (Attachment No. 2) which will notify the City if they would like to have an inspection completed at their home or if they would like to decline the option. A deposit for the Lead-based paint inspection will be required. The cost of testing and any subsequent remediation of lead-based paint may be included in the applicant’s available loan amount of $10,000. The following outlines the steps that will be taken if an applicant chooses to have an inspection at their residence or if they choose to proceed without any testing: Elect Lead-Based Paint Inspection: 1. A Lead-Based Paint Test Deposit Agreement (Attachment No. 4) is completed by applicant Agreement requires a deposit of $340.00 for the testing of property 2. Applicant provides deposit of $340.00 3. Inspection is conducted o Inspection Results in Negative Test Applicant wishes to proceed with loan • Applicant has the option of having the deposit reimbursed to them with the fee financed into their HPP loan or have the deposit pay for the inspection. (Inspection charge drawn from total available loan amount of $10,000) • If no health hazards found, the HPP Loan Application phase will proceed with the Authorization for Loan Funding o Inspection Results in Positive Test Deposit of $340.00 and any further remediation expenses can be financed into HPP loan Applicants required to complete remediation if they pursue HPP loan 4. Homeowners are required to complete the Lead-Based Paint Remediation Form (Attachment No. 5) Notification to applicant of presence of lead-based paint in their homes with copy of inspection results Acknowledgement provides applicant opportunity to elect if applicant wishes to pursue remediation or not Elect Remediation • Applicant to provide staff with select bid for remediation work and any additional improvements to be completed • Work to be completed by applicant’s selected licensed contractor for remediation and any additional work Housing Preservation Program – Revised HPP Program Guidelines – Lead Based Paint Page 5 of 8 – November 7, 2017 • City’s lead-based paint inspector to conduct clearance inspection Elect not to pursue Remediation • Disqualified from HPP application process • Disqualification letter mailed to residence • Homeowner absolves City from further liability Elect No Lead-based Paint Inspection: 1. Homeowner required to make selection on Lead-Based Paint Testing Form (Attachment No. 3) o Disqualified from HPP application process o Disqualification letter mailed to residence o Homeowner absolves City from further liability Existing 23 CDBG Loans: While the new procedures will be implemented to address pending and future loan applications, HUD is requiring the CDC to address the existing 23 loans funded by CDBG funds. Staff has reviewed all twenty-three CDBG funded loans that have been processed since the reinstatement of the program and determined that all homes were constructed prior to 1978 and were provided loans exceeding $5,000. Staff will contact all applicants by phone as well as provide a notice mailed to their respective residences notifying applicants of HPP guideline and procedural changes and make them aware of the possibility of lead-based paint in their homes. The notice will include a Lead-based paint Testing Form (Attachment No. 3) as well as the HUD required lead-based paint pamphlet. Applicants will be offered the opportunity to have their homes tested for lead-based paint. They will be required to complete and sign the Lead-based paint Testing Form included with their notice, and elect whether or not they would like to have testing completed. The cost of testing and any remediation of lead-based paint for completed projects will be paid from existing HPP CDBG funds and will not be charged to the applicant. Testing will be limited to the improvements completed by the applicant. The following are the steps to address the 23 existing loans: Elect Lead-based Paint Inspection 1. Inspection Conducted o Inspection Results in Negative Test No further action taken o Inspection Results in Positive Test Homeowners given option to complete remediation Homeowners required to complete Lead-based paint Remediation Form (Attachment No. 5) 2. Elect Remediation • All remediation completed by licensed contractor • Cost taken from existing CDBG funds 3. Elect not to pursue Remediation • No further action taken • Homeowner absolves City from further liability Housing Preservation Program – Revised HPP Program Guidelines – Lead Based Paint Page 6 of 8 – November 7, 2017 Elect No Lead-based Paint Inspection 1. Homeowner required to make selection on Lead-based paint Testing Form (Attachment No. 3) No further action taken Homeowner absolves City from further liability Licensed Contractor – Lead-based paint Inspector Inspection, testing, and abatement of lead-based paint will be a new component that will be integrated to the HPP. Because of HUD regulations requiring the testing of rehabilitated properties built before 1978 funded by CDBG funds, staff issued an informal request for proposals to three local environmental consulting firms. On August 30, 2017, staff asked these individual contractors to provide the City with qualifications, experience, timeframe for inspections, and compensation schedule. The City received three proposals from Global Environmental Training & Consulting, Inc., Barr & Clark, Inc., and American Environmental Group. The following details each company’s compensation schedule: Global Environmental Training & Consulting, Inc. Barr & Clark, Inc. American Environmental Group Pricing Comprehensive Lead Survey* $340.00 $340.00 $600.00 Lead Clearance Inspection $380.00 $150.00 $500.00 Total $720.00 $490.00 $1,100.00 *The Comprehensive lead survey includes the technician time, the lead samples, and the survey report. Staff is recommending Barr & Clark, Inc., as they have the extensive experience in the field and are certified to perform all services. Barr & Clark, Inc. is currently providing these services for the Community Development Commission of the County of Los Angeles, City of Los Angeles – Housing Department, City of Pomona, the City of Costa Mesa, City of Westminster - Housing and Community Development, and City of Norwalk, to name a few. They have extensive experience working with numerous governmental regulatory agencies and their respective regulations in a proper and timely manner. If approved, Barr & Clark, Inc. will perform the following tasks: 1. Conduct Inspection • Conduct lead hazard inspection/evaluation. During the evaluation, consultant shall determine whether lead-based paint hazard exists in the unit and the location. • Conduct testing of all surfaces (to be) disturbed during the rehabilitation process. A certified lead-based paint inspector or risk assessor shall conduct the testing. 2. Provide Report • Provide the City with a report indicating the findings of the testing. • For rehabilitation work in excess of $5,000, the consultant shall conduct and prepare a risk assessment of the entire unit. A certified risk assessor must conduct the risk assessment. • Remediation of lead-based paint is completed 3. Clearance Inspection Housing Preservation Program – Revised HPP Program Guidelines – Lead Based Paint Page 7 of 8 – November 7, 2017 • Upon completion of improvements, consultant will conduct a final clearance inspection to make sure the dwelling is safe for occupants. Inspections will be performed in a timely manner, with an anticipated completion time of one (1) to three (3) days from notice by City and appointment with applicant. The consultant will provide the report and risk assessment within three (3) days of conducting the inspection. The agreement between the City of West Covina and Barr & Clark, Inc., will be valid for a term of two (2) years, with an option to extend for an additional two (2), one-year extensions, at the City’s discretion. Remediation Contractor List To help facilitate remediation of any lead-based paint found in applicant’s homes, staff is recommending to have a list of contractors that perform remediation services (Attachment No. 7) available for applicants to reference. Applicants will not be required to use any of the contractors listed, but may use it as a guide to narrow their search in finding a company to complete any remediation required. Implementation of New Procedures and 23 Existing Loans To implement the HUD requirements pertaining to the lead-based painting testing, they have allowed use of the CDBG funds to address the twenty three (23) existing loans. The table below outlines the cost associated with the CDC paying for the inspection, should the applicant elect to conduct the inspection and the current funding for the program: Staff has reviewed and evaluated all findings submitted by HUD. In response to these findings, staff seeks to implement the listed procedures to ensure compliance of the HPP with applicable federal regulations and requirements. Staff has taken corrective action to implement two (2) of three (3) findings submitted by HUD and wishes to incorporate new procedural changes to correct the third. If approved, HPP guidelines and procedures will include the testing and possible remediation of lead-based paints on past and future CDBG funded loans and execute a professional service agreement with a local environmental consultant to ensure that all steps are completed properly. LEGAL REVIEW: The City Attorney’s Office has reviewed the revised guidelines and approves them as to form. CDBG Budget Number of Applications Inspection/Clearance Cost Total Available Funding $190,746 Past Applications 23 $490 $11,270 Pending Applications 11 $490 $5,390 Total Costs $16,660 Net Available Balance $174,086 Prepared by: Gerardo Rojk Project Coordinator Reviewed by: Pauhna Morales Economic Development and Housing Manager Housing Preservation Program — Revised HPP Program Guidelines — Lead Based Paint Page 8 of 8 — November 7, 2017 OPTIONS: The City Council has the following options: 1) Approve Staffs recommendation; 2) Approve revised guidelines and pursue a Professional Services Agreement with another lead-based paint environmental consultant; 3) Approve revised guidelines with modifications and pursue Professional Services Agreement with Barr & Clark; or 4) Provide alternative direction. FISCAL IMPACT: The lead-based paint inspection testing and possible subsequent remediation for the twenty three (23) loans will be funded by the CDBG HPP funds. Anticipated cost for the inspections of the twenty three (23) existing loans is $11,270 plus $5,390 for pending applications. If remediation work is required for any of the twenty three (23) loans, HUD has allowed for program funds to be used. There is a total of $190,746 in CDBG HPP funding. All future lead-based paint inspection costs will either be paid by the applicant or included in the applicant's loan. Additional Approvals: Approved via Email By Tarquin Perziosi for Kimberly Hall Barlow City Attorney ATTACHMENTS: Attachment No. 1 — Housing Preservation Program Guidelines Attachment No. 2 — Lead-based paint Hazards Acknowledgement (all applications) Attachment No. 3 — Lead-based paint Testing Form (CDBG applications only) Attachment No. 4 — Lead-based paint Test Deposit Agreement (CDBG applications only) Attachment No. 5 — Lead-based paint Remediation Form (CDBG applications only) Attachment No. 6 — List of Remediation Contractors ATTACHMENT NO. 1 West Covina Community & Economic Development HOUSING PRESERVATION PROGRAM GUIDELINES Revised November 2017 Housing Preservation Program | Procedural Guidelines 1 West Covina Community & Economic Development Housing Preservation Program Guidelines This program makes available to eligible West Covina homeowners a low interest, exterior Housing Preservation loan up to a maximum of $10,000. Loans re-paid within the first ten (10) years will accrue no interest. After year ten, households must pay simple interest payments of 5% of the loan amount until it is paid in full. Please check the income guidelines on the application for current income limits. In addition to income limits, homeowners are required to have occupied their homes for more than twelve (12) months and the unit must be a primary residence of the homeowner. The note is secured by a deed of trust. The loan must be immediately paid back to the City when any of the following occurs: 1. When the property is sold or title is transferred; 2. Upon death of the owners; 3. Upon refinancing of the home loan for more money; 4. If the property owner is in default of the loan agreement; 5. When the property fails to be maintained according to City building codes; 6. When the homeowner no longer resides in the house; or 7. Whenever you wish to pay it off. Housing Preservation Program | Procedural Guidelines 2 Table of Contents 1 INTRODUCTION ................................................................................................................................................................... 5 1.1 Homeowner Eligibility ..................................................................................................................................................................................... 5 1.2 Manual Organization ......................................................................................................................................................................................... 5 2 Phase One: Loan Application ............................................................................................................................................... 6 2.1 Loan Application Packet .................................................................................................................................................................................. 6 2.1.1 Cover Letter ................................................................................................................................................................................................ 6 2.1.2 Loan Application Form............................................................................................................................................................................. 7 2.1.3 List of Eligible Improvements .............................................................................................................................................................. 8 2.1.4 Employment and Salary Certification ................................................................................................................................................ 8 2.1.5 Mortgage and Information Authorization ......................................................................................................................................... 8 2.1.6 Lead-Based Paint Notification ............................................................................................................................................................. 9 2.2 Pre-Qualification Approval/Denial............................................................................................................................................................. 10 2.3 Setting Appointment for Property Inspection ......................................................................................................................................... 11 2.2 Pre-Qualification Approval/Denial............................................................................................... Error! Bookmark not defined. 2.4 Property Inspection Worksheet/Required Photos .................................................................................................................................. 11 2.5 Certification of Approved List of Improvements .................................................................................................................................. 11 2.6 Lead-Based Paint Testing .............................................................................................................................................................................. 12 2.7 Authorization for Loan Funding .................................................................................................................................................................. 12 2.8 Loan Folder .......................................................................................................................................................................................................... 13 3 Phase Two: Loan Funding .................................................................................................................................................. 14 3.1 Funding Folder .................................................................................................................................................................................................. 14 3.2 Signing Of Loan Documents ........................................................................................................................................................................ 16 4 Phase Three: Construction Monitoring .............................................................................................................................. 16 4.1 California Preliminary Notice ...................................................................................................................................................................... 17 4.2 Verification of Building Permits, Contractor(s) License, and City Business License .............................................................. 17 4.3 Windshield Surveys ......................................................................................................................................................................................... 17 4.4 Completion of Work ........................................................................................................................................................................................ 18 4.5 Lead-Based Paint Clearance ......................................................................................................................................................................... 18 4.6 Homeowner Satisfaction Statement ........................................................................................................................................................... 18 4.7 Release of Labor and Materials Form ....................................................................................................................................................... 18 4.8 Payment Approval for Work Completed .................................................................................................................................................. 19 Housing Preservation Program | Procedural Guidelines 3 4.9 Homeowner Evaluation Form ...................................................................................................................................................................... 19 5 Phase Four: Loan Repayment ............................................................................................................................................. 19 5.1 Beneficiary Statement ..................................................................................................................................................................................... 19 5.2 Release of Lien .................................................................................................................................................................................................. 20 5.3 Deed of Trust Reconveyance ........................................................................................................................................................................ 20 5.4 Foreclosure ......................................................................................................................................................................................................... 20 5.5 Bankruptcy .......................................................................................................................................................................................................... 20 6 Program Forms/Documents ................................................................................................................................................. 21 Phase One: Forms/Documents ................................................................................................................................................................................ 21 Cover Letter .................................................................................................................................................................................................................... 22 Loan Application........................................................................................................................................................................................................... 23 Permitted Improvements ............................................................................................................................................................................................ 25 Employment and Salary Certification ................................................................................................................................................................... 27 Process Control (Income Determination) ............................................................................................................................................................. 28 Check-Off List ............................................................................................................................................................................................................... 29 Lead-Based Paint Hazard Acknowledgement ..................................................................................................................................................... 30 Lead-Based Paint Testing .......................................................................................................................................................................................... 31 Lead-Based Paint Testing Deposit Agreement ................................................................................................................................................... 32 Lead-Based Paint Remediation Form .................................................................................................................................................................... 33 Remediation Contractors............................................................................................................................................................................................ 34 Mortgage and Information Authorization............................................................................................................................................................. 35 Proof of Ownership – Grant Deed or Deed of Trust ......................................................................................................................................... 36 Property Inspection Worksheet / Required Photos ............................................................................................................................................ 37 Certification of Approved List of Improvements .............................................................................................................................................. 38 Authorization for Loan Funding .............................................................................................................................................................................. 39 List of Payment Checks to Contractor(s) ............................................................................................................................................................. 40 Phase Two: Forms/Documents ................................................................................................................................................................................. 41 Bank Authorization to Release Funds ................................................................................................................................................................... 42 Truth in Lending Disclosure Statement ................................................................................................................................................................ 43 Promissory Note ............................................................................................................................................................................................................ 44 Notice of Right to Cancel .......................................................................................................................................................................................... 45 New Deed of Trust ....................................................................................................................................................................................................... 46 Waiver Request .............................................................................................................................................................................................................. 47 Housing Preservation Program | Procedural Guidelines 4 Phase Three: Forms/Documents .............................................................................................................................................................................. 48 California Preliminary Notice .................................................................................................................................................................................. 49 Homeowner Satisfaction Statement ....................................................................................................................................................................... 50 Release of Labor and Materials Form ................................................................................................................................................................... 51 Payment Approval Form ............................................................................................................................................................................................ 52 Evaluation Form ............................................................................................................................................................................................................ 53 Phase Four: Forms/Documents ................................................................................................................................................................................ 54 Sample Request for Demand .................................................................................................................................................................................... 55 Beneficiary Statement ................................................................................................................................................................................................. 56 Substitution of Trustee and Full Reconveyance ................................................................................................................................................. 57 Housing Preservation Program | Procedural Guidelines 5 West Covina Community & Economic Development Housing Preservation Program Guidelines 1 INTRODUCTION The Housing Preservation Program is intended to help rehabilitate and maintain the owner-occupied housing stock within the City by making available low interest loans to West Covina homeowners. This program is funded through the Low and Moderate Income Housing Asset Fund of the Housing Successor Agency. This program makes available to eligible West Covina homeowners a low interest, exterior Housing Preservation loan up to a maximum of $10,000. Loans repaid within the first ten (10) years will accrue no interest. After year ten, households must pay simple interest of 5% of the loan outstanding until it is paid in full. The interest fee is charged to partially recover staff’s overhead for administering the program and to make additional loans available to other City residents. 1.1 Homeowner Eligibility The following general guidelines are used to determine initial homeowner eligibility for the program: 1. The home to be improved must be within the West Covina legal boundaries. 2. Homes to be improved must be owner-occupied. 3. The incomes of all household members living at the residence longer than twelve (12) months are counted to determine an applicant's eligibility for the program (except as noted below). In the event of a "new birth" in the household, the twelve-month residency requirement is waived. 4. In accordance to Senate Bill 341, the income limit is 60-80% of the area median income of Los Angeles County. The area median income of Los Angeles County is revised annually as set forth in California Code Regulations, Title 25, Section 6932 Specific eligibility requirements are described later in this Manual. 1.2 Manual Organization This manual provides all the necessary forms required for administering the Housing Preservation Program and includes a step-by-step procedure for each of the program’s four major phases: Phase Action Loan Application Outlines procedure for reviewing and approving submitted loan applications Housing Preservation Program | Procedural Guidelines 6 Loan Funding Lists process for funding loans for approved applications Construction Monitoring Describes instructions for ensuring that the authorized Housing Preservation work is completed in a satisfactory manner Loan Repayment Provides directions for removing the lien on a property when the loan is repaid, an outline of the reconveyance process, and the procedure for responding to a notice of foreclosure 2 PHASE ONE: LOAN APPLICATION This is the initial phase of the Housing Preservation Program. It requires the homeowner to submit a “Loan Application Packet” containing forms that must be completed by the homeowner in order to determine eligibility and approval for requested repairs and/or improvements. Once the application has been approved, a Loan Folder is created which incorporates the Loan Application Packet plus additional forms. Listed below are the required forms and procedure for reviewing and approving loan applications. The maximum loan amount is $10,000. A homeowner may apply more than once, but not in the same fiscal year (July 1 to June 30) and as long as the maximum loan amount is not exceeded. 2.1 Loan Application Packet The Loan Application Packet is sent to a prospective applicant and contains the documents required for determining eligibility for the program. The packet includes the following forms: 1. Cover Letter 2. Loan Application Form 3. List of Eligible Improvements 4. Employment and Salary Certification 5. Mortgage and Information Authorization 6. Lead-Based Paint Hazards Acknowledgement 7. Lead-Based Paint Testing Form 8. Lead-Based Paint Test Deposit Agreement Each form contained in the Loan Application Packet is described in detail below: 2.1.1 Cover Letter The Cover Letter is sent to the applicant and serves as a road map for the program. It explains the purpose of the program, requirements for qualifying, and gives a general outline of how the program operates. Housing Preservation Program | Procedural Guidelines 7 2.1.2 Loan Application Form The Loan Application Form requests basic personal background information such as applicant’s name, address, gross household income, and household size. The applicant must provide proof of gross household income for the past twelve (12) months. The following table provides a list of documents considered acceptable verifications of income: Type Of Income Proof Of Income Required Salary Federal and State Income Tax Return, Salary Certification, Check Stubs Social Security Statement of Social Security Amount Welfare Statement from Caseworker Pension Statement of Amount, Copy of Check Alimony Court Order (divorce papers) Child Support Court Order (child support) Unemployment Insurance Statement of Award, Verification Form Self-Employment Income Federal and State Income Tax Returns Interest Bank Statements Rentals Receipt Book (applicant cannot have an interest in more than one rental property) Assets and Interest Income are defined as funds in savings accounts or other interest-bearing accounts. Annual interest is included as income in qualifying calculation; however, eligible applicants must not have an interest in more than one rental property. For self-employment income, a 30% deduction will be made for business expenses. This 30% deduction is in addition to the deduction for costs as well as the costs of goods sold. If an applicant is involved with a corporation arrangement, then the income of the corporation shall be used to determine income eligibility. Housing Preservation Program | Procedural Guidelines 8 2.1.3 List of Eligible Improvements The List of Eligible Improvements Form, included in this document on page 24, defines the various home improvements that are eligible under the program. Acceptable improvements must be clearly visible from the public right-of-way. The following priority improvements must be undertaken unless staff makes a determination that the priority improvements are “not needed”: 1. Building Safety Code Violations; 2. Landscaping; and 3. Exterior Painting, Including the Garage. Special conditions and situations will be reviewed and may be approved by a consensus of the Housing Preservation Committee consisting of the CED Director and staff. Structural conditions that are unsafe and threaten the health and welfare of occupants and/or neighbors may be considered eligible. (If questionable, the determination will be made by the CED Director). 2.1.4 Employment and Salary Certification The information contained in the Employment and Salary Certification Form is essential to verify income eligibility. The applicant’s employer must complete the form and the applicant must sign where indicated. If the applicant has not worked in the past twelve (12) months, other sources of income must be identified and documented. If an applicant claims a person not substantiated by the Federal or State Income Tax Returns, other proof of residency is required. We require a letter from the applicant certifying that the person resided on a continuous basis for the past twelve months. Both the applicant(s) and the person claimed must sign the letter. If a homeowner has a renter or boarder from which monthly rent is collected on a scheduled manner, and that renter is not a relative of the household, then that renter's income does not have to be counted as income to the household. If a person is not a renter and has not lived in the home for twelve months or more, then that person cannot be counted in the "number of persons in the household" determination. 2.1.5 Mortgage and Information Authorization The Mortgage and Information Authorization Form requires the applicant to list all mortgage companies, banks, and/or savings and loans that hold mortgages on the applicant’s property. Housing Preservation Program | Procedural Guidelines 9 CED staff will not approve a loan for homeowners who are delinquent in their mortgage payments. Homeowners must make their payments current before being approved for a loan from the CED. 2.1.6 Lead-Based Paint Notification Under Community Development Block Grant (CDBG) regulations, rehabilitation on residential structures funded by CDBG and built before 1978 are required to be tested for the presence of lead- based paints. This section will outline all forms and acknowledgements that will be distributed to applicants in order to abide by all U.S. Department of Housing and Urban Development regulations. A) Lead-Based Paint Hazards Acknowledgement The Lead-Based Hazards Acknowledgement Form notifies applicants of any health hazards that may be present in their homes due to lead-based paint. The Acknowledgment also outlines possible lead-based paint poisoning symptoms, lead- based poisoning screening locations, and lead-based paint poisoning preventative practices. The EPA’s pamphlet, “Protect Your Family from Lead in Your Home” will be attached to this form. All applicants will be required to complete the form and attest that they are aware of the dangers of lead-based paint and that the EPA’s pamphlet, “Protect Your Family from Lead in Your Home” has been received. B) Lead Based Paint Testing Form All applicants of the program will be required to complete the Lead-Based Testing Form. The form will offer applicants the option of having lead based paint testing conducted at their residences. If an applicant chooses to not have any testing completed at their residence, they will be unable to qualify for a Housing Preservation Program loan. C) Lead-Based Paint Test Deposit Agreement The Lead-Based Paint Deposit Agreement certifies that an applicant will provide a deposit of $340 for the testing of lead-based paint at their residence. The testing will be completed by a certified contractor selected by the City. If the inspection of a property results in a negative test for lead-based paint, and the applicant wishes to proceed with the loan, he/she will have the option of having the deposit of $340 reimbursed to them and have the inspection fee financed into the loan. If this option is chosen, the inspection fee will be drawn from the total available loan amount of $10,000. If the applicant does not wish to continue with the HPP loan after obtaining a negative test result, the deposit will pay for the cost of the inspection. Should Housing Preservation Program | Procedural Guidelines 10 the inspection result in a positive test and lead-based paint is detected, the deposit amount of $340 and any further remediation expenses will be financed into the loan. Inspections are not required to be conducted on rehabilitation of residential structures funded by the Low and Moderate Income Housing Funds. D) Lead-Based Paint Remediation Form If lead-based paint is detected, the applicant has the option of having remediation work completed in their home. Applicants can elect to have work completed at their home in order to remediate any health hazards present at the property due to lead-based paint. Remediation costs will be financed into the HPP loan. Applicants can also choose to not proceed with any remediation action at their residence. If this option is chosen, the applicant will forfeit the opportunity to qualify for a HPP loan. E) Lead-Based Paint Test Funding Source The Housing Preservation Loan Program is funded using two funding sources, the Community Development Block Grant (CDBG) fund and the Low and Moderate Income Housing Fund. If an applicant’s loan is funded using CDBG funds, the cost of the inspection can be financed into their HPP loan. If an applicant’s loan is funded using Low and Moderate Income Housing Funds, testing of the rehabilitated residential structure is not required. Twenty-three residential rehabilitations have been completed and funded using CDBG funds. All homeowners will be contacted by phone, and will subsequently have a letter mailed to their respective residences to notify them of the possible presence of lead-based paint in their homes. If testing is desired by the homeowner, the City will work with a chosen contractor and the homeowner to schedule the testing at their respective homes. The cost for testing and any remediation of lead-based paint for completed projects will be paid using the existing program CDBG budget. If lead-based paint is detected at any of the properties, remediation will be addressed and any health hazards will be mitigated. 2.2 Pre-Qualification Approval/Denial Completed applications may be mailed or hand delivered during regular business hours in the reception area. Upon receipt of the application packet, the Loan Application Form will be dated by staff and compared to the date the packet was mailed to the applicant to verify that the application was submitted within the two- week turnaround period. Housing Preservation Program | Procedural Guidelines 11 Staff will pre-qualify an applicant within ten (10) business days from the date the completed application package is received. The applicant will be notified by mail whether the applicant has been pre-qualified or denied a loan. The Loan Application Pre-Qualification Letter gives notice that the applicant has been pre-qualified for a loan and instructs the applicant to schedule an appointment with staff for a property inspection of the proposed repairs and improvements. The Loan Application Denial Letter notifies the applicant that the CED has denied the request for a loan and the reason(s). 2.3 Setting Appointment for Property Inspection Applicants who have been pre-qualified pursuant to Section 2.2 Pre-Qualification Approval/Denial are instructed to schedule an appointment with staff for an inspection of the proposed repairs and improvements. The hours for inspections are Monday through Thursday from 10:30 a.m. to 11:30 a.m. and 1:00 to 3:30 p.m., by appointment only. 2.4 Property Inspection Worksheet/Required Photos The Property Inspection Worksheet is used as an outline for inspecting the property. Key items to look for besides the proposed improvements/repairs include building code violations, and the condition of the exterior paint. Please refer to Section 2.1.3 and the List of Eligible Improvements Form for further discussion on eligible improvements. Photos are used to show the type of improvements needed such as peeling paint, broken windows, or leaking roof. 2.5 Certification of Approved List of Improvements The Certification of Approved List of Improvements Form lists the improvements and repairs approved by the CED. Based on this list, the applicant is encouraged to secure three (3) bids from licensed contractors; however, the applicant is not required to accept the lowest bid. Bids must describe the work and the cost on an item by item basis. Only improvements approved by CED staff must be shown on the bid/contract. Contractor bids must be reviewed to check the date and length of time the bid is good. Stale bids can result in higher prices if not confirmed by the contractor. Be sure trim painting is included in the bid price of texture-coating or re-stucco work. Housing Preservation Program | Procedural Guidelines 12 The program requires that only a licensed contractor may undertake the required work; however, a homeowner may perform the work under this program, provided that they submit bids for materials needed. It is important that all contractors asked to bid on a home improvement be informed of the required State and City licenses. A City business license must be secured prior to approval of the work. The applicant must be informed that the CED does not become involved in homeowner and contractor disputes. Payment to contractors will be made upon 100 percent completion of work. The loan program does not reimburse homeowners for expenditures before participation in the program. 2.6 Lead-Based Paint Testing Under Community Development Block Grant (CDBG) regulations, rehabilitation on residential structures funded by CDBG and built before 1978 are required to be tested for the presence of lead- based paints. Testing must be conducted by licensed professionals and should lead-based paint be found, the remediation of either must be addressed and completed by a license contractor. Rehabilitation of residential structures funded by Low-Moderate Housing funds are not required to be tested against lead-based paint. As part of precautionary measure being taken for possible lead- based paint presence in applicant’s home, staff will include the Environmental Protection Agency’s pamphlet, “Protect Your Family from Lead in Your Home” as part of the HPP application packet. It will inform applicants of possible health hazards associated with lead and possible ways to protect against it. 2.7 Authorization for Loan Funding The Authorization for Loan Funding Form is sent to the applicant and states the amount of the loan approved, references the Certification of Approved List of Improvements, and notifies the applicant of the 15-day period allowed for executing all loan documents. The bank will not process the applicant’s loan without this form. The West Covina Community & Economic Development will subordinate a loan only if City security for the loan (the property) is in danger of being lost and/or under special circumstances with approval by the CED Director. A subordination allows the borrower to refinance their house without having to repay the City as stated in the Housing Preservation Program guidelines. If the City subordinates a loan under special circumstances, the homeowner(s) MUST meet all of the following criteria: • Homeowner may not pull out equity during the refinance Housing Preservation Program | Procedural Guidelines 13 • Homeowner must be refinancing for a lower rate only • Lender from the bank must verify that the borrower is unable to pay off the loan with the City. If the homeowner meets all three criteria, a Subordination Agreement, Encumbrance Limitation Agreement, and a Deed of Trust and Security Agreement will be required. 2.8 Loan Folder Once an application has been approved for a loan, a Loan Folder is prepared which contains the following documents: Item Description Check-off List Identifies the items that comprise the Loan Folder for each application being processed. Cover Letter See Section 2.1.1. Employment and Salary Certification See Section 2.1.4. Process Control (Income Determination) Used to document the process used to verify the income of the homeowner. Copy of Latest Check Stub Used to verify the homeowner’s income. See Section 2.1.40. Copy of Income Tax Return Used as a means of verifying the homeowner’s income. See Section 2.1.4. Copy of Proof of Income See Section 2.1.4. Mortgage and Information Authorization See Section 2.1.5. Lead-Based Paint Acknowledgement See Section 2.1.6 Lead-Based Paint Testing Form See Section 2.1.6 Lead-Based Paint Deposit Agreement See Section 2.1.6 Lead-Based Paint Remediation Form See Section 2.1.6 Proof of Ownership - Grant Deed or Deed of Trust To prove ownership of the property in question, a copy of the applicant’s Grant Deed or Deed of Trust is required. All persons listed on the deed must sign for the loan. All persons listed on the deed must have their respective incomes included and verified when calculating total household income, unless proof of residency other than subject property is provided. Housing Preservation Program | Procedural Guidelines 14 3 PHASE TWO: LOAN FUNDING After a loan application has been approved and contractor bid(s) received, staff must authorize the bank to fund the loan. The procedure for funding is outlined below. Key to this procedure is the preparation of a “Funding Folder” which includes all the documents the lender requires before funding. 3.1 Funding Folder The Funding Folder is created after a loan application has been approved and contractor bid(s) received. It contains all the funding documents required by the lender. The documents that make up the Bank Folder are described in detail below. Item Description Loan Application Form See Section 2.1.2. Proof of Ownership - Grant Deed or Deed of Trust See Section 2.7. Contractor Bid(s) See Section 2.5. Item Description Property Inspection Worksheet/Required Photos See Section 2.4. Certification of Approved List of Improvements See Section 2.5. Copy of Authorization for Loan Funding See Section 2.6. Contractor Bid(s) See Section 2.5. Copy of List of Payment Checks to Contractor(s) See Section 3.1. Housing Preservation Program | Procedural Guidelines 15 Item Description Bank Authorization to Release Funds A letter signed by the Finance Director and the CED Director authorizing the bank to allocate funds from the Low and Moderate Income Housing Asset Fund account. A copy of this letter must be provided to the CED Analyst to notify him/her that funds will be released. List of Payment Checks to Contractor(s) Also known as a “check log”. Prepared by staff listing all the checks and the amounts to be paid to each contractor. Truth In Lending Disclosure Statement States the total amount of the loan and all finance charges. All applicants are required to read and sign this form stating the applicant(s) has read the form and understands the loan terms and amount. Promissory Note The legal promise to repay the total loan amounts to the City of West Covina upon the sale, transfer or refinance of title to the subject property. The bank prepares the Promissory Note (which is provided by the City). The applicant must read and sign the Promissory Note. Notice of Rescission Period When the applicant(s) signs the loan papers, the bank will also require that the applicant(s) signs the Notice of Rescission Form in a specially designated area near the top of the document. This indicates that the applicant(s) has been notified of the opportunity to reconsider the loan terms within three (3) days. After 3 days, the applicant(s) must return this form to the bank. If the applicant(s) wishes to proceed with the contract, the applicant must sign the bottom of the form, thereby accepting the loan and its terms. Housing Preservation Program | Procedural Guidelines 16 Item Description New Deed of Trust This represents the City’s legal right to the property and is prepared and filed with the Los Angeles County Recorder. It is signed by the applicant and notarized. It is then sent to the City Clerk, who transmits the deed to the Los Angeles County Recorder’s office for recordation. Cashier’s Check(s) Made out to the contractor(s) for payment of work completed. See Section 4.7 for final payment procedure. Homeowner Satisfaction Statement See Section 4.5. Release of Labor and Materials Form See Section 4.6. Payment Approval Form See Section 4.7. 3.2 Signing Of Loan Documents The responsibility for scheduling an appointment to sign the required loan documents is between the applicant and the bank. The applicant has 15 days to sign all loan documents. If the applicant does not sign loan documents within the 15-day period, the loan approval is void and the applicant must reapply. Homeowners will be required to sign a Note and a Deed of Trust with Assignment of Rents. All names on the Deed of Trust must sign for the loan. If a person on the deed of trust does not live in the home to be improved, that person's income will not be counted in the gross household income if residency can be proved otherwise. The Deed of Trust is notarized at the time loan documents are executed. 4 PHASE THREE: CONSTRUCTION MONITORING Applicants are encouraged to secure three bids on approved Housing Preservation items. Bids must describe the work and the cost on an item-by-item basis. The applicant does not have to accept the lowest bid. He/she may select the bid he/she wishes. Only improvements approved by the CED staff must be shown on the bid/contract. Housing Preservation Program | Procedural Guidelines 17 The Contractor Information Form must be completed and attached to the bid/contract selected by the applicant. It is important that all contractors asked to bid on a home improvement be informed of the required State and City licenses. A City business license must be secured prior to approval of the work. Contractor bids must be reviewed to check the date and length of time the bid is good. Stale bids can result in a higher price if not confirmed by the contractor. Painting of the trim must be included in the bid price of texture coating or re-stucco work and payment to contractors will be made only upon 100 percent completion of work. Up-front payments are permitted only when required by the supplier of certain building materials that must be custom-made (i.e. aluminum windows). Below are directions for ensuring that the authorized work is completed in a satisfactory manner. 4.1 California Preliminary Notice A California Preliminary Notice may be mailed to the applicant before work begins informing the applicant, "If bills are not paid in full for the labor, services, equipment, or materials furnished or to be furnished, a mechanic's lien leading to the loss, through court foreclosure proceedings, of all or part of your property being so improved may be placed against the property even though you have paid your contractor in full." If this form is received, it should be filed in the Funding Folder. Once the work is completed and before the contractor(s) is paid, obtain a release from the contractor(s) who filed the notice. 4.2 Verification of Building Permits, Contractor(s) License, and City Business License Verify the following and immediately inform the contractor and the applicant if any discrepancies are found: 1. With the Department of Building and Safety that all permits required for Housing Preservation are pulled; 2. With the California State License Board that the contractor has a valid license; and 3. With the City Business License Department for contractor’s current business license. 4. Verify contractors against the System for Award Management (SAM). 4.3 Windshield Surveys It is important to stress to the applicant and contractor that windshield surveys will be conducted as a means to monitor the contractor’s work. Windshield surveys should be conducted regularly to ensure the home improvements are progressing in a timely manner. The Code Enforcement Officer as well as CED staff will conduct the surveys. Housing Preservation Program | Procedural Guidelines 18 4.4 Completion of Work Upon completion of Housing Preservation, work should be inspected for compliance and homeowner satisfaction. The building inspector must sign off on all building permits. There will be no material draws or progress payments. Payment is made through the City of West Covina upon labor and material lien releases and taking of completion photographs by CED staff. No payment can be approved without a Homeowner's Satisfaction Statement Form signed by both the homeowner and the contractor. The appropriate CED staff member makes the approval for payment. The contractor will not receive payment until Sections 4.5, 4.6, and 4.7 are complied with. 4.5 Lead-Based Paint Clearance Once inspection, testing, and abatement of lead-based paint is completed, the City’s licensed contractor will conduct a final clearance inspection to make sure the dwelling is safe for occupants. Final clearance shall ensure that all hazard reduction work covered in the work specification is complete. 4.6 Homeowner Satisfaction Statement The Homeowner Satisfaction Statement is completed by the applicant and signed by the contractor to verify that the Housing Preservation is complete and to their satisfaction, and authorizes the City to release payment for the work. This form must be signed by the contractor and the applicant and returned to the CED before any payment will be approved. The bottom half of the form is for staff’s use and is completed after staff has inspected the property for compliance and completion of work. 4.7 Release of Labor and Materials Form To receive final payment, the contractor is required to submit a Release of Labor and Materials form. All material suppliers must sign, stating that they have been paid or that they waive the lien upon payment being received. All contractors and material suppliers must submit this form before any payment is approved. A contractor or material supplier who has not been paid has the legal right to place a lien on the property by recording a Preliminary Lien Notice. Should this occur, staff may deduct the amount in question from the total approved contractor’s bid price. Housing Preservation Program | Procedural Guidelines 19 4.8 Payment Approval for Work Completed All contractors who have performed work on the property must complete and sign a Payment Approval Form, stating that they have been paid or they waive the lien upon payment being received. If a general contractor did the work, his or her signature is all that is required on the form. 4.9 Homeowner Evaluation Form The Homeowner Evaluation Form is completed by the applicant to evaluate the program and make any suggestions or comments that may be useful in improving the program. 5 PHASE FOUR: LOAN REPAYMENT The loan payment, in full, is due to the CED when the earliest of the following events occurs: 1. When the property is sold or title is transferred; 2. Upon death of the owners (all owners); 3. The property is refinanced and subordination of the City loan is required by the lender; 4. If the property owner is in default of the loan agreement; 5. When the property fails to be maintained according to City building codes; 6. When the homeowner no longer resides in the house; or 7. Whenever the homeowner wishes to pay off the loan in a lump sum. Below are the steps for removing the lien on a subject property when the loan is repaid, and an outline of the reconveyance process. Also included is the procedure for responding to a notice of foreclosure. 5.1 Beneficiary Statement Upon sale or transfer of title, the escrow agent or title company officer that is handling the sale or transfer of title of the property will request a Beneficiary Statement from the CDC. The Beneficiary Statement is the City’s formal request for repayment of the loan and any interest that is due. The CDC will submit the form to the escrow agent or title company officer, who, in turn, will mail to the CDC the repayment of the loan principal and any interest that is due. It usually takes between two to three weeks from the date the CDC submits the form to when the CDC receives the loan repayment. When a check for the loan payback is received, a copy of the check is made for the Funding Folder and the original is transmitted to the Finance Department for deposit in the Low and Moderate Income Housing Asset Fund account. Housing Preservation Program | Procedural Guidelines 20 5.2 Release of Lien Upon receiving full payment of the loan, a Release of Lien Form is mailed by the CDC to the Title Company for recordation. This form is signed by the Executive Director or his/her designee and notarized. 5.3 Deed of Trust Reconveyance The Deed of Trust Reconveyance Form is located on the reverse side of the Deed of Trust, which is filed in the City Clerk’s office. Once the Executive Director his/her designee signs this form, it is mailed to the Title Company for recordation. 5.4 Foreclosure Below are the steps for responding to a notice of foreclosure: ➢ CDC receives a Notice of Default and election to cause property to be sold under Deed of Trust • Immediately upon receiving the Notice of Default, notify the Department Head and the City Attorney’s Office. • Contact homeowner and confirm the Notice of Default. Attempt to identify details of the default (i.e. how many payments in arrears, past efforts by homeowner to bring payments current, time period allocated before final foreclosure proceedings take place). ➢ CDC receives a Notice of Trustee’s Sale which states the date and place of sale • Immediately upon receiving the Notice of Trustee’s Sale, notify the Department Head and the City Attorney’s Office. • Most likely, the City Deed of Trust will be removed in order to allow the home to be sold. 5.5 Bankruptcy Below are the steps for responding to a notice of bankruptcy. ➢ CDC receives a Notice of Commencement, Discharge of Debtor, and/or an order discharging debtor • Immediately upon receiving notices, notify the Department Head or the City Attorney’s Office. • CDC representative attends a meeting of creditors to determine what course of action to take. Housing Preservation Program | Procedural Guidelines 21 6 PROGRAM FORMS/DOCUMENTS The Housing Preservation Program is comprised of a number of various forms and documents. Specifically, each phase of the program requires its particular set of forms or documents to be completed before an applicant can progress to the next phase. Therefore, program forms and documents are organized by the phase and the chronological order in which they must be completed. Phase One: Forms/Documents • Cover Letter • Loan Application Form • List of Eligible Improvements • Employment and Salary Certification • Process Control (Income Determination) • Check-off List • Mortgage and Information Authorization • Lead-Based Paint Hazards Acknowledgement • Lead-Based Paint Testing Form • Lead-Based Paint Test Deposit Agreement • Proof of Ownership - Grant Deed or Deed of Trust • Property Inspection Worksheet / Required Photos • Certification of Approved List of Improvements • Authorization for Loan Funding • List of Payment Checks to Contractor(s) Housing Preservation Program | Procedural Guidelines 22 Cover Letter Dear Homeowner: Thank you for your interest in the City of West Covina Community & Economic Development (CED) Housing Preservation Program. The goal of the program is to encourage pride in ownership by offering deferred loans for eligible home improvements. To qualify, you must be a West Covina homeowner and earn no more than the maximum income limit established for the program. If you qualify, you may apply for a deferred payment loan amount of up to $10,000 with an interest rate of 5% after year 10 (ten). A $50 processing fee is added to the loan amount. The loan is secured by a deed of trust; therefore you must supply CED with a recorded copy of the Deed of Trust to your home. An inspection of your home is required before any work can commence. Our staff will work with you in listing the improvements which may be funded through the program. Please note that any and all building/safety code violations are required to be corrected within a reasonable time period regardless of whether you choose to participate in this program. Attached is a Housing Preservation Program application packet which provides answers to the most commonly asked questions regarding the program. It is very important that you carefully review all the enclosed documents before you begin to supply the requested information. BECAUSE THE PROGRAM IS SO POPULAR, WE ASK THAT YOUR COMPLETED APPLICATION BE SUBMITTED BEFORE THE DATE STAMPED AT THE TOP OF THIS LETTER. In the event your complete application is not received by the CED within the specified two-week period, you will lose your place on the program’s waiting list and have to reapply. If you qualify for a loan, you will have up to one year to complete all work after the loan is made. You may mail or hand deliver your completed loan application packet to CED located at West Covina City Hall, Second Floor, Room 218, 1444 West Garvey Avenue South, West Covina, CA 91790. Please allow three to five business days from receipt of your application for CED staff to process your loan request. In order for your application to be processed, we must have a complete application. If you have any questions after reviewing the loan application packet, please call Gerardo Rojas with the CED at (626) 939-8417 or at gerardo.rojas@westcovina.org. Sincerely, Chris Freeland City Manager Housing Preservation Program | Procedural Guidelines 23 Loan Application HOUSING PRESERVATION PROGRAM APPLICATION NAME_______________________________ SOC. SEC #________________________ AGE ____________ (Homeowner) NAME_______________________________ SOC. SEC #________________________ AGE ____________ (Homeowner) HOME ADDRESS __________________________________________________________________________ (Street Address) (Zip Code) TELEPHONE ( ) __________________________ ( )_______________________________ (Home) (Work) MOBILE ( ) ___________________________ EMAIL __________________________________ NUMBER IN HOUSEHOLD ___________________ YEAR PROPERTY PURCHASED _______ HEAD OF HOUSEHOLD: MALE ( ) ANNUAL GROSS INCOME $____________________ FEMALE ( ) NO. OF PERSONS IN HOUSEHOLD WHO ARE EMPLOYED ________ HEAD OF HOUSEHOLD ETHNICITY: AMERICAN INDIAN ( ) HISPANIC ( ) BLACK ( ) WHITE ( ) ASIAN ( ) OTHER ( ) MAXIMUM ALLOWABLE ANNUAL GROSS HOUSEHOLD INCOME (Effective June 2017) 1 2 3 4 5 6 7 8 INCOME PERSONS PERSONS PERSONS PERSONS PERSONS PERSONS PERSONS PERSONS LIMITS $50,500 $57,700 $64,900 $72,100 $77,900 $83,650 $89,450 $95,200 I declare under penalty of perjury that the information provided in this application is true and certify that the Community & Economic Development (CED) and the City of West Covina shall not be held liable for any damage that may arise out of or in connection with home improvements undertaken under this program. Also, I authorize the West Covina CED to contact institutions for information regarding the status of loans on my property. __________________________________ _____________ _____________________________ _____________ (Signature of Homeowner) (Date) (Signature of Homeowner) (Date) Housing Preservation Program | Procedural Guidelines 24 hil232bb In order for your application to be processed, it is necessary for you to supply us with copies of the applicable documents listed below which verify your household income. REMEMBER, IT IS UP TO YOU, the homeowner, to furnish all the information necessary to determine your eligibility. Without your proof of income, we cannot process your loan application. Please note that completed application packets can be mailed or dropped off at the Community & Economic Development, Room 218, City Hall. PLEASE CHECK TYPE OF INCOME PLEASE NOTE PROOF OF INCOME REQUIRED A. Salary 1. Federal Tax Return; 2. State Tax Return; 3. Salary Certification; 4. Check Stubs. B. Social Security Social Security Verification C. Welfare Statement from Caseworker D. Pension Statement of Amount, Copy of Check E. Alimony Court Order (Divorce Papers) F. Child Support Court Order (Divorce Papers) G. Unemployment Insurance Statement of Award, Verification H. Self Employed* Income Tax (Federal and State) Returns (Latest 2 years) I. Interest Bank Statements J. Rentals** Receipt Book K. Others * Computation of “Self Employed” income requires a special formula, which will be applied by CED staff to determine household income. ** Eligible applicants must not have an interest in more than one rental unit and must reside in the unit to be improved. Please note that the following chart illustrates an overview of the program’s steps and the order in which they occur: Phase One: Loan Application Phase Two: Loan Funding Phase Three: Construction Monitoring Phase Four: Loan Repayment • Application Submittal • Pre-Qualification Approval/ Denial • Property Inspection by City Staff • Certification of Approved List of Improvements • Execution of Loan Documents • Authorization to Start Construction • Completion of Work • Homeowner Satisfaction Statement • Payment of Contractor • Loan Repayment Housing Preservation Program | Procedural Guidelines 25 Permitted Improvements HOUSING PRESERVATION PROGRAM PERMITTED IMPROVEMENTS All of the following repairs, improvements, installations, or removals must be visible from the public right-of-way. Building Code Violations Exterior Painting Landscaping Tree Trimming & Removal Roofing Stucco/Siding Handicap Access Sidewalks Driveways Cement Entryways and Walks Garage Doors Front Doors Windows Exterior Lighting Eaves Rain Gutters Fences/Block Walls Porches/Balconies Other Improvements In addition to the list provided above, modifications to conditions that are unsafe and threaten the health and welfare of occupants and/or neighbors, including structural modification and repair, may be considered eligible. (If questionable, the determination will be made by the CED Director). Definitions of Eligible Home Improvements Any building code violations must be corrected along with the listed exterior home improvements. The following definitions have been prepared for the purpose of clarifying the described home improvements that are eligible under the Agency’s Housing Preservation Program. They are not intended to be an exhaustive list; rather they are presented in an effort to provide examples of common, eligible exterior improvements. Exterior Painting. Includes house and garage. Must be undertaken if needed as determined by the Program Coordinator and/or Code Enforcement Staff. Landscaping. Installation or removal of shrubs, trees, lawns, and flowers to improve the appearance of the property and to remove overgrown vegetation, debris, and trash. All varieties of vegetation that are planted must be approved by the Program Coordinator and meet City landscaping guidelines. The installation of drought tolerant vegetation is encouraged. Also includes the repair and installation of lawn sprinkler and watering systems. Tree Trimming & Removal. Trimming and/or removal of trees that are overgrown, overcrowded, or are causing problems with the landscaping, sidewalks, or structure on or near the property due to exposed roots. Roofing. Repair and replacement of roofing (Building permit required). Housing Preservation Program | Procedural Guidelines 26 Stucco/Siding. The plastering or installation of stucco and siding to a home to improve and extend its life is eligible. Also, repairs, patching, and filling holes in the surfaces of walls is eligible. Handicap Access. All modifications, alterations, or additions oriented to facilitate access and use of the home by the disabled are eligible. These include installation of ramps, door widening, and other adaptive measures to the exterior of the home. Sidewalks. Repair and replacement of existing sidewalks to increase safety and overall appearance of the property are eligible (Engineering permit required on right-of-way). Driveways. Repair and replacement of existing driveway (Engineering permit required on apron). Entryways/Walks. Repair and replacement of existing entryways and walks, including the addition of brick work, composite pavers, and associated materials used to improve the overall appearance of the building entry. Also includes the installation of new walks where appropriate. Garage Doors. Repair or replacement of garage doors, including the replacement of broken springs. Installation of automatic openers are only eligible for the handicapped and elderly. Front Doors. Repair or replacement of the front doors. Any structural modifications to include widening require appropriate Building department approvals. Installation of wrought-iron security doors is not eligible. Windows. Repair or replacement of the windows facing the public right-of-way. Any structural modifications to include widening require appropriate Building department approvals. Installation of wrought-iron security bars covering the windows are not eligible; however, repairs to existing screens are eligible. Exterior Lighting. Installation or repair of exterior lighting. Includes landscaping lighting and security lights as well as automatic timers for the system. Any associated electrical modifications need to be approved and permitted. Eaves. Repair and replacement of building eaves. Structural modifications require appropriate permits and approvals. Rain Gutters. Installation of rain gutters on the house as well as the garages is eligible. Fences/Block Walls. Repair and installation of fencing/block walls is permitted only when these face a street or public facility (Planning permit required). Porches/Balconies. Repair and installation of porches, terraces, and balconies that face a street or public facility. Structural modifications require appropriate permits and approvals. Other Improvements. Associated improvements not listed above which will improve the overall appearance of the property from the public right-of-way are eligible. All improvements require prior approval from the CED Director. Housing Preservation Program | Procedural Guidelines 27 Employment and Salary Certification HOUSING PRESERVATION PROGRAM EMPLOYMENT AND SALARY CERTIFICATION The following information concerning: NAME ______________________________________________________________________________ (First) (Middle) (Last) ADDRESS ___________________________________________________________________________ (Street Address) (Zip Code) SOCIAL SECURITY NUMBER ___________________________ TEL. ( ) ________________ is requested to verify eligibility in the West Covina Community & Economic Development Housing Preservation Program. Full Time Employed by________________________________________________________ Part Time (Name of Company) _________________________________________________________ (_____)___________________ (Address of Company) (Telephone) Period of Employment: From _____________________________ to ___________________________ (Date) (Date) Total Gross Wages (before Taxes), Commissions, etc., paid the above employee in the past twelve (12) months from receipt of this form: $_____________________________ __________________________________________________________ ________________ Signature of Company Payroll Clerk (Date) __________________________________________________________ ________________ Signature of Applicant (Date) IF YOU HAVE ANY QUESTIONS, PLEASE CALL THE CED AT (626) 939-8417 Housing Preservation Program | Procedural Guidelines 28 Process Control (Income Determination) HOUSING PRESERVATION PROGRAM PROCESS CONTROL Name __________________________________________________________________ (Homeowner) Address ________________________________________________________________ Telephone ( )__________________________________________________________ 1. Total persons in household:______ verified by:___________________________ (Documents) 2. Total persons receiving income:________________________________________ 3. Total income for the past 12 months:____________________________________ 4. Show how total income was calculated: Name of Person Income Source No. of Months Gross Monthly Earning Total Gross Earning Proof/Income TOTALS Housing Preservation Program | Procedural Guidelines 29 Check-Off List HOUSING PRESERVATION PROGRAM (HOMEOWNER) (ADDRESS) RECEIVED BY REVIEWED BY APPROVED BY 1. APPLICATION 2. HOUSEHOLD INCOME INFORMATION (ONE OR MORE OF THE FOLLOWING INFORMATION) A. PAY CHECK STUBS B. PENSION VERIFICATION C. LATEST FEDERAL INCOME TAX RETURN D. FINANCIAL STATEMENT (SELF-EMPLOYED, IF APPLICABLE) E. SOCIAL SECURITY 3. EMPLOYMENT & SALARY CERTIFICATION 4. DEED OF TRUST, GRANT DEED, TITLE POLICY (LEGAL DESCRIPTION) 5. MORTGAGE INFORMATION FORM 6. LEAD-BASED PAINT CERTIFICATION 7. CONTRACTOR'S INFORMATION FORM 8. ALL NEEDED PERMITS HAVE BEEN SECURED 9. PRE-IMPROVEMENT PHOTOGRAPHS (POLAROIDS & PHOTOGRAPHS) 10. HISTORICAL/ARCHITECTURAL ASSESSMENT FORMS, FLOOD CERTIFICATION 11. WAIVER REQUEST (IF APPLICABLE) 12. LOAN APPROVAL 13. POST-IMPROVEMENT PHOTOGRAPHS (POLAROIDS & PHOTOGRAPHS) 14. HOMEOWNER'S SATISFACTION DECLARATION 15. EVALUATION FORM MAILED TO HOMEOWNER * PLEASE ENSURE THAT ALL FORMS ARE COMPLETE AND SIGNED BY ALL PARTIES TO THE LOAN WHERE INDICATED. Housing Preservation Program | Procedural Guidelines 30 Lead-Based Paint Hazard Acknowledgement Housing Preservation Program | Procedural Guidelines 31 Lead-Based Paint Testing Housing Preservation Program | Procedural Guidelines 32 Lead-Based Paint Testing Deposit Agreement Housing Preservation Program | Procedural Guidelines 33 Lead-Based Paint Remediation Form Housing Preservation Program | Procedural Guidelines 34 Remediation Contractors Housing Preservation Program | Procedural Guidelines 35 Mortgage and Information Authorization HOUSING PRESERVATION PROGRAM MORTGAGE INFORMATION AUTHORIZATION HOMEOWNER'S NAME ___________________________________________________________ ADDRESS_______________________________________________________________________ (Street Address) (Zip Code) TELEPHONE ( )________________________ ( )________________________ (Home) (Work) Please list all mortgage companies, banks, and/or savings and loans holding mortgages on your property. 1. COMPANY NAME ______________________________________________________________ COMPANY ADDRESS____________________________________________________________ COMPANY TEL. NO. ___________________ PAYMENT AMOUNT:__________________ LOAN # _______________________________ UNPAID BALANCE:____________________ 2. COMPANY NAME _______________________________________________________________ COMPANY ADDRESS_____________________________________________________________ COMPANY TEL. NO. ___________________ PAYMENT AMOUNT:__________________ LOAN # _______________________________ UNPAID BALANCE:____________________ 3. COMPANY NAME ________________________________________________________________ COMPANY ADDRESS______________________________________________________________ COMPANY TEL. NO. ___________________ PAYMENT AMOUNT:__________________ LOAN # _______________________________ UNPAID BALANCE:____________________ I certify that the above information is true and I hereby authorize the West Covina Community & Economic Development to contact the above institutions for information regarding the status of the loans on my property. ________________________________________ ____________________ Signature of Homeowner Date hil219bb Housing Preservation Program | Procedural Guidelines 36 Proof of Ownership – Grant Deed or Deed of Trust Housing Preservation Program | Procedural Guidelines 37 Property Inspection Worksheet / Required Photos HOUSING PRESERVATION PROGRAM PROPERTY INSPECTION WORKSHEET NAME _______________________________________________________________________ ADDRESS ____________________________________________________________________ TELEPHONE ( )_________________________ ( )__________________________ (Home) (Work) PRIORITIES DESCRIPTION OF WORK YES NO EXTERIOR PAINT CODE VIOLATIONS SMOKE DETECTOR(S) EXTERIOR ROOF DRIVEWAY LANDSCAPE WINDOWS POOL SAFETY STUCCO OTHER IF YOU HAVE ANY QUESTIONS, PLEASE CALL THE CED AT (626) 939-8417 Housing Preservation Program | Procedural Guidelines 38 Certification of Approved List of Improvements HOUSING PRESERVATION PROGRAM CERTIFICATION OF APPROVED LIST OF IMPROVEMENTS NAME __________________________________________DATE _________________________ ADDRESS _______________________________________ TELEPHONE ( ) _____________ Congratulations! The improvements and repairs listed below have been approved. Based on this approved list, you are encouraged to secure three bids from licensed contractors. Contractors must be licensed by the City and State prior to the approval of any work. Bids must describe the work and cost on an item by item basis. If you decide to be your own contractor, the City will pay for materials only and will not pay for labor costs, tools costs or equipment costs. Remember, you do not have to accept the lowest bid. BIDS MUST BE SUBMITTED WITHIN 30 DAYS FROM THE DATE OF THIS LETTER. Please note that the Community & Economic Development (CED) does not recommend contractors, have a contractor’s list or get involved in homeowner and contractor disputes. All homeowners are responsible for hiring contractors. The CED also does not reimburse homeowners for expenditures made outside of the Approved List of Improvements. Once the homeowner is satisfied with the work completed, and all required signatures are present, checks are issued. There will be no pre-payments. If you have any questions, please call CED at (626) 939-8417. Improvements Approved 1. 2. 3. 4. 5. 6. 7. Housing Preservation Program | Procedural Guidelines 39 Authorization for Loan Funding HOUSING PRESERVATION PROGRAM AUTHORIZATION FOR LOAN FUNDING Dear Homeowner: Congratulations! Your application for a deferred loan has been approved in the amount of $ . This amount includes the bank's processing fee of $50. Please call Pacific Western Bank at (626) 919-5761 to schedule an appointment to sign your loan documents. You will have fifteen (15) days from to sign the loan documents. Once you sign the loan documents, you will have 12 months to complete all necessary work. If you miss the fifteen-day period, this Authorization for Loan Funding becomes void and you will need to reapply for the program. If you have any questions regarding these procedures, please call the Community & Economic Development office at (626) 939-8417. Sincerely, Chris Freeland City Manager Housing Preservation Program | Procedural Guidelines 40 List of Payment Checks to Contractor(s) HOUSING PRESERVATION PROGRAM / 5% INTEREST LIST OF PAYMENT CHECKS/CHECK LOG This is your authorization to make the following cashier check(s) payable to: NAME _________________________________________ LOAN #_________ (HOMEOWNER) ADDRESS ___________________________ TELEPHONE ( ) __________ CHECK # CONTRACTOR NAME AMOUNT DATE ISSUED Subtotal $ Bank Fee $ 50.00 Total Loan Amount $ Approved by: _______________________ . Authorized Signature Chris Freeland or Paulina Morales Finance Director City Manager / Senior Project Manager CDC Director Housing Preservation Program | Procedural Guidelines 41 Phase Two: Forms/Documents • Bank Authorization to Release Funds • Truth In Lending Disclosure Statement • Promissory Note • Notice of Right to Cancel • New Deed of Trust • Waiver Request Housing Preservation Program | Procedural Guidelines 42 Bank Authorization to Release Funds HOUSING PRESERVATION PROGRAM BANK AUTHORIZATION TO RELEASE FUNDS Pacific Western National Bank Date _________________________ 200 South Vincent Avenue West Covina, CA 91790 LOAN # ______________________ This is to inform you that a deferred loan in the amount of $_______________ has been authorized by Community & Economic Development (CED) for __________________________________ (Homeowner's Name) This approval is good until _____________________________, after which the applicant must reapply. Repayment of the loan occurs when 1) The property is sold or title is transferred; 2) Upon death of the owners(s); 3) Whenever the owner wishes to repay the loan in total; 4) When the owner no longer resides in the home; and, 5) The property is refinanced and subordination of the CED’s loan is required by the lender. Please debit our account #XXXXX for the amount of the loan being approved and prepare the checks per the attached List of Payment Checks to Contractor(s). Reviewed by: Approved by: Gerardo Rojas Chris Freeland or Authorized Signature Economic Development City Manager Project Coordinator ___________________ Authorized Signature Finance Director Housing Preservation Program | Procedural Guidelines 43 Truth in Lending Disclosure Statement Housing Preservation Program | Procedural Guidelines 44 Promissory Note HOUSING PRESERVATION PROGRAM PROMISSORY NOTE SECURED BY DEED OF TRUST For value received, the undersigned jointly and severally, promise to pay to the City of West Covina Community & Economic Development (“CED”) at the CED office in the above-named City, the principal sum of Dollars ( ) with interest at the rate of five percent (5%) per annum in accordance with the terms of this Note set forth below. 1. The term of this Note shall be for 30 years commencing on the date loan proceeds are distributed to the undersigned. This Promissory Note shall not bear interest for the first 10 years of its term. At the end of said 10 year period, the undersigned shall commence making equal monthly installment payments of $ , on the first day of each month, to CED including principal and interest of five percent (5%) per annum amortized over the remaining period of this loan (20 years). Payments shall be credited first toward interest, and then toward principal. 2. This loan may be prepaid at any time without penalty. 3. The entire amount of principal and any accrued interest shall become immediately due and payable upon the happening of any of the following events: a. At the time title to all or any part of the property described in the attached Deed of Trust is encumbered or refinanced or is transferred to other than the present recorded owners of said property. In such event, the undersigned hereby assigns the proceeds of such transfer to CED to pay the then existing balance of this Promissory Note. b. Upon the death of all of the undersigned. c. At the time the Deed of Trust securing this Promissory Note becomes voluntarily or involuntarily subordinate to any other Deed of Trust or Promissory Note, except as to any Deed of Trust or Promissory Note existing on the date this Promissory Note is signed. d. At the time all of the undersigned no longer reside in the property described in the attached Deed of Trust. e. If any of the terms of this Promissory Note are in default by the undersigned. 4. The undersigned further authorize the CED to record a Deed of Trust on the real property located at _________________________________________________ as security for the payment of this Promissory Note, and reflecting the CED’s interest in the proceeds of any sale, conveyance, mortgage or other transfer of title to such property for consideration. 5. Payment shall be made in lawful money of the United States. Should this Note fall into default and legal action is taken on this Note, I/we promise to pay such sum as the court may fix as attorney fees. Applicant Date Applicant Date Housing Preservation Program | Procedural Guidelines 45 Notice of Right to Cancel NOTICE OF RIGHT TO CANCEL Loan Number: Date: Borrowers: Property Address: YOUR RIGHT TO CANCEL: You are entering into a transaction that will result in a mortgage, lien, or security interest on/in your home. You have a legal right under federal law to cancel this transaction, without cost, within THREE BUSINESS DAYS from whichever of the following events occurs last: 1. the date of the transaction, which is ; or 2. the date you receive your Truth in Lending disclosures; or 3. the date you receive this notice of your right to cancel. If you cancel the transaction, the mortgage, lien, or security interest is also cancelled. Within 20 CALENDAR DAYS after we receive your notice, we must take the steps necessary to reflect the fact that the mortgage, lien, or security interest on/in your home has been cancelled, and we must return to you any money or property you have given to us or to anyone else in connection with this transaction. You may keep any money or property we have given you until we have done the things mentioned above, but you must then offer to return the money or property. If it is impractical or unfair for you to return the property, you must offer its reasonable value. You may offer to return the property at your home or at the location of the property. Money must be returned to the address below. If we do not take possession of the money or property within 20 CALENDAR DAYS of your offer, you may keep it without further obligation. HOW TO CANCEL: If you decide to cancel this transaction, you may do so by notifying us in writing, Name of Creditor: at You may use any written statement that is signed and dated by you and states your intention to cancel, or you may use this notice by dating and signing below. Keep one copy of this notice because it contains important information about your rights. If you cancel by mail or telegram, you must send a notice no later than midnight of (or midnight of the THIRD BUSINESS DAY following the latest of the three events listed above.) If you send or deliver your written notice to cancel some other way, it must be delivered to the above address no later than that time. I WISH TO CANCEL Date Signature I/WE ACKNOWLEDGE RECEIPT OF TWO COPIES OF NOTICE OF RIGHT TO CANCEL AND ONE COPY OF THE FEDERAL TRUTH-IN-LENDING DISCLOSURE STATEMENT, ALL GIVEN BY LENDER IN COMPLIANCE WITH TRUTH-IN-LENDING SIMPLIFICATION AND REFORM ACT OF 1980 (PUBLIC LAW 96-221). Each borrower in this transaction has the right to cancel. The excercise of this right by one borrower shall be effective as to all borrowers. Borrower's Signature Date Borrower's Signature Date Borrower's Signature Date Borrower's Signature Date Ellie Mae, Inc. Form NRTC (03/95) Housing Preservation Program | Procedural Guidelines 46 New Deed of Trust Housing Preservation Program | Procedural Guidelines 47 Waiver Request HOUSING PRESERVATION PROGRAM WAIVER REQUEST Name _________________________________ Date __________________________ Address _______________________________ Telephone ______________________ I, ____________________________________, hereby request a waiver from the following (Applicant’s Name) program guidelines: (Please briefly explain) 1. Maximum Loan _______________________________________________________________ 2. Eligible Improvement __________________________________________________________ 3. Other _______________________________________________________________________ The reason(s) for this request is the following: _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ NOTE: If the reason for this request is medical, a doctor’s certification is required. _________________________________ _________________________________ (Applicant’s Signature) (Applicant’s Signature) COMMISSION ACTION: APPROVED __________________ DENIED _____________________ DATE _______________________ Housing Preservation Program | Procedural Guidelines 48 Phase Three: Forms/Documents • California Preliminary Notice • Homeowner Satisfaction Statement • Release of Labor and Materials Form • Payment Approval Form • Homeowner Evaluation Form Housing Preservation Program | Procedural Guidelines 49 California Preliminary Notice Housing Preservation Program | Procedural Guidelines 50 Homeowner Satisfaction Statement HOUSING PRESERVATION LOAN PROGRAM HOMEOWNER’S SATISFACTION STATEMENT Date: ________________ 1. Name of Homeowner(s): 2. Address: 3. Telephone: ( ) ( ) __________________________ The following improvements have been completed to my satisfaction and the Community & Economic Development (CED) may proceed to release payment for the work: Double cylinder locks Driveway Exterior painting Handicapped modification Plumbing Roofing Sewer hookup Stucco, plaster Water Heaters Other 4. Total cost of improvements $ I declare under penalty of perjury that the above statements are true and certify that the West Covina CED shall not be liable for damages that may arise out of or in connection with the home improvements described above. Date/ Date/ Homeowner’s signature(s) Contractor's signature Date/ / Homeowner’s signature(s) Contractor's phone # / License # FOR FURTHER INFORMATION CALL (626) 939-8417 ------------------------------------------------------------------------------------------------------------------------------------------------------ FOR OFFICE USE ONLY Work inspected by: Date Deferred loan amount $ Completion photograph taken by: Date Have there been any Notices of Intent to Lien received by homeowner? Yes No (If yes, get copies for office and bank) City Manager Date E.D. Project Coordinator Date Home Business Housing Preservation Program | Procedural Guidelines 51 Release of Labor and Materials Form HOUSING PRESERVATION PROGRAM RELEASE OF LABOR AND MATERIALS Date ________________ To Whom It May Concern: For valuable consideration, the undersigned,____________________________________ hereby releases the property at_______________________________________________, in the City of West Covina, California, from liability for lien for all materials delivered and labor performed for said property to this date. This release is conditioned upon the clearance of the check received in payment for the above-mentioned materials and labor. Firm Name Address City, State & Zip Code Authorized Representative Contractors Tax I.D. Number or Social Security Number CHECKS ARE ISSUED BY APPOINTMENT ONLY, CALL CED AT (626) 939-8417 FOR AN APPOINTMENT Housing Preservation Program | Procedural Guidelines 52 Payment Approval Form HOUSING PRESERVATION LOAN PROGRAM PAYMENT APPROVAL Date: ___________________ Loan No.: # Loan Amount: $ Homeowner(s): Address: Telephone: Home: ( ) Work: ( ) City Treasurer's Office City of West Covina 1444 W. Garvey Avenue West Covina, CA 91790 The following payment in the amount of $____________________has been approved for: Contractor: Address: Telephone: ( ) _____________________________ __________________ Chris Freeland (Date) City Manager Received by: Date: Check No. FOR FURTHER INFORMATION CALL THE CED AT (626) 939-8417 Housing Preservation Program | Procedural Guidelines 53 Evaluation Form HOUSING PRESERVATION PROGRAM EVALUATION FORM Loan # Dear Homeowner: Now that you have participated in the Housing Preservation Program, we would like to ask you for your general impressions of the program and any suggestions you might have to improve it. We would like to take this opportunity to thank you for your cooperation. Please indicate comments in this space: _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ ______________________________________ ________________________ Homeowner Signature Date Housing Preservation Program | Procedural Guidelines 54 Phase Four: Forms/Documents • Request for Demand • Beneficiary Statement • Substitution of Trustee and Full Reconveyance Housing Preservation Program | Procedural Guidelines 55 Sample Request for Demand • 4041 MacArthur Boulevard, #245 Newport Beach, CA 92660 PPF ESCROW Phone: (949) 809-0280 Fax: (949) 809-0281 City of West Covina Date: September 3, 2014 Our Escrow No.: 252241-AR. Instrument No.: 94-1991294 Instrument No.: 96-469371 REQUEST FOR DEMAND Ladies/Gentlemen: An escrow has been opened in this office by Albert Garcia Navarro Jr and Carolyn Ruth Navarro wherein you are listed as the holder of the Note and Deed of Trust covering property legally described and commonly known as: 202 South Lark Ellen Avenue West Covina, CA 91791 You are requested to fax your payoff demand statement to (949) 809-0281. Payoff should be good through September 30, 2014. The borrower's authorization is attached. Please refer to our escrow number listed above when remitting your demand. Thank you for your prompt attention to this matter. Sincerely, PPF Escrow, Inc. Ann Roueiheb Escrow Officer Housing Preservation Program | Procedural Guidelines 56 Beneficiary Statement COMMUNITY & ECONOMIC DEVELOPMENT HOUSING PRESERVATION PROGRAM BENEFICIARY STATEMENT Date Our Loan No. Your Escrow No. West Covina Community & Economic Development is the legal holder of a note executed by: Dated Original Amount Balance Now Owing Secured by a lien/Deed of Trust Recorded Document No. of Official Records of the County of Los Angeles, State of California. Funds due to the CITY OF WEST COVINA $ Upon receipt of funds, the City will send to your company for recording: Reconveyance Deed Deed of Trust with Assignment of Rents Thank you, Paulina Morales Senior Project Manager 1444 W. Garvey Avenue •West Covina CA 91790 •Phone (626) 939-8417 •Fax (626) 939-8665 Housing Preservation Program | Procedural Guidelines 57 Substitution of Trustee and Full Reconveyance Hpp106bb HOUSING PRESERVATION PROGRAM HOMEOWNER INFORMATION LEAD-BASED PAINT HAZARDS ACKNOWLEDGEMENT LEAD-BASED PAINT. Lead-based paint can be present in both exterior and interior surfaces in apartments and homes. This type of paint may be found in homes built before 1978 and may be present in our City's older housing and buildings, even after periodic repainting. Lead-based paint can resurface and pose a hazard when paint surfaces crack, scale, peel, chip or become loose. This most frequently occurs on walls, stairs, porches, railings, windows, doors, woodwork, and in hallways. HEALTH HAZARDS. Lead poisoning is a serious and continuing health hazard in our country. It can endanger any occupant of housing. However, children and infants are usually its victims when paint chips are eaten or chewed. Lead poisoning, even from small amounts, may cause intellectual disability, blindness, paralysis and death. WHAT ARE THE SYMPTOMS? At first there may be no obvious signs of lead poisoning. Symptoms appear as any number of childhood diseases. If the child has continuing and chronic stomach aches, vomiting, headaches, loss of appetite or the child frequently lacks energy, it may be a warning sign. Symptoms for adults may include abdominal pain and cramping, anemia, hearing loss, headaches among others. WHERE TO SEEK HELP. We advise and encourage any family with a child under the age of seven to be tested for elevated blood levels. Ask your doctor about this screening. The Los Angeles County Health Department offers lead- based paint screening and treatment if necessary. Some or all of the cost for screening may be paid by Medi-Cal. PREVENTION. Don’t try and remove lead-based paint yourself. Keep painted surfaces in good condition to minimize deterioration. Lead-based paint hazards may be present in water leaks from faulty plumbing and peeling and flaking walls and ceilings. For additional information please refer to the attached pamphlet. ADDITIONAL INFORMATION. Attached you can find the HUD required informational pamphlet on lead-based paint. It provides information regarding possible health hazards associated with lead-based paint and possible ways to protect against it. As evidenced by my signature, I have read this required information on the hazards of lead-based paint and attest that I have received the attached pamphlet. ________________________________________________________ ____________________ Homeowner Signature Date Please print: NAME _________________________________________________________________________ ADDRESS _________________________________________________________________________ TELEPHONE (_______) _________________________________________________________________ IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT COMMUNITY AND ECONOMIC DEVELOPMENT STAFF AT (626) 939-8417 ATTACHMENT NO. 2 Hpp106bb HOUSING PRESERVATION PROGRAM HOMEOWNER ACKNOWLEDGEMENT LEAD-BASED PAINT TESTING (CDBG Loans Only) LEAD-BASED PAINT. Lead-based paint can be present in both exterior and interior surfaces in apartments and homes. This type of paint may be found in homes built before 1978 and may be present in our City's older housing and buildings, even after periodic repainting. Lead-based paint can resurface and pose a hazard when paint surfaces crack, scale, peel, chip or become loose. This most frequently occurs on walls, stairs, porches, railings, windows, doors, woodwork, and in hallways. TESTING. Under U.S. Housing and Urban Development (HUD) regulations, rehabilitation on residential structures built before 1978 will be tested for the presence of lead-based paint. As the Housing Preservation Program (HPP) is funded by Community Development Block Grants (CDBG) through HUD these loans are required to comply with HUD regulations. Please complete the following table and let us know if you would like to have an inspection completed at your property. If you choose to proceed with the testing, we will coordinate a date and time where a contractor will visit your property and conduct the inspection. If you choose not to have testing conducted at your residence, you will not be eligible to proceed with the HPP application. If lead-based paint is found at your residence, mitigation can be funded through the HPP loan up to the $10,000. Yes, I would like to have Lead-based Paint testing conducted at my residence. No, I would not like to have any Lead-based Paint testing conducted at my residence and acknowledge I will not be able to proceed with obtaining a HPP loan funded by CDBG funds. ___________________________________________________________ ____________________ Homeowner Signature Date ___________________________________________________________ ____________________ Homeowner Signature Date Please print: NAME _______________________________________________________________________________ ADDRESS ____________________________________________________________________________ TELEPHONE (_______)_________________________________________________________________ IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT COMMUNITY AND ECNOMIC DEVELOPENT AT STAFF (626) 939-8417. ATTACHMENT NO. 3 Hpp106bb HOUSING PRESERVATION PROGRAM HOMEOWNER ACKNOWLEDGEMENT LEAD-BASED PAINT TESTING LEAD-BASED PAINT. Lead-based paint can be present in both exterior and interior surfaces in apartments and homes. This type of paint may be found in homes built before 1978 and may be present in our City's older housing and buildings, even after periodic repainting. Lead-based paint can resurface and pose a hazard when paint surfaces crack, scale, peel, chip or become loose. This most frequently occurs on walls, stairs, porches, railings, windows, doors, woodwork, and in hallways. PROCEDURAL CHANGES. After a recent audit by the US Department of Housing and Urban Development (HUD), it was discovered that additional procedures needed to be implemented into the program’s review process. The program will now require the testing of applicant’s homes against lead-based paints. TESTING. Under HUD regulations, rehabilitation on residential structures built before 1978 will be tested for the presence of lead-based paint. As the Housing Preservation Program (HPP) is funded by Community Development Block Grants (CDBG) through HUD these loans are required to comply with HUD regulations. Please complete the following table and let us know if you would like to have an inspection completed at your property. If you choose to proceed with the testing, we will coordinate a date and time where a contractor will visit your property and conduct the inspection. If you choose not to have testing conducted at your residence, no further action is needed. If lead-based paint is found at your residence, mitigation will be funded through HPP funds. Yes, I would like to have Lead-based Paint testing conducted at my residence. No, I would not like to have any Lead-based Paint testing conducted at my residence and indemnify the City of West Covina from further action or liability pertaining to the Lead-based Paint in my residence. As evidenced by my signature, I acknowledge the selection made above. ___________________________________________________________ ____________________ Homeowner Signature Date ___________________________________________________________ ____________________ Homeowner Signature Date Please print: NAME _______________________________________________________________________________ ADDRESS _______________________________________________________________________________ TELEPHONE (_______)_______________________________________________________________________ IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT COMMUNITY AND ECONOMIC DEVELOPMENT STAFF AT (626) 939-8417. ATTACHMENT NO. 3 (Existing Loans) Hpp106bb HOUSING PRESERVATION PROGRAM LEAD-BASED PAINT DEPOSIT AGREEMENT The undersigned applicant(s) have paid to the City of West Covina the sum of $ 340.00 as a deposit for Lead- Based Paint testing for the premises located at _____________, West Covina, CA 9179_. This deposit can be financed into the Housing Preservation Program (HPP) loan under the following circumstances: o If a Negative Lead-based Paint test result is obtained. If the applicant wishes to proceed with the HPP loan after obtaining a negative test result, he/she will have the option of having the deposit reimbursed to them and have the inspection fee financed into the loan. If the applicant does not wish to continue with the HPP loan, the deposit will pay for the cost of the inspection. o If a Positive Lead-based Paint test result is obtained. If the applicant wishes to proceed with the HPP loan after obtaining a positive test result, he/she will have the option of having the deposit reimbursed to them and have the test fee financed into the loan. If the applicant does not wish to continue with the HPP loan, the deposit will pay for the cost of the test. If lead-based paint is found at your residence, mitigation can be funded through the HPP loan up to the $10,000. As evidenced by my signature, I agree to the terms of this Lead-based Paint Deposit Agreement and have provided the required deposit of $340.00. _________________________________________________________ ____________________ Homeowner Signature Date _________________________________________________________ ____________________ Homeowner Signature Date Please print: NAME(S) ________________________________________________________________________ ADDRESS ________________________________________________________________________ TELEPHONE (_______)________________________________________________________________ IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT COMMUNITY AND ECONOMIC DEVELOPMENT STAFF AT (626) 939-8417. ATTACHMENT NO. 4 Hpp106bb ATTACHMENT NO. 5 HOUSING PRESERVATION PROGRAM HOMEOWNER ACKNOWLEDGEMENT LEAD-BASED PAINT REMEDIATION The results of your Lead-based Paint inspection are attached for your reference. The results indicate the following: Lead-based Paint has been detected at your residence No Lead-based Paint detected at your residence If your inspection results include the detection of Lead-based Paint in your residence, you can elect to have the lead- based paint remediated or proceed without remediation of the substance at your residence. If you choose to proceed with the remediation, you will need to submit bids for the required remediation work. The cost of the remediation can be included as part of your Housing Preservation Program (HPP) loan. Please be advised that if you elect not to conduct any remediation of the lead-based paint at your residence, you will not be able to proceed with obtaining a HPP loan. Please notify us of your intent by completing the following box: Yes, I will pursue Lead-based Paint remediation pursuant to the report attached. No, I will not pursue to have any Lead-based Paint remediation at my residence, and acknowledge I will not be able to proceed with obtaining a HPP loan funded by CDBG funds. I indemnify the City of West Covina from further action or liability pertaining to the Lead-based Paint detected in my residence. As evidenced by my signature, I attest I have received the lead-based paint inspection report for my residence and acknowledge my selection made above. __________________________________________________________ ___________________ Homeowner Signature Date __________________________________________________________ __________________ Homeowner Signature Date Please print: NAME _________________________________________________________________________ ADDRESS _________________________________________________________________________ TELEPHONE (____)____________________________________________________________________ IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT COMMUNITY AND ECONOMIC DEVELOPMENT STAFF AT (626) 939-8417. Hpp106bb ATTACHMENT NO. 5 (Existing Loans) HOUSING PRESERVATION PROGRAM HOMEOWNER ACKNOWLEDGEMENT LEAD-BASED PAINT REMEDIATION The results of your Lead-based Paint inspection are attached for your reference. The results indicate the following: Lead-based Paint has been detected at your residence No Lead-based Paint detected at your residence If your inspection results include the detection of Lead-based Paint in your residence, you can elect to have the lead- based paint remediated or not pursue remediation. If you choose to proceed with the remediation, you will need to submit bids for the required remediation work. As you have already received your Housing Preservation Program (HPP) Loan, the cost of the remediation will be paid by HPP funds. Please be advised that if you elect not to conduct any remediation of the lead-based paint at your residence no further action is required. Please notify us of your intent by completing the following box: Yes, I will pursue Lead-based Paint remediation pursuant to the report attached. No, I will not pursue to have any Lead-based Paint remediation at my residence and indemnify the City of West Covina from further action or liability pertaining to the Lead-based Paint detected in my residence. As evidenced by my signature, I attest I have received the lead-based paint inspection report for my residence and acknowledge my selection made above. __________________________________________________________ ____________________ Homeowner Signature Date __________________________________________________________ ____________________ Homeowner Signature Date Please print: NAME _________________________________________________________________________ ADDRESS _________________________________________________________________________ TELEPHONE (____)____________________________________________________________________ IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT COMMUNITY AND ECONOMIC DEVELOPMENT STAFF AT (626) 939-8417. Hpp106bb HOUSING PRESERVATION PROGRAM REMEDIATION CONTRACTORS The following is a list of Remediation Contractors. Homeowners are not required to use any of the contractors on the list, but may use it as a guide to narrow their search in finding a company to complete remediation at their residence. Quality Environmental, Inc. 13123 Lakeland Road Santa Fe Springs, CA 90670 (562) 941-1434 Air Inc., DBA Air Demolition & Environmental Solutions 3517 W. Washington Blvd. Los Angeles, CA 90018 Alliance Environmental Group, Inc. 760 East Debra Lane, Anaheim, CA 92805 990 W. Tenth Street, Azusa, CA 91702 (626) 633-3500 J&J Environmental Construction Corp. 9525 Harrell Street Pico Rivera, CA 90660 (562) 692-5060 (562) 692-4163 KB Environmental, Inc. 1812 W. Burbank Blvd., Suite 343 Burbank, CA 91506 Advanced Quality Hazmat Industries 9513 Business Center Drive, Suite E Rancho Cucamonga, CA 91730 (909) 989-344 (800) 481-8080 Toll Free IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT COMMUNITY AND ECONOMIC DEVELOPMENT STAFF AT (626) 939-8417. ATTACHMENT NO. 6 AGENDA STAFF REPORT City of West Covina | Office of the City Manager DATE: November 7, 2017 TO: Chairperson and Board Members FROM: Chris Freeland City Manager / Executive Director SUBJECT: MAUNA LOA APARTMENTS – ASSIGNMENT OF LOAN AND AFFORDABLE HOUSING AGREEMENTS RECOMMENDATION: It is recommended that the City Council, acting in its capacity as the Community Development Commission, adopt the following resolution and authorize the City Manager in his capability as Executive Director to execute any and all documents necessary to effectuate the transfer of the Agency Loan and Affordable Housing Agreement to Roy H, LP: RESOLUTION NO. 2017-110 – A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF WEST COVINA, CALIFORNIA ACTING IN ITS CAPACITY AS THE HOUSING AUTHORITY OF THE CITY OF WEST COVINA, ACTING IN ITS CAPACITY AS HOUSING SUCCESSOR TO THE DISSOLVED REDEVELOPMENT AGENCY OF THE CITY OF WEST COVINA, AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ANY AND ALL DOCUMENTS AND TAKE ALL ACTIONS IN FURTHERANCE OF THE APPROVAL OF THE ASSIGNMENT OF THE MAUNA LOA APARTMENTS AFFORDABLE HOUSING AGREEMENT FROM ROBERT AND BETTY CHU TO ROY H, LP BACKGROUND: On February 1, 1994, the Redevelopment Agency (Agency) approved an Affordable Housing Agreement (Agreement) with Robert and Betty Chu (owners) of the Mauna Loa Apartments located at 2000 W. Pacific Avenue. The Agency provided Robert and Betty Chu, as owners of the Mauna Loa Apartments, with an Agency Loan of $607,200, for the restriction of twelve (12) units to low- and very-low income households for thirty-five (35) years. A portion of the Agency Loan is forgiven each year Mauna Loa Apartments is in compliance with the Agreement, including the AGENDA ITEM NO. 7 . Mauna Loa Assignment of Loan & Affordable Housing Agreement Page 2 of 4 – November 7, 2017 annual recertification of the twelve (12) affordable housing units onsite. On April 1, 2012, with the elimination of Redevelopment, the Agency loan was transferred to the Community Development Commission (CDC) acting as the City of West Covina Housing Authority (Housing Authority). The Agency Loan is secured by a deed of trust and a promissory note. The Agency has the following agreements with Robert & Betty Chu for the Mauna Loa Apartments: Agreement/Documents Date of Agreement/Document Affordable Housing Agreement February 1, 1994 Promissory Note February 1, 1994 Deed of Trust February 1, 1994 Pursuant to the terms of the various agreements listed above, the Mauna Loa Apartments are subject to the following: 1. Affordability Restriction of twelve units for thirty-five (35) years; a. Four (4) units for Very Low-Income households b. Eight (8) units for Low-Income households 2. Agency Loan of $607,200 accrues no interest; 3. Agency Loan is forgiven at a rate of $17,348 annually if in compliance with AHA; and 4. Submit & Obtain annual affordability compliance of the restricted 12-units. CDC staff review and approve the compliance of the affordable units on an annual basis. Mauna Loa Apartments is in compliance (current compliance year is 2016). Per City records, the outstanding balance of the Agency loan as of June 30, 2017, is $242,892. DISCUSSION: On September 21, 2017, Mrs. Betty Chu submitted a notice to CDC staff of the owners’ desire to sell the property to Landmark Properties (Landmark) (Attachment No. 1). Landmark is establishing the limited partnership Roy H, LP that will be the buying entity for the Mauna Loa Apartments, staff has been provided the Limited Partnership certificate filing with the State of California, and resumes on the officers as well as background information on Landmark. Pursuant to Section 18 Assignments of the Agreement, the owners have the right to transfer or convey ownership of the property, however if more than fifty (50%) of the interest in the property is transferred/conveyed to a non-family member, the Agency must provide prior written consent. The Agency cannot unreasonably withhold the approval. Mrs. Chu indicated Landmark requires a sixty (60) day escrow, while the CDC has ninety (90) days to provide the approval, CDC is trying to accommodate this request within this sixty (60) day timeframe. Landmark is an active private investor in Southern California with 108 properties in ownership or partnerships. The properties include three single-family homes and multi-family residential Mauna Loa Assignment of Loan & Affordable Housing Agreement Page 3 of 4 – November 7, 2017 buildings totaling 2,605 units throughout Alhambra, Monterey Park, Arcadia, Monrovia, Pasadena, Glendale, Burbank, West Los Angeles, Sherman Oaks, and the San Fernando Valley. Landmark has experience with affordable housing units including the contract administration and management of such units. In order to effectuate the sale of Mauna Loa Apartments by the owners to Roy H, LP, the CDC, owners and Roy H, LP, will need to execute the Assignment and Assumption Agreement (Attachment No. 3), confirming Roy H, LP assumption of the obligations in the Agreement. Roy H, LP will also need to execute a new Promissory Note (Attachment No. 4), confirming Roy H, LP’s acceptance and responsibility for the balance of the Agency Loan ($242,892). The twelve (12) units will remain as affordable units until the term of the Agreement concludes, which will expire in 2029. At the time of the request, Roy H, LP will not be requiring a loan for the purchase of the property, and therefore a subordination request is not included with this report. Should Roy H, LP desire to finance a portion of the loan, Roy H, LP will have to make the separate request. LEGAL REVIEW: The City Attorney’s office/CDC Counsel has reviewed and approved the Assignment and Assumption Agreement and Promissory Note Agreements as to form. OPTIONS: The CDC Board has the following options: 1) Approve the Assignment and Assumption Agreement with Roy H, LP; or 2) Not approve the Assignment and Assumption Agreement with Roy H, LP therefore denying the request to sell Mauna Loa Apartments; or 3) Provide alternate direction. ENVIRONMENTAL REVIEW: The Assignment and Assumption Agreement is not subject to California Environmental Quality Act (“CEQA”), and is exempt from further CEQA review pursuant to CEQA Guidelines sections 15061(b)(3) (because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment) and Section 15332 (categorical exemption for In-Fill Development Projects). FISCAL IMPACT: There will be no fiscal impact to the General Fund or the Low-Moderate Income Housing Funds with regard to this transfer of ownership. Mauna Loa Assignment of Loan & Affordable Housing Agreement Page 4 of 4— November 7, 2017 Prepared by: -P0,,,J•A Pau-lina Morales Economic Development & Housing Manager Approved via Email By Tarquin Perziosi for Kimberly Hall Barlow City Attorney ATTACHMENTS: Attachment No. 1 — Resolution of the City of West Covina Community Development Commission Attachment No. 2 — Letter from Betty Chu dated September 21, 2017 Attachment No. 3 — Assignment and Assumption Agreement Attachment No. 4 — Promissory Note ATTACHMENT NO. 1 RESOLUTION NO. 2017-110 A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF WEST COVINA, CALIFORNIA ACTING IN ITS CAPACITY AS THE HOUSING AUTHORITY OF THE CITY OF WEST COVINA, ACTING IN ITS CAPACITY AS HOUSING SUCCESSOR TO THE DISSOLVED REDEVELOPMENT AGENCY OF THE CITY OF WEST COVINA, AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ANY AND ALL DOCUMENTS AND TAKE ALL ACTIONS IN FURTHERANCE OF THE APPROVAL OF THE ASSIGNMENT OF THE MAUNA LOA APARTMENTS AFFORDABLE HOUSING AGREEMENT FROM ROBERT AND BETTY CHU TO ROY H, LP WHEREAS, On December 10, 1997, the former Redevelopment Agency (“RDA”) and Mr. Robert and Betty Chu (“Owners”) entered into an Affordable Housing Agreement for in which the RDA provided a $607,200 loan (Agency Loan) to secure twelve affordable housing units within the Mauna Loa Apartments located at 2000 W. Pacific Avenue; and WHEREAS, on February 1 1994, RDA and Owners executed the following documents governing the affordable housing units within the Mauna Loa Apartments: (i) Affordable Housing Agreement, which establishes affordability requirements for 12 units of the 80 units, limits the use of the property by covenant, and restricts the sale of the property; (ii) Deed of Trust and Promissory Note, securing the Agency Loan, and, WHEREAS, as part of the 2011-12 State budget bill, the California Legislature has enacted and the Governor has signed, companion bills AB1X 26 and AB1X 27, requiring that each redevelopment agency be dissolved unless the community that created it enacts a resolution committing it to making certain payments; and WHEREAS, The City Council of the City of West Covina subsequently adopted Resolution No. 2012-11 on this date, electing to transfer the housing assets, functions, and obligations of the Redevelopment Agency pursuant to Health and Safety Code Section 34176 upon Redevelopment Agency dissolution to the Housing Authority. WHEREAS, On January 17, 2012 pursuant to urgency Ordinance No. 2226, and on February 7, 2012, pursuant to regular Ordinance No. 2228, the City Council of the City of West Covina expanded the duties of the Community Development Commission (“CDC”) to include the functions of the Housing Authority. The Agency Loan that was made by the Redevelopment Agency and related documents are housing assets of the former Redevelopment Agency retained and assumed by the CDC. WHEREAS, pursuant to Section 18 of the Affordable Housing Agreement, the Owners are to provide a ninety-day notification to the CDC of the intent to assign ownership of Mauna Loa Apartments. Mrs. Chu provided notice to CDC on September 21, 2017 of their intent to sell Mauna Loa Apartments to Roy H, LP; and WHEREAS, in order to effectuate the refinancing and to allow for the rehabilitation, National Core is requesting to that the original Regulatory Agreement along with the Loan Agreement, Promissory Note and Deed of Trust be amended and restated; and WHEREAS, an Assignment and Assumption Agreement and the new Promissory Note will be presented to the CDC as Housing Authority for review and approval. NOW, THEREFORE, BE IT RESOLVED, the West Covina Community Development Commission hereby finds, determines, and resolves as follows: Section 1. The Community Development Commission Board hereby approves the terms of the Assignment and Assumption Agreement and the new Promissory Note; and Section 2. The Community Development Commission Board hereby authorizes the CDC Executive Director to execute any and all agreements and documents and to take all actions in furtherance of the approval in Section 1. APPROVED AND ADOPTED this 7th day of November 2017. Corey Warshaw CDC Chair APPROVED AS TO FORM: ATTEST: Kimberly H. Barlow Nickolas S. Lewis CDC Attorney CDC Clerk ATTACHMENT NO. 2 ATTACHMENT NO. 3 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: CITY OF WEST COVINA 1444 West Garvey Ave South West Covina, CA 91790 APN Space Above This Line Reserved for Recorder’s Use No Document Fee Pursuant to Government Code 27383 ASSIGNMENT AND ASSUMPTION AGREEMENT Mauna Loa Apartments 2000 West Pacific Avenue, West Covina, CA THIS ASSIGNMENT AND ASSUMPTION AGREEMENT (the "Agreement") is entered into on _________________ (the "Effective Date") by and among Betty Chu and Robert Chu, wife and husband (“Assignor”), _________________________________ (“Assignee”), and the Community Development Commission of the City of West Covina (acting in its capacity as the Housing Authority of the City of West Covina) a public body, corporate and politic (the “CDC”), acting in its capacity as housing successor pursuant to California Health and Safety Code Section 34176, to the dissolved Redevelopment Agency of the City of West Covina, a public body, corporate and politic (the “Redevelopment Agency”). The City, Assignor, and Assignee are sometimes referred to herein, individually, as “Party,” and collectively, as “Parties.” RECITALS A. The Redevelopment Agency and Assignor entered into an Affordable Housing Agreement on or about February 1, 1994 related to Property commonly known as the Moana Loa Apartments (“Affordable Housing Agreement”). A true and correct copy of the Affordable Housing Agreement is attached hereto as Exhibit “A” and incorporated herein by this reference. B. Assignee represents that it has assumed all of Assignor's right, title and interest in and obligations regarding the Mauna Loa Apartments and real property at 2000 West Pacific Avenue, West Covina, California, APN - ________________, the legal description of which is set forth in Exhibit “B” attached hereto and incorporated herein by this reference (“Property”). 2 C. The City desires to consent to the transfer of the Property from Assignor to Assignee and to the assignment of Assignor's right, title, and interest to and obligations regarding the Affordable Housing Agreement. AGREEMENT NOW, THEREFORE, in consideration of the mutual benefits accruing to the Parties hereto and other valuable consideration, the receipt and sufficiency of which consideration is hereby acknowledged, it is hereby declared, understood and agreed as follows: 1. Assignment by Betty Chu and Robert Chu. Assignor hereby assigns and delegates to Assignee all of Assignor's right, title, and interest in and obligations regarding the Affordable Housing Agreement. 2. Acceptance of Assignment and Assumption by ______________. Assignee accepts the above assignment of Assignor's right, title and interest in the Affordable Housing Agreement, and assumes all of the obligations and duties set forth in the Affordable Housing Agreement, and agrees to perform all of the Assignor's obligations and covenants regarding Affordable Housing Agreement. 3. CDC Consent to Assignment. The CDC hereby consents to the assignment and assumption by Assignor to Assignee of all right, title, and interest in and obligations regarding the Affordable Housing Agreement, and releases Assignor from all obligations with respect to the Affordable Housing Agreement occurring after the Effective Date of this Agreement. 4. Full Force and Effect. Except as set forth in this Agreement, the Affordable Housing Agreement remains unmodified and is in full force and effect. 5. Headings. The headings used in this Agreement are for convenience only and shall be disregarded in interpreting the substantive provisions of this Agreement. 6. Successors and Assigns. This Agreement shall be binding on and inure to the benefit of the legal representatives, heirs, successors and assigns of the parties. 7. California Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Venue shall lie in Los Angeles County, California, and any dispute shall be brought in a court of competent jurisdiction in that county. In case of dispute, each Party shall bear its own fees and costs (including without limitation attorneys' fees). 8. Invalidity. Any provision of this Agreement which is determined by a court to be invalid or unenforceable shall be deemed severed herefrom, and the remaining provisions shall remain in full force and effect as if the invalid or unenforceable provision had not been a part hereof. 3 9. Counterparts. This Agreement may be signed by the different parties hereto in counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same agreement. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date. “Assignor” “Assignor” ___________________________ ____________________________ By: Betty Chu, an individual (wife) By: Robert Chu, an individual (husband) “Assignee” ___________________________ By: [name] [title] Community Development Commission of the City of West Covina _________________________________ By: Christopher Jason Freeland Executive Director Approved as to form: ___________________________ By: Kimberly Hall Barlow CDC Counsel 4 Notary Acknowledgement (To be Inserted at Execution of Agreement) 5 Exhibit “A” Affordable Housing Agreement (To be Inserted at Execution of Agreement) 6 Exhibit “B” Legal Description of Property (To be Inserted at Execution of Agreement) PROMISSORY NOTE $________________ West Covina, California FOR VALUE RECEIVED, ______________________________ (collectively the "Maker"), promises to pay to the Community Development Commission of the City of West Covina ("Holder") at 1444 W. Garvey Avenue South, West Covina, California 91790, or at such other address as Holder may direct from time to time in writing, the sum disbursed pursuant to this Promissory Note, which is not to exceed the sum of ________________________________Dollars ($_______) (the "Note Amount"), together with interest thereon at the rate set forth herein. All sums hereunder shall be payable in lawful money of the United States and all sums shall be credited first to interest then due and the balance to principal. This Promissory Note is made pursuant to that certain Affordable Housing Agreement between Maker’s successor/assignor and Holder, dated as of February 1, 1994, and the Assignment and Assumption Agreement between and among Maker, Holder, and Maker’s successor/assignor, dated ___________ (collectively, the "Agreement"). 1. Interest No interest shall accrue on the Note Amount except as provided in Section 5 hereof. 2. Forgiveness of Note Amount The sum of Seventeen Thousand Three Hundred Forty-Eight Dollars ($17,348) shall be forgiven and deducted from the Note Amount balance on the first anniversary of the date of this Promissory Note, and each succeeding anniversary thereafter during the term of this Promissory Note, provided that Maker is in full compliance with the provisions of the Agreement upon such date(s). Maker may request in writing that Holder provide written confirmation that such amount has been forgiven and deducted, and Holder shall respond in writing within thirty (30) days of its receipt of such written request. 3. Repayment Prior to Maturity Date Maker may pay to Holder the full remaining balance of principal and interest of the Note Amount, or any portion thereof, with no penalty thereon, any time prior to the Maturity Date (as hereinafter defined). 4. Acceleration The whole of the Note Amount shall become due and be immediately payable to the Holder by the Maker upon the occurrence of any one of the following events: (a) Maker sells the Property or any portion thereof; (b) Maker leases the Property or any portion thereof for a term of more than ten (10) years; ATTACHMENT NO. 4 (c) Maker devises, bequeaths or otherwise transfers any interest in the Property; (d) The close of a probate estate following the death of one or both persons who constitute the Maker; or (e) Maker is in default of any obligation under the Promissory Note or the Agreement. However, the Note Amount shall not become due and payable upon the occurrence of events (a), (b), (c) or (d) above if such event has been approved pursuant to Section 18 of the Agreement. In the event that the Note Amount becomes due pursuant to (e) above, interest shall accrue on such amount at the maximum legal rate from the date such amount becomes due until such amount is paid in full. 5. Forgiveness of Note Amount In the event that the Note Amount has not become due as of the thirty-fifth (35th) anniversary of the execution of this Promissory Note ("Forgiveness Date"), and Maker is not in default of any obligation under the Promissory Note or the Agreement, any remaining balance of the Note Amount shall be forgiven and Maker shall have no further obligations to Holder pursuant to this Promissory Note. 6. Deed of Trust This Promissory Note is secured by a deed of trust in favor of Holder, as Beneficiary, dated February 1, 1994 and recorded as Record Number 94-836440 in the Official Books of the Los Angeles County Recorder. 7. Holder May Assign Holder may, at its option, assign its right to receive payment under this Promissory Note without necessity of obtaining the consent of the Maker. 8. Maker Assignment Maker may assign its obligations hereunder to any party which has assumed Maker's obligations under the Agreement pursuant to Section 18 of the Agreement. This Section 9 shall not prohibit the Holder's right to assign all or any portion of its rights to the repayment of the loan proceeds hereunder. 9. Attorneys’ Fees and Costs In the event that any action is instituted to enforce payment under this Promissory Note, the parties agree that the losing party pay such sums as a court or arbitrator may fix for court costs, arbitration costs, and reasonable attorneys' fees. 10. Non-Waiver Failure or delay in giving any notice required hereunder shall not constitute a waiver of any default or late payment, nor shall it change the time for any default or payment. 11. Successors Bound This Promissory Note shall be binding upon the parties hereto and their respective heirs, successors and assigns. The Maker who transfers any interests hereunder shall remain liable for all obligations of this Promissory Note, unless Maker is released from continuing liability pursuant to Section 18(B) of the Agreement. MAKER: Date: __________________________ [Insert name] Date: __________________________ [Insert name] AGENDA ITEMNO. 8 AGENDA STAFF REPORT City of West Covina / Office of the City Manager DATE: November 7, 2017 Mayor and City Council Chris Freeland TO: FROM: City Manager SUBJECT: APPROVAL OF AMENDMENT TO MV TRANSPORTATION, INC. AGREEMENT FOR TRANSIT SERVICES RECOMMENDATION: It is recommended that the City Council take the following actions: 1. Approve the amendment to the agreement for transit services with MV Transportation, Inc. effective September 1, 2017 through March 2, 2019; and 2. Approve the following resolution: RESOLUTION NO. 2017-108-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2017, AND ENDING JUNE 30, 2018 (Transit Services) BACKGROUND: On December 17, 2013, the City Council approved a five-year agreement along with a provision for two one-year extensions with MV Transportation, Inc. (MV) to provide fixed route and dial-a- ride transit services that began on March 3, 2014. The total cost of the agreement was $4,953,125. MV has staffed and managed the City of West Covina's Fixed Route Shuttle (Shuttle) and Dial-A- Ride (DAR) services with oversight by the Community Services Department. The Shuttle service consists of three alignments (Red, Blue, and Green) that operate Monday-Friday from 6:30 a.m. to 7:00 p.m. The estimated annual hours of operation for the Shuttle service are 11 ,650, with over 104,000 annual passengers. The DAR operates Monday-Friday from 8:00 a.m. to 5:30 p.m., and Sunday from 8:00 a.m. to 2:30 p.m. The estimated annual hours of operation for the DAR service are 7,600, with over 23,000 annual passengers. Approval of Amendment to MV Transportation, Inc. Agreement for Transit Services Page 2 of3 -November 7, 2017 DISCUSSION: In August 2017, MV contacted the City to express its concern regarding the impact of the recently enacted minimum wage on the cost of service delivery. At the start of the agreement, the minimum wage was $8.00 per hour. Effective January 1, 2017, the minimum wage increased to $10.50 per hour. It will increase to $11 on January 1, 2018, and by an additional $1 each for the next four years. The minimum wage rate has increased by $2.50 per hour since the start of the agreement. Related benefits have also impacted costs. In order to address the rising minimum wage issue, MV submitted a proposal that would increase the current rate of its revenue ( operating) hours for the fixed route and dial-a-ride services, which are $55.38 and $47.15 per hour, respectively. The proposal increases each of these rates by $2.81 per hour, effective September 1, 2017 (midway through Year 4). The rates are proposed to increase by another $1.05 per hour for Year 5 of the agreement. Currently, the total agreement cost of Year 4 (March 2017 -March 2018) is $1,003,551. The proposed rates for Year 4, effective over the second half (September 2017 -March 2018), result in a $27,012 increase to the total cost of Year 4. The proposed rates for Year 5 (March 2018 - March 2019) would result in an additional increase of$47,259 from the adjusted Year 4. The First Amendment to the Transportation Agreement for the Provision of Fixed Route Shuttle Services and Dial-A-Ride Services with MV Transportation, Inc. incorporates the new rates into the existing agreement, effective September 1, 201 7. OPTIONS: The City Council has the following options: 1) Approve staffs recommendation; 2) Direct staff to conduct a Request for Proposals (RFP). This is not recommended as the current service is excellent and it would be expected that rates would be much greater than the proposed increase; or 3) Provide alternative direction. FISCAL IMPACT: Transit services are funded from Community Services Transportation Operating Budget (Proposition C and Measure R). The Fiscal Year 2017-18 budget includes funds to cover fixed route in Account Nos. 122.51.5142.6120, 122.51.5148.6120, and 224.51.5142.6120 and dial-a- ride services in Account Nos. 122.51.5143.6120 and 224.51.5142.6120. The proposed rates result in a total cumulative increase of $74,271 from September 1, 2017 through March 2, 2019. The attached resolution and budget amendment implement the necessary increases for FY 2017-2018. There are sufficient funds available and the City has received Metro approval for the proposed change. There is no impact to the General Fund. Approval of Amendment to MV Transportation, Inc. Agreement for Transit Services Page 3 of 3 -November 7, 2017 Prepared by: kitMP~~I Kelly McDonald Community Services Manager Reviewed and Approved by: 'twfl\L l!~ Nicole Lugotoff Interim Finance Director ATTACHMENTS: Reviewed and Approved by: ~~~ Nikole Bresciani Assistant City Manager/ Community Services Director Attachment No. l -First Amendment to Transportation Agreement for the Provision of Fixed Route Shuttle Services and Dial-A-Ride Services with MV Transportation, Inc. Attachment No. 2 -01iginal Transportation Agreement for the Provision of Fixed Route Shuttle Services and Dial-A-Ride Services with MV Transportation, Inc. Attachment No. 3 -Resolution No. 2017-108 Budget Amendment (Transit Services) ATTACHMENT NO. 1 FIRST AMENDMENT TO CITY OF WEST COVINA TRANSPORTATION SERVICES AGREEMENT WITH MV Transportation, Inc. This First Amendment ("Amendment") to the Agreement dated December 18, 2013 ("Original Agreement"), between the CITY OF WEST COVINA, a municipal corporation, hereinafter referred to as "City" and MV TRANSPORTATION, INC., a California C Corporation, hereinafter referred to as "Contractor" is made and entered into as of November 7, 2017. In consideration of the mutual promises and covenants contained herein, the parties hereto mutually agree as follow: SECTION 1. RECITALS. This Amendment is made and entered into with respect to the following facts: WHEREAS, On December 18, 2013, City and Contractor entered into the Original Agreement for Contractor to provide Fixed Route Shuttle and Dial-A-Ride Services; and WHEREAS, City and Contractor wish to modify hourly service rates of the current agreement in light of State-imposed increases to the minimum wage NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows: 1. The fee schedule set forth in Section H 'Price and Satisfaction Guarantee -Contractor Service Warranty' of the Article 10 of the Original Agreement, which reflects pricing provided by the Contractor in the Best and Final Offer dated August 6, 2013 (Exhibit "C" of Agreement) is amended to reflect new rates, effective September 1, 2017 through March 2, 2019, as follows: March 2017-2018 Fixed Route $322,589 (Hourly Rate of $55.38-Mar 2017-Aug 2017) Fixed Route $338,957 (Hourly Rate of $58.19 -Sep 2017-Mar 2018) Dial-A-Ride $179,170 (Hourly Rate of $47.15 -Mar 2017-Aug 2017) Dial-A-Ride $189,848 (Hourly Rate of $49.96 -Sep 2017-Mar 2018) Total $1,030,563 March 2018-2019 Fixed Route $690,146 (Hourly Rate of $59.24) Dial-A-Ride $387,676 (Hourly Rate of $51.01) Total $1,077,822 2. Except as herein amended, the terms and conditions of the Original Agreement, executed on December 18, 2013 shall remain in full force and effect IN WITNESS \,VHEREOF, City and Contractor have executed this First Amendment to become effective November 7, 2017. "CITY" CITY OF WEST COVINA, Date: ------------Corey Warshaw, Mayor "CONTRACTOR" MV Transportation, Inc. Date: ------------Gary Richardson, Intern Chief Financial Officer ATTEST: Rosalia Butler, Assistant City Clerk APPROVED AS TO FORM: Date: Kimberly Hall Barlow, City Attorney 2 ATTACHMENT NO. 2 ... .-:"\ TRANSPORTATION AGREEI\1ENT FOR THE PROVISION OF FIXED ROUTE SHUTTLE SERVICES AND DIAL-A-RIDE SERVICES FOR THE CITY OF \VEST COVINA THIS AGREEMENT is entered into this 18111 day of December 2013, by and between the City of West Covina, hereinafter refened to as the "City", and, l\1V Transportation, Inc., hereinafter refen-ed to as the "Contractor" or "Operator". WI1NESSETH: ·wREREAS, the City has determined that it requires management, operation and maintenance services for the fixed route shuttle service and dial-a-ride service to provide transportation services to the general population; and .. WHEREAS, City has circulated a Request for Proposals for Transit Operations Contract City of West Covina Purchasing Specifications 0413-A, dated April 18, 2013, which is attached hereto as Exhibit "A" and incorporated herein by reference; and WHEREAS, Contractor has submitted its proposal entitled Proposal To City of West Covina For Transit Operations Contract Purchasing Spec. 0413-A, dated May 23, 2013, attached hereto as Exhibit "B", and incorporated herein by reference; and \VHEREAS, Contractor has submitted its offer of additional and/or alternate tenns entitled Best and Final Offer-Transit Operations Contract RFP Number: 0413-A, dated August 6, 201 3, attached hereto as Exhibit "C", and incorporated herein by reference; and 'i WHEREAS, the Contractor has represented that it has the necessary expe1tise, personnel and qualifications to provide the requested service; and WHEREAS, City Council approved the execution of this Agreement at a regularly scheduled City Council Meeting on December 17th, 2013, with an effective date of March 3rd, 2014; ru1d NOW, THEREFORE, it is mutually understood and agreed as follows: ARTICLE 1 COMPLETE AGREEMENT, PRECEDENCE OF DOCUMENTS This Agreement ru1d the attached forms and documents referred to herein and incorporated herein by reference, and the Request for Proposal (Exhibit "A"), Proposal (Exhibit "B"), submitted by the Contractor dated May 23, 2013, and Best and Final Offer (Exhibit "C"), submitted by the Contractor dated August 6, 2013 constitute the complete and exclusive Agreement between the City and the Contractor (Contract Documents) m1cl supersede all prior representations, understandings, and communications. The invalidity in vvhole or in part of any provision of this I ,,-' . ...::l Agreement shall not affect the validity of other provisions. The City's failure to insist in any instance upon the performance of any term or terms of this Agreement shall not be construed as a waiver or relinquishment of the City's right to such performance by the Contractor. Except as otherwise allowed hereunder, any amendment shall be in writing and signed by both paities. Any conflict, omission or difference in the Contract Documents shall be subject to the following order of precedence of Contract Documents: 1. This Agreement 2. Best and Final Offer (Exl1ibit "C") 3. Request for Proposals (Exl1ibit "A"), hereinafter the "RFP" 4. Proposal (Exhibit "B") ARTICLE2 AUTHORIZATION TO ACT The West Covina City Manager or his/her designee shall have the authority to act for and exercise any of the rights of the City as set fo1th in this Agreement upon the authorization therefore by the \Vest Covina City Council. ARTICLE3 INDEPENDENT CONTRACTOR The Contractor's relationship to the City in the perfonnance of this Agreement is that of an independent Contractor. The personnel performing services under this Agreement shall be deemed, for all purposes, to be the Contractor's employees and not agents or employees of the City. The Contractor shall pay all wages, salaries and other amounts due its employees for services and goods rendered by said employees in co1mection with this Agreement and shall be responsible for all rep01ts and obligations respecting them, including but not limited to worker's compensation benefits. ARTICLE4 TERM OF THE AGREEMENT This Agreement shall conm1ence on March 3, 2014 and shall tenninate March 2. 2019, unless earlier terminated pursuant to Article 11 below. The Agreement may be extended thereafter for up to two subsequent one-year terms upon mutual agreement of the parties without soliciting proposals and upon the agreed terms, including pricing. The parties also, upon negotiated ,;vritten amendment hereto, may extend and/or modif-y the reimbursement rate, levels of service, types of services, change of vehicles, or any other terms which the parties determine necessary. 2 ·----··----·-·-·--·--------------------------' A. GENERAL ARTICLE 5 STATEMENT OF SERVICES The Contractor shall provide all management and operational functions necessary for the success of the fixed-route ·west Covina Shuttle and the demand-response Dial-a-Ride services (hereinafter the "Service" or "Services"). The Contractor shall provide the Services in the maimer and to those areas identified on Exhibit "A" attached hereto and incorporated herein by this reference. In addition to those Services specific to the fixed route or dial-a-ride services, the Contractor shall: I. Order new vehicles (as described below) to provide the Services within twenty-four (24) hours of full execution of this Agreement. Contractor will wanant that these vehicles will be available for use by March 3, 2014. 2. Contractor shall, at Contractor's expense, cause all new vehicles to have appropriate branding and markings placed thereon to designate the vehicles as part of the City's transit service. City must approve the form and content of the brandings and markings prior to application. In the event that City makes modifications to its branding and required marking that require re-perfonnance of these items, City will reimburse Contractor for actual and reasonable costs. 3. Make good-faith eff01is to retain personnel employed by the existing provider of the Services, including extending offers of employment. 4. Conduct town hall meetings on an agreed schedule at reasonable frequency to educate the public, particularly senior citizens and dial-a-ride patrons on the Services. 5. Make good-faith efforts to increase efficiencies in Service, using the existing data as a baseline to work therefrom. City will provide data to Contractor after the execution of this Agreement. 6. Provide City staff with training on Passenger Complaint Tracking Software system utilized by Contractor. 7. Provide one full-time (1) project manager and two (2) full-time road supervisors dedicated to the Services under this Agreement. 8. Guarantee that Genevieve Madrid, Project Manager, and Wayne Poole, Dispatcher, will exclusively service the City's transit operations during the life of this Agreement. Neither of these individuals may be assigned to any other client of Contractor during the Tenn of this Agreement without the City's J)rior approval. Any change in the capacity or scope of services provided by Ms. Madrid or Mr. Poole must be approved by the City in writing. 3 ------------------------·-- I I I I I I ~ Notwithstanding the foregoing, if the employment of either of these individuals is terminated for any reason, Contractor shall replace said individuals v,1ith persons of equal skill and experience to carry on the duties of the departed employee. Said replacement employees shall be subject to City approval prior to, and at anytime thereafter, assignment to the replacement position(s). 9. Provide City staff training on Contractor's complaint tracking software, as well as provide City staff ongoing access to the system to monitor complaints logged therein. B. FIXED ROUTE SHUTTLE The fixed route shuttle system will provide residents of West Covina with an improved service for travel within the City for shopping, business, recreational purposes, as \;vell as large employment providers. The fixed route shuttle system's estimated ammal revenue hours is 11,650 with over 108,000 passengers served. Locations within the City include: the Citrus Valley Hospital-Queen of the Valley Campus, Eastland Shopping Center, Civic Center, Co1tez Park/Senior Center, the Heights Shopping Center, etc. Specific requirements are as follows: SHUTTLE Hours of Service-The fixed route (Red and Blue Line) shuttle is approximately 17.0 service miles and will provide one (1) vehicles per line. The service v,,ill operate every thirty (30) minutes from 6:30 a.m. until 4:00 p.m. and will continue (1) vehicle per line every hour (60) minutes from 4:00 p.m. tmtil 7:00 p.m. in a bi-directional loop (Red and Blue Line). The shuttle will operate on the following days: Monday -Friday: Saturday and Sunday: 6:30AM to 7:00PM No Service Except the following Holidays: Presidents' Day, ~Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day after Thanksgiving, Christmas Eve, Christmas Day, New Year's Day. Hours of Service-The fixed route (Green Line) shuttle is approximately 10.0 service miles and will operate two vehicles every thirty (30) minutes during the AM and PM Peak Hours and every 60 minutes cl ming non-peak hours as shown on the attached schedules. The shuttle will operate on the following days: Monday -Friday: Saturday and Sunday: 4 6:30AM to 7:00PM No Service I I I I l ---------------------------------------------__ ! Except the.following Holidays: Presidents ' Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day l!ft.er Thanksgiving, Christmas Eve, Christmas Day, New Year's Day. 1. Collection of Fares -All fare(s) will be charged to each rider and the operator will be responsible for collecting all cash fares. All vehicles shall be equipped with city provided fare boxes, which provide a secure method for collecting fares. (a) The total fare amount collected by the Contractor shall be listed and deducted from the monthly billing statement to the City. (b) Fares will be posted in all vehicles. Fares may be decreased or increased after approval by the City Council and upon written notification by the City. 2. Fuel -City shall provide alternative fuel for Contractor-ovvned vehicles used in providing these services. City shall pay fuel costs, which shall not be reflective in Hourly Rate Charged by the operator. 3. Heating/Air Conditioning -Heating and air conditioning shall be maintained in good working order at all time in all vehicles at a level approved by the City. 4. Grab Rails -All vehicles shall have grab rails installed to assist persons who are entering and exiting the vehicle with or without the use of the wheelchair lift, and who are inside vehicle. 5. Safety Features -Every vehicle shall be equipped with a first aid kit, fire extinguishers, QRT wheelchair tie-down mechanisms, professionally installed sunshades and other safety features as required by the City. All equipment installed will meet Americans with Disabilities Act (ADA). No materials shall be installed that would obscure the driver's view or create a safety hazard. 6. Radios/Cellular Phones -All vehicles shall be equipped with a two-way radio system and/or cellular phone capable of c01m1mnicating with the main base station. Operators shall utilize a hands free system while operating vehicle. 7. Cleaning -All vehicles shall be cleaned on the inside and outside daily. Vehicle exteriors shall be washed a minimum of thJee (3) times a week and after every rain. Vehicle interiors shall be sv,,ept prior to each day's service. Vlindov,,1s shall be ·washed and floors mopped and vacuumed daily. Graffiti and other vandalism will be removed on a daily basis prior to start of service. 8. Telephone -The City shall JJrovide a local (non-toll) telephone number for conmrnnication between the Contractor's dispatcher personnel, site manager and the parties served by this Agreement. The Contractor shall provide sufficient (non-toll) telephone lines to minimize busy signals and maximize response to persons calling for information. The period for telephone wait time ·will not exceed 10 minutes in length liquated damages shall be applied, $50.00 per incident; if it exceeds 15 minutes $100.00 per incident shall be applied, and 5 ---------------·-------------------- $2.00 per minute thereafter, owed to the City or deducted from monthly bill. The Contractor shall ensure that all operators are bi-lingual, speaking both Spanish and English. 9. Signs-"NO SMOKING" and "FOR YOUR SAFETY PASSENGERS MUST REMAIN SEATED UNTIL TI-IE VEHICLE COMPLETELY STOPS" and "NO EATING, NO DRINKING, NO MUSIC" and the "OPERATORS NAME" and "OPERATORS ID NU:I\1BER" and "BUS NUMBER" and "TELEPHONE NUMBER" to register complaints, conm1ents and suggestions. The signs will be installed and maintained inside each vehicle in full view of all passengers. A "No Smoking" policy shall be enforced. Other signs may be requested by the City. 10. Vehicles -The operator will be required to provide four (4) thi1ty-tv,10 foot (32') Starcraft Allstar F550 buses, or vehicles of equivalent or greater value and quality, for the daily shuttle operation. Additionally, City to provide two (2) City owned alternative fuel buses as spares. In the event that the Contractor does not wish to utilize the City owned buses, they must provide one (1) spare to be available when a regular vehicle is taken out of service. Vehicles are required to be ADA compliant, with a minimum seating capacity of 24 plus two (2) wheelchairs QRT tie-down system and ramp including lift. Seating configuration subject to joint approval of Contractor and the City. Vehicles should have two (2) position bike racks at the vehicle front; front and side roller head signs; passenger stop strips with pull cord functionality; overhead storage; display City logo and be equipped with two-way radios and/or cellular phone. Each vehicle will be equipped with the DriveCam video monitoring system. 11 . Adve1tisement-The City will be exploring the opportunity to adve1tise City programs and events, as well as entrepreneurial and/or private ventures that would benefit the City. Should these endeavors result in revenue generation, all such advertisement revenues, from adve1tising on/in the vehicles, including any electronic, print, etc. advertising shall belong to the City. Contractor shall fully cooperate with all activities associated w ith adve1tising displays as instructed and facilitated by the City, which shall be made at City's sole expense. ") 12. All vehicles and equipment shall confo1111 with all applicable laws, including without limitation, the Federal Motor Vehicle Safety Standards, California Vehicle Safety Standards, California Vehicle Code, and California Administrative Code, Title 13 and the California Highway Patrol Motor Carrier Safety Regulations. The Contractor is required to obtain and affix a ce1iification to each vehicle, ,vhich ce1tifies that each unit meets or exceeds all state and federal requirements as of the date of manufacture. C. DIAL-A-RIDE SERVICE Specific requirements are as follows: 1. Provide daily transportation to City residents -The operator will be expected to provide five (5) Starcraft Allstar twenty-five foot (25') buses, or vehicles of equivalent or greater value and quality, for the dial-a-ride service to provide trips for both same-clay service, as ,:vell as, trips being scheduled one or more days in advance. One of the five Contractor 6 provided vehicles is considered to be a spare to be available when a regular vehicle is t aken out of service. These vehicles seat 16 ambulatory passengers, plus two (2) passengers using wheelchairs. Each vehicle will be equipped with the DriveCam video monitoring system. The dial-a-ride service area encompasses the City of West Covina, and three (3) miles beyond service area for medical appointments only. Persons will be encolll'aged to call for service a day in advance. All trips must be requested individually which means that no standing orders should be scheduled on service. The dial-a-ride system's estimated amrnal revenue hours 1s 7,600 with over 24,000 passenger trips. 2. Eligible users -Dial-a-ride service is primarily intended to serve the City's elderly and disabled population. 3. Hours of Service -Dial-a-ride service shall be restricted to the following hours: Monday-Friday: Saturday: Sunday: 8:00 a.m. --5:30 p.m. No Service 8:00 a.m.--2:30 p.m. (West Covina Only) Except the following Holidays: Presidents' Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day after · Thanksgiving, Christmas Eve, Christmas Day, New Year's Day. 4. Amount of Service to be Provided -Approximately 24,000 trips will be provided over a one-year period. 5. Collection of Fares -Fare(s) will be charged to each rider, excluding children and esco1is, and the operator will be responsible for collecting all cash fares. (a) The total fare amount collected by the Contractor shall be deducted from the monthly billing statement to the City. (b) Fares will be posted in all vehicles. Fares may be decreased or increased after approval by the City Council and upon written notification to Contractor. 6. Fuel -City shall provide alternative fuel for Contractor-ovmed vehicles used in providing these services. City shall pay fuel costs, which shall not be reflective in Hourly Rate charged by the Operator. 7. Heating/ Air Conditioning -Heating and air conditioning shall be maintained in good working order at all times in all vehicles at a level approved by the City. 8. Grab Rails -All vehicles shall have grab rails installed to assist persons· who are entering and exiting the vehicle v,,ith or without the use of the ,vheelchair lift, and ,vho are inside vehicle. 7 -----------------. ·-·--···-· .. ------ 9. Safety Features -Every vehicle shall be equipped with a first aid kit, fire extinguishers, v-.rheelchair tie-clown mechanisms, professionally installed sunshades and other safety features as required by the City. All equipment installed will meet Americans with Disabilities Act (ADA). No materials shall be installed that would obscure the driver's view or create a safety hazard. 10. Fare Boxes -All vehicles shall be equipped with city provided fare boxes, which provide a secure method for collecting fares. 11. Radios/CellulaT Phones -All vehicles shall be equipped with a two-way radio system and/or cellular phone capable of communicating with the main base station. Operators shall utilize a hands free system while opera.ting vehicles. 12. Cleaning -All vehicles shall be cleaned on the inside and outside daily. Vehicle exteriors shall be washed a minimum of three (3) times a week and after every rain. Vehicle interiors shall be swept prior to ea.ch day's service. \Vindows shall be \Va.shed and floors mopped and vacuumed a minimum of daily. Graffiti and other vandalism will be removed on a daily basis prior to sta11 of service. 13. Telephone-The City shall provide a local (non-toll) telephone number for conunw1ication between the Contractor's dispatcher personnel, site manager and the pai1ies served by this Agreement. The Contractor shall provide sufficient (non-toll) telephone lines to minimize busy signals and maximize response to persons calling for infonnation. The period for telephone wait time will not exceed 10 minutes in length liquated damages shall be applied, $50 .00 per incident; if it exceeds 15 minutes $100.00 per incident shall be applied, and $2.00 per minute thereafter, owed to the City or deducted from monthly bill. The Contractor shall ensure that all operators are bi-lingual, speaking both Spanish and English. 14. Signs-"NO SMOKING" and "FOR YOUR SAFETY PASSENGERS MUST REMAIN SEATED UNTIL THE VEHICLE COMPLETELY STOPS" ai1d "NO EATING, NO DRINKING, NO MUSIC" ai1d the "OPERATORS NAME"· and "OPERATORS ID NUMBER" and "BUS NUMBER" and a "TELEPHONE NUMBER" to register complaints, conunents and suggestions. The signs will be installed and maintained inside each vehicle in full view of all passengers. A "No Smoking" policy shall be enforced. Other signs may be requested by the City. 15. Vehicles -The operator will be expected to provide five (5) twenty-five foot (25 ') Starcraft Allstar buses, or vehicles of equivalent or greater value and quality, for the dial-a-ride service to provide trips for both same-day service, as well as, trips being scheduled one or more days in advance. One of the five Contractor provided vehicles is considered to be a spare to be available when a regular vehicle is taken out of service. These vehicles seat sixteen (16) ambulatory passengers, plus two (2) passengers using wheelchairs. Each vehicle \1'/ill be equipped with the DriveCam video monitoring system. 8 . 16. Dispatch System. Contractor shall employ an automated dispatching system at least equal in performance to the Trapeze Windows PASS system. The system shall be capable of supporting subscription services, day-ahead reservations, and real time reservations. 17. Dial-a-ride applications -The Contractor shall establish a regular schedule to pick-up dial- a-ride applications received at the City office at least 011 a weekly basis and processed v,,1ithin (3) business days. 18. Advertisement -The City will be explorir1g the opportunity to advertise City programs and events, as well as entrepreneurial and/or private ventures that ,111ould benefit the City. Should these endeavors result in revenue generation, all such advertisement revenues, from advertising on/in the vehicles, including any electronic, print, etc. advertising shall belong to the City. Contractor shall fully cooperate with all activities associated with advertising displays as instructed and facilitated by the City, which shall be made at City's sole expense. 19. All vehicles and equipment shall confonn with all applicable laws, including without limitation, the Federal Motor Vehicle Safety Standards, California Vehicle Safety Standards, California Vehicle Code, and California Administrative Code, Title 13 and the California Highway Patrol Motor Canier Safety Regulations. The Contractor is required to obtain and affix a certification to each vehicle, which ce1tifies that each unit meets or exceeds all state and federal requirements as of the date of manufacture. The Contractor shall participate in and comply with the DMV Pull Notice Program. The Contractor shall pay for all applicable license fees for drivers, other personnel and vehicles. D. INSPECTION 1. The City reserves the right to inspect, examine and test, or cause such inspection, examination or testing of any dedicated vehicle and/or its equipment at any time to assure the compliance with all applicable laws and this Agreement. The Contractor shall transport any vehicle providing Services under this Agreement to a City-designated inspection facility at the Contractor's expense upon the City's request. Each vehicle, at minimum, must be inspected arurnally by the CHP (California Highway Patrol) and/or by any other agency at the frequencies required by State law. The City may also inspect the vehicles. The City shall be notified of inspections performed by a governmental agency other than the City, which meet or exceed the criteria for inspection established by the City. The results of those inspections shall be transmitted to the City. 2. Upon request by the City or any regulatory agency, the Contractor shall irrn11ediately remove from service, and replace or repair any equipment or vehicle, which is deemed inadequate or defective as a result of mechanical failure or non-compliance of the Vehicle Specifications. 9 E. VEHICLE LEASE This agreement does not provide for the lease of vehicles by City from Contractor. Contractor shall be solely responsible for procuring by purchase, lease, rental or other means, sufficient vehicles to perform the provisions of this Agreement. City shall provide two (2) City owned alternative fuel buses as back-ups for fixed route services. F. SERVICE ADJUSTMENTS The City reserves the right to adjust service at any time. Modifications to services may include, but are not limited to, extending, deleting, or adding routes, or parts of routes, and expanding or decreasing revenue hours. In the event actual annual revenue hours fall below eighty percent (80%) or exceed one hundred twenty percent (120%) of the total projected annual revenue hours, the pmiies agree to meet promptly to negotiate a revised unit cost per revenue hour with the Contractor. G. OFFICES The Contractor shall provide an office open to the public at least five days per week, four hours per day between the hours of 9 am and 6 pm. This office may be located at 117 4 7 Valley Blvd., El Monte, CA, or an alternate location that is equal in distance, or closer, to West Covina City Hall. Contractor shall use City Yard as the origin and te1mination point for all billable Services under this Agreement, and not the offices described in this section. H. DOCUMENTS PROVIDED BY THE CONTRACTOR The Contractor shall provide the City with the following documents tln·oughout the term of this Agreement: I. 1. Written vehicle inspection check lists in the form set out by the City; 2. V-lheelchair lift ce1iificates; 3. Driver and dispatcher training manuals, as requested; 4. Certificates of insurance as required by Aiiicle 7; 5. Monthly performance repo1is as required by the City; 6. Unusual occurrence and all accident and injury rep01is, which shall be submitted within twenty-four (24) hours of the occurrence, including but not limited to, any "unsatisfactory" rating in a California Highway Patrol inspection program; 7. All data reports/infonnation required by the RFP; and 8. AJ.1y additional information as may be required by other govenm1ent agencies. PERSONNEL 1. Contractor's Perso1mel The Contractor shall be solely responsible for the satisfactory work performance of all employees as described by the RFP or any reasonable performance standard established 10 I ~ by the City. The Contractor shall be solely responsible for payment of all employees' wages and benefits and subcontractors' costs. Without any additional expense to the City, the Contractor shall comply with the requirements of employee liability, v-,1orker's compensation, employment insurance and Social Security. The Contractor shall hold the City harmless from any liability, damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices. The City shall have the right to demand removal from the program, for reasonable cause, of any personnel famished by the Contractor. The City must be notified promptly of new hires or reassignments of program personnel. Contractor shall include resumes and references of personnel assigned to West Covina program who will play critical roles in the provision of service. A responsible (Program Manager) senior level employee of the Contractor must be available at all times, either by telephone or in person, to make decisions or provide coordination as necessary. The Project Manager and Route Supen 1isor shall not regularly perfo1111 the duties as a driver or back up driver at any time during this contract. The Project Manager and Route Supervisor may on occasion help fill in where needed on unexpected emergency events such as illnesses or abs ences until a cover driver has anived to assume the duties of the regularly scheduled driver which should not exceed 3 hours. In addition, when such an emergency occurs, the City shall be immediately notified and infom1ed of when the cover driver is expected to aiTive and also when he or she has anived and the Project Manager and Route Supervisor have returned to their regular duties. 2. Vehicle Operators Vehicle operators shall work on a schedule that will ensure a consistent ai1d overall high quality of service. The Contractor shall require all vehi cle operators providing services under this Agreement to provide consent for, and submit to, Live Scan fingerprinting. The City will conduct Live Scan finge1vrinting at the City of West Covina Police Depa1iment, and beai· all costs associated with this requirement. The City shall have the authority to deny an operator from providing services under this Agreement based on the results of said Live Scan repo1i(s). Vehicle operators shall pass a thorough background investigation, which shall verify the operators' qualifications, including proof they possess at least a valid California Class 11 or Class B (with appropriate endorsements) Driver's License and Medical Examination Certificate, and CPR Ce1iification, as well as, any other licenses required by applicable federal, state and local regulations. All vehicle operators must meet the minimrnn standards listed belovv: a. Not having been convicted of driving while intoxicated or under the influence of controlled substances vs1ithin the preceding five years, or not have criminal charges pending for ai1 offense for driving while intoxicated or under the influence of controlled substances. b. Not be addicted to the use of alcohol or controlled substances. 11 --·····--·-·--------------------- c. Not be subject to outstanding waii-ants for arrest. d. Able to read, write and speak English. Bilingual skills in Spanish or other languages are highly desirable. e. Thorough lmowledge of the service area street network. f. Sensitive to passengers' needs, including assisting passengers, upon their request. g. Able to handle complaints and problems as required. Vehicle operators must be trained in all operational procedures relating to the system. Training must include techniques for dealing with the public in a helpful and courteous manner, basic information about the route and the City of West Covina, and sensitivity and empathy training directed towards the needs of elderly and disabled passengers, in compliance with the Americans with Disabilities Act. Contractor shall describe how it will maintain an ongoing employee safety and training program. Vehicle operators shall be trained to operate all types of vehicles, wheelchair lifts, ramps, and securing all systems, as well as, other equipment, which they may be expected to use in the dial-a-ride and/or fixed-route services. This requirement pertains to all vehicle operators, both regularly assigned and relief vehicle operators. While perfonn.ing their duties on the route, vehicle operators must maintain a clean and neat appearance and must be in a uniform acceptable to the City. Uniform shall include both shi1i/blouse and slacks. Operators shall wear nametags with an identification number dedicated to that sole driver, clearly displaying their names while perfom1ing their duties. ·while jackets and hats are not required, they should, if worn, match the uniform, and jackets should display the drivers' name tag and id number. The Contractor shall conduct pre-employment DMV (Department of Motor Vehicles) checks of all personnel hired for service and shall join the California DMV Pull Notice Program, ,vhereby the Contractor shalJ be notified of any activity on a vehicle operator's driving record. Any operator exceeding the California DMV point system or with a revoked or suspended license will not be allowed to operate the City's service. Contractor shall notify the City of the results of these checks and whatever corrective actions taken, if any. Any voluntary drug testing and/or surveillance efforts on the part of the Contractor shall be described in the proposal and explained to vehicle operators. The Contractor shall have capable and courteous perso1111el ,vho are responsible for taking dial-a-ride requests and responding to telephone inquiries regarding transportation services. Bilingual (Spanish) or other languages dispatchers are highly desirable. 12 3. Maintenance Staff The Contractor shall supply a sufficient number of properly qualified personnel to maintain and service all Contractm-provided equipment to provide services at the level agreed to herein. The Contractor shall ensure all mechanics are properly trained in the operation and maintenance of the vehicles and equipment specified in the scope of the program. The Contractor shall provide mechanics with ongoing training in order to keep abreast of new maintenance teclmiques and equipment. The total number of annual training hours required for each mechanic shall be specified in the proposal. J. GENERAL VEHICLE EQUIPMENT The Contractor shall provide the appropriate number of vehicles with the available capacity to meet the needs of the City. All vehicles must satisf':y ADA requirements. If Contractor wishes to provide different vehicles, they shall describe the proposed fleet in detail, showing how the fleet meets ADA requirements and the service needs of the City. All vehicles, and vehicle equipment required by th.is RFP shall be maintained by the Contractor in good repair and in a condition satisfactory to the City. The Contractor shall assume all responsibility for the proper maintenance of the vehicles. It shall be the expressed responsibility of the Contractor to assume all coordination with the original manufacturer of the vehicles if necessary to keep the vehicles in safe and good operating condition. This shall include negotiating and processing all vehicle wananty claims tlu·ough the manufacturer's own ·wananty depa1iment, and is responsible for collection of any monies, extended wa1Tanties, or credits as a result, for the length of time the warranty is in effect. The extent of the proposed preventive maintenance program shall be an important consideration in the selection of the Contractor. Each vehicle must receive a daily pre-trip inspection by the operator prior to being placed in service. Daily pre-trip inspections must be supplemented by regular time and mileage maintenance inspections to ensure safe and proper operating condition of vehicles. A record of all such inspections shall be kept by Contractor and made available to the City. Preventive maintenance inspections must be performed in accordance with manufacturer recommendations but shall not exceed every tlu-ee thousand (3,000) miles for an "A" inspectio11. A "B" inspection shall be performed at every six thousand (6,000) miles and a "C" inspection shall be performed every eighteen thousand (18,000) miles and a "D" inspection at every thirty-six thousand (36,000) miles. The Contractor shall be responsible for correcting all deficiencies found during these inspections. Preventive maintenance inspections and servicing shall occur not less than every three thousand (3,000) miles. The Contractor shall specify the preventive maintenance program for all vehicles used in this service. 13 ·---------------· A mechanic/certified driver must inspect each vehicle after it completes its daily service to ensure all lights are functioning, all seating is secure and that all tires, ,vheels, lugs, air brake systems, wheelchair lifts and exit doors are in proper operating condition. Prior to beginning operations, the Contractor will be required to provide painting and cunent City of West Covina logo and design for each vehicle utilized in the fleet. The City of 'Nest Covina will provide the paint color-scheme and logo design for each of the services. K. VEHICLE FACILITIES 1. The Contractor, with the cooperation of the City, shall provide and maintain appropriate vehicle storage facilities at an appropriate facility(ies) provided by the Contractor. The facility(ies) shall be located v,1ithin reasonable proximity of the City's yard, specifically at 11747 Valley Blvd., El Monte, CA, or an alternate location that is equal in distance, or closer, to West Covina City Yard. Contractor shall use City Yard as the origin and te1mination point for all billable Services under this Agreement, Contractor may use facility outside of the City limits only if travel time is not included in billable service hours. The Contractor shall indicate what actions will be taken to perfonn services in those site(s) prior to the start of service. Contractor will have access to the City Yard at 825 South Sunset A venue to wash vehicles and fuel vehicles. Contractor shall be responsible for the conduct of all Contractor employees while those employees are present in the City Yard. 2. At all times, the Contractor shall maintain all components of each vehicle including its body, frame, wheelchair lift, furnishing, mechanical, electrical, hydraulic or other operating systems in proper working condition free from damage and malfunction. The Contractor shall replace and repair immediately any vehicle damaged in any accident or otherwise damaged which impairs the proper and safe mechanical operation of the vehicle. 3. Recognizing that the safety of the passengers 1s paramount, the Contractor's maintenance staff shall not: a. Install mismatched tires; b. Perform paitial brake relines v,,ithout determining the cause of abnormal or premature wear; c. Allow tires to wear more than 3/32 tread depth; d. Replace a dead. battery without testing charging system to ensure the battery will not go dead due to system malfunction; 14 --.. ------·----------------- _I e. Fail to ensure on a daily basis that each vehicle is in proper condition to pass all scheduled and unscheduled inspections; and f. Allow any reported wear item to go umepaired that would not hold up until the next scheduled inspection. The emphasis must be on preventing break.clowns. 4. The Contractor, at its sole cost and expense, shall maintain stores of and provide lubricants, repairs, parts and supplies required for the maintenance and operation of all vehicles utilized in providing services. 5. The Contractor shall maintain an individual file for each revenue vehicle to include date of action and all preventive maintenance functions including warranty work and any other pe11inent maintenance data, including but not limited to fuel, lubricants and other fluid use. 6. The Contractor shall dispatch a spare vehicle in the event of a vehicle breakdown. The maximum allowable response time, from the moment a trouble call is received until a substitute vehicle anives will be established by the City. 7. The Contractor shall obtain and maintain a two-way radio conummications system, or cellular phone with adequate and demonstrated cellular reception coverage in the service areas subject to this Agreement, for both the fixed-route and dial-a-ride vehicles that will allow for the timely and efficient dispatching, coordinating and responding to service calls. The system may be of the Contractor's choice .. Operators shall utilize a hands free system while operating vehicle. The radio or cellular communication system must cover the routes of service, storage and maintenance facilities and the dispatch location without dead spots. Each revenue service vehicle, as well as, each administrative vehicle shall have the c01m1rnnicatio11 system operational. 9. The Contractor shall ensure that the requirements and procedures for towing buses are followed and the proper towing equipment is used. Towing may be subcontracted; however, it is the Contractor's responsibility to supervise the subcontractor. The Contractor shall notify the City of all accidents, both by telephone (within fom hours) and in writing (by the close of the next business day). L. OPERATIONAL EMERGENCIES The Contractor shall be responsible for the enforcement of policies with regard to operational emergencies. The City may revise or establish additional policies. The Contractor shall be responsible for the handling and resolution of all operational emergencies and contingencies including, but not limited to, the following: ]5 l. Hazardous Conditions Vehicle operators shall report all hazardous road conditions (i.e., downed trees, missing bus signs, graffiti on bus benches, malfunctioning signals, etc.) in the City to the Contractor's supervisor. Contractor, in tum, shall immediately notify the City of such conditions and shall take necessary precautions to safeguard passengers and pers01mel. 2. In-Service Vehicle Failures The Contractor shall require the vehicle operators to repmi any in-service vehicle failure to the Contractor's supervisor. The supervisor will attempt to asce1tain the problem, use good judgment, and instruct the vehicle operator to take appropriate conective action. If necessary, the supervisor will immediately send a spare vehicle to the location and the operator and passengers will change vehicle and continue il1 service. The Contractor, if necessary, shall send a mechanic to the location in order to take corrective measures and/or supervise the towing of the vehicle. The Contractor shall report any in-service vehicle failures to the City immediately and not later than the stmi of the next service day. 3. ·wheelchair Lift Failure The Contractor shall be responsible for the proper operation and maintenance of all wheelchair lifts. The Contractor shall require vehicle operators to report all in-service lift failures to the Contractor's supervisor. If the lift fails while attempting to bom·d a v,,beelchair passenger, the supervisor shall promptly arrange for alternate transportation for the passenger in the wheelchair inconvenienced by the lift breakdown. If the lift fails while attempting discharge of a wheelchair passenger, the operator shall manually operate the lift and notify the supervisor. The supervisor shall anange a vehicle change as quickly as reasonably possible following any lift failure. The Contractor shall repo1i all in-service lift failures to the City no later than the sta1i of the next service day. 4. Passenger Disturbances The Contractor shall instruct vehicle operators to repo1t nonpayment of fares; graffiti or other vandalism on the vehicles; pushing, shoving and other disturbing or dangerous conduct; and other serious passenger disturbances to the vehicle operator's supervisor. The supervisor shall use good judgment in handling the passenger disturbance by apJJraising the situation, issuing appropriate instructions to the operator and request lav,, enforcement assistance if necessary. 5. Medical Assistance to Passengers The Contractor's employees shall use good judgment in responding to passenger accidents, injuries, or ilbesses occurring on the vehicles. In the event of a passenger requiring medical assistance, the vehicle operator shall immediately advise the Contractor's supervisor by radio of the situation and location of the vehicle, and the 16 -~·---··------------------------- l I l supervisor shall notify the City of West Covina' s Fire Department/Paramedics for assistance. An incident report shall be completed documenting tbe incident with a copy to the City no later than the start of the next service day. 6. Accidents The Contractor shall require all vehicle operators to report any accident or incident involving the vehicle to the Contractor's supervisor. The supervisor shall use good judgment in handling the situation, and shall immediately notify police or fire department if necessary. The supervisor shall report all accidents to City by telephone immediately. Both the operator and supervisor will complete an accident report approved by City with copy to the City no later than the start of the next service day. The Contractor shall submit all accident-related reports to the DMV as required. M. SPECIAL SERVICES Special services, beyond those set forth in Contract Documents, will be provided by Contractor upon request by City's authorized employees as follows: 1. When additional services fall entirely within nom1al service hours and City directs that no1mal operating perso1mel should be used to provide the additional service, such as part of the regular cost defined in Exhibit "B" and are not considered "extra services" City recognizes that an equivalent lower level of service will be provided in 1101mal operations during the period of such additional services. 2. The Contractor from time to time will be required to provide special event-related services. Special event service may vary from year to year and shall be billed at no more than the fixed-route revenue hour rate. ARTICLE6 INDEivfNITY The Contractor does hereby indenmify and hold the City and the Los Angeles County Metropolitan Transportation Authority (herein referred to as "LACMTA"), their appointed and elected officials, agents and employees free and harmless from any and all actions, suits, claims, damages to persons or property, loses, costs, penalties, obligations, errors, negligence, omissions or liabilities including but not limited to attorney's fees (herein "claims or liabilities") that may be asserted or claimed by any person, firm or entity arising out of the activities of the Contractor or its officers, agents, or employees in connection with this Agreement (including use or servicing of vehicles) or arising from the Contractor's acts, negligence or omissions hereunder or its failure to perform any term, provision, covenant or condition of this Agreement, and in c01mection therewith. 17 ---------------------------------··-··--·· I-I I ' 1. The Contractor shall defend any action or actions filed in connection \:vith any of the said claims or liabilities and shall pay all reasonable costs and expenses, including legal costs and attorneys' fees incurred in connection therewith; 2. The Contractor shall promptly pay any final judgment rendered against the City and the LACMTA, its officers, agents or employees for any such claims or liabilities arising directly out of or in connection witb the activities of the Contractor hereunder; and 3. The Indemnity set forth in this Article 6 shall not apply in the case of claims arising from acts of third parties or the City. The provisions of Article 7 of this Agreement shall not be deemed to satisf·y the indenmity obligations of the Contractor pursuant to this Article 6. AR TI CLE 7 -INSURANCE LIABILITY INSURANCE With respect to perfonnance of work under this Agreement, Contractor shall maintain, and shall require all of its Subcontractors maintain, dming the life of this Agreement, insurance as described below. All insurance policies shall be issued by an admitted insurer or insurers as defined by the California Insurance Code or an authorized surplus liens canier listed in the State of California Depa.itment of Insurance "Leslie List". Said canier(s) shall have a Best's rating of no less than "A-". The insurance shall be satisfactory to the City Attorney a.i.1d shall be evidenced by delivery to the City Clerks office of a ce1tificate of insurance executed by the insurers listing coverage and limits, expiration dates and ten11S of policies, all endorsements whether or not required by the City, and a ce1tified copy of each policy, including all endorsements. ·without limiting Contractor's liability pursuant to the hold harmless and indenmity provisions of the contract, Contractor shall maintain, at a minimum, the insurance listed below: A. \Vorker1s Compensation Insurance 1. The Contractor shall maintain Workers' Compensation Insurance with statutory limits and Employers Liability Insurance with limits of not less than $1,000,000 per incident. Such insurance shall comply with all applicable state laws. 2. Contractor shall provide the City with a Certificate of Insurance sbO\:ving proof of insurance acceptable to City. Certificates containing ,vorcling that release the insurance company from liability for non-notification of cancellation of the insurance policy is not acceptable. 3. An endorsement stating the City shall receive at least thirty (30) days notice prior to cancellation or non-renewal of coverage. 4. Policy(s) are to be endorsed to include a ,vaiver of subrogation against the City, its officers, officials, agents and employees. Contractor and its employees are independent Contractors and not employees of the City. Contractor and/or its insurers are responsible 18 -·------------------------------------ for payment of any liability arising out of Workers' Compensation, unemployment or employee benefits offered to its employees. 5. City shall not be responsible for any increases in Workers' Compensation costs incuned by Contractor in any future scenario. 6. The insuring provisions, insofar as they may be judged to be against public policy, shall be void and unenforceable only to the minimum extent necessary so that the remaining terms of the insuring provisions herein may be within public policy and enforceable. B. Liability Insurance 1. Commercial General Liabilitv and Propertv Damarre: The Contractor shall maintain insurance for protection against all claims arising from injury to person or persons not in the employ of the Contractor and against all claims resulting from damage to any prope1iy due to any act or omission of the Contractor, his agents, or employees in the operation of the work or the execution of this contract. Such insurance shall include products/completed operations liability, owner's and Contractor's protective, blank.et contractual liability, personal injury liability, and broad fonn property damage coverage. City shall not be responsible for any increases in insurance costs incuned by Contractor in any future scenario. The minimum shall be as follows: • Bodily Injury (Injury or Accidental Death) and Prope1iy Damage (per occunence) $5,000,000 Combined Single Limit. 2. Commercial Automobile Public Liabilitv and Property Dama2:e: The Contractor shall maintain Automobile Public Liability and Property Damage Illsurance for protection against all claims arising from the use of vehicles, owned, hired and non-ov,med, or any other vehicle in the completion of the work included in this contract. Such insurance shall cover the use of automobiles and trucks on and off the site of the project. City shall not be responsible for any increases in insurance costs incuned by Contractor in any future sc~nario. The ininimum amounts of Automobile Public Liability and Prope1iy Damage Insurance shall be as follov,,1s: • Bodily Injury (Injury or Accidental Death) and Property Damage (per Occurrence) $5,000,000 Combined Single Limit. 3. Additional Insured. The General Liability and Auto Liability policy(s) are to contain, or be endorsed to name the City and LACMT A, its officers, appointed and elected officials, agents, and employees as Additional Insured as respects the liability arising out of the activities performed in c01mection with this Agreement. The coverage shall (a) be primary ·with respect to any insurance or self-insurance programs maintained by the City, (b) shall apply separately to each insured against whom claim is made or suit is brought, except ,111ith respect to the limits of the insurer's liability; and ( c) contain Standard Cross-Liability provisions. Such additional insured endorsements maintained by the Contractor and its Subcontractors shall not be required to provide coverage to the 19 -------·----·------ City for the active negligence of its members. Original endorsements, signed by a person authorized to bind coverage on its behalf, shall be furnished to the City by the Contractor 4. Deductibles and Self-insured Retention. Any deductibles or self-insured retentio11 must be declared to, and approved by, the City. Contractor shall declare the deductible chosen and state as part of its Proposal. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City, its officials, employees, agents, and Contractor's; or the bidder shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses in an amount specified by the City. C. Certificates of Insurance 1. Contractor shall furnish properly executed Certificates ofinsurance ,vith original policy endorsements to City prior to commencement of work under this agreement. The certificates and endorsements shall clearly evidence all coverage requirements described herein. The Ce11ificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. 2. All certificates and endorsements are to be reviewed and approved by the City Attorney before work conunences. The City reserves the right to require complete, ce11ified copies of all required insurance policies, at any time. 3. Separate endorsements are required, naming the City and the LACMTA as additional insureds, for liability insurance and providing a waiver of subrogation for Workers' Compensation Insurance. 4. Contractor shall maintain all insurance policies for the life of the Agreement, including all subsequent renewals. Said insurance shall contain a provision that coverage afforded under the policies v,,iill not be canceled unless and until thirty (30) days prior written notice has been given to the City. 5. All insurance required by this Agreement shall be maintained by Contractor in full force and effect for the entire term of this Agreement. If Contractor, for any reason, fails to maintain insurance coverage, which is required pursuant to this agreement, the same shall be deemed a material breach of contract. City, at its sole option, may forthwith terminate this agreement. 20 6. Original insurance certificates and endorsements are to be delivered to: Mr. Scott Smilowitz Community Services Manager City of West Covina ]444 West Garvey Avenue West Covina, CA 91790 ARTICLE 8 LICENSES, FEES, TAXES AND PERMITS The Contractor shall have the sole obligation to pay whatever license fees, assessments and taxes, including, but not limited to use, sales, prope11y or other taxes on any real or personal property, owned, lea:sed or used by it in providing the Services hereunder, plus any applicable penalties and interest imposed upon the Contractor by any agency as a result of the operation of the Services pursuant to th.is Agreement. Contractor shall maintain a cmTent business license with the City during the tenn of this Agreement and any subsequent renewals. ARTICLE9 CO:tv1PENSA TION TO THE CONTRACTOR The City shall be responsible for and shall pay to the Contractor for the Services the amounts due pursuant to the Schedule set fo1th in Exhibit "B" attached hereto and incorporated herein by this reference . Contractor shall only bill for from first pick-up to last drop-off. No "dead-head" (transp01tation of an employee who is not operating the vehicle to a location along the path of the vehicle's route, including some deviation, for the employee's, or employer's benefit) time shall be billed to Cit·y. Individual invoices shall be sent in triplicate to the City within ten (10) days after the end of each month. Billings not received with.in such time period are subject to a late billing penalty of2% at the sole discretion of the City. The City shall pay the Contractor monthly after the service has been provided and v,,ithin a reasonable time after receipt of the invoice, consistent with the City's normal accounts payable practices and procedures. At City's sole discretion, City may elect to exercise the "progress payments" option offered to City by Contractor as defined by the Proposal. City may, but is not required to, exercise the "progress payments" option immediately upon commencement of Services, and may elect to exercise the option at any time during this Agreement and/or subsequent renewals. Should City elect to use the "progress payments" compensation model, City may cease utilizing the option and re-commence the program at any time after the completion of the preceding billing cycle. All operating revenues collected by Contractor in co1mectio11 with the services rendered under this Agreement are the property of City. Operating revenues include all fares, sales of tickets and passes, advertising sales, and rental of equipment. Operating revenues shall be collected and accounted for by Contractor, and shall be deducted from the monthly invoices. 21 r I ' --···-·---·-·--··--------------------------------------------- ARTICLE 10 PERFOR1v1ANCE STANDARDS, LIQUIDATED DAMAGES AND PENAL TIES A. Operating Performance Standards The Contractor shall operate vehicles with due regard for the safety, comfmt and convenience of passengers and the general public. The City will set performance standards for its services. The Contractor and the City shall meet periodically to evaluate perfomrnnce of the system based upon these standards. If the standards are not fulfilling their intended purpose, they will be adjusted based upon recommendations made by Contractor with the concunence and final decision by the City. Should it be found that the Contractor's perfomrn.nce has contributed to Contractor's failure to achieve these standards, Contractor shall take all reasonable actions requested by the City to conect deficiencies in perfonnance. Should deficiencies persist, the City may assess liquidated damages or penalties. Sums O\;ved to the City as liquidated damages or otherwise may be paid directly to the City or at the sole option of the City, deducted from payments otherwise due to the Contractor. The City Manager, or his/her designee, shall maintain the right to assess liquidated damages or penalties against the Contractor, as set forth herein, based on the Contractor's failure to meet the established standards. Circumstances beyond the control of the Contractor, causing the Contractor to fail to comply with the stated performance requirement, will be considered as just cause on the part of the City not to assess liquidated damages or penalties against the Contracto"r. Service should be provided as scheduled or according to any adjusted schedule established by the City, including route modifications required as a result of special events or a declared emergency. The Contractor shall not be held responsible for the failure to provide on time service due to weather or traffic conditions and/or naturally occuning disasters. Notwithstanding the above caveat, the City may impose liquidated damages or penalties on the following basis: 1. Customer service is very important in building ridership and support for this service. Therefore, the fourtl1 (and any additional) justified complaint about each service in any 7-day period shall result in the Contractor paying a penalty $100 per substantiated complaint. 2. The Contractor shall maintain satisfactory California Highway Patrol (CI-IP) terminal inspection throughout the life of the contract (proof of CI-IP certification is required). If the Contractor receives an unsatisfactory rating from the CHP, the Contractor shall notif-y the City immediately and state ,111hat is being done to correct the deficiency. If the vehicle operating authority falls under the California Public Utilities Commission (PUC) and if the PUC revokes the permits to operate the vehicles in this service as a 22 I I L I I i result of unsatisfactory inspection ratings by the CI-IP, the vehicles shall not operate and a $500 per vehicle per clay :fine shall be assessed until a satisfactory inspection report is obtained and the vehicle is again available for service. 3. The City reserves the right, at its sole discretion, to inspect and reject temporarily or permanently by notice to the Contractor, any vehicle the Contractor utilizes which the City deems unacceptable. In the event any revenue vehicle is rejected temporarily by the City as a result of deficient vehicle condition or appearance, $500.per vehicle per da)i shal1 be assessed until the conditio11 is conected. In the event any revenue vehicle is rejected pe1111anently by the City as a result of the vehicle's conditions, Contractor shall replace the vehicle and will be assessed $500 per vehicle per day until the vehicle is replaced with one that is acceptable to the City. 4. If any regulatory agency or funding source penalizes the City for late, incomplete or inaccurate data which was the Contractor's responsibility to collect and/or provide to the City, the liquidated damages shall be the amount of the penalty and any administrative costs incuned by the City. 5. In the event the Contractor fails to conm1ence service on March 3. 2014, (or a later date ·with approval of City) or if Contractor fails to provide service for any substantial pai1 of any day, the Contractor shall pay the City liquidated damages of $1,000 for each service day. DIAL-A-RIDE PENALTIES: 1. If the wait time of any dial-a-ride trip has been verified to exceed 60 minutes, the liquidated damages shall be $60.00 per incident plus $1.00 for every minute thereafter; and $120.00 for the first 120 minutes for dial-a-ride plus $1 for every minute thereafter. 2. If the wait time of a pre-scheduled trip has been verified to exceed 30 minutes, the liquidated damages shall be $50.00 per incident; if it exceeds 45 minutes, the liquidated damages shall be $75 per incident; ai1d, if it exceeds 60 minutes, the liquidated damages shall be $100 per incident. 3. If a trip request has been verified to be lost by dispatch, and no vehicle ,-.,as dispatched; the liquidated damages shall be $100.00 per incident. FIXED-ROUTE PENAL TIES: 1. If the successful performance rate of the total wheelchair lift boardings falls below 90%, the liquidated damages shall be $100 per month. The percentage shall be calculated based on monthly actual usage of the lifts by passengers, and regular inspections by City staff; 23 2. Adherence to Schedule: The following liquidated damages shall be imposed if, v,,ithin any 30-clay period, any of the following incidents occur after the occurrence of two substantiated incidents during the same thirty clay period; (1) If a trip on the fixed-route system departs in advance of the scheduled depatiure time at any designated time point, the liquidated damages shall be $100 for every 10 minute increments; and (2) If a trip on the fixed-route system is delayed for more than 10 minutes following the time set forth for departure at any designated time point, the liquidated damages shall be $100 per 10 minute increments. Exceptions will be granted if the trip had more than two wheelchair boardings or deboardings. If a trip on the fixed-route system is not provided, the liquidated damages shall be $500 per occunence. The Contractor must have sufficient telephone lines to handle the additional calls from West Covina residents. The Contractor shall provide a Customer Service telephone line which shall be a local (non-toll free) call from anywhere within the City of West Covina, to provide route infonnation and take dial-a-ride requests. One TDD phone must also be provided for persons with hearing impainnents. All perso1mel should be trained to respond accurately and professionally. All comments and complaints shall be received by the City and refened to the Contractor who shall respond the next working day with a description of any follow-up action taken or anticipated. The Contractor must have a facsimile machine compatible with the City's. An answering machine may be used to provide infonnation outside of service hours. Voicemail greetings/recorded info1rnation must be available also in Spanish. B. Personnel Performance Standards Regularly assigned drivers or a trained back-up must be available and on-time to ensure consistent and reliable service. All personnel are responsible for knowledge of the service system design, the City of West Covina, and route destinations. Project personnel must maintain a comieous attitude, answering to the best of their ability any passenger questions regarding the provision of service. Perso1mel must also report all passenger-complaints, as well as, operational and maintenance problems promptly to the Project Manager ,1.,1ho shall forward the information to the City. C. Fare Collection and Accountability The City will determine the cash fare for the fixed route and dial-a-ride service. The City reserves the right to change the fare or to issue passes, discount coupons or tickets to be used in lieu of cash fares. The Contractor shall ensure that all drivers are m;vare of and adhere to the fare structure. A11 fares collected by the operators must be turned in each day to the Project Manager. This re·venue is to be counted, rolled and deposited each day. The Contractor will establish 24 reconciliation procedures to safeguard any cash, tickets and coupons collected and will ensure that they are accounted for accurately. The Contractor v-,iill provide the City \;vith an invoice and the City shall reimburse for actual services provided on a monthly basis. Only the City may decide whether or not to allow adve1tising on the vehicles. If advertising is allowed, any revenue from adve1tising on or in the vehicles will belong to the City. D. Program Operational Records ancl Responsibilities Records and repo1ts should be consistent with all (Section 15) NTD reporting requirements, as well as, all other reporting required by MTA. In addition, the City of West Covina may be required to provide statistical information in order to comply with other grant and legislative requirements. The City will use the information requested in this section to monitor and evaluate the productivity of the service. lnfornrntion must be submitted to the City according to the repo1ting schedule to be established by the City. All reports shall be submitted to the City in a fomrnt approved by the City. The Program Manager will prepare and submit to the City, with appropriate back-up, no later than the, sixth working day of each month, a summary report of operations and activity for each type of transit service, which will include at least 1. Daily totals of passenger counts, revenue hours, total hours, revenue miles, total miles, farebox revenue, passenger types any other operating data collected, -documenting any discrepancies in the repo1ted number of passengers canied and the amou'nt of fares collected by the operator. 2. Passenger pick-up and drop-off times, and locations for the dial-a-ride service. 3. Operational pro bl ems, accidents, incidents and passenger complaints, and any actions taken regarding these events. All passenger complaints shall be repo1ied by phone to the City immediately upon Contractor's receipt of complaint. Contractor must respond and begin investigation of complaint inunediately. City shall be informed as to the time needed for resolution of complaint. Resolution of customer complaint must be submitted to the City inunediately upon completion and no later than thJee business days. 4. Results of documentation may indicate the need for changes in the level of service or in operational or routing modifications. The provider shall cooperate with the City to improve the transportation operation and maintain flexibility so that service modifications may be implemented quickly. 5. If the Contractor does not provide required data, reporting, statistics and monthly billing invoices for any or all services that is demanded by the City and the Los Angeles County Metropolitan Transportation Authority (MTA) and the Authority within five (5) business days, liquidated damages of $500.00 per day will be paid to the City or deducted from the monthly billing owed to said Contractor. 25 E. City Access to Records The City, or any of its duly authorized representatives, employees, perso1111el or agents, upon reasonable written notice, shall have access, for the prnvose of audit and investigation, to any and all original books, documents, papers and records of the Contractor v,1hich pertains to this Agreement. Said original books, documents, papers and records must be retained by the Contractor in the Southern California Region for three years fol101vving final payment under the contract. F. Marketing/Public Outreach/Advertising The City shall be responsible for public relations, as well as, the production of schedules and marketing and other promotional materials, therefore, these costs should not be included in the proposal. The Contractor must refer all media requests to the City and may not provide any infonnation without prior approval by the City. The Contractor shall cause drivers and supervisors to cooperate and comply with reasonable requests by the City to distribute notices, schedules or other promotional materials to passengers in connection with the services provided. The City may also request the Contractor's personi1el to collect data from passengers by handing out survey fo1ms. The Contractor shall participate in the City's special events such as the City's Earth Day Celebration, Red Ribbon Rally, etc. as requested by the City. These events may require the Contractor to display service vehicles in addition to providing manpower for a display booth for distributing brochures regarding the City's transit services. G. Operating During a Declared Emergency Upon declaration of any emergency by the City Manager or his/her designated representative, the Contractor may be responsible for a number of transp01iation-related activities, including the development of emergency travel routes, and the coordination with other agencies supplying common canier services. In the event of a declared emergency, the Contractor shall make available all program vehicles to the City, report to a designated City parking area immediately and deploy vehicles in a manner described by the Director of Conummity Services or his designee as part of the City's Emergency Response Plan. The City shall be obligated to compensate the Contractor for services that significantly exceeds the normal expense of operating the service during such period of declared emergency. The Contractor shall be required to docmnent and maintain all emergency-related services as requested by the City and provide these documents to the City at the declared conclusion of the emergency. H. Price and Satisfaction Guarantee -Contractor Service Warranty Contractor commits that its price and service model presented in its Best and Final Offer (Exhibit "C") is valid and meets the services needs of the City of West Covina's Transit System (Fixed Route and Dial-A-Ride). Furthermore, Contractor guarantees that its p1jce to provide transit 26 services to the City of West Covina will not exceed its Best and Final Offer, barring any changes in the scope of work by the City. Contractor's not to exceed prices for the fi ve-year agreement are as follows, with the optional sixth and seventh year contained in the Best and Final Offer. March 2014-2015 Fixed Route $623,983 (Hourly Rate of $53.56) Dial-A-Ride $347,063 (Hourly Rate of $45.67) Total $971 ,047 March 2015-2016 Fixed Route $623,776 (Hourly Rate of $53.54) Dial-A-Ride $346,662 (Hourly Rate of $45.61) Total $970,437 March 2016-2017 Fixed Route $635,177 (Hourly Rate of $54.52) Dial-A-Ride $352,883 (Hourly Rate of $46.43) Total $988,059 March 2017-2018 Fixed Route $645,220 (Hourly Rate of $55.38) Dial-A-Ride $358,331 (Hourly Rate of $47.15) Total $1,003,551 March 2018-2019 Fixed Route $655,908 (Hourly Rate of $56.30) Dial-A-Ride $364,123 (Hourly Rate of $47.91) Total $1,020,031 In addition, Contractor shall provide the following unconditional satisfaction wananty to the City: In the event the City is dissatisfied with Con.tractor's service for any reason during the term of the Agreement, the City may terminate the Agreement. In the event the Agreement is so terminated, Contractor will refund to the City any and all profits made by Contractor resulting from this Agreement, during the final 12 months during the period prior to the termination. Furthermore, Contractor commits that its price is valid, and barring any changes in the scope o_fwork, the company commits that its price will not clwngejrom its submitted cost proposal for the period of th is agreement and any extensions to tit is agreement. Contractor Initials: 27 r I ARTICLE 11 TERMINATION OR SUSPENSlON A. The City shall have the right to (i) fo1ihwith terminate this Agreement, (ii) withhold payment to the Contractor, (iii) provide substitute service at the Contractor's expense, or (iv) exercise any and all other remedies legally available to it in the event of: 1. The banbuptcy of the Contractor or assigmnent by it for the benefit of its creditors. 2. The failure or refusal of the Contractor to perform the Services in a satisfactory manner after five (5) working days written notice by the City to the Contractor. 3. The failure or refusal of the Contractor to comply with applicable federal, state and local government laws, codes, regulations or ordinances. 4. The failure to receive a "Satisfactory" rating within thirty (30) days of receipt of an "Unsatisfactory" rating of any vehicle used in connection with the Services. 5. The failure to notify the City of an "Unsatisfactory" rating of any vehicle used in connection with the Services. 6. This contract may be tenninated for convenience by the City without cause, in v,1hole or in part, by giving the Contractor thirty (30) days written notice of the intent to tenninate whenever the City detennines that tern1ination is in the best interest of the City. Should the contract be terminated for convenience, the Contractor shall be paid for all authorized services provided, including reasonable charges for demobilization. However, the Contractor shall not be paid any anticipated profit or fees for services not provided. 7. The abandonment or discontinuance by the Contractor of the Services without the prior written consent of the City. 8. The continued violation on the part of the Contractor's agents or employees of traffic laws, ordinances, and regulations. 9. The failure to maintain the ,vhole, or any portion, of the Contractor's vehicles and other equipment or facilities as required by this Agreement. 10. 11. The failure of the Contractor to maintain the insurance coverage required herein by Article 7. Contractor violates any other material obligations contained hereunder. B. If cancellation is due to any of the reasons specified in subsection (A) of Article 11 of this Agreement, the City may offset damages incunecl by it in accordance v,1ith Article 10. 28 I i i ... C. 111 the event the City terminates this Agreement as provided in subsection (A) Article 11, tbe Contractor shall be entitled to receive payment for the pro rata share of the monthly Services provided as of the time of cancellation of the Contract, subject to any offset, as provided in Article 10. D. Subject to the foregoing, including any remedy preferable to City provided in subsection (A) Article 11, during the initial term and subsequent renewals, either party may terminate this Agreement without cause upon ninety (90) days prior written notice to the other paiiy. E. Notwithstanding the foregoing, during the initial term and any subsequent renewal te1111s, pursuant to the Contractor's Satisfaction Guarantee (see Article 10, Sec. FL), City may tenninate this Agreement at any time if City is dissatisfied with the Services by providing written notice to Contractor. F. If for any reason the Services continue after the end of the last renewal term provided for in this Agreement, the parties will continue to operate tmder the te1111S of this Agreement, except that the tenn for Services will be a month-to-month, and may be terminated by either party with fifteen (15) days prior written notice to the other party. E. In the event this Agreement is tenninated by the City, all data prepared in providing the Services shall be made available immediately to the City at the Contractor's sole expense. F. Pending final resolution of a dispute hereunder, the Contractor shall proceed diligently with the perfo1mance of Services under this Agreement ARTICLE 12 ASSIGNMENT AND SUBCONTRACTING This Agreement is made in reliance on the qualifications and responsibilities of the Contractor and, therefore, the Contractor shall not assign, transfer or subcontract all or any part of its obligations or benefits under this Agreement without the written consent of the City, ,vhi.ch consent shall not be unreasonably withheld. The Contractor acknowledges that the following non- exhaustive list of reql1irements prior to authorizing an assigmnent, transfer or subcontracting of all or any part of this Agreement by the Contractor shall not be deemed umeasonable: 1) requirement of financial compensation from Contractor to City for the administrative and associated costs of processing said assignment, transfer, or subcontract, in an amount not to exceed 3 months of billed services under this Agreement; 2) cooperation with and facilitation of all communications, meetings and document transfers, betv-1een City and proposed assignee, transferee, or subcontractor necessary for City, at City's sole discretion, to determine the desirability of said assignee, transferee, or subcontractor; and 3) ninety (90) days advance written notice of the intention to assign, transfer, or subcontract all or any part of the Services or this Agreement, conunencing upon the extension of an offer by Contractor of said assigm11ent, transfer, or subcontracting to a third party, or entertainment of an offer from a potential assignee, transferee, or subcontractor by Contractor, whichever shall first occm. 29 i L The parties acknowledge and agree that this Agreement is not intended to be an exclusive agreement for transit services for the City. The Contractor acknowledges that the City may award or enter into additional agreements ,111ith third parties, including competitors of the Contractor for transit services during the tem1 of this Agreement. ARTICLE 13 CI-IOJCE OF LAWS The laws of the State of California shall govern the interpretation and enforcement of this Agreement. ARTICLE 14 ASSISTANCE FROM CONTRACTOR The Contractor shall participate v,,1itb the City in the design and implementation of any changes in the Services. The Contractor shall provide suggestions respecting scheduling and routing to the City from time to time for the purpose of improving the overall Services. The Contractor shall provide advice to the City in the marketing and promotion of the Service ru1d shall, at the request of the City, participate in mru'keting activities for the Service without additional compensation. ARTICLE 15 NOTICES All notices pursuant to this Agreement shall be in writing and shall be effective upon (i) personal delivery to the person to be notified or (ii) three (3) business days after the postmarked date placed by the United States Postal Service or other carrier, including any lav-rful successor, postage prepaid addressed as fo llows: City: Contractor: \Vest Covina: Conummity Services Director City of West Covina 1444 West Garvey Avenue \~Test Covina, CA 91790 Joe Escobedo, Sr. Vice President MV Transportation, Inc. 5910N. Central Expy, Ste. 11 45 Dallas, TX 75206 With copy to: Office of the General Counsel 30 City's General Counsel Contractor's General Counsel: \Vest Covina City Attorney City of West Covina ] 444 \Vest Garvey A venue West Covina, CA 91790 Patricia McArdle Associate General Counsel 5910 N. Central Expy., Su ite 1145 Dallas, TX 75206 ARTICLE 16 SAFETY PROGRAM The Contractor shall provide regular and continuous formal safety instructions and training to all employees providing Services under this Agreement. Personnel assigned to the Services shall be required to attend safety meetings scheduled at a minimum of four ( 4) times per year. Certifications of attendance at these meetings shall be sent to the City not later than thi.1ty (30) days after each safety meeting. Copies of training manuals and materials shall be sent to the City, for review purposes, describing the content and scope of the safety program. Certification of Completion of Training shall be sent to the City for all employees no later than ten (10) working days after training has been completed. ARTICLE 17 PROPOSITION "A" & "C" AND MEASURE "R" FUNDING The funding source for the Service is the City's Proposition "A" &"C" and Measure "R" funds. In the event these funds become unavailable in the amount anticipated, the City shall have the right to reduce or terminate this Agreement upon thirty (30) days v,1ritten notice to the Contractor. The Contractor shall be entitled to compensation for all Services provided up to the date of termination. ARTICLE 18 FORCE MAJEURE The parties to this Agreement agree that neither shall be held responsible for losses, delays, failure to perform, or excess costs caused by events beyond their control. Such events include, but are not restricted to the following: Acts of God, fire, epidemics, earthquakes, flood or other natural disasters, riots, strikes, war, civil disorder, or unavailability of fuel. A party wishing to have its obligation hereunder suspended or excused for Force Majeure shall notif·y the other pmiy of the existence of Force Majeure by telephone or by fax as soon as reasonably possible after the occurrence of the cause or event constituting Force Majeure. 31 I -~-I . ' ARTICLE 19 [INTENTIONALLY LEFT BLANK] ARTICLE20 ATTORNEY'S FEES Should any litigation be commenced between the parties hereto to inte11)1'et or enforce the provisions of this Agreement, including an action for declaratory relief, the prevailing party shall be entitled to reasonable attorney's fees, court costs and necessary disbursements, in addition to any other relief to which it may be entitled in law or equity. ARTICLE21 SEVERABILITY If any tem1, condition or covenant of this Agreement, or the application hereof to any person or circumstance shall be invalid or unenforceable, the remainder of this Agreement, other than those paragraphs held invalid or unenforceable, shall be unaffected thereby and each remaining tenn, covenant or condition of this Agreement shall be valid and shall be enforceable to the fullest extent pennitted by law. 32 I ~ ' ' IN WITNESS WHEREOF, the parties hereto have executed this Af,•Teement as of the date and year first written above. CITY OF WEST COVINA Date: \ 2...{ ( ({; \ 13 MV Transportation, Inc. MV Transportation, Inc . By~~ f W.C. Pihl, Executive Vice President -... ,;. ·, · ... . APPROVED AS TO FORM An old Ahiarez-Gla nan, City Attorney ATTACHMENT NO. 3 RESOLUTION NO. 2017-108 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF \VEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2017, AND ENDING JUNE 30, 2018 (Transit Services) WHEREAS, the City Manager, on or about June 22, 2017, submitted to the City Council a proposed budget for the approp1iation and expenditure of funds for the City for West Covina for Fiscal Year 2017-18; and WHEREAS, following duly given notice and prior to budget adoption, the City Council held a public meeting on June 22, 2017, considering and evaluating all comments, and adopted a budget for the fiscal year commencing July 1, 2017 and ending July 30, 2018; and WHEREAS, amendments must periodically be made to the budget to conform to changed circumstances following adoption of the budget. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES RESOLVE AS FOLLOWS: SECTION 1. Budget Amendment No. 063 is hereby approved as reflected on Exhibit No. I, attached hereto. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 7th day of November, 2017. Corey Warshaw Mayor APPROVED AS TO FORM ATTEST Kimberly Hall Barlow City Attorney Nickolas S. Lewis City Clerk I, HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof on the 7th day of November, 2017 by the following vote of the City Council: AYES: NOES: ABSENT: ABSTAIN: Nickolas S. Lewis City Clerk Date: Requested by: Dept/Div: EXPENDITURES Account Number 122.51.5142.6120 224.51.5142.6120 122.51.5148.6120 122.51. 5143.6120 REVENUES Account Number CITY OF WEST COVINA BUDGET AMENDMENT 11/07/2017 Kel ly McDonald Community Services Dept/Account Description Contractual Services Contractual Services Contractual Services Contractual Services Account Description REASON/JUSTIFICATION (Please be specific) BA# 063 Posted By: Date Posted: Exhibit No. 1 Fiscal Year: 2017-2018 -------------Amount: $ 30,331.58 MV Transit Contractual Services Proposed Current Budget Amendment Amended Budget 220 000.00 7 233.10 227 233.10 140,000.00 4 602.88 144 602.88 295 000.00 9 698.93 304 698.93 - - - 370 000.00 8 796.67 378 796.67 - - - - - - - - - - - - - 1-'roposea Current Budget Amendment Amended Budget - - - - - MV Transit Contract. Increased rates due to minimum wage impacts. APPROVALS City Council Approval Date (if required, attach minutes): _______ o Approval Not Required Dept Head Approval: Date: ------- Finance Director: Date: ------- Funds Available? o Yes oNo City Manager: Date: ------- Comment: o A roved o Denied AGENDA ITEMNO. 9 AGENDA STAFF REPORT City of West Covina I Office of the City Manager DATE: TO: FROM: November 7, 2017 Mayor and City Council Chris Freeland City Manager SUBJECT: APPROVAL OF RETAINER AGREEMENT WITH CAST ANON LAW GROUP FOR LEGAL DEFENSE OF JOSHUA VOLASGIS V. CITY OF WEST COVINA, ET AL. AND ADDITION OF THE FIRM TO THE CITY'S PANEL OF LEGAL DEFENSE FIRMS RECOMMENDATION: It is recommended that the City Council approve the retainer agreement with Castanon Law Group (CLG) for legal defense of Los Angeles Superior Court Case No. BC 677342 (Joshua Volasgis vs. City of West Covina, et al.) and the addition of CLG to the City's panel oflegal defense firms. BACKGROUND: On October 12, 2017, the City of West Covina was served Case No. BC 677342 (Joshua Volasgis vs. City of West Covina, et al.). Staff sought proposals for legal representation in this matter because the City Attorney's Office has a conflict of interest. The case claims that the City wrongfully terminated the plaintiff on the basis of racial discrimination and retaliation. DISCUSSION: The City received six (6) proposals for legal defense of this claim. The following law firms submitted proposals for consideration: 1. Best Best & Krieger, LLP 2. Castafi6n Law Group 3. Lewis Brisbois Bisgaard & Smith, LLP 4. Liebert Cassidy Whitmore 5. Lynberg & Watkins 6. Woodruff, Spradlin & Smart Approval of Retainer Agreement with Castanon Law Group for Legal Defense of Joshua Volasgis v. City of West Covina, et al. Page 2 of2 -November 7, 2017 After reviewing each proposal in detail, staff determined that CLG provided the most responsive proposal for defense of Case No. BC 677342. Further note that CLG has previously represented the City well in similar cases. Attached for the City Council's review is the City's retainer agreement with CLG (Attachment No. 1). FISCAL IMPACT: The total cost for the defense of this lawsuit is currently unknown and is dependent on the length of the case. Funds for legal services for claims against the City are allocated annually to the Self- Insured/General Liability Program budget (Account No. 361.15.1520.6111). Prepared by: Edward M. Macias Human Resources Director ATTACHMENT: Attachment No. 1 -Retainer Agreement with Castafi6n Law Group LEGAL SERVICES AGREEMENT BETWEEN THE CASTANON LAW GROUP AND CITY OF WEST COVINA ATTACHMENT NO. 1 1. IDENTIFICATION OF PARTIES. This Agreement, executed in duplicate with each party receiving an executed original, is made between THE CASTANON LAW GROUP, hereafter referred to as "CLG," and the City of West Covina, hereafter referred to as the "City." This Agreement is required by Business and Professions Code section 6147 and is intended to fulfill the requirements of that section. 2. LEGAL SERVICES TO BE PROVIDED. CLG shall provide legal defense and representation to the City in the following matter: Los Angeles Superior Court Case No. BC 677342 (Joshua Volasgis vs. City of West Covina, et al.). Said legal services and representation are assigned to CLG. 3. RESPONSIBILITIES OF ATTORNEY AND CLIENT. CLG will perform the legal services called for under this Agreement, keep the City informed of progress and developments, and respond promptly to the City's inquiries and communications. The City will be truthful and cooperative with CLG and keep CLG reasonably informed of developments; as well as make timely payments required under this Agreement. 4. ATTORNEY'S FEES. The City shall pay CLG attorney's fees for the legal defense and representation of Los Angeles Superior Court Case No. BC 677342. CLG shall charge in minimum units of one-tenth of an hour. The City will pay CLG for services rendered under this agreement in accordance with the following rate schedule: Rate Schedule Myrna Castanon, Partner ...... $300 per hour Associate/Contract Attorney .. $175 -$250 per hour Law Clerk ......................... $125 -$150 per hour Paralegal / Legal Assistant... $80 -$100 per hour 5. OTHER COSTS AND CHARGES. CLG will incur various costs and expenses in performing legal services under this Agreement. The City agrees to pay CLG for all costs, disbursements and expenses in addition to the hourly attorney fees as outlined in Paragraph 4 of this agreement. The costs and expenses commonly include court reporters' fees, notary fees, messenger and other delivery fees , reproduction costs charged by third parties, parking, investigation expenses, consultants' fees, expert witness, professional, mediator, arbitrator and/or special master fees and other like items. CLG will not charge for in-office photocopying, Castaii6n_Retainer Agmt_l0.18.17 Page 1 of 4 outgoing and incoming facsimile, and mileage. Additionally, the City agrees to pay transportation, meals, lodging, and all other costs of any necessary out-of-town travel by CLG and its Attorney(s). The City will also be charged the hourly rates for the time CLG's attorneys spend traveling. Attorney air travel involving destinations or origins outside California will be by business class accommodations. 6. EXPERTS, CONSULTANTS, CONTRACT ATTORNEYS AND INVESTIGATORS. To aid in the preparation of presentation of your case, it may become necessary to hire experts, contract attorneys, consultants or investigators. CLG will select any experts, contract attorneys, consultants or investigators. Although CLG may elect to advance expert, consultant or investigator fees on the City's behalf, it is under no obligation to do so and the City is responsible for the prompt payment of any such fees and costs upon CLG's request. Fees for contract attorneys will be charged in accordance with the billing rates described in Paragraph 4 herein, or as separately agreed between the City and CLG at a later time. All agreements must be reduced to writing. 7. BILLING STATEMENTS. The legal services rendered and the costs advanced by CLG on the City's behalf will be billed on a 30-day cycle. Services rendered and costs advanced must be itemized on each bill. Statements for services rendered will describe the nature of the service performed and identify the costs advanced. Billing disputes are subject to Arbitration. 8. REPRESENTATION OF ADVERSE INTERESTS. The City is informed that the Rules of Professional Conduct of the State Bar of California require the City's informed written consent before an attorney may begin or continue to represent the City when the attorney has had a relationship with another party interested in the subject matter of the attorney's proposed representation of the City. The City and CLG are not aware of any potential conflicts and have discussed them in detail. CLG will consult with the City in accordance with the requirements of the Rules of Professional Conduct as to any new matters assigned to CLG after the entering of this Agreement regarding any potential conflicts of interest relating to such new matters. 9. DISCHARGE OF ATTORNEY. The City may discharge CLG at any time, pursuant to state law, by written notice effective when received by CLG. Notwithstanding the discharge, the City will be obligated to pay CLG its last statement within thirty (30) days as set forth under the terms of this Agreement. 10. DISCLAIMER OF GUARANTEE AND ESTIMATES. Nothing in this Agreement and nothing in CLG's statements to the City will be construed as a promise or guarantee about the outcome of the matter. CLG makes no such promises or guarantees. CLG's comments about the outcome of this matter are an expression of opinion only. Castafi6n_Retainer Agmt_l0.18.17 Page 2 of4 11. ATTORNEY'S FEES AND COSTS IN ACTION ON AGREEMENT. The prevailing party in any action or proceeding to enforce any provision of this agreement will be awarded reasonable attorney's fees and costs incurred in that action or proceeding or in efforts to negotiate the matter. 12. CLIENT FILE: ELECTRONIC RECORDS STORAGE, MAINENTANCE AND DESTRUCTION OF FILE. The City agrees that CLG may, at its discretion, maintain all or part of the City's file in (including all documents, pleadings, correspondence and other papers) in electronic format, except for physical evidence and other materials that cannot be saved electronically. The City also agrees that, once CLG's services in this matter are complete and following termination of this agreement, CLG shall not be required to maintain the City's file for more than three (3) years. If at any time the City requests its client file in this matter, it agrees that CLG may deliver it in electronic form (together with any physical evidence or other materials that cannot be saved electronically). Upon the expiration of three years after termination of this agreement, and after reasonable notice to the City, the City agrees CLG may destroy the client file, including all electronic files. 13. E-MAIL COMMUNCIATIONS. CLG is authorized to communicate with the City via electronic communications, including the transmission of attorney-client privilege matter (e.g., advice, fact analysis, forwarding of documents, etc.), utilizing the e-mail address(s) the City provides. The City acknowledges that electronic transmission of data may or may not be fully secure, and may be susceptible to an invasion of privacy. Notwithstanding the inherent risk applicable to e-mail communications, by allowing email transmittals, the City accepts the risks attendant to electronic communications and authorizes CLG to communicate with the City electronically. 14. ENTIRE AGREEMENT. This Agreement contains the entire Agreement of the parties. No other Agreement, statement, or promise made on or before the effective date of this Agreement will be binding on the parties. 15. SEVERABILITY IN EVENT OF PARTIAL INVALIDITY. If any provision of this Agreement is held in whole or in part to be unenforceable for any reason, the remainder of that provision and of the entire Agreement will be severable and remain in effect. 16. MODIFICATION BY SUBSEQUENT AGREEMENT. This Agreement may be modified by subsequent Agreement of the parties only by an instrument in writing signed by both parties. Castafi6n_Retainer Agmt_l0.18.17 Page 3 of 4 17. TERM OF AGREEMENT. This agreement shall be effective through the completion of Case No. BC 677342 as determined by the City, or until one or both parties decide to terminate the Agreement. 18. TERMINATION OF AGREEMENT. This agreement may be terminated without cause by either party. Notification shall be made in writing and effective the date of the written notification. The foregoing is agreed to by: CLIENT: Chris Freeland City Manager ATTEST: Rosalia Butler Assistant City Clerk APPROVED AS TO FORM: Kimberly Hall Barlow City Attorney Castafi6n_Retainer Agmt_l0.18.17 Date: ----=O:...:::c=to::..:::b:...:::e.:....r --=-1 =-8 L..:2=0:....:1--=-7 ___ _ Date: ____________ _ Date: ____________ _ Page 4 of 4 DATE: TO: FROM: AGENDA ITEMNO. 10 AGENDA STAFF REPORT City of West Covina I Office of the City Manager November 7, 2017 Mayor and City Council Chris Freeland City Manager SUBJECT: FISCAL YEAR 2017-18 SUPPLEMENT AL LAW ENFORCEMENT SERVICES ACCOUNT (SLESA) FUNDS RECOMMENDATION: It is recommended that the City Council take the following actions: 1. Appropriate expenditures from the Fiscal Year (FY) 2017-18 Supplemental Law Enforcement Services Account (SLESA) funds, totaling an estimated $164,954, for frontline law enforcement items detailed in the attached budget amendment. 2. Adopt the attached resolution authorizing the necessary budget amendment: RESOLUTION NO. 2017-102 -A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2017, AND ENDING JUNE 30, 2018 (2017-18 SLESA) 3. Authorize the transfer of any remaining balance of previously appropriated SLESA funds between accounts for personnel, supplies, and equipment in order to expedite expenditures that must be completed by the end of this fiscal year. DISCUSSION: The Supplemental Law Enforcement Services Account (SLESA) is a State allocation which, according to California Government Code Section 30061 and 30062, must be used "exclusively to fund frontline municipal police services, in accordance with written requests submitted by the Chief of Police." This grant cannot be used to replace or "supplant existing funding for law 2017-18 SLESA Page 2 of3 -November 7, 2017 enforcement services," but must instead supplement local funds. This funding was formerly called the Supplemental Law Enforcement Service Fund (SLESF), but was renamed SLESA as part of the realignment program for law enforcement that was enacted along with the State of California 2011 Budget Act. In its entirety, West Covina's FY 2017-2018 SLESA allocation totals an estimated $164,954. Anticipating the receipt of these funds, which is distributed monthly, the Police Department prioritized a list of unbudgeted needs, as follows: • Limited-service Sergeant position: The City Council authorized the creation of a part-time Sergeant position using SLESA funds on November 17, 2015. The duties of this position are focused on the management of confidential informants in narcotics investigations, and training other members of the Police Department's Special Enforcement Team (SET) in informant management. Due to retirements, rotations, and promotions, the SET Team still has a lack of members who are skilled in informant management. In order to maintain the SET Team's level of success, it is vital for the Department to continue funding this part- time position, using $50,000 from this SLESA allocation. • Supply items: A range of supply items, totaling an estimated $114,954, are needed for front line law enforcement operations, as follows: o OPS based surveillance items and supplies used by the Special Enforcement Team (SET) to track narcotics suspects; o Specialized ammunition and tactical supplies for the Special Weapons And Tactics (SWAT) Team; o New gasmasks, gasmask cartridges, and ballistic helmets to protect Patrol and SWAT Officers during tactical deployments; o New LIDAR (light detection and ranging) and radar devices for traffic enforcement. Additionally, the State spending requirements governing the SLESA funds require that all funds from one year's allocation be spent by the conclusion of the following fiscal year. Occasionally, this fund might have an unspent balance, as the fiscal year's conclusion approaches. By authorizing the transfer of any remaining balance of these funds between accounts, the Police Department can ensure that all SLESA funds are spent in a timely manner for front line law enforcement. FISCAL IMP ACT: Using the Fiscal Year 2017-18 State SLESA funds for the items described above is in keeping with the legislatively dictated requirements associated with this funding allocation, and meets the Police Department's frontline law enforcement needs. As detailed in the proposed budget amendment, Staff is recommending an expenditure appropriation of $164,954 in Fund 155. There is no impact to the City's General Fund. 2017-18 SLESA Page 3 of 3 -November 7, 2017 Prepared by: Alex B. Houston Police Administrative Services Manager Reviewed/ Approved by: Marc Taylor Chief of Police ATTACHMENT: Nicole Lugotoff Interim Finance Director Attachment No. 1 -Resolution No. 2017-102, with Exhibit 1 ATTACHMENT No. 1 RESOLUTION NO. 2017-102 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2017, AND ENDING JUNE 30, 2018 (2017-18 SLESA) WHEREAS, the City Manager, on or about June 22, 2017, submitted to the City Council a proposed budget for the appropriation and expenditure of funds for the City for West Covina for Fiscal Year 2017-18; and WHEREAS, following duly given notice and prior to budget adoption, the City Council held a public meeting on June 22, 2017, receiving, considering and evaluating all comments, and adopted a budget for the fiscal year commencing July 1, 2017 and ending June 30, 2018; and WHEREAS, amendments must periodically be made to the budget to conform to changed circumstances following adoption of the budget. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES RESOLVE AS FOLLOWS: SECTION 1. Budget Adjustment No. 054 is hereby approved as reflected on Exhibit No. 1, attached hereto. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. PASS ED, APPROVED, AND ADOPTED this 7th day of November, 2017. APPROVED AS TO FORM Kimberly Hall Barlow City Attorney Corey Warshaw Mayor ATTEST Nickolas S. Lewis City Clerk I, HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof on the 7th day of November, 2017 by the following vote of the City Council: AYES : NOES: ABSENT: ABSTAIN: Nickolas S. Lewis City Clerk Date: Requested by: Dept/Div: EXPENDITURES Account Number 155.31.3110.5112 155.31.3110.6220 REVENUES Account Number 155.31.4521 CITY OF WEST COVINA BUDGET AMENDMENT 11/7/2017 Alex Houston Police Dept/Account Description Part time salary PD supplies Account Description State grant revenue, SLESA REASON/JUSTIFICATION (Please be specific) Exhibit No. 1 BA# 054 Posted By: Date Posted: Fiscal Year: 2017-18 --------------Amount: $164,954.00 Description: 2017-18 SLESA Proposed Current Budget Amendment Amended Budget -50,000.00 50,000.00 -114 954.00 114,954.00 - - - - - - - - - - - - - - - Proposed Current Budget Amendment Amended Budget -164,954.00 164,954.00 - - - - To appropriate revenues and expenditures for the 2017-18 Supplemental Law Enforcement Services Allocation for supplemental law enforcement items. APPROVALS City Council Approval Date (if required, attach minutes): Dept Head Approval: Finance Director: Funds Available? City Manager: {If over $100,000) see attached o Yes oNo see attached _ __.;:.1.::,1/c...:.7..!../.:::.20.::...1::..:7'---o Approval Not Required Date: ______ _ Date: ------- Date:------- o A roved o Denied AGENDA ITEM NO. 11 AGENDA STAFF REPORT DATE: TO: FROM: City of West Covina I Office of the City Manager November 7, 2017 Mayor and City Council Chris Freeland City Manager SUBJECT: A WARD OF BID-UNMANNED AIRCRAFT FOR POLICE OPERATIONS RECOMMENDATION: It is recommended that the City Council take the following actions: I. Find that Flymotion LLC is the lowest responsible bidder for the seven (7) unmanned aircraft systems for the Police Department; and 2. Approve a purchase order agreement with Flymotion LLC totaling $60,777.50, from account 117.31.3120.7160. DISCUSSION: On May 16, 2017 (agenda item #10), the City Council appropriated federal asset forfeiture funds for a range of Police Department items, including unmanned remote control aircraft systems, to improve office safety in the field. These unmanned aircraft systems provide superior overhead views useful during SWAT operations, fire operations, suspect containments, surveillance operations, location scouting, and training debriefings. The Police Department needs seven aircraft systems in total, and they are only used for law enforcement and first responder applications: The two largest aircraft are equipped with thermal cameras and other specialized detection equipment; the two smallest aircraft are specifically designed to operate inside buildings; and the three others are used for medium tactical deployments, and for training. West Covina Police Officers have completed specialized training for these aircraft systems, and incorporated comprehensive operational guidelines into the Police Department's manual. That agenda item stated that staff would conduct a competitive bid process, and then return to the City Council to award the bid. A Request for Quotations (RFQ) was completed and published Award of Bid-Unmanned Aircraft for Police Operations Page 2 of 3 -November 7, 2017 online on September 19, 2017. It was advertised on the City's website, emailed to 350 subscribers to the City's e-notification system, sent directly to one known vendor, and advertised in the San Gabriel Valley Tribune on September 21, 2017. On the bid deadline of October 10, 2017, staff received four sealed bid packages. Staff reviewed these bid packages, and concluded that one of them was not responsive because it did not include all components specified in the RFQ. The table below summarizes the remaining three bids, which were all considered responsive. Vendor TOTAL Flymotion LLC $60,777.50 Measure UAS $65,208.23 Helinet Aviation Services $68,732.08 Staff recommends accepting the lowest responsive bid, from Flymotion LLC, and awarding a purchase agreement. On July 18, 2017 (agenda item #24), the City Council directed staff to develop a draft ordinance concerning the use of drones by private citizens. That draft ordinance will be presented at a future City Council meeting. FISCAL IMP ACT: The purchase of these aircraft systems· will constitute no cost to the General Fund. Federal asset forfeiture funding for this purchase was previously appropriated by the City Council in account 117.31.3120.7160. Prepared by: Alex B. Houston Police Administrative Services Manager Reviewed/ Approved by: ~~ Marc Taylor fe Chief of Police Interim Finance Director Award of Bid-Unmanned Aircraft for Police Operations Page 3 of 3 -November 7, 2017 ATTACHMENT: Attachment No. 1 -Bid from Flymotion LLC ATTACHMENT NO. 1 Attachment C THEClTYOF WEST COVINA REQUEST FOR QUOTES Pricing Sheet (This is not an order) PURCHASING DIVISION PHONE (626) 939-8443 INSTRUCTIONS T.O BIDDERS: No. • Please quote prices F.O.B. Destination. No charges for packing, drayage, postage, or for any Buyer other purpose will be allowed over and abov~ the prices quoted herein unless noted. • Quote each item separately as awards will be made on a unit basis. Each item will be Mailed considered separately and not in combination with other items unless otherwise specified. • The City invites cost saving or quality improving substitutes, however deviations from these specifications should be clearly indicated on your quotation. Return by 1 ea OJI Matrice 200 sUAS with OJI Zenmuse XT camera and gimbal 1 ea OJI Matrice 200 sUAS with Zenmuse Z30 30x optical HD Zoom camera and gimbal, and DH Zenmuse X45 XT 4K Daylight camera and gimbal 2 ea OJI Phantom 4 Pro Plus sUAS, with OJI optional dual Camera mount, Phantom 4 Part 54 HDMI output module, and Rugged payload case 3 ea OJI Spark sUAS, each with OJI UA V and rugged payload, Case, Spark fly more combo pack, and 2 Spark intelligent Unit Jd,t>'f7 Unit $7615 Price ~I t,'iJ $1$, C"{:) ___ , _____ FJight batteries (6Jlight batteries_toJal) ____________________ , _____ _ Group Accessories, including 4 OJI battery charging hubs, 4 OJI P4 Part 8 battery charging hubs with power supplies for OJI Phantom 4 Pro Plus, 3 OJI ground stations, 16 standard Capacity batteries, 16 P4 Part 64 intelligent flight 5870rnAh batteries. * Note: Warranties included in prices. Sub Total 9.25% Calif. Sales Tax on taxable items (excluding Federal Excise Tax) Training: 8 hours customized training (non-taxable) Freight (if applicable) Firm Address Telephone Fax GRAND TOTAL $SJ.f, 5oc, $5. rnso $750 AGENDA ITEMNO. 12 AGENDA STAFF REPORT DATE: TO: FROM: City of West Covina I Office of the City Manager November 7, 2017 Mayor and City Council Chris Freeland City Manager SUBJECT: ASSET FORFEITURE FOR POLICE EQUIPMENT AND SERVICES RECOMMENDATION: It is recommended that the City Council take the following actions: 1. In accordance with Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-330 (b), which states that the City Council can dispense with the bidding process when it will prove impracticable or uneconomical, waive the bid process and authorize the purchase of a Trimble 3D laser scanner, directly from the sole manufacturer authorized seller, Allen Instruments and Supplies, totaling $65 ,877.40 from account 117.31.3110.7160, and authorize the City Manager or his designee to execute related purchase documents; 2. In accordance with Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-330 (c), which states that professional services, including computer consultants, are exempt from bidding procedures, approve a Marketing and Management Service Agreement specific to WCSG CAD-RMS operations, for up to $175,000/two years with Scientia Consulting Group, from account 117 .31.3119 .6120, and authorize the City Manager to execute related purchases and agreements; 3. In accordance with Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-330 (b), which states that bidding may be dispensed with when the commodity can be obtained from only one (1) vendor, authorize the purchase of utility Ethernet lines from Spectrum, totaling $51 ,400 from account 117.31.3110.6145, and authorize the City Manager or his designee to execute related purchase documents; and 4. Adopt the attached resolution authorizing the necessary budget amendments: Asset Forfeiture for Police Equipment and Services Page 2 of 4 -November 7, 2017 RESOLUTION NO. 2017-103-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2017, AND ENDING JUNE 30, 2018 (ASSET FORFEITURE FOR POLICE EQUIPMENT AND SERVICES) DISCUSSION: The West Covina Police Department received federal asset forfeiture funds stemming from successful law enforcement and prosecution efforts of narcotics cases, spearheaded by the Department's Special Enforcement Team (SET). These cases are adjudicated at the federal level, which is often a lengthy process that results in irregular receipts of these funds. The U.S. Department of Justice produces a lengthy publication concerning the spending rules and prohibitions associated with federal asset forfeiture funds. This publication is called the Guide to Equitable Sharing of Federally Forfeited Property for State and Local Governments. Briefly, asset forfeiture funds are approved for new unbudgeted law enforcement uses, must be accounted for separately from other funds to adhere to financial reporting and auditing requirements, and cannot be spent until the funds are actually received as revenue. Moreover, these funds cannot be used to replace (supplant) funding levels for police department items (like police officers, materials, services, supplies and equipment, etc.) previously funded from the City's General Fund. There are sufficient funds available in the fund balance of Fund 11 7 for a range of needed public safety items, which have been prioritized. These items include the following: 1. 3D Scanner for Crime Scenes: To document fatal traffic collision scenes, the Police Department uses a Sokkia scanning device that is twelve years old. Operating this device requires two or three people-one to use the measuring device from a central location, another to walk around the scene and place a prism pole on the points of interest, and, if available, a third to operate the data collector. Documenting a scene, with an average range of 200 to 400 data points, takes approximately three to four hours. Additionally, Forensic Investigation staff commonly have to document and photograph the same scene separately to meet forensic evidence practices, requiring many additional hours. This Sokkia device is outdated and inefficient, has required repairs, and is no longer supported by the manufacturer. It must be replaced. Police Department staff researched state of the art 3D crime scene scanning devices. After conducting this research, Police staff determined that the best device to meet the Department's needs is the Trimble 3D laser scanner. One person can operate this device and complete a scan capturing approximately 34 million points in three minutes. On a day when this device was being demonstrated by a sales representative, a fatal traffic collision occurred in the City. Police Officers were able to document this scene using both the old Sokkia and a new Trimble 3D laser scanner. It took four hours to document the scene with the Sokkia device, measuring 230 data points. In contrast, it took less than 45 minutes to document the scene using the Trimble scanner, scanning over 100 million points and resulting in an extremely detailed 3D diagram. Additionally, this first use of the Trimble Asset Forfeiture for Police Equipment and Services Page 3 of 4 -November 7, 2017 scanner by our Officers included initial setup and explanation. Once trained on this device, Officers will be able to use it quicker and more efficiently, and use it for more types of crime scenes. The average collision scene will require a total of five scans and take less than 30 minutes. The Trimble 3D laser scanner will make the documentation of many types of crime scenes much more accurate, improve personnel efficiency, reduce personnel costs, and allow the scenes to be reopened much sooner. Only one distributer, Allen Instruments and Supplies, is authorized by the manufacturer as the authorized seller of the Trimble 3D laser scanner in our region. This company supplied a price quote totaling $65,877.40 (including our new local tax rate)-see Attachment No. 1. It is not practical or economical to conduct a bid for this device, because the City will receive one bid, from Allen Instruments and Supplies, showing the exact same pricing. In accordance with Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-330 (b), the City Council can dispense with the bidding process when it will prove impracticable or uneconomical. In addition to the purchase cost, hands-on training, totaling an estimated $7,000, will also be required. 2. Continued Information Technology Services: On January 19, 2016, the City Council approved agenda item# 15, authorizing the Police Department to contract with Scientia Consulting Group for West Covina Service Group (WCSG) marketing and management services for its Computer Aided Dispatch and Records Management System (CAD-RMS). Since that time, Scientia Consulting Group has assigned a highly qualified consultant to WCSG, who possesses a suitable marketing skill set, as well as a detailed knowledge and understanding of the WCSG computer infrastructure and business plans. This contractor has proven invaluable, helping WCSG navigate through changes in our business practices and development plans, and also helping WCSG explore partnerships and adapt to market changes in the overall CAD-RMS industry. The existing service agreement with Scientia is nearing its end-the existing purchase order is estimated to conclude at the end of November 2017. WCSG is currently in the process of forming new partnerships and developing new products, and it is vital to the ongoing operations of the WCSG to continue these marketing and business services with Scientia Consulting Group. In accordance with Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-330 (c), professional services, including computer consultants and market feasibility consultants, are exempt from bidding procedures. The cost of the new WCSG Marketing and Management Consultant Service Agreement with Scientia Consulting Group is for an amount not to exceed $175,000, over a two-year contract term-see Attachment No. 2. 3. Digital Radio System Components: West Covina is part of the multi-city East San Gabriel Valley Regional Communications Network Joint Powers Authority ("COM-NET" JP A) that joins together regional public safety digital radio communications. COM-NET is tied to the Interagency Communications Interoperability System JP A that is headquartered in Glendale. In order for this interoperable digital radio system to fully work in West Covina, two items are needed, as follows: Asset Forfeiture for Police Equipment and Services Page 4 of 4 -November 7, 2017 • A bi-directional amplifier is needed to make digital Police radios function properly below ground in the Police Station. This device, fully integrated to the regional digital radio system, will cost under $30,000, including installation. • Dedicated Ethernet lines are needed to carry dispatch voice and data information to and from the Glendale headquarters. These dedicated Ethernet lines are a utility, only available from Spectrum-see Attachment No. 3. Obtaining these lines, including installation, will cost an estimated $51,400 over an initial three-year term. In accordance with Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-330 (b ), bidding may be dispensed with when the commodity can be obtained from only one (1) vendor. FISCAL IMP ACT: The West Covina Police Department received federal asset forfeiture funds stemming from successful law enforcement and prosecution efforts of narcotics cases, spearheaded by the SET team, such that there are sufficient monies available in the fund balance of Fund 11 7 for all of the items detailed above, totaling $329,287.40. As detailed in the proposed budget amendment, Staff is recommending an expenditure appropriation of $329,287.40 in Fund 117. Without these federal asset forfeiture funds, these unmet needs would become future Police Department budget requests, drawing on the City's General Fund. Thus, while these funds do not supplant existing budgeted funds, they provide significant savings of General Fund money and alleviate current and future strain on the City's fiscal resources while meeting unbudgeted Police Department needs. It is appropriate and allowable to use available federal asset forfeiture funds for these items. There is no General Fund impact with this item. Prepared by: Alex B. Houston Police Administrative Services Manager Reviewed/ Approved by: ~~ Marc Taylor tr Ni6oieLugotoff Chief of Police Interim Finance Director ATTACHMENTS: Attachment No. 1 -Sole Source Letter and Price Quote from Allen Instruments and Supplies Attachment No. 2-Professional Services Agreement with Scientia Consulting Group Attachment No. 3 -Quote from Spectrum Attachment No. 4 -Resolution No. 2017-103, with Exhibit 1 ATTACHMENT NO . 1 ~~~~CT QUOTE ·--Instruments & Supplies 1600 Callens Rd. I Date Quote# 09/21/17 AAAQ18003 Ventura, CA 93003 Office: (805) 644-7405 Fax: (805) 642-3970 Quote valid for 30 days unless otherwise noted Quote Prepared for: West Covina Police Department Robert Nyquist r=~T=--- 11 West Covina Police Department .-,., r-- , Ln # " Qty --- 2 3 4 5 6 1444 WEST GARVEY AVENUE West Covina, California 91790 i Robert Nyquist 11 1444 WEST GARVEY AVENUE ~ West Covina, California 91790 Phone: Fax: (626) 939-8670 !I Phone: ~---~F-=ax=:~_(§_2§)_~]-867Q t Terms Rep P.O. Number Net 30 w/ PO Joey Desjardins H Item# 0-oescription E-.r:ee,ee tr Unit Price TX6-100-01 Trimble TX6 Laser Scanner Instrument Pack $45,000.00 (One Year Warranty) Includes: 28010049 TX6 LASER SCANNER 28710034 TRANSPORTATION CASE 55001689 USB 3.0 FLASH DRIVE 64 GB 51695 POWER CABLE AND ADAPTERS 55001626 POWER SUPPLY 12V 78607007 TRI BRACH WITHOUT OPTICAL PLUMMET 55001463 LENS CLEANING CLOTH 50 PCS/BAG EGL-22010 TRIMBLE STYLUS LANYARD 97516-01A 2 SOLID GG STYLUS, 1 TETHER PACKOUT ASSY 28740034 PACK X 10 ADHESIVE B&W CHECKER TARGET 28721034 PACK X 2 SCREEN PROTECTOR 91.8 X 54.5 MM 23701034 4 X BATTERY LI-ION 10,8V 8,7AH 23702034 CHARGER FOR BATTERY 23701034 28731034 CASE TRIMBLE TX BATTERY KIT EW3D-TX6-BNDLE-1Y Ext Warranty -30 TX6 Hardware and $4,800.00 R Firmware Bundle, 1 year 90572-TR TRIPOD,SERIES 5 W/5/8-11 HEAD $1,350.95 FOR-03-TRWFX-01 Realworks Forensics with Dongle $3,995.00 FOR-05-UPDATE-01 Update Previous Visual Statement Software to $995.00 Trimble Forensics Reveal Advanced (Dongle) FOR-03-ADV-01 FOR-04-LSM-01 Trimble Forensics Reveal 30 Laser Scanner $1,995.00 Module (Dongle) Visit us online at: b.tm://www.alleninstruments.com Page Ext. Price $45,000.00 ---- $4,800.00 $1 ,350.95 $3,995.00 $995.00 $1,995.00 of 2 1 of 2 7 8 EWFOR-REV-LS-SW Software Maintenance Reveal Laser Scanner Module EWFOR-TRW-PC-SW Software Maintenance RealWorks Forensics Customer Signature: ---------------- Payment Type: Date: ti Unit Price r· Ext. Price $1,198.50 $1,198.50 $599.25 $599.25 SubTotal $59.933.70 -Sales Tax $4,933.58 Shipping $250.00 Total $65,117.28 -Prior to operating any radio modem, users are legally required to obtain frequency licensing from the FCC. Altlas Licensing will file your application for a fee. Please contact Elaine Renoire (800) 252-0529. -Hardware Warranty: The standard factory warranty period for all Trimble® products begins on the day the end user receives the product. The standard warranty period is one (1) year with the following exceptions: 3600, 5500. 5600, S6, SPS700, ATS, Geodimeter Control Unit, GeoRadio, NE-100/101, TS305/315, TS415, Dini Levels, LL400, LL500, HV401, GL700, GL1242, CR550/600 Laser Receiver, DG711 Pipe Laser. These listed products have a two (2) year factory warranty period. The factory warranty can be extended annually. Please contact Mike Westphal for pricing and/or further details: 800-272-0180 -Software/Firmware Agreement: The standard Software/Firmware agreement period for all Trimble® products begins on the day the encl user receives the procluct. Uncler the Software/Firmware agreement Fix updates and Minor upclates are available for the agreement period. The stanclard agreement is one (1) year with the following exceptions: Trimble Geomatics Office and the 5800 receiver standard ninety (90) day agreement. TerraMoclel ancl Paydirt Siteworl< Office standard one hunclred eighty (180) day agreement. 3600, 5500, 5600, S6, SPS700, ATS, Geodimeter Control Unit, GeoRadio, NE-100/101, TS305/315, TS415, Dini Levels, LL400, LLSOO, HV401, GL 700, GL 1242, CR550/600 Laser Receiver, DG711 Pipe Laser standard two (2) year agreement. The Software/Firmware agreements can be extended annually. Please contact Mike Westphal for pricing and/or further details: 800-272-0180 -Returns will only be processecl if we are notified within 7 calenclar days of receipt of your order. Returns are subject to a 15% restocking fee. For additional information regarding returns, please email customerservice@alleninstruments.com. Visit us online at: httR:llwww.alleninstruments.com Page 2 of 2 2 of 2 May 3, 2017 Re: Trimble Survey Equipment To whom it may concern, Trimble Inc. ("Trimble") wishes to inform you of the following: Allen Instruments and Supplies, LLC is the sole authorized provider of Trimble branded survey equipment with in-house service and repair capabilities in the state of Arizona, and the state of California counties of: San Luis Obispo, Kern, San Bernardino, Santa Barbara, Ventura, Loa Angeles, Orange, Riverside, San Diego, Imperial. Please let me know if you have any additional questions. Hest Regards, (-):,vyv7/~ ··~~ .., .. :,.4 .J Tom §tevfns Trimble Inc. Western Regional Sales M.anager CITY OF WEST COVINA PROFESSIONAL SERVICES AGREEMENT WITH SCIENTIA CONSUL TING GROUP ATTACHMENT NO. 2 THIS AGREEMENT is made and entered into this 7th day of November, 2017 ("Effective Date"), by and between the CITY OF WEST COVINA, a municipal corporation ("City"), and SCIENTIA CONSULTING GROUP, a California corporation ("Consultant"). WITNESS ETH: A. WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to City, as more fully described herein; and B. WHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement. NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows: 1.0. SERVICES PROVIDED BY CONSUL TANT 1.1. Scope of Services. Consultant shall provide the professional services described in the Scope of Services attached hereto as Exhibit "A," incorporated herein by this reference. 1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. Officers and employees shall not be liable at law or in equity occurring by failure of the Consultant to comply with this section. 1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the reasonable satisfaction of the City. Evaluations of the work will be conducted by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to: (a) Meet with Consultant to review the quality of the work and resolve the matters of concern; (b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or (c) Terminate the Agreement as hereinafter set forth. 1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. 1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical or intellectual disability, medical condition, pregnancy, marital status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code. 1.6. Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement. 1. 7. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement. 1.8 Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254. 7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court. 2.0. COMPENSATION AND BILLING 2.1. Compensation. Consultant shall be paid in accordance with the Pricing and Payments section set forth in Exhibit "A," attached hereto and made a part of this Agreement. The total compensation under this Agreement shall not exceed One Hundred Seventy-Five 2 Scientia Consulting Group Thousand Dollars ($175,000.00). 2.2. Additional Services. For each month during which Scientia provides and West Covina Police agrees to purchase additional services, West Covina Police will pay Scientia at the rate/price as negotiated for the specific project. When travel to customer locations becomes necessary to provide services within this contract to the West Covina Police Department or West Covina Service Group's customer locations, Scientia will be reimbursed for incurred expenses. Scientia will incorporate these costs into their regular bills, and adhere to the City of West Covina and/or Internal Revenue Service rates/guidelines/limits for all travel reimbursements (including meals, airfare, car rental, fuel, etc.). Should the City request in writing additional services that increase the described (and attached) "SCOPE OF SERVICES", an additional fee based upon the Consultant's standard hourly rates shall be paid to the Consultant for such additional services. Such increase in additional fees shall be limited to 25% of the total contract sum or $25,000 whichever is greater. The Department Head or City Manager is authorized to approve a Change Order for such additional services. 2.3. Method of Billing. Consultant may submit invoices to the City for approval on a biweekly basis. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. Barring extenuating circumstances, City shall pay Consultant's invoice within thirty (30) days from the date City receives said invoice. Each invoice shall describe in detail the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices. 2.4. Records and Audits. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date. 3.0. TIME OF PERFORMANCE 3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement. 3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Consultant is encountered, a time extension may be mutually agreed upon in writing by the City and the Consultant. The Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension. 4.0. TERM AND TERMINATION 4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of two (2) years, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. 3 Scientia Consulting Group 4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Consultant. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates or abandons a portion of this Agreement such suspension, termination or abandonment shall not make void or invalidate the remainder of this Agreement. If the Consultant defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled to at law, in equity, or under this Agreement. The City also shall have the right, notwithstanding any other prov1s1ons of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled to at law, in equity, or under this Agreement, immediately upon service of written notice of termination on the Consultant, if the latter should: a. Be adjudged a bankrupt; b. Become insolvent or have a receiver of its assets or property appointed because of insolvency; c. Make a general assignment for the benefit of creditors; d. Default in the performance of any obligation or payment of any indebtedness under this Agreement; e . Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or f. Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs. 4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the effective date of the City's written notice of termination, within forty-five (45) days after the effective date of the notice of termination or the final invoice of the Consultant, whichever occurs last. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. 4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of the effective date of the notice of termination, at no cost to City. 5.0. INSURANCE 4 Scientia Consulting Group 5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, and approved by City: (a) Broad-form commercial general liability, in a form at least as broad as ISO from #CG 00 01 11 88, including premises-operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit. (b) Business automobile liability for owned vehicles, hired, and non-owned vehicles, with a policy limit of not less than One Million Dollars ($1 ,000,000.00), combined single limits, per occurrence for bodily injury and property damage. (c) Workers' compensation insurance as required by the State of California. Consultant agrees to waive, and to obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies. Before execution of this Agreement by the City, the Consultant shall file with the City the following signed certification: I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers' Compensation or to undertake self-insurance before commencing any of the work. The Consultant shall also comply with Section 3800 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers' Compensation Insurance, and shall furnish a Certificate of Insurance to the City before execution of this Agreement by the City. The City, its officers and employees shall not be responsible for any claims in law or equity occasioned by failure of the consultant to comply with this section. (d) Professional errors and omissions ("E&O") liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects' and engineers' coverage shall be endorsed to include contractual liability. If the policy is written as a "claims made" policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder. 5.2. Endorsements. The commercial general liability insurance policy and business 5 Scientia Consulting Group automobile liability policy shall contain or be endorsed to contain the following provisions: (a) Additional insureds: "The City of West Covina and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant." (b) Notice: "Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City." (c) Other insurance: "The Consultant's insurance coverage shall be primary insurance as respects the City of West Covina, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of West Covina shall be excess and not contributing with the insurance provided by this policy." (d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of West Covina, its officers, officials, agents, employees, and volunteers. (e) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. 5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. 5.5. Non-limiting. Nothing in this Section shall be construed as limiting in any way the indemnification provision contained in this Agreement. 6.0. GENERAL PROVISIONS 6.1. Entire Agreement. This Agreement (with attached Exhibits) constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. 6.2. Representatives. The City Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement. Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of 6 Scientia Consulting Group Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement. 6.3. Key Personnel. It is the intent of both parties to this Agreement that Consultant shall make available the professional services of Tony White and/or Phil Danie, who shall coordinate directly with City. Any substitution of key personnel must be approved in advance by City's Representative, and the Agreement shall be amended to reflect the changes. 6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile, Email or by U.S. mail. If by U.S. mail, it shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile or by Email; and c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail. IF TO CONSUL TANT: Scientia Consulting Group 4368 E. La Palma Anaheim, CA 92807 Tel: 714-646-9283 Attn: Phil Danie IFTO CITY: City of West Covina 1444 West Garvey Ave. South West Covina, CA 91790 Tel: 626-939-8401 Attn: City Manager 6.5. Attorneys' Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof. 6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California. 6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement. 6.8. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected and appointed officials, officers, agents and employees, at Consultant's sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings brought against the City, its elected and appointed officials, officers, agents and employees arising out of the performance of the Consultant, its 7 Scientia Consulting Group employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect. 6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph. 6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits. 6.11. Cooperation . In the event any claim or action is brought against City relating to 8 Scientia Consulting Group Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require. 6.12. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes , discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. Consultant or Consultant's agents shall execute such documents as may be necessary from time to time to confirm City's ownership of the copyright in such documents. 6.13. Economic Interest Statement. Consultant hereby acknowledges that pursuant to Government Code Section 87300 and the Conflict of Interest Code adopted by City hereunder, Consultant is designated in said Conflict of Interest Code and is therefore required to file an Economic Interest Statement (Form 700) with the City Clerk, for each employee providing advise under this Agreement, prior to the commencement of work, unless waived by the City Manager. 6.14. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. 6.15. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect. 6.16. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced. 6.17. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein. 6.18. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement. 6.19. Headings. Paragraphs and subparagraph headings contained in this Agreement 9 Scientia Consulting Group are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 6.20. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement. 6.21 . Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver. 6.22. Severability. If any prov1s1on of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations. 6.23. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement. 6.24. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement. 6.25 Taxpayer Identification Number. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W 9, as issued by the Internal Revenue Service. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written. CITY OF WEST COVINA, A municipal corporation City Manager 10 Date: ------------ Scientia Consulting Group CONSULTANT Signature Name and Title ATTEST: Assistant City Clerk of the City of West Covina APPROVED AS TO FORM: City Attorney APPROVED AS TO INSURANCE: Risk Management Date: ------------ Date: ----------- Date: ----------- 11 Scientia Consulting Group 1. RIGHTS AND LICENSES EXHIBIT A SCOPE OF SERVICES 1.1 Designated Software and Materials. West Covina Police hereby grants to Scientia, a limited right to install, execute, copy, modify, display, and otherwise use all Designated Software and all West Covina Police Materials, solely in order to perform services under this Agreement if and only to the extent allowed by the license agreements relating to the Supported Software. 1.2 West Covina Police Hardware. West Covina Police hereby grants to Scientia, a limited right to use the West Covina Police Hardware solely in order to perform services under this Agreement. 1.3 Required Consents. Prior to Scientia obtaining access to any Supported Software or Supported Hardware, Scientia will obtain all consents, approvals, and agreements that may be required from third parties for the grant of rights under Sections 1.1 and 1.2 and for Scientia to perform the Services; provided however, that West Covina Police will obtain any Required Consents applicable to West Covina Police Hardware and West Covina Police Materials. If Scientia does not obtain any Required Consent or West Covina Police does not obtain any West Covina Police Required Consent, the Parties will meet to mutually agree upon alternative approaches to permit Scientia to perform the Services. 1.4 Costs of Assignment and Consents. West Covina Police shall pay any and all third party fees or costs associated with Sections 1.3 hereof other than with respect to West Covina Police Materials, for which West Covina Police shall pay collectively, the Assignment and Consent Costs. 2. SERVICES 2.1 Base Services. Subject to the terms and conditions of this Agreement, during the Term, Scientia will provide to West Covina Police, and West Covina Police will obtain from Scientia, Services for West Covina Police. Services include the following: (1) Marketing services for the West Covina Service Group (WCSG) for the purposes of new customer acquisition, and existing customer retention. Assigned Scientia staff will implement marketing and sales strategies with the goal of acquiring new customers. (2) Management services for the WCSG CAD-RMS enterprise, including business restructuring and program development. The business management role will enhance the existing management team in place currently servicing the customer base and will be responsible for the incremental growth and future success of programs and offerings from the WCSG. Assigned Scientia staff will work to reinvigorate the West Covina Users Group Program, attending regular onsite customer meetings and managing the escalation process of customer issues, 12 Scientia Consulting Group providing consistent customer communications in the form of newsletters, announcements, postings and other web presence platforms, enhancing the training program and customer training documentation, implementing a tiered help desk (technical support) plan to include resources, tier 1, tier 2 and tier 3 ( developer support) and planning and executing the migration of current customers to a Cloud Based/hybrid hosted solution and away from the existing point-to-point, end-to-end solution. During the Term, and for so long as Scientia is not in breach of any material term or provision contained herein (including, without limitation, the Service Levels), or, if such breach exists, so long as Scientia cures such breach within a reasonable time after notice thereof from West Covina Police, Scientia will be the exclusive provider for the types of services. 2.2 Subcontracting. West Covina Police understands that before and after the date of this Agreement, Scientia may have contracted, and may in the future contract, with third parties to provide services in connection with all or any portion of the WCSG marketing and management Services to be provided under this Agreement. Scientia reserves the right to continue to contract with third parties to provide the foregoing or to enter into new contractual relationships for any of the foregoing; provided that no such subcontracting shall relieve Scientia from its obligations hereunder. 3. WEST COVINA POLICE OBLIGATIONS 3.1 Scientia Policies. West Covina Police will comply with Scientia's reasonable policies, procedures, requirements, and restrictions with respect to West Covina Police's use of its Services. 3.2 Cooperation. In order to enable Scientia to perform the Services, West Covina Police and Scientia will provide such mutual cooperation and assistance as reasonably requested by the other Party. Such cooperation and assistance shall include providing to Scientia in a timely manner answers to questions, information, technical consultation, and, where applicable, acceptances. West Covina Police's Main Technical Contact will be the West Covina Police principal point of contact for obtaining the foregoing. Scientia shall be excused from performing its obligations and meeting any Service Levels to the extent Scientia's perfmmance is actually prevented or hindered by: West Covina Police's nonperformance; the failure by West Covina Police personnel or any West Covina Police third-party contractor to adequately perform its tasks related to the Services; unreasonable, untimely, inaccurate, or incomplete information from West Covina Police; the failure of any Hardware or Software that is not the fault of Scientia; or the occurrence of an event described in Section 12.3; West Covina Police agrees that, in connection with the foregoing, Scientia shall be entitled to an extension of time to complete the affected Services and, if applicable, an adjustment of the applicable fees. 3.4 New Software and Hardware. Any new or additional Software or Hardware that Scientia may require from time to time to perform the Services will be purchased, leased, or licensed by West Covina Police in its own name. Upon request, Scientia will process such purchases in a manner consistent with the way in which such purchases were processed within Scientia immediately prior to the Effective Date. 4. COORDINATION AND COMMUNICATION 13 Scientia Consulting Group 4.1 Main Technical Contact. West Covina Police and Scientia will each appoint a single "Main technical Contact" who will serve as the primary point of contact for the other Party for matters related to this Agreement. Either Party may replace its Services Manager with an individual of comparable qualifications and experience by notifying the other Party of such new appointment. 4.2 Service Performance Reviews. The Main Technical Contact's will meet formally as needed and informally as needed in order to review Service Levels, address new requirements, review outstanding issues and new issues and other items as needed. Meetings will be scheduled based on the availability of both Services Managers. 4.3 Agreement Review. The Parties will meet, formally review and, to the extent mutually agreed upon by the Parties, update the terms, pricing, conditions and other details ofthis Agreement so that the on-going business requirements of Scientia and West Covina Police are met. 5. PRICING & PAYMENTS 5.1 Fees for Base Services. West Covina Police shall pay a rate of $85.00 per hour for all WCSG Marketing and Management Consultant Services as follows: Onsite support shall be charged per use at a minimum of one hour, with subsequent usage rounded up at fifteen (15) minutes increments thereafter, at the discretion of Scientia. Telephone support shall be charged per use at a minimum of fifteen (15) minutes per session, and rounded up at fifteen (15) minutes increments thereafter, at the discretion of Scientia; Email support shall be charged per use at a minimum of fifteen (15) minutes, and rounded up at fifteen (15) minutes increments thereafter, at the discretion of Scientia. 5.2 Reimbursement of Expenses. In addition to the Hourly Services Fee, West Covina Police will reimburse Scientia for any expenses of the types and any other expenses that the Parties reasonably and mutually agree should have been incurred by West Covina Police in connection with, and only to the extent necessary for, performance of the West Covina Service Group Marketing and Management Consultant Services. West Covina Police shall reimburse Scientia for expenses incurred under the following terms and conditions; (1) Scientia shall notify West Covina Police of the expenditure in advance and with reasonable notice and (2) West Covina Police shall approve the expenditure in advance. Reimbursement costs are subject to the same terms and conditions as outlined in section 7.1. 5.3 Taxes. The fees and charges of Scientia under this Agreement exclude all applicable income, franchise, excise, sales, use, gross receipts, value added, goods and services, property, or similar tax imposed by any federal, state, or local taxing authority and West Covina Police will be responsible for payment of all such Taxes and any related penalties and interest, arising from the payment of fees and charges to Scientia. West Covina Police will indemnify and hold Scientia harmless from any and all damages, losses, liabilities, demands, awards, assessments, costs, penalties, and expenses, arising directly or indirectly from West Covina Police's failure to collect or pay any of the Taxes required to be collected or paid by West Covina Police. 6. CONFIDENTIALITY AND SECURITY OBLIGATIONS. 6.1 Privacy-West Covina Police. West Covina Police shall maintain in confidence, and shall not disclose to any third paity, unless directed to do so in writing by Scientia, or designee, all data and materials furnished by Scientia for services hereunder, and West 14 Scientia Consulting Group Covina Police agrees that such information shall not be used by West Covina Police for any purposes other than the provision of processing services pursuant to this Agreement. West Covina Police's obligation under this Paragraph is limited to diligent compliance with the same methods and procedures that West Covina Police uses to protect its own confidential information from disclosure. West Covina Police shall furnish Client Agency with a description of such restrictions upon Client Agency's request. 6.2 Privacy -Scientia. Scientia shall maintain in confidence, and shall not disclose to any third party, unless directed to do so in writing by West Covina Police, or designee, all data, operational information, and materials furnished by West Covina Police for services hereunder, and Scientia agrees that such information shall not be used by Scientia for any purposes other than the provision of processing services pursuant to this Agreement. Scientia's obligation under this Paragraph is limited to diligent compliance with the same methods and procedures that Scientia uses to protect its own confidential infonnation from disclosure. Scientia shall furnish West Covina Police with a description of such restrictions upon West Covina Police's request. 6.3 Security. The parties mutually agree that to the extent allowed by law, none of its officers or employees shall use or reveal any research or statistical information furnished by any person and identifiable to any specific private person for any purpose other than the purpose for which it was obtained. Copies of such information shall not, without the prior written consent of the person furnishing such information, be admitted as evidence or used for any purpose in any action, suit or other judicial or administrative proceedings, unless ordered by a court of competent jurisdiction. Client Agency shall be notified immediately upon receipt of any such order of court, pertaining to production of such information. 7. ACCESS TO COMPUTER SYSTEMS. 7.1 Access and Conformity. If either Party is given access to any equipment, computer, software, network, electronic files, or electronic data storage system owned or controlled by the other Party, the Party provided access shall limit such access and use solely to provide or receive, as applicable, WCSG Marketing and Management Consultant Services under this Agreement and shall not access or attempt to access any equipment, computer, software, network, electronic files, or electronic data storage system, other than those specifically required to provide or receive, as applicable, the Services. Each Party shall limit such access to those individuals with a requirement to have such access in connection with this Agreement, shall advise the other Party in writing of the name of each such person who will be granted such access, and shall strictly follow all security rules and procedures of the other Party for use of that Party's electronic resources. All user identification numbers and passwords disclosed to a Party by the other Party and any nonpublic information of a Party obtained by the other Party as a result of their access to and use of any equipment, computers, software, networks, electronic files, and electronic data storage systems owned or controlled by the disclosing Party, shall be deemed to be, and shall be treated as confidential. Each Party agrees to cooperate with the other Party in the investigation of any apparent unauthorized access by the first Party to any equipment, computer, software, network, clean-room, electronic file, or electronic data storage systems owned or controlled by the other Party, or any apparent unauthorized release of nonpublic information by the first party's employees. Further, Scientia agrees that any persons employed by Scientia who will have physical access with any CLETS equipment or information, including its affiliates and subcontractors, have satisfied the requirements of the California Department of Justice -CLETS 15 Scientia Consulting Group Policies, Practices and Procedures, section 1.9.2, regarding adequate background checks. As used in this section, physical access includes access accomplished by means of a remote connection. 8. LIMITATIONS OF LIABILITY 8.1 Waiver. IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR ANY LOSS OF PROFIT, INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES ARISING OUT OF OR RELATING TO THIS AGREEMENT, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OCCURRING. 9. REPRESENTATIONS AND WARRANTIES AND LIMITATIONS. DISCLAIMER. EXCEPT AS OTHERWISE EXPRESSLY PROVIDED IN THIS SECTION, THE LT. SERVICES PROVIDED UNDER THIS AGREEMENT ARE PROVIDED "AS IS." EXCEPT AS OTHERWISE EXPRESSLY PROVIDED IN THIS SECTION, NEITHER PARTY MAKES ANY REPRESENTATIONS OR WARRANTIES UNDER THIS AGREEMENT, AND EACH PARTY DISCLAIMS ANY AND ALL OTHER REPRESENTATIONS OR WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FORA PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT. 12. TECHNICAL SUPPORT Technical support will be provided to the main technical contact person designated by West Covina Police. Additional users may be added as required. 1. Scientia offers no guarantee that it will be able to fix any particular issue. Scientia will employ all reasonable efforts to do so in the time allowed. Engineers will be assigned based on required skills. 11. West Covina Police can use the time for hardware and/or software technical assistance. 111. Technical support will be available by phone during Scientia's normal 9 AM to 5 PM (PST) business hours. After hours calls will be returned within a 2 hour period. 1v. Scientia guarantees that it will commence service on West Covina Police's request the same business day where feasible. However, depending upon the nature of the support requests, Scientia cannot guarantee a time ofresolution. v. Scientia assumes no liability whatsoever for proposed resolutions or fixes. v1. If requested, Scientia will provide a log outlining use of service hours upon completion of each billing cycle. 16 Scientia Consulting Group ATTACHMENT NO. 3 Spectrum~ New and Revised Services and Monthly Charges At 1444 W GARVEY AVES , WEST COVINA CA 91790 Monthly Description Quantity Sales Price Recurring Total Contract Term 10 MBPS OPTICAL ETHR INTER I 21 $350.00 I $700.00 1 36 Months *Total I I I $100.00 I *Prices do not include taxes and fees. New and Revised Services and Monthly Charges At 613 E Broadway , Glendale CA 91206 rv,onthly Description Quantity Sales Price Recurrin!=I Total Contract Term 10 MBPS OPTICAL ETHR INTER I 2 I $350.00 I $700.00 I 36 Months *Total I I I $700.00 1 *Prices do not include taxes and fees. One Time fees At 613 E Broadway • Glendale CA 91206 Description Quantity Sales Price Total Ethernet -Installation /Per UNI) I 21 $250.00 I $500.00 Total I I I $500.00 *Prices do not include taxes and fees. One Time fees At 1444 W GARVEY AVES , WEST COVINA CA 91790 Description Quantity Sales Price Total Ethernet -Installation (Per UNI) I 21 $250.00 I $500.00 Total I I I ~500.00 *Prices do not include taxes and fees. · ... ,. ,., ... . ,• ' -"1'.' \ 11,1111,;1 \ l>IIIIIIUIW ... dll\..111:--. ~ • ( , °' 'I · I I \ I '\. ,•1 'l ., I \, \,J1~1· 1 IJLi, I 1.'·\I . i 6 l i 11 , .. i C01n;nc:rcial ATTACHMENT NO. 4 RESOLUTION NO. 2017-103 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2017, AND ENDING JUNE 30, 2018 (ASSET FORFEITURE FOR POLICE EQUIPMENT AND SERVICES) WHEREAS, the City Manager, on or about June 22, 2017, submitted to the City Council a proposed budget for the appropriation and expenditure of funds for the City for West Covina for Fiscal Year 2017-18; and WHEREAS, following duly given notice and prior to budget adoption, the City Council held a public meeting on June 22, 2017, receiving, considering and evaluating all comments, and adopted a budget for the fiscal year commencing July 1, 2017 and ending June 30, 2018; and WHEREAS, amendments must periodically be made to the budget to conform to changed circumstances following adoption of the budget. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES RESOLVE AS FOLLOWS: SECTION 1. Budget Amendment No. 055 is hereby approved as reflected on Exhibit No. 1, attached hereto. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 7th day of November, 2017. APPROVED AS TO FORM Kimberly Hall Barlow City Attorney Corey Warshaw Mayor ATTEST Nickolas S. Lewis City Clerk I, HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof on the 7th day of November, 2017 by the following vote of the City Council: AYES: NOES: ABSENT: ABSTAIN: Nickolas S. Lewis City Clerk Date: Requested by: Dept/Div: EXPENDITURES Account Number 117.31.3110. 7 160 117 .31.3110.6050 117 .31.3110.6145 117 .31.3119.6120 REVENUES Account Number CITY OF WEST COVINA BUDGET AMENDMENT 11/7/2017 Alex Houston Police Dept/Account Description Other equipment Conferences, training Telephone, special lines Cont. services Account Description REASON/JUSTIFICATION (Please be specific) BA# 055 Posted By: Date Posted : Exhibit No. 1 Fiscal Year: -=2=-=0:...::1:..:..7_-=-18=------------- Amou nt: $329,287.40 Description: Asset Forfeiture for Police equipment and services Proposed Current Budget Amendment Amended Budget -95,887.40 -7,000.00 -51,400.00 -175 000.00 - - - - - - - - - - - - - - - Proposed Current Budget Amendment Amended Budget - - - - To appropriate expenditures for police equipment and services, approved by City Council on 11/7/2017. APPROVALS City Council Approval Date (if required, attach minutes): Dept Head Approval: Finance Director: Funds Available? City Manager: (if over $100,000) see attached o Yes oNo see attached __ 1_1'--/7_,_/_2_0_1_7 __ o Approval Not Required Date: ------- Date: ______ _ Date: ______ _ o A roved o Denied DATE: TO: AGENDA ITEMNO. 13 AGENDA STAFF REPORT City of West Covina I Office of the City Manager FROM: November 7, 2017 Mayor and City Council Chris Freeland City Manager SUBJECT: ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR SUNSET AVENUE MEDIANS -LANDSCAPE IMPROVEMENTS (PROJECT NO. SP-17039) RECOMMENDATION: It is recommended that the City Council take the following actions: 1. Adopt the following resolution: RESOLUTION NO. 2017-106 -A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2017, AND ENDING JUNE 30, 2018 (Sunset Avenue Medians -Landscape Improvements) 2. Accept the Sunset Avenue median landscape improvements for Project No. SP-17039; 3. Authorize recordation of Notice of Completion with the Los Angeles County Recorder; and 4. Authorize the release of retention funds 3 5 days after recordation of the Notice of Completion. DISCUSSION: On April 4, 2017, the City Council awarded a contract to Yakar, Inc. of Covina, California, in the amount of $113,359 for the installation of drought-tolerant landscaping in the medians on Sunset Avenue between I-10 Freeway and Cameron Avenue, Project No. SP-17039. The project also installed a water-efficient i11'igation system as part of the City's effott to become more sustainable and reduce its overall water consumption. Allowance for contingencies in the amount of $11,336 was approved as part of the contract award to Y akar, Inc. Acceptance of Public Improvements for Project No. SP-17039 Page 2 of 3 -November 7, 2017 The project was completed on September 22, 2017, within the contract time. One change order was approved in the amount of $11,276.91 for additional boulders, trees and other planting material. All required improvements were constructed in conformance with the approved plans and specifications. The City Council's acceptance of the project during the public meeting and recordation of the Notice of Completion notifies all subcontractors and material suppliers that retention will be released after 35 days. This provides sufficient time for the subcontractors or material suppliers to file a claim for payment if they have not been paid by the general contractor. The City retains five percent (5%) of each payment to the contractor as retention to ensure payment to subcontractors and material suppliers before payment to the contractor. FISCAL IMPACT: The following table shows the total budget approved and actual costs for this project: 1. Construction Contract 2. Contingency (10%) 3. Construction Support Total The total funding for this project is as follows: 1. Upper San Gabriel Valley Municipal Water District Grant 2. Suburban Water Systems Grant 3. MeasureR 113,359.00 113,359.00 11,336.00 11,276.91 5,305.00 6,800.00 $130,000.00 $131,435.91 17039.160.7200 $50,000.00 17039.160.7200 20,000.00 17039.224.7200 61,435.91 Total $131,435.91 Staff is requesting that the City Council appropriate an additional $1,435.91 from Measure R to cover the shortfall in funding. The proposed budget amendment will increase the expenditure budget and decrease the fund balance in the Measure R fund by $1,435.91. There is no impact to the General Fund. Acceptance of Public Improvements for Project No. SP-17039 Page 3 of3 -November 7, 2017 Prepared by: Kun Chung Civil Engineering Technician Reviewed and Approved by: Nicole Lugotoff Interim Finance Director 1t!~e,..// Community Services Manager ATTACHMENT: Attachment No. 1 Resolution No. 2017-106 ATTACHMENT NO. 1 RESOLUTION NO. 2017-106 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2017, AND ENDING JUNE 30, 2018 (Sunset Avenue Medians -Landscape Improvements) WHEREAS, the City Manager, on or about June 22, 2017, submitted to the City Council a proposed budget for the appropriation and expenditure of funds for the City for West Covina for Fiscal Year 2017-2018; and WHEREAS, following duly given notice and prior to budget adoption, the City Council held a public meeting on June 22, 2017, receiving, considering and evaluating all comments, and adopted a budget for the Fiscal Year commencing July 1, 2017 and ending June 30, 2018; and WHEREAS, amendments must periodically be made to the budget to conform to changed circumstances following adoption of the budget. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES RESOLVE AS FOLLOWS: SECTION 1. Budget Amendment No. 060 is hereby approved as reflected on Exhibit No. 1, attached hereto. SECTION 2. The City Clerk shall ce1iify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 7th day of November, 2017. APPROVED AS TO FORM Kimberly Hall Barlow City Attorney Corey Warshaw Mayor ATTEST Nickolas S. Lewis City Clerk I, HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof on the 7th day of November, 2017 by the following vote of the City Council: AYES: NOES: ABSENT: ABSTAIN: Nickolas S. Lewis City Clerk Date: Requested by: Dept/Div: EXPENDITURES Account Number 17039.224.7200 REVENUES Account Number CITY OF WEST COVINA BUDGET AMENDMENT 11/07/2017 Kun Chung PW/ Engineering Dept/ Account Description Drought Tolerant Landscaping in Medians Account Description REASON/JUSTIFICATION (Please be specific\ Exhibit No. 1 BA# 060 Posted By: Date Posted: Fiscal Year: ~2~0~1~7_-~1~8 __________ _ Amount: 1,435.91 Description: Project No. SP-17039 Proposea Current Budget Amendment Amended Budget 60,000.00 1,435.91 61,435.91 - - - - - - - - - - - - - - - - - - Proposea Current Budget Amendment Amended Budget - - - - - Additional $1,435.91 in Measure R funds needed to cover balance of project. APPROVALS City Council Approval Date (if required, attach minutes): Dept Head Approval: Finance Director: Funds Available? City Manager: (if over $100,000) see attached o Yes oNo see attached __ 1~1~/~0~7L/=2=0=17'--_o Approval Not Required Date: ______ _ Date: ______ _ Date: ______ _ o A roved o Denied AGENDA ITEMNO. 14 AGENDA STAFF REPORT City of West Covina I Office of the City Manager DATE: TO: FROM: November 7, 2017 Mayor and City Council Chris Freeland City Manager SUBJECT: SALE OF SURPLUS VEHICLES AND EQUIPMENT RECOMMENDATION: It is recommended that the City Council, in accordance with West Covina Municipal Code Chapter 2, Article VII, Divisionl, Section 2-316, authorize the sale of 24 smplus vehicles and equipment listed below by public auction company US Auctions. DISCUSSION: The 24 surplus vehicles and equipment listed below have exceeded their useful life expectancies and are no longer useful to any City department; they meet the criteria for being declared surplus City property. Public Works Staff compiled the list of surplus equipment and ranked the condition of the vehicles/equipment as indicated in the "Category" colmnn. The funding source used to originally purchase the vehicles/equipment is indicated in the "Funding Source" column. *Funding Source: 110 -General Fund 117 -Asset Forfeiture Fund 119 -Air Quality Improvement Trust 124-Gas Tax 155 -Citizens Option for Public Safety/Supplemental Law Enforcement Services Account 188 -Citywide Maintenance District 189 -Sewer Maintenance 365 -Fleet Management 371 -Park Dedication Fees Sale of Surplus Vehicles and Equipment Page 2 of3 -November 7, 2017 **Category: 1. Vehicle/equipment exceeds its useful life expectancy. 2. Vehicle/equipment repairs exceed its salvage value. 3. Vehicle/equipment no longer useful to using department. 4. Vehicle/equipment no longer dependable. 1 088 2000 FORD CV 2FAFP73\V4YXJ21552 2 103 2001 FORD PU 1FTPF17!Vl81KA19462 3 159 2004FORDPU 2FDPF17!Vl54CA74410 4 254 1990 G!V!C PU 1GTFC24H9LZ556I09 5 334 G!V!C 2500 1 GTGC24KO!V!E53338 6 702 1999 G!V!C 3500 4KDB4BIRIXJ003737 7 727 1991 G!V!C TC IGDG6HlP6!V!J501199 8 728 1991 G!V!C TC 1 GDG6HIP4!V!J500908 9 PllS 2011 FORD CV 2F ABP7BV9BX179994 10 PISS 2011 FORD CV 2FABP7I V7BXI80058 11 P25S 2011 FORD CV 2FABP7BV4BX131805 2006FORD 1F!V!YU95H16KC44257 12 P43 ESCAPE 13 PSS 2005 FORD CV 2FAHP71 \V35X137684 14 PDT3 2001 FORD CV 2FAFP71\V91XI73963 15 Tl06 UTILITY 17XPLI629\Vl985271 TRAILER 16 T284 1996 FLAT NIA TRAILER 17 T400 O\VEN TRAILER 1C902V16IK1139216 SNK 1991 CA772704 18 T730 HO!V!EBUILT 19 NIA 16" 12" 10" 6" KUBOTA AUGERS LAND PRIDE SEEDER 20 NIA NIA 15-72 LAND PRIDE SEEDER 21 NIA NIA 72 KUBOTA LOADER 22 NIA NIA LI700 BEFCOI5 ROTARY 23 NIA NIA TILLER 24 NIA NIA FORD TILLER /PLO\\! 87,057 365 3,4 156,427 124 4,2 87,417 119 1,2 111,702 365 1,3,4 117,852 365 1,3,4 75,437 189 1,3, 65,752 365 1,3,4 74,856 365 1,3,4 99,940 117 1,4 96,748 110 1,4 10,4184 155 1,4 88,436 119 2 114,536 110 1,4 13,552 371 1,3 NIA 110 2,3 NIA 110 2,3 NIA 110 2 NIA 110 2,3 NIA 188 3 NIA 110 3 NIA 110 3 NIA 110 3 NIA 110 3 NIA 110 3 Sale of Surplus Vehicles and Equipment Page 3 of3 -November 7, 2017 OPTIONS: The City Council has the following options: 1. Approve staffs reconnnendation; 2. Continue to maintain the 24 surplus vehicles and equipment; however, this is not reconnnended as maintaining these vehicles and equipment will be inefficient and costly; or 3. Provide alternative direction. FISCAL IMPACT: The net proceeds from the sale of the surplus vehicles and equipment will be returned to the City and will be credited to those funds which purchased the prope1ty, such as the General Fund, Air Quality Improvement Trust, etc. Prepared by: roved by: tricah Martin Public Works Superintendent 1t'.-6. ~sarM5t -4:::=.::;~__.L--1.<'g_---1--/--__J____::_"..._ sunji, P.E. s Director/City Engineer Niill:t!t~~ Interim Finance Director AGENDA ITEMNO. 15 AGENDA STAFF REPORT DATE: City of West Covina I Office of the City Manager November 7, 2017 TO: Mayor and City Council FROM: Chris Freeland City Manager SUBJECT: LED LIGHTING RETROFIT FOR CITY BUILDINGS RECOMMENDATION: It is recommended that the City Council take the following actions: 1. Waive formal bidding requirements as described in West Covina Municipal Code Section 2-330 and issue a purchase order to Aurio Lighting, Inc. in the amount of $19,335 to furnish 3,867 LED light fixtures for City buildings; 2. Appropriate expenditures in the amount of$I9,335 from Construction Tax fund balance to Other Supplies/Materials (Acct# 161.41.4140.6270); and 3. Adopt the following resolution: RESOLUTION NO. 2017-109 -A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2017 AND ENDING JUNE 30, 2018 (LED Lighting Retrofit). BACKGROUND: The Public Works Department cuuently maintains lighting for all City buildings, including City Hall, Police Department, Cameron Community Center, City Yard, and West Covina Senior Center. The internal lighting systems in these facilities are aged, not energy efficient, and require excessive maintenance. Cuuently, Public Works Staff maintains 3,867 each of the 4-foot florescent light fixtures located within these facilities. Staff has explored the option of upgrading these lighting systems to improve performance, reduce energy costs and for ease of maintenance. LED Lighting Retrofit for City Buildings Page 2 of 3 -November 7, 2017 Additionally, the City of West Covina owns and maintains 95 traffic signal intersections with a total of 420 overhead safety lights that need to be upgraded and improved for energy efficiency and better lighting for traffic safety. DISCUSSION: Southern California Edison (SCE) is currently offering rebate programs for upgrading existing lighting systems to new, cost-efficient Light Emitting Diode (LED) lighting. In an effort to take advantage of these rebates, Public Works Staff worked with Aurio Lighting Inc. of Irwindale, California to evaluate the economic feasibility and potential benefits of upgrading the lighting systems in five City buildings, namely: City Hall, Police Department, Cameron Community Center, City Yard and West Covina Senior Center. Aurio Lighting has done similar rebate projects with the Cities of: San Marino, Cerritos, Avalon, Redlands, and Loma Linda. Aurio Lighting is an approved midstream distributor for SCE. By partnering with Aurio Lighting and taking advantage of SCE rebate program, the City has an opportunity to upgrade to LED lighting at a highly discounted cost of only $5 per light, as opposed to the standard cost of $9 per light. The City's total cost would be $19,335 for the five City buildings. This particular SCE rebate program will end on November 11, 2017. Additionally, Aurio Lighting can provide LED lighting fixtures for all of the City's overhead safety lighting at all of our traffic signal intersections. These lighting fixtures can be provided at no cost to the City as part of this rebate program. Aurio Lighting will recoup the cost of the bulbs through the SCE rebate program which ends in December 2017. Because Aurio Lighting will provide all of the LED light fixtures either at no cost or discounted rates to the City, it is in the public's interest to waive formal bid requirements and issue a purchase order to Aurio Lighting for this work. Aurio Lighting is estimating that the City will recover its investment within the first year as a result of reducing energy consumption by upgrading to the proposed LED lighting systems. OPTIONS: The City Council has the following options: 1) Approve staffs recommendation; 2) Do not proceed with the purchase of the LED fixtures at this time; or 3) Provide alternative direction. LED Lighting Retrofit for City Buildings Page 3 of 3 -November 7, 2017 FISCAL IMP ACT: The budget amendment will increase expenditures and decrease fund balance in the Construction Tax Fund by $19,335. There is no impact to the General Fund. Prepared by: Reviewed and Approved by: kah Mmtin 7 Public Works Superintendent Ju--K 10~.P>rc Nic'o!e Lugotoff Interim Finance Director ATTACHMENT: Attachment No. 1 -Resolution No. 2017-109 ATTACHMENT NO. 1 RESOLUTION NO. 2017-109 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2017, AND ENDING JUNE 30, 2018 (LED Lighting Retrofit) WHEREAS, the City Manager, on or about June 22, 2017, submitted to the City Council a proposed budget for the appropriation and expenditure of funds for the City for West Covina for Fiscal Year 2017-18; and WHEREAS, following duly given notice and prior to budget adoption, the City Council held a public meeting on June 22, 2017, considering and evaluating all comments, and adopted a budget for the fiscal year commencing July 1, 2017 and ending June 30, 2018; and WHEREAS, amendments must periodically be made to the budget to conform to changed circumstances following adoption of the budget. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES RESOLVE AS FOLLOWS: SECTION 1. Budget Amendment No. 062 is hereby approved as reflected on Exhibit No. 1, attached hereto. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 7th day of November, 2017. APPROVED AS TO FORM Kimberly Hall Barlow City Attorney Corey Warshaw Mayor ATTEST Nickolas S. Lewis City Clerk I, HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof on the 7th day of November, 2017, by the following vote of the City Council: AYES: NOES: ABSENT: ABSTAIN: Nickolas S. Lewis City Clerk Date: Requested by: Dept/Div: EXPENDITURES Account Number 161.41.4140.6270 REVENUES Account Number CITY OF WEST COVINA BUDGET AMENDMENT 11/7/2017 Micah Martin Public Works/ Maintenance Dept/ Account Description Other Sunnlies / Materials Account Description REASON/JUSTIFICATION (Please be soecific) Exhibit No. 1 BA# 062 Posted By: Date Posted: Fiscal Year: 2017-18 ==---=c'--c-=--=-c--------Amount: 19 335.00 Description: LED Lighting Retrofit eroposed Current Budget Amendment Amended Budget 19,335.00 19.335.00 - - - - - - - - - - - - - - - - - - - noposea Current Budget Amendment Amended Budget - - - - - To appropriate funds in the Construction Tax fund to upgrade the proposed LED lighting systems. APPROVALS City Council Approval Date (if required, attach minutes): Dept Head Approval: Finance Director: Funds Available? City Manager: (lf over $100,000) see attached o Yes oNo see attached _-=.1,,1/c,7:.L/.=2C"-0-=1-'--7 __ o Approval Not Required Date: ______ _ Date: ______ _ Date: ------- o A roved o Denied 3 1 2 5 4 1010 39 Fr an cisquito Ave California AveW W est C o vina P k w y S Azusa AveW Workman Ave S Lark Ellen AveE Cortez St L a P u e n te R d A m a r R d S Citrus Av e E Cameron AveN Orange AveW Puente Ave E Rowland Ave Map prepared by National Demographics, September 9, 2017 City of West Covina Districting 2017 Map layers NDC Green Water Area Streets Landmark Point Landmark Area Pipeline/Power Line Railroad River ATTACHMENT NO. 1 District 1 2345Total Total Pop 21,228 21,075 21,339 21,151 21,305 106,098 Deviation from ideal 8 -145 119 -69 85 264 % Deviation 0.04% -0.68% 0.56% -0.33% 0.40% 1.24% % Hisp 62% 60% 49% 54% 41% 53% % NH White 14% 17% 13% 21% 11% 15% % NH Black 4% 3% 5% 4% 5% 4% % Asian-American 19% 18% 32% 20% 41% 26% Total 15,753 15,665 16,224 15,974 16,407 80,023 % Hisp 57% 55% 45% 49% 37% 49% % NH White 17% 21% 15% 25% 13% 18% % NH Black 4% 3% 5% 4% 6% 4% % Asian-American 21% 19% 34% 21% 43% 28% Total 14,521 14,220 13,821 14,235 14,160 70,957 % Hisp 58% 56% 44% 50% 38% 49% % NH White 18% 20% 18% 22% 13% 18% % NH Black 4% 4% 8% 4% 7% 5% % Asian/Pac.Isl.20% 20% 29% 23% 41% 27% Total 10,421 11,156 10,650 11,730 9,870 53,827 %Spanish-Surnamed 52% 51% 46% 43% 42% 47% % Asian-Surnamed 10% 9% 11% 11% 15% 11% % Filipino-Surnamed 3% 2% 6% 2% 8% 4% Total 2,569 2,847 2,720 3,373 2,433 13,942 %Spanish-Surnamed 45% 41% 37% 34% 37% 39% % Asian-Surnamed 8% 7% 10% 9% 13% 9% % Filipino-Surnamed 2% 1% 6% 1% 8% 4% Total 6,161 6,710 6,435 7,129 5,951 32,387 %Spanish-Surnamed 51% 49% 46% 42% 41% 46% % Asian-Surnamed 8% 7% 8% 9% 12% 9% % Filipino-Surnamed 3% 2% 6% 1% 8% 4% ACS Pop. Est.Total 22,256 22,057 21,392 21,376 21,012 108,093 age0-19 27% 27% 26% 26% 24% 26% age20-60 55% 55% 56% 53% 55% 55% age60plus 18% 18% 18% 22% 21% 19% immigrants 34% 31% 37% 32% 41% 35% naturalized 60% 60% 62% 69% 69% 64% english 42% 48% 40% 46% 42% 44% spanish 39% 35% 36% 32% 25% 34% asian-lang 18% 16% 22% 19% 31% 21% other lang 1% 1% 2% 2% 2% 2% Language Fluency Speaks Eng. "Less than Very Well"20% 20% 21% 18% 21% 20% hs-grad 60% 59% 53% 56% 54% 56% bachelor 15% 16% 22% 20% 25% 20% graduatedegree 4% 5% 7% 9% 7% 6% Child in Household child-under18 39% 34% 33% 33% 32% 34% employed 57% 56% 58% 56% 59% 57% Commute on Public Transit 3% 3% 4% 5% 4% 4% income 0-25k 13% 16% 12% 18% 13% 14% income 25-50k 25% 18% 21% 17% 21% 20% income 50-75k 21% 21% 19% 16% 22% 20% income 75-200k 39% 42% 44% 42% 39% 41% income 200k-plus 3% 4% 3% 7% 5% 4% single family 78% 82% 76% 77% 76% 78% multi-family 22% 18% 24% 23% 24% 22% vacant 3% 3% 5% 5% 6% 4% occupied 97% 97% 95% 95% 94% 96% rented 35% 29% 35% 30% 38% 33% owned 65% 71% 65% 70% 62% 67% Total and Voting Age population data from the 2010 Decennial Census. Voter Registration and Turnout data from the California Statewide Database. Housing Stats Immigration Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2011-2015 American Community Survey 5-year data. Citizen Voting Age Pop Voter Registration (Nov 2014) Age Voter Turnout (Nov 2012) Voter Turnout (Nov 2014) Work (percent of pop age 16+) Household Income Education (among those age 25+) Total Pop City of West Covina - NDC Green Plan Language spoken at home Voting Age Pop 1 2 3 4 5 10 10 39 Francisquito AveS W illow AveCalifornia AveW M er ce d Ave S Azusa AveE Vine Ave W Workman Ave S Lark Ellen AveE Cortez St L a P u e n te R d A m a r R d S Citrus AveN Orange AveE Rowland Ave Map prepared by National Demographics, September 9, 2017 City of West Covina Districting 2017 Map layers NDC Purple Water Area Streets Landmark Point Landmark Area Pipeline/Power Line Railroad River District 1 2345Total Total Pop 21,229 20,992 21,150 21,396 21,331 106,098 Deviation from ideal 9 -228 -70 176 111 404 % Deviation 0.04% -1.07% -0.33% 0.83% 0.52% 1.90% % Hisp 64% 58% 59% 45% 41% 53% % NH White 18% 15% 18% 15% 11% 15% % NH Black 3% 4% 4% 4% 5% 4% % Asian-American 15% 22% 17% 35% 41% 26% Total 15,742 15,526 15,840 16,540 16,375 80,023 % Hisp 59% 54% 54% 40% 37% 49% % NH White 21% 17% 22% 17% 13% 18% % NH Black 3% 4% 5% 5% 6% 4% % Asian-American 16% 23% 18% 37% 43% 28% Total 14,449 13,772 14,488 14,371 13,877 70,957 % Hisp 58% 57% 52% 41% 38% 49% % NH White 21% 16% 22% 20% 13% 18% % NH Black 3% 5% 6% 6% 7% 5% % Asian/Pac.Isl.18% 21% 20% 34% 41% 27% Total 10,792 10,666 11,435 11,050 9,884 53,827 %Spanish-Surnamed 53% 50% 48% 41% 42% 47% % Asian-Surnamed 9% 10% 9% 14% 14% 11% % Filipino-Surnamed 2% 3% 2% 6% 8% 4% Total 2,682 2,702 3,054 2,983 2,522 13,942 %Spanish-Surnamed 44% 44% 37% 33% 36% 39% % Asian-Surnamed 6% 8% 8% 12% 12% 9% % Filipino-Surnamed 1% 3% 1% 5% 8% 4% Total 6,518 6,221 6,939 6,806 5,902 32,387 %Spanish-Surnamed 51% 50% 48% 39% 42% 46% % Asian-Surnamed 7% 8% 7% 11% 11% 9% % Filipino-Surnamed 2% 3% 2% 6% 8% 4% ACS Pop. Est.Total 22,285 21,496 21,949 21,600 20,764 108,093 age0-19 28% 27% 26% 26% 24% 26% age20-60 55% 55% 54% 55% 56% 55% age60plus 17% 18% 20% 20% 20% 19% immigrants 32% 30% 31% 40% 41% 35% naturalized 59% 65% 64% 62% 70% 64% english 43% 47% 47% 39% 41% 44% spanish 40% 33% 35% 35% 24% 34% asian-lang 15% 18% 17% 24% 32% 21% other lang 1% 1% 1% 2% 2% 2% Language Fluency Speaks Eng. "Less than Very Well"20% 18% 20% 22% 21% 20% hs-grad 61% 60% 58% 50% 54% 56% bachelor 14% 18% 17% 24% 25% 20% graduatedegree 4% 5% 6% 8% 7% 6% Child in Household child-under18 38% 35% 32% 33% 33% 34% employed 59% 56% 54% 57% 60% 57% Commute on Public Transit 3% 4% 4% 4% 4% 4% income 0-25k 14% 15% 18% 13% 13% 14% income 25-50k 23% 21% 18% 20% 21% 20% income 50-75k 19% 20% 20% 18% 22% 20% income 75-200k 41% 42% 40% 43% 39% 41% income 200k-plus 4% 3% 5% 6% 5% 4% single family 78% 79% 81% 74% 76% 78% multi-family 22% 21% 19% 26% 24% 22% vacant 4% 2% 4% 5% 6% 4% occupied 96% 98% 96% 95% 94% 96% rented 33% 32% 28% 36% 38% 33% owned 67% 68% 72% 64% 62% 67% Total and Voting Age population data from the 2010 Decennial Census. Voter Registration and Turnout data from the California Statewide Database. Housing Stats Immigration Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2011-2015 American Community Survey 5-year data. Citizen Voting Age Pop Voter Registration (Nov 2014) Age Voter Turnout (Nov 2012) Voter Turnout (Nov 2014) Work (percent of pop age 16+) Household Income Education (among those age 25+) Total Pop City of West Covina - NDC Purple Plan Language spoken at home Voting Age Pop 5 1 2 3 4 10 10 39 Francisquito AveS W illow AveCalifornia AveW W est C ovina Pk w y S Azusa AveE Vine Ave W Workman Ave S Lark Ellen AveE Cortez St L a P u e n te R d A m a r R d S Citrus Ave E Cameron AveN Orange AveE Rowland Ave Map prepared by National Demographics, September 9, 2017 City of West Covina Districting 2017 Map layers NDC Yellow Water Area Streets Landmark Point Landmark Area Pipeline/Power Line Railroad River District 1 2345Total Total Pop 21,179 21,296 21,397 21,153 21,073 106,098 Deviation from ideal -41 76 177 -67 -147 324 % Deviation -0.19% 0.36% 0.83% -0.32% -0.69% 1.53% % Hisp 61% 61% 59% 42% 44% 53% % NH White 14% 18% 20% 17% 8% 15% % NH Black 4% 3% 4% 5% 5% 4% % Asian-American 20% 17% 16% 35% 42% 26% Total 15,739 15,809 16,039 16,321 16,115 80,023 % Hisp 57% 56% 54% 38% 39% 49% % NH White 16% 22% 23% 19% 10% 18% % NH Black 4% 3% 4% 5% 5% 4% % Asian-American 22% 18% 17% 37% 44% 28% Total 14,322 14,532 14,569 14,322 13,211 70,957 % Hisp 57% 56% 54% 39% 40% 49% % NH White 17% 21% 23% 20% 11% 18% % NH Black 3% 4% 6% 6% 8% 5% % Asian/Pac.Isl.22% 18% 18% 35% 41% 27% Total 10,533 11,149 11,694 11,055 9,396 53,827 %Spanish-Surnamed 52% 51% 49% 37% 46% 47% % Asian-Surnamed 10% 10% 8% 16% 13% 11% % Filipino-Surnamed 3% 2% 2% 5% 9% 4% Total 2,656 2,804 3,202 3,006 2,274 13,942 %Spanish-Surnamed 45% 41% 39% 29% 40% 39% % Asian-Surnamed 7% 7% 7% 12% 12% 9% % Filipino-Surnamed 2% 1% 1% 4% 10% 4% Total 6,152 6,790 7,190 6,755 5,500 32,387 %Spanish-Surnamed 51% 49% 48% 36% 45% 46% % Asian-Surnamed 8% 7% 7% 12% 10% 9% % Filipino-Surnamed 3% 2% 2% 4% 10% 4% ACS Pop. Est.Total 22,075 22,438 21,873 20,862 20,846 108,093 age0-19 27% 27% 26% 25% 25% 26% age20-60 55% 56% 54% 55% 56% 55% age60plus 18% 18% 20% 20% 19% 19% immigrants 34% 31% 27% 39% 44% 35% naturalized 60% 60% 69% 67% 65% 64% english 43% 47% 50% 41% 38% 44% spanish 38% 37% 35% 30% 28% 34% asian-lang 19% 15% 14% 27% 32% 21% other lang 1% 1% 2% 3% 2% 2% Language Fluency Speaks Eng. "Less than Very Well"21% 19% 16% 20% 24% 20% hs-grad 59% 60% 60% 51% 52% 56% bachelor 16% 15% 18% 25% 25% 20% graduatedegree 4% 5% 7% 10% 6% 6% Child in Household child-under18 38% 36% 32% 33% 32% 34% employed 55% 58% 56% 59% 58% 57% Commute on Public Transit 3% 3% 4% 4% 4% 4% income 0-25k 14% 15% 17% 14% 12% 14% income 25-50k 24% 19% 19% 16% 25% 20% income 50-75k 21% 20% 17% 19% 21% 20% income 75-200k 39% 42% 43% 43% 38% 41% income 200k-plus 3% 4% 4% 7% 4% 4% single family 78% 82% 80% 76% 72% 78% multi-family 22% 18% 20% 24% 28% 22% vacant 3% 3% 4% 6% 5% 4% occupied 97% 97% 96% 94% 95% 96% rented 35% 29% 28% 32% 44% 33% owned 65% 71% 72% 68% 56% 67% Total and Voting Age population data from the 2010 Decennial Census. Voter Registration and Turnout data from the California Statewide Database. Housing Stats Immigration Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2011-2015 American Community Survey 5-year data. Citizen Voting Age Pop Voter Registration (Nov 2014) Age Voter Turnout (Nov 2012) Voter Turnout (Nov 2014) Work (percent of pop age 16+) Household Income Education (among those age 25+) Total Pop City of West Covina - NDC Yellow Plan Language spoken at home Voting Age Pop 3 1 2 5 4 10 10 39 Francisquito AveS W illow AveW W est C ovina Pk w y S Azusa AveS Lark Ellen AveE Cortez St L a P u e n te R d A m a r R d S Citrus Ave E Cameron AveN Orange AveW Puente Ave E Rowland Ave Map prepared by National Demographics, September 9, 2017 City of West Covina Districting 2017 Map layers Plan 101 Water Area Streets Landmark Point Landmark Area Pipeline/Power Line Railroad River District 1 2345Total Total Pop 21,048 21,442 21,184 21,419 21,005 106,098 Deviation from ideal -172 222 -36 199 -215 437 % Deviation -0.81% 1.05% -0.17% 0.94% -1.01% 2.06% % Hisp 63% 58% 53% 50% 42% 53% % NH White 18% 14% 15% 21% 8% 15% % NH Black 3% 4% 5% 4% 5% 4% % Asian-American 14% 23% 26% 24% 43% 26% Total 15,586 16,001 15,987 16,274 16,175 80,023 % Hisp 59% 54% 48% 45% 38% 49% % NH White 22% 16% 18% 24% 10% 18% % NH Black 3% 4% 5% 4% 6% 4% % Asian-American 15% 25% 28% 25% 45% 28% Total 14,801 14,278 13,984 14,175 13,719 70,957 % Hisp 59% 54% 50% 45% 38% 49% % NH White 20% 17% 21% 23% 10% 18% % NH Black 3% 4% 7% 5% 8% 5% % Asian/Pac.Isl.17% 24% 23% 27% 43% 27% Total 10,512 11,208 10,687 11,442 9,978 53,827 %Spanish-Surnamed 52% 50% 48% 40% 45% 47% % Asian-Surnamed 9% 11% 10% 14% 13% 11% % Filipino-Surnamed 2% 3% 5% 2% 9% 4% Total 2,596 2,923 2,733 3,285 2,405 13,942 %Spanish-Surnamed 42% 44% 37% 31% 39% 39% % Asian-Surnamed 7% 8% 9% 10% 13% 9% % Filipino-Surnamed 1% 2% 4% 2% 10% 4% Total 6,265 6,705 6,553 7,070 5,794 32,387 %Spanish-Surnamed 50% 50% 47% 39% 44% 46% % Asian-Surnamed 7% 8% 8% 11% 10% 9% % Filipino-Surnamed 2% 3% 4% 2% 10% 4% ACS Pop. Est.Total 22,213 22,450 21,251 21,479 20,700 108,093 age0-19 27% 27% 26% 25% 24% 26% age20-60 55% 55% 56% 53% 56% 55% age60plus 17% 19% 18% 22% 20% 19% immigrants 32% 33% 32% 34% 44% 35% naturalized 59% 61% 65% 69% 66% 64% english 45% 44% 45% 46% 38% 44% spanish 39% 36% 36% 29% 27% 34% asian-lang 15% 19% 18% 22% 33% 21% other lang 1% 1% 1% 3% 2% 2% Language Fluency Speaks Eng. "Less than Very Well"19% 21% 18% 19% 23% 20% hs-grad 63% 58% 56% 54% 53% 56% bachelor 15% 16% 21% 22% 25% 20% graduatedegree 4% 4% 7% 10% 6% 6% Child in Household child-under18 38% 36% 32% 33% 32% 34% employed 59% 53% 58% 56% 59% 57% Commute on Public Transit 3% 3% 3% 4% 4% 4% income 0-25k 14% 15% 12% 18% 13% 14% income 25-50k 22% 21% 20% 16% 24% 20% income 50-75k 18% 22% 19% 18% 22% 20% income 75-200k 42% 40% 45% 41% 37% 41% income 200k-plus 4% 2% 4% 8% 4% 4% single family 77% 83% 80% 76% 73% 78% multi-family 23% 17% 20% 24% 27% 22% vacant 4% 2% 5% 5% 5% 4% occupied 96% 98% 95% 95% 95% 96% rented 33% 31% 29% 31% 44% 33% owned 67% 69% 71% 69% 56% 67% Total and Voting Age population data from the 2010 Decennial Census. Voter Registration and Turnout data from the California Statewide Database. Housing Stats Immigration Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2011-2015 American Community Survey 5-year data. Citizen Voting Age Pop Voter Registration (Nov 2014) Age Voter Turnout (Nov 2012) Voter Turnout (Nov 2014) Work (percent of pop age 16+) Household Income Education (among those age 25+) Total Pop City of West Covina - Public Plan 101 Language spoken at home Voting Age Pop 5 1 2 3 4 10 10 39 Francisquito AveS W illow AveCalifornia AveW W est C ovina Pk w y S Azusa AveE Vine Ave W Workman Ave S Lark Ellen AveE Cortez St L a P u e n te R d A m a r R d S Citrus Ave E Cameron AveN Orange AveE Rowland Ave Map prepared by National Demographics, September 9, 2017 City of West Covina Districting 2017 Map layers Plan 102 Water Area Streets Landmark Point Landmark Area Pipeline/Power Line Railroad River District 1 2345Total Total Pop 21,844 22,637 20,914 20,748 19,955 106,098 Deviation from ideal 624 1,417 -306 -472 -1,265 2,682 % Deviation 2.94% 6.68% -1.44% -2.22% -5.96% 12.64% % Hisp 63% 59% 52% 48% 44% 53% % NH White 18% 14% 13% 22% 8% 15% % NH Black 3% 4% 5% 4% 5% 4% % Asian-American 14% 22% 28% 25% 41% 26% Total 16,186 16,874 15,847 15,867 15,249 80,023 % Hisp 58% 54% 47% 43% 39% 49% % NH White 22% 17% 16% 26% 10% 18% % NH Black 4% 4% 5% 4% 5% 4% % Asian-American 15% 24% 30% 26% 44% 28% Total 14,427 15,444 14,042 14,549 12,495 70,957 % Hisp 58% 54% 48% 45% 40% 49% % NH White 19% 18% 17% 25% 11% 18% % NH Black 4% 4% 7% 5% 8% 5% % Asian/Pac.Isl.18% 23% 28% 26% 41% 27% Total 11,182 11,461 10,771 11,420 8,993 53,827 %Spanish-Surnamed 52% 50% 48% 38% 46% 47% % Asian-Surnamed 8% 11% 10% 15% 13% 11% % Filipino-Surnamed 2% 3% 5% 2% 9% 4% Total 2,849 2,912 2,662 3,325 2,194 13,942 %Spanish-Surnamed 43% 44% 39% 30% 39% 39% % Asian-Surnamed 7% 8% 9% 11% 12% 9% % Filipino-Surnamed 1% 3% 5% 2% 9% 4% Total 6,759 6,710 6,439 7,185 5,293 32,387 %Spanish-Surnamed 50% 50% 48% 37% 45% 46% % Asian-Surnamed 7% 8% 7% 12% 10% 9% % Filipino-Surnamed 2% 3% 5% 2% 10% 4% ACS Pop. Est.Total 23,174 23,550 20,847 20,790 19,732 108,093 age0-19 28% 27% 26% 25% 25% 26% age20-60 55% 54% 57% 53% 56% 55% age60plus 17% 19% 17% 23% 19% 19% immigrants 31% 33% 34% 33% 43% 35% naturalized 59% 60% 66% 70% 65% 64% english 45% 44% 43% 48% 39% 44% spanish 40% 36% 34% 29% 28% 34% asian-lang 14% 19% 21% 21% 31% 21% other lang 1% 1% 1% 3% 2% 2% Language Fluency Speaks Eng. "Less than Very Well"19% 21% 18% 18% 24% 20% hs-grad 63% 57% 56% 54% 52% 56% bachelor 15% 16% 22% 22% 24% 20% graduatedegree 4% 4% 7% 10% 6% 6% Child in Household child-under18 38% 36% 33% 32% 32% 34% employed 60% 53% 59% 56% 58% 57% Commute on Public Transit 3% 3% 4% 4% 3% 4% income 0-25k 16% 15% 13% 15% 12% 14% income 25-50k 21% 21% 19% 16% 24% 20% income 50-75k 17% 22% 21% 17% 21% 20% income 75-200k 41% 39% 43% 43% 38% 41% income 200k-plus 4% 2% 3% 9% 4% 4% single family 75% 82% 77% 80% 74% 78% multi-family 25% 18% 23% 20% 26% 22% vacant 4% 2% 4% 5% 6% 4% occupied 96% 98% 96% 95% 94% 96% rented 34% 32% 32% 27% 43% 33% owned 66% 68% 68% 73% 57% 67% Total and Voting Age population data from the 2010 Decennial Census. Voter Registration and Turnout data from the California Statewide Database. Housing Stats Immigration Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2011-2015 American Community Survey 5-year data. Citizen Voting Age Pop Voter Registration (Nov 2014) Age Voter Turnout (Nov 2012) Voter Turnout (Nov 2014) Work (percent of pop age 16+) Household Income Education (among those age 25+) Total Pop City of West Covina - Public Plan 102 Language spoken at home Voting Age Pop 2 5 1 3 4 10 10 39 Francisquito AveS W illow AveCalifornia AveW M er ce d Ave W W est C ovina Pk w y S Azusa AveE Vine Ave W Workman Ave S Lark Ellen AveE Cortez St L a P u e n te R d A m a r R d E Cameron AveN Orange AveE Rowland Ave Map prepared by National Demographics, September 9, 2017 City of West Covina Districting 2017 Map layers Plan 103 Water Area Streets Landmark Point Landmark Area Pipeline/Power Line Railroad River District 1 2345Total Total Pop 25,108 10,570 29,118 21,347 19,955 106,098 Deviation from ideal 3,888 -10,650 7,898 127 -1,265 18,548 % Deviation 18.32% -50.19% 37.22% 0.60% -5.96% 87.41% % Hisp 63% 57% 57% 45% 44% 53% % NH White 18% 12% 15% 20% 8% 15% % NH Black 4% 4% 4% 4% 5% 4% % Asian-American 14% 26% 23% 30% 41% 26% Total 18,595 7,906 21,939 16,334 15,249 80,023 % Hisp 58% 52% 52% 40% 39% 49% % NH White 22% 15% 18% 23% 10% 18% % NH Black 4% 5% 5% 4% 5% 4% % Asian-American 15% 27% 24% 31% 44% 28% Total 16,661 7,184 19,917 14,701 12,495 70,957 % Hisp 58% 55% 51% 43% 40% 49% % NH White 19% 16% 20% 22% 11% 18% % NH Black 5% 4% 6% 5% 8% 5% % Asian/Pac.Isl.18% 25% 23% 30% 41% 27% Total 12,579 5,566 15,123 11,566 8,993 53,827 %Spanish-Surnamed 52% 49% 50% 38% 46% 47% % Asian-Surnamed 8% 12% 10% 15% 13% 11% % Filipino-Surnamed 2% 4% 4% 3% 9% 4% Total 3,141 1,495 3,795 3,317 2,194 13,942 %Spanish-Surnamed 42% 45% 40% 30% 39% 39% % Asian-Surnamed 7% 8% 8% 11% 12% 9% % Filipino-Surnamed 1% 3% 3% 2% 9% 4% Total 7,544 3,362 8,996 7,191 5,293 32,387 %Spanish-Surnamed 50% 50% 49% 37% 45% 46% % Asian-Surnamed 7% 9% 7% 12% 10% 9% % Filipino-Surnamed 2% 3% 3% 3% 10% 4% ACS Pop. Est.Total 26,553 10,778 29,770 21,260 19,732 108,093 age0-19 28% 27% 26% 24% 25% 26% age20-60 54% 54% 56% 54% 56% 55% age60plus 18% 19% 18% 22% 19% 19% immigrants 31% 33% 31% 37% 43% 35% naturalized 59% 66% 62% 70% 65% 64% english 46% 42% 46% 43% 39% 44% spanish 39% 37% 35% 29% 28% 34% asian-lang 14% 20% 18% 26% 31% 21% other lang 1% 0% 1% 3% 2% 2% Language Fluency Speaks Eng. "Less than Very Well"19% 20% 19% 18% 24% 20% hs-grad 61% 58% 57% 53% 52% 56% bachelor 15% 17% 18% 25% 24% 20% graduatedegree 5% 4% 6% 10% 6% 6% Child in Household child-under18 37% 38% 33% 32% 32% 34% employed 59% 54% 56% 58% 58% 57% Commute on Public Transit 3% 4% 3% 5% 3% 4% income 0-25k 18% 14% 14% 13% 12% 14% income 25-50k 22% 23% 18% 17% 24% 20% income 50-75k 17% 19% 23% 18% 21% 20% income 75-200k 39% 43% 42% 44% 38% 41% income 200k-plus 4% 2% 3% 9% 4% 4% single family 72% 87% 81% 79% 74% 78% multi-family 28% 13% 19% 21% 26% 22% vacant 5% 1% 4% 5% 6% 4% occupied 95% 99% 96% 95% 94% 96% rented 37% 28% 30% 28% 43% 33% owned 63% 72% 70% 72% 57% 67% Total and Voting Age population data from the 2010 Decennial Census. Voter Registration and Turnout data from the California Statewide Database. Housing Stats Immigration Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2011-2015 American Community Survey 5-year data. Citizen Voting Age Pop Voter Registration (Nov 2014) Age Voter Turnout (Nov 2012) Voter Turnout (Nov 2014) Work (percent of pop age 16+) Household Income Education (among those age 25+) Total Pop City of West Covina - Public Plan 103 Language spoken at home Voting Age Pop 3 1 2 5 4 10 10 39 S W illow AveCalifornia AveW M er ce d Ave S Azusa AveE Vine Ave W Workman Ave S Lark Ellen AveL a P u e n te R d A m a r R d S Citrus Ave E Cameron Ave S Hollenbeck StN Orange AveW Puente Ave E Rowland Ave Map prepared by National Demographics, September 9, 2017 City of West Covina Districting 2017 Map layers Plan 104 Water Area Streets Landmark Point Landmark Area Pipeline/Power Line Railroad River District 1 2345Total Total Pop 21,139 20,744 20,660 22,156 21,399 106,098 Deviation from ideal -81 -476 -560 936 179 1,496 % Deviation -0.38% -2.24% -2.64% 4.41% 0.84% 7.05% % Hisp 60% 59% 54% 47% 46% 53% % NH White 14% 16% 15% 14% 17% 15% % NH Black 3% 4% 4% 4% 5% 4% % Asian-American 21% 19% 25% 33% 31% 26% Total 15,769 15,504 15,471 16,954 16,325 80,023 % Hisp 56% 54% 49% 43% 42% 49% % NH White 17% 20% 18% 16% 19% 18% % NH Black 4% 4% 5% 5% 5% 4% % Asian-American 22% 20% 27% 35% 32% 28% Total 14,174 14,607 12,862 15,110 14,204 70,957 % Hisp 55% 53% 53% 44% 42% 49% % NH White 17% 21% 20% 15% 20% 18% % NH Black 3% 7% 5% 6% 7% 5% % Asian/Pac.Isl.24% 20% 21% 35% 32% 27% Total 10,813 10,833 9,730 11,958 10,493 53,827 %Spanish-Surnamed 52% 50% 47% 46% 40% 47% % Asian-Surnamed 11% 9% 11% 11% 15% 11% % Filipino-Surnamed 3% 2% 5% 6% 4% 4% Total 2,759 2,802 2,426 3,144 2,812 13,942 %Spanish-Surnamed 45% 40% 38% 39% 32% 39% % Asian-Surnamed 8% 7% 9% 10% 11% 9% % Filipino-Surnamed 2% 2% 4% 6% 4% 4% Total 6,409 6,604 5,863 7,166 6,346 32,387 %Spanish-Surnamed 51% 49% 45% 46% 38% 46% % Asian-Surnamed 8% 7% 8% 9% 12% 9% % Filipino-Surnamed 3% 2% 4% 6% 4% 4% ACS Pop. Est.Total 22,418 21,579 20,549 22,112 21,435 108,093 age0-19 28% 26% 26% 25% 24% 26% age20-60 55% 56% 56% 56% 53% 55% age60plus 18% 18% 18% 19% 23% 19% immigrants 34% 31% 33% 38% 37% 35% naturalized 60% 61% 65% 68% 66% 64% english 41% 47% 45% 40% 45% 44% spanish 40% 35% 35% 31% 28% 34% asian-lang 18% 17% 19% 27% 25% 21% other lang 1% 1% 2% 2% 2% 2% Language Fluency Speaks Eng. "Less than Very Well"21% 19% 18% 20% 21% 20% hs-grad 59% 59% 56% 55% 53% 56% bachelor 15% 17% 21% 24% 22% 20% graduatedegree 4% 5% 7% 7% 9% 6% Child in Household child-under18 38% 34% 34% 34% 31% 34% employed 55% 56% 59% 59% 56% 57% Commute on Public Transit 3% 3% 3% 5% 3% 4% income 0-25k 13% 14% 13% 13% 18% 14% income 25-50k 23% 19% 20% 21% 20% 20% income 50-75k 21% 21% 18% 18% 20% 20% income 75-200k 41% 41% 44% 43% 36% 41% income 200k-plus 2% 4% 4% 5% 6% 4% single family 82% 81% 77% 77% 73% 78% multi-family 18% 19% 23% 23% 27% 22% vacant 2% 4% 5% 4% 5% 4% occupied 98% 96% 95% 96% 95% 96% rented 32% 29% 32% 36% 37% 33% owned 68% 71% 68% 64% 63% 67% Total and Voting Age population data from the 2010 Decennial Census. Voter Registration and Turnout data from the California Statewide Database. Housing Stats Immigration Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2011-2015 American Community Survey 5-year data. Citizen Voting Age Pop Voter Registration (Nov 2014) Age Voter Turnout (Nov 2012) Voter Turnout (Nov 2014) Work (percent of pop age 16+) Household Income Education (among those age 25+) Total Pop City of West Covina - Public Plan 104 Language spoken at home Voting Age Pop 3 1 5 2 4 10 10 39 Francisquito AveS W illow AveCalifornia AveW W est C ovina Pk w y S Azusa AveW Workman Ave S Lark Ellen AveE Cortez St L a P u e n te R d A m a r R d S Citrus Ave E Cameron AveN Orange AveE Rowland Ave Map prepared by National Demographics, September 9, 2017 City of West Covina Districting 2017 Map layers Plan 105 Water Area Streets Landmark Point Landmark Area Pipeline/Power Line Railroad River District 1 2345Total Total Pop 21,844 21,309 21,192 20,748 21,005 106,098 Deviation from ideal 624 89 -28 -472 -215 1,096 % Deviation 2.94% 0.42% -0.13% -2.22% -1.01% 5.16% % Hisp 63% 59% 54% 48% 42% 53% % NH White 18% 14% 14% 22% 8% 15% % NH Black 3% 4% 5% 4% 5% 4% % Asian-American 14% 22% 26% 25% 43% 26% Total 16,186 15,884 15,911 15,867 16,175 80,023 % Hisp 58% 54% 50% 43% 38% 49% % NH White 22% 17% 16% 26% 10% 18% % NH Black 4% 4% 5% 4% 6% 4% % Asian-American 15% 24% 28% 26% 45% 28% Total 14,427 14,396 13,865 14,549 13,719 70,957 % Hisp 58% 55% 50% 45% 38% 49% % NH White 19% 19% 18% 25% 10% 18% % NH Black 4% 4% 6% 5% 8% 5% % Asian/Pac.Isl.18% 22% 25% 26% 43% 27% Total 11,182 10,790 10,457 11,420 9,978 53,827 %Spanish-Surnamed 52% 50% 49% 38% 45% 47% % Asian-Surnamed 8% 11% 10% 15% 13% 11% % Filipino-Surnamed 2% 3% 5% 2% 9% 4% Total 2,849 2,747 2,617 3,325 2,405 13,942 %Spanish-Surnamed 43% 44% 39% 30% 39% 39% % Asian-Surnamed 7% 8% 9% 11% 13% 9% % Filipino-Surnamed 1% 3% 4% 2% 10% 4% Total 6,759 6,325 6,324 7,185 5,794 32,387 %Spanish-Surnamed 50% 50% 49% 37% 44% 46% % Asian-Surnamed 7% 8% 7% 12% 10% 9% % Filipino-Surnamed 2% 3% 4% 2% 10% 4% ACS Pop. Est.Total 23,174 22,024 21,406 20,790 20,700 108,093 age0-19 28% 27% 26% 25% 24% 26% age20-60 55% 54% 56% 53% 56% 55% age60plus 17% 19% 17% 23% 20% 19% immigrants 31% 33% 33% 33% 44% 35% naturalized 59% 61% 63% 70% 66% 64% english 45% 44% 43% 48% 38% 44% spanish 40% 36% 36% 29% 27% 34% asian-lang 14% 20% 19% 21% 33% 21% other lang 1% 1% 1% 3% 2% 2% Language Fluency Speaks Eng. "Less than Very Well"19% 21% 20% 18% 23% 20% hs-grad 63% 57% 55% 54% 53% 56% bachelor 15% 16% 20% 22% 25% 20% graduatedegree 4% 4% 7% 10% 6% 6% Child in Household child-under18 38% 36% 33% 32% 32% 34% employed 60% 53% 58% 56% 59% 57% Commute on Public Transit 3% 3% 3% 4% 4% 4% income 0-25k 16% 15% 13% 15% 13% 14% income 25-50k 21% 22% 19% 16% 24% 20% income 50-75k 17% 22% 21% 17% 22% 20% income 75-200k 41% 39% 44% 43% 37% 41% income 200k-plus 4% 2% 3% 9% 4% 4% single family 75% 81% 79% 80% 73% 78% multi-family 25% 19% 21% 20% 27% 22% vacant 4% 2% 4% 5% 5% 4% occupied 96% 98% 96% 95% 95% 96% rented 34% 32% 30% 27% 44% 33% owned 66% 68% 70% 73% 56% 67% Total and Voting Age population data from the 2010 Decennial Census. Voter Registration and Turnout data from the California Statewide Database. Housing Stats Immigration Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2011-2015 American Community Survey 5-year data. Citizen Voting Age Pop Voter Registration (Nov 2014) Age Voter Turnout (Nov 2012) Voter Turnout (Nov 2014) Work (percent of pop age 16+) Household Income Education (among those age 25+) Total Pop City of West Covina - Public Plan 105 Language spoken at home Voting Age Pop 2 4 1 3 5 10 10 39 Francisquito AveS W illow AveW M er ce d Ave S Azusa AveE Vine Ave W Workman Ave S Lark Ellen AveL a P u e n te R d A m a r R d S Citrus Ave E Cameron AveN Orange AveW Puente Ave E Rowland Ave Map prepared by National Demographics, September 9, 2017 City of West Covina Districting 2017 Map layers Plan 106 Water Area Streets Landmark Point Landmark Area Pipeline/Power Line Railroad River District 1 2345Total Total Pop 20,728 20,812 22,326 20,998 21,234 106,098 Deviation from ideal -492 -408 1,106 -222 14 1,598 % Deviation -2.32% -1.92% 5.21% -1.05% 0.07% 7.53% % Hisp 64% 58% 59% 45% 40% 53% % NH White 17% 15% 19% 14% 12% 15% % NH Black 3% 4% 4% 5% 5% 4% % Asian-American 14% 22% 17% 35% 42% 26% Total 15,285 15,480 16,704 16,169 16,385 80,023 % Hisp 60% 53% 54% 41% 36% 49% % NH White 21% 17% 22% 16% 14% 18% % NH Black 3% 4% 5% 5% 5% 4% % Asian-American 15% 24% 18% 37% 44% 28% Total 14,198 13,650 15,286 13,582 14,241 70,957 % Hisp 58% 56% 53% 42% 37% 49% % NH White 21% 17% 21% 18% 14% 18% % NH Black 4% 5% 6% 7% 7% 5% % Asian/Pac.Isl.17% 21% 20% 33% 41% 27% Total 10,320 10,674 12,001 10,312 10,520 53,827 %Spanish-Surnamed 53% 49% 49% 43% 40% 47% % Asian-Surnamed 9% 11% 8% 13% 16% 11% % Filipino-Surnamed 2% 3% 2% 6% 7% 4% Total 2,501 2,726 3,226 2,766 2,724 13,942 %Spanish-Surnamed 44% 42% 39% 34% 34% 39% % Asian-Surnamed 6% 8% 8% 11% 13% 9% % Filipino-Surnamed 1% 3% 1% 6% 7% 4% Total 6,202 6,257 7,270 6,326 6,332 32,387 %Spanish-Surnamed 51% 49% 48% 42% 39% 46% % Asian-Surnamed 7% 8% 7% 10% 12% 9% % Filipino-Surnamed 2% 3% 2% 6% 7% 4% ACS Pop. Est.Total 21,762 21,449 23,053 20,841 20,989 108,093 age0-19 28% 27% 26% 26% 24% 26% age20-60 55% 55% 53% 56% 55% 55% age60plus 17% 18% 21% 18% 21% 19% immigrants 33% 31% 30% 39% 42% 35% naturalized 58% 63% 67% 63% 69% 64% english 43% 47% 48% 39% 40% 44% spanish 40% 34% 34% 34% 26% 34% asian-lang 16% 18% 16% 25% 32% 21% other lang 1% 1% 1% 2% 2% 2% Language Fluency Speaks Eng. "Less than Very Well"20% 19% 18% 21% 21% 20% hs-grad 61% 59% 58% 51% 53% 56% bachelor 14% 17% 18% 24% 25% 20% graduatedegree 4% 5% 7% 7% 8% 6% Child in Household child-under18 38% 35% 32% 34% 31% 34% employed 58% 55% 55% 58% 59% 57% Commute on Public Transit 3% 3% 4% 3% 4% 4% income 0-25k 14% 14% 18% 11% 14% 14% income 25-50k 23% 21% 17% 21% 20% 20% income 50-75k 20% 21% 18% 19% 21% 20% income 75-200k 40% 41% 41% 45% 38% 41% income 200k-plus 4% 3% 5% 5% 6% 4% single family 77% 80% 80% 75% 76% 78% multi-family 23% 20% 20% 25% 24% 22% vacant 4% 2% 4% 6% 5% 4% occupied 96% 98% 96% 94% 95% 96% rented 33% 32% 29% 36% 38% 33% owned 67% 68% 71% 64% 62% 67% Total and Voting Age population data from the 2010 Decennial Census. Voter Registration and Turnout data from the California Statewide Database. Work (percent of pop age 16+) Household Income Education (among those age 25+) Total Pop City of West Covina - Public Plan 106 Language spoken at home Voting Age Pop Housing Stats Immigration Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2011-2015 American Community Survey 5-year data. Citizen Voting Age Pop Voter Registration (Nov 2014) Age Voter Turnout (Nov 2012) Voter Turnout (Nov 2014) 5 1 2 4 3 10 10 39 Francisquito AveS W illow AveCalifornia AveW M er ce d Ave W W est C ovina Pk w y S Azusa AveE Vine Ave W Workman Ave S Lark Ellen AveE Cortez St L a P u e n te R d A m a r R d S Citrus Ave S Barranca StN Orange AveE Rowland Ave Map prepared by National Demographics, September 9, 2017 City of West Covina Districting 2017 Map layers Plan 107 Water Area Streets Landmark Point Landmark Area Pipeline/Power Line Railroad River District 1 2345Total Total Pop 20,525 21,184 20,876 21,221 22,292 106,098 Deviation from ideal -695 -36 -344 1 1,072 1,767 % Deviation -3.28% -0.17% -1.62% 0.00% 5.05% 8.33% % Hisp 62% 60% 52% 48% 45% 53% % NH White 19% 14% 22% 14% 8% 15% % NH Black 3% 4% 4% 5% 5% 4% % Asian-American 14% 21% 21% 31% 41% 26% Total 15,231 15,709 15,785 16,250 17,048 80,023 % Hisp 57% 55% 47% 44% 40% 49% % NH White 22% 16% 26% 17% 10% 18% % NH Black 4% 4% 4% 5% 5% 4% % Asian-American 16% 23% 22% 32% 43% 28% Total 13,412 14,559 14,276 14,706 14,003 70,957 % Hisp 57% 57% 47% 45% 41% 49% % NH White 19% 18% 26% 17% 11% 18% % NH Black 4% 4% 5% 7% 8% 5% % Asian/Pac.Isl.19% 20% 22% 31% 40% 27% Total 10,554 10,563 11,567 10,955 10,188 53,827 %Spanish-Surnamed 51% 51% 41% 45% 46% 47% % Asian-Surnamed 9% 11% 13% 12% 12% 11% % Filipino-Surnamed 2% 3% 2% 5% 9% 4% Total 2,713 2,622 3,218 2,892 2,497 13,942 %Spanish-Surnamed 42% 45% 32% 36% 40% 39% % Asian-Surnamed 7% 8% 10% 10% 12% 9% % Filipino-Surnamed 1% 3% 1% 5% 9% 4% Total 6,382 6,152 7,202 6,633 6,017 32,387 %Spanish-Surnamed 50% 50% 40% 44% 46% 46% % Asian-Surnamed 7% 8% 10% 9% 10% 9% % Filipino-Surnamed 2% 3% 2% 5% 9% 4% ACS Pop. Est.Total 21,681 21,641 20,884 21,786 22,101 108,093 age0-19 28% 27% 25% 25% 25% 26% age20-60 55% 55% 53% 57% 56% 55% age60plus 18% 19% 22% 18% 19% 19% immigrants 31% 32% 31% 37% 42% 35% naturalized 60% 62% 69% 65% 64% 64% english 46% 45% 49% 41% 38% 44% spanish 39% 35% 31% 33% 30% 34% asian-lang 14% 19% 18% 24% 30% 21% other lang 1% 1% 2% 2% 2% 2% Language Fluency Speaks Eng. "Less than Very Well"19% 20% 17% 21% 24% 20% hs-grad 62% 58% 55% 54% 52% 56% bachelor 15% 17% 21% 22% 24% 20% graduatedegree 5% 4% 10% 7% 6% 6% Child in Household child-under18 37% 36% 31% 34% 32% 34% employed 59% 54% 56% 57% 58% 57% Commute on Public Transit 3% 4% 4% 4% 3% 4% income 0-25k 17% 14% 15% 14% 12% 14% income 25-50k 21% 23% 18% 17% 24% 20% income 50-75k 16% 22% 18% 21% 21% 20% income 75-200k 42% 39% 42% 44% 39% 41% income 200k-plus 4% 2% 7% 4% 4% 4% single family 75% 80% 79% 79% 76% 78% multi-family 25% 20% 21% 21% 24% 22% vacant 5% 2% 4% 5% 5% 4% occupied 95% 98% 96% 95% 95% 96% rented 34% 33% 28% 31% 41% 33% owned 66% 67% 72% 69% 59% 67% Total and Voting Age population data from the 2010 Decennial Census. Voter Registration and Turnout data from the California Statewide Database. Work (percent of pop age 16+) Household Income Education (among those age 25+) Total Pop City of West Covina - Public Plan 107 Language spoken at home Voting Age Pop Housing Stats Immigration Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2011-2015 American Community Survey 5-year data. Citizen Voting Age Pop Voter Registration (Nov 2014) Age Voter Turnout (Nov 2012) Voter Turnout (Nov 2014) 1 5 2 4 3 10 10 39 Francisquito AveS W illow AveCalifornia AveW M er ce d Ave W W est C ovina Pk w y S Azusa AveE Vine Ave W Workman Ave S Lark Ellen AveE Cortez St L a P u e n te R d A m a r R d S Citrus Ave E Cameron AveN Orange AveW Puente Ave E Rowland Ave Map prepared by National Demographics, September 9, 2017 City of West Covina Districting 2017 Map layers Plan 108 Water Area Streets Landmark Point Landmark Area Pipeline/Power Line Railroad River District 1 2345Total Total Pop 20,483 21,948 21,820 20,842 21,005 106,098 Deviation from ideal -737 728 600 -378 -215 1,465 % Deviation -3.47% 3.43% 2.83% -1.78% -1.01% 6.90% % Hisp 62% 61% 54% 48% 42% 53% % NH White 15% 15% 22% 15% 8% 15% % NH Black 3% 4% 4% 5% 5% 4% % Asian-American 19% 19% 19% 30% 43% 26% Total 15,210 16,278 16,410 15,950 16,175 80,023 % Hisp 57% 56% 49% 43% 38% 49% % NH White 18% 18% 26% 18% 10% 18% % NH Black 3% 4% 4% 5% 6% 4% % Asian-American 20% 20% 20% 32% 45% 28% Total 13,426 14,663 15,208 13,942 13,719 70,957 % Hisp 56% 55% 52% 44% 38% 49% % NH White 17% 20% 22% 20% 10% 18% % NH Black 3% 5% 4% 7% 8% 5% % Asian/Pac.Isl.22% 19% 21% 29% 43% 27% Total 10,219 11,327 11,940 10,363 9,978 53,827 %Spanish-Surnamed 52% 52% 42% 43% 45% 47% % Asian-Surnamed 10% 9% 12% 12% 13% 11% % Filipino-Surnamed 3% 2% 2% 5% 9% 4% Total 2,522 2,812 3,340 2,864 2,405 13,942 %Spanish-Surnamed 45% 42% 34% 34% 39% 39% % Asian-Surnamed 7% 8% 9% 10% 13% 9% % Filipino-Surnamed 2% 2% 1% 4% 10% 4% Total 6,101 6,704 7,335 6,452 5,794 32,387 %Spanish-Surnamed 52% 51% 41% 42% 44% 46% % Asian-Surnamed 8% 7% 10% 10% 10% 9% % Filipino-Surnamed 2% 2% 2% 4% 10% 4% ACS Pop. Est.Total 21,259 22,875 22,533 20,726 20,700 108,093 age0-19 27% 27% 26% 25% 24% 26% age20-60 55% 55% 52% 57% 56% 55% age60plus 18% 18% 22% 18% 20% 19% immigrants 33% 30% 31% 36% 44% 35% naturalized 59% 62% 66% 66% 66% 64% english 43% 48% 47% 42% 38% 44% spanish 39% 35% 34% 33% 27% 34% asian-lang 17% 17% 18% 23% 33% 21% other lang 1% 1% 2% 2% 2% 2% Language Fluency Speaks Eng. "Less than Very Well"20% 19% 18% 20% 23% 20% hs-grad 60% 59% 57% 54% 53% 56% bachelor 14% 17% 20% 22% 25% 20% graduatedegree 4% 6% 8% 7% 6% 6% Child in Household child-under18 37% 35% 33% 33% 32% 34% employed 58% 55% 56% 58% 59% 57% Commute on Public Transit 3% 3% 4% 3% 4% 4% income 0-25k 13% 14% 20% 12% 13% 14% income 25-50k 23% 20% 17% 18% 24% 20% income 50-75k 20% 24% 15% 19% 22% 20% income 75-200k 40% 39% 42% 46% 37% 41% income 200k-plus 3% 3% 6% 5% 4% 4% single family 80% 78% 77% 81% 73% 78% multi-family 20% 22% 23% 19% 27% 22% vacant 4% 2% 4% 6% 5% 4% occupied 96% 98% 96% 94% 95% 96% rented 31% 34% 30% 28% 44% 33% owned 69% 66% 70% 72% 56% 67% Total and Voting Age population data from the 2010 Decennial Census. Voter Registration and Turnout data from the California Statewide Database. Work (percent of pop age 16+) Household Income Education (among those age 25+) Total Pop City of West Covina - Public Plan 108 Language spoken at home Voting Age Pop Housing Stats Immigration Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2011-2015 American Community Survey 5-year data. Citizen Voting Age Pop Voter Registration (Nov 2014) Age Voter Turnout (Nov 2012) Voter Turnout (Nov 2014) 2 1 5 3 4 10 10 39 Francisquito AveS W illow AveCalifornia AveW W est C ovina Pk w y S Azusa AveE Vine AveS Lark Ellen AveL a P u e n te R d A m a r R d E Cameron Ave S Hollenbeck StN Orange AveW Puente Ave E Rowland Ave Map prepared by National Demographics, September 9, 2017 City of West Covina Districting 2017 Map layers Plan 109 Water Area Streets Landmark Point Landmark Area Pipeline/Power Line Railroad River District 1 2345Total Total Pop 21,731 21,592 21,189 20,581 21,005 106,098 Deviation from ideal 511 372 -31 -639 -215 1,150 % Deviation 2.41% 1.75% -0.15% -3.01% -1.01% 5.42% % Hisp 64% 58% 58% 44% 42% 53% % NH White 18% 14% 20% 16% 8% 15% % NH Black 3% 4% 4% 5% 5% 4% % Asian-American 14% 23% 17% 33% 43% 26% Total 15,950 16,152 16,013 15,733 16,175 80,023 % Hisp 59% 54% 53% 39% 38% 49% % NH White 21% 17% 24% 19% 10% 18% % NH Black 4% 4% 4% 5% 6% 4% % Asian-American 15% 24% 18% 35% 45% 28% Total 14,279 14,848 14,784 13,327 13,719 70,957 % Hisp 59% 55% 52% 41% 38% 49% % NH White 19% 18% 23% 21% 10% 18% % NH Black 4% 4% 6% 5% 8% 5% % Asian/Pac.Isl.18% 22% 18% 33% 43% 27% Total 10,693 11,221 11,825 10,110 9,978 53,827 %Spanish-Surnamed 53% 50% 48% 37% 45% 47% % Asian-Surnamed 9% 11% 9% 16% 13% 11% % Filipino-Surnamed 2% 3% 2% 5% 9% 4% Total 2,588 2,884 3,276 2,790 2,405 13,942 %Spanish-Surnamed 43% 44% 38% 29% 39% 39% % Asian-Surnamed 6% 8% 8% 12% 13% 9% % Filipino-Surnamed 1% 3% 1% 4% 10% 4% Total 6,362 6,662 7,342 6,227 5,794 32,387 %Spanish-Surnamed 51% 50% 48% 36% 44% 46% % Asian-Surnamed 7% 8% 7% 12% 10% 9% % Filipino-Surnamed 2% 3% 2% 4% 10% 4% ACS Pop. Est.Total 22,647 22,611 21,771 20,364 20,700 108,093 age0-19 28% 27% 26% 25% 24% 26% age20-60 55% 55% 54% 54% 56% 55% age60plus 17% 18% 20% 20% 20% 19% immigrants 31% 33% 28% 39% 44% 35% naturalized 60% 61% 68% 65% 66% 64% english 45% 44% 49% 41% 38% 44% spanish 38% 37% 35% 31% 27% 34% asian-lang 15% 18% 14% 26% 33% 21% other lang 1% 1% 1% 3% 2% 2% Language Fluency Speaks Eng. "Less than Very Well"18% 21% 17% 21% 23% 20% hs-grad 62% 58% 60% 50% 53% 56% bachelor 15% 16% 18% 25% 25% 20% graduatedegree 5% 4% 7% 10% 6% 6% Child in Household child-under18 37% 36% 32% 33% 32% 34% employed 60% 54% 55% 58% 59% 57% Commute on Public Transit 3% 3% 4% 3% 4% 4% income 0-25k 13% 15% 17% 14% 13% 14% income 25-50k 23% 21% 19% 16% 24% 20% income 50-75k 18% 23% 17% 19% 22% 20% income 75-200k 42% 39% 43% 43% 37% 41% income 200k-plus 4% 2% 4% 7% 4% 4% single family 78% 81% 82% 75% 73% 78% multi-family 22% 19% 18% 25% 27% 22% vacant 4% 2% 4% 6% 5% 4% occupied 96% 98% 96% 94% 95% 96% rented 32% 33% 26% 33% 44% 33% owned 68% 67% 74% 67% 56% 67% Total and Voting Age population data from the 2010 Decennial Census. Voter Registration and Turnout data from the California Statewide Database. Work (percent of pop age 16+) Household Income Education (among those age 25+) Total Pop City of West Covina - Public Plan 109 Language spoken at home Voting Age Pop Housing Stats Immigration Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2011-2015 American Community Survey 5-year data. Citizen Voting Age Pop Voter Registration (Nov 2014) Age Voter Turnout (Nov 2012) Voter Turnout (Nov 2014) 3 1 2 5 4 10 10 39 Francisquito AveS W illow AveW W est C ovina Pk w y S Azusa AveS Lark Ellen AveE Cortez St L a P u e n te R d A m a r R d S Citrus Ave E Cameron AveN Orange AveW Puente Ave E Rowland Ave Map prepared by National Demographics, September 9, 2017 City of West Covina Districting 2017 Map layers Plan 110 Water Area Streets Landmark Point Landmark Area Pipeline/Power Line Railroad River District 1 2345Total Total Pop 21,048 21,442 21,184 21,419 21,005 106,098 Deviation from ideal -172 222 -36 199 -215 437 % Deviation -0.81% 1.05% -0.17% 0.94% -1.01% 2.06% % Hisp 63% 58% 53% 50% 42% 53% % NH White 18% 14% 15% 21% 8% 15% % NH Black 3% 4% 5% 4% 5% 4% % Asian-American 14% 23% 26% 24% 43% 26% Total 15,586 16,001 15,987 16,274 16,175 80,023 % Hisp 59% 54% 48% 45% 38% 49% % NH White 22% 16% 18% 24% 10% 18% % NH Black 3% 4% 5% 4% 6% 4% % Asian-American 15% 25% 28% 25% 45% 28% Total 14,801 14,278 13,984 14,175 13,719 70,957 % Hisp 59% 54% 50% 45% 38% 49% % NH White 20% 17% 21% 23% 10% 18% % NH Black 3% 4% 7% 5% 8% 5% % Asian/Pac.Isl.17% 24% 23% 27% 43% 27% Total 10,512 11,208 10,687 11,442 9,978 53,827 %Spanish-Surnamed 52% 50% 48% 40% 45% 47% % Asian-Surnamed 9% 11% 10% 14% 13% 11% % Filipino-Surnamed 2% 3% 5% 2% 9% 4% Total 2,596 2,923 2,733 3,285 2,405 13,942 %Spanish-Surnamed 42% 44% 37% 31% 39% 39% % Asian-Surnamed 7% 8% 9% 10% 13% 9% % Filipino-Surnamed 1% 2% 4% 2% 10% 4% Total 6,265 6,705 6,553 7,070 5,794 32,387 %Spanish-Surnamed 50% 50% 47% 39% 44% 46% % Asian-Surnamed 7% 8% 8% 11% 10% 9% % Filipino-Surnamed 2% 3% 4% 2% 10% 4% ACS Pop. Est.Total 22,213 22,450 21,251 21,479 20,700 108,093 age0-19 27% 27% 26% 25% 24% 26% age20-60 55% 55% 56% 53% 56% 55% age60plus 17% 19% 18% 22% 20% 19% immigrants 32% 33% 32% 34% 44% 35% naturalized 59% 61% 65% 69% 66% 64% english 45% 44% 45% 46% 38% 44% spanish 39% 36% 36% 29% 27% 34% asian-lang 15% 19% 18% 22% 33% 21% other lang 1% 1% 1% 3% 2% 2% Language Fluency Speaks Eng. "Less than Very Well"19% 21% 18% 19% 23% 20% hs-grad 63% 58% 56% 54% 53% 56% bachelor 15% 16% 21% 22% 25% 20% graduatedegree 4% 4% 7% 10% 6% 6% Child in Household child-under18 38% 36% 32% 33% 32% 34% employed 59% 53% 58% 56% 59% 57% Commute on Public Transit 3% 3% 3% 4% 4% 4% income 0-25k 14% 15% 12% 18% 13% 14% income 25-50k 22% 21% 20% 16% 24% 20% income 50-75k 18% 22% 19% 18% 22% 20% income 75-200k 42% 40% 45% 41% 37% 41% income 200k-plus 4% 2% 4% 8% 4% 4% single family 77% 83% 80% 76% 73% 78% multi-family 23% 17% 20% 24% 27% 22% vacant 4% 2% 5% 5% 5% 4% occupied 96% 98% 95% 95% 95% 96% rented 33% 31% 29% 31% 44% 33% owned 67% 69% 71% 69% 56% 67% Total and Voting Age population data from the 2010 Decennial Census. Voter Registration and Turnout data from the California Statewide Database. Work (percent of pop age 16+) Household Income Education (among those age 25+) Total Pop City of West Covina - Public Plan 110 Language spoken at home Voting Age Pop Housing Stats Immigration Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2011-2015 American Community Survey 5-year data. Citizen Voting Age Pop Voter Registration (Nov 2014) Age Voter Turnout (Nov 2012) Voter Turnout (Nov 2014) 3 2 1 5 4 10 10 39 Francisquito AveS W illow AveCalifornia AveS Azusa AveE Vine AveS Lark Ellen AveE Cortez St L a P u e n te R d A m a r R d E Cameron AveN Orange AveW Puente Ave E Rowland Ave Map prepared by National Demographics, September 9, 2017 City of West Covina Districting 2017 Map layers Plan 111 Water Area Streets Landmark Point Landmark Area Pipeline/Power Line Railroad River District 1 2345Total Total Pop 21,663 21,224 21,228 20,978 21,005 106,098 Deviation from ideal 443 4 8 -242 -215 685 % Deviation 2.09% 0.02% 0.04% -1.14% -1.01% 3.23% % Hisp 62% 60% 55% 48% 42% 53% % NH White 14% 20% 12% 22% 8% 15% % NH Black 4% 3% 5% 4% 5% 4% % Asian-American 19% 15% 27% 25% 43% 26% Total 16,076 15,796 15,932 16,044 16,175 80,023 % Hisp 57% 55% 50% 43% 38% 49% % NH White 17% 24% 14% 26% 10% 18% % NH Black 4% 3% 5% 4% 6% 4% % Asian-American 21% 17% 30% 26% 45% 28% Total 14,819 14,349 13,403 14,667 13,719 70,957 % Hisp 57% 57% 48% 45% 38% 49% % NH White 18% 21% 17% 25% 10% 18% % NH Black 4% 4% 7% 5% 8% 5% % Asian/Pac.Isl.20% 17% 28% 26% 43% 27% Total 10,645 11,458 10,186 11,560 9,978 53,827 %Spanish-Surnamed 52% 50% 49% 38% 45% 47% % Asian-Surnamed 10% 8% 10% 15% 13% 11% % Filipino-Surnamed 3% 2% 4% 2% 9% 4% Total 2,641 3,045 2,480 3,371 2,405 13,942 %Spanish-Surnamed 45% 40% 40% 30% 39% 39% % Asian-Surnamed 7% 7% 8% 11% 13% 9% % Filipino-Surnamed 2% 2% 4% 2% 10% 4% Total 6,288 7,007 6,036 7,262 5,794 32,387 %Spanish-Surnamed 51% 50% 48% 37% 44% 46% % Asian-Surnamed 8% 7% 8% 11% 10% 9% % Filipino-Surnamed 3% 2% 4% 2% 10% 4% ACS Pop. Est.Total 22,726 21,632 22,010 21,025 20,700 108,093 age0-19 27% 27% 26% 25% 24% 26% age20-60 55% 55% 56% 53% 56% 55% age60plus 18% 18% 18% 23% 20% 19% immigrants 34% 27% 37% 33% 44% 35% naturalized 60% 68% 58% 70% 66% 64% english 42% 50% 41% 48% 38% 44% spanish 39% 35% 38% 29% 27% 34% asian-lang 18% 14% 20% 21% 33% 21% other lang 1% 1% 1% 3% 2% 2% Language Fluency Speaks Eng. "Less than Very Well"20% 16% 23% 18% 23% 20% hs-grad 60% 61% 55% 54% 53% 56% bachelor 15% 18% 19% 22% 25% 20% graduatedegree 4% 6% 5% 10% 6% 6% Child in Household child-under18 39% 34% 34% 32% 32% 34% employed 57% 59% 55% 56% 59% 57% Commute on Public Transit 3% 4% 3% 4% 4% 4% income 0-25k 13% 16% 15% 15% 13% 14% income 25-50k 25% 18% 19% 16% 24% 20% income 50-75k 21% 17% 22% 17% 22% 20% income 75-200k 39% 45% 41% 43% 37% 41% income 200k-plus 3% 4% 3% 9% 4% 4% single family 78% 82% 76% 80% 73% 78% multi-family 22% 18% 24% 20% 27% 22% vacant 3% 3% 5% 5% 5% 4% occupied 97% 97% 95% 95% 95% 96% rented 35% 27% 36% 27% 44% 33% owned 65% 73% 64% 73% 56% 67% Total and Voting Age population data from the 2010 Decennial Census. Voter Registration and Turnout data from the California Statewide Database. Work (percent of pop age 16+) Household Income Education (among those age 25+) Total Pop City of West Covina - Public Plan 111 Language spoken at home Voting Age Pop Housing Stats Immigration Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2011-2015 American Community Survey 5-year data. Citizen Voting Age Pop Voter Registration (Nov 2014) Age Voter Turnout (Nov 2012) Voter Turnout (Nov 2014) 3 2 1 5 4 10 10 39 Francisquito AveS W illow AveCalifornia AveW M er ce d Ave S Azusa AveE Vine AveS Lark Ellen AveE Cortez St L a P u e n te R d A m a r R d E Cameron AveN Orange AveW Puente Ave E Rowland Ave Map prepared by National Demographics, September 9, 2017 City of West Covina Districting 2017 Map layers Plan 112 Water Area Streets Landmark Point Landmark Area Pipeline/Power Line Railroad River District 1 2345Total Total Pop 20,836 21,676 21,603 20,978 21,005 106,098 Deviation from ideal -384 456 383 -242 -215 840 % Deviation -1.81% 2.15% 1.80% -1.14% -1.01% 3.96% % Hisp 62% 60% 54% 48% 42% 53% % NH White 15% 20% 12% 22% 8% 15% % NH Black 3% 3% 5% 4% 5% 4% % Asian-American 18% 16% 28% 25% 43% 26% Total 15,357 16,109 16,338 16,044 16,175 80,023 % Hisp 57% 55% 50% 43% 38% 49% % NH White 18% 23% 14% 26% 10% 18% % NH Black 4% 3% 5% 4% 6% 4% % Asian-American 20% 17% 30% 26% 45% 28% Total 13,710 14,577 14,284 14,667 13,719 70,957 % Hisp 57% 57% 49% 45% 38% 49% % NH White 19% 21% 16% 25% 10% 18% % NH Black 3% 4% 7% 5% 8% 5% % Asian/Pac.Isl.21% 16% 27% 26% 43% 27% Total 10,190 11,445 10,654 11,560 9,978 53,827 %Spanish-Surnamed 52% 51% 49% 38% 45% 47% % Asian-Surnamed 10% 8% 10% 15% 13% 11% % Filipino-Surnamed 3% 2% 5% 2% 9% 4% Total 2,446 2,975 2,745 3,371 2,405 13,942 %Spanish-Surnamed 45% 40% 41% 30% 39% 39% % Asian-Surnamed 7% 7% 8% 11% 13% 9% % Filipino-Surnamed 2% 2% 4% 2% 10% 4% Total 5,988 6,948 6,395 7,262 5,794 32,387 %Spanish-Surnamed 51% 49% 49% 37% 44% 46% % Asian-Surnamed 8% 7% 8% 11% 10% 9% % Filipino-Surnamed 2% 2% 4% 2% 10% 4% ACS Pop. Est.Total 21,855 21,988 22,525 21,025 20,700 108,093 age0-19 27% 27% 26% 25% 24% 26% age20-60 55% 55% 56% 53% 56% 55% age60plus 18% 18% 17% 23% 20% 19% immigrants 34% 27% 37% 33% 44% 35% naturalized 57% 68% 60% 70% 66% 64% english 43% 50% 40% 48% 38% 44% spanish 39% 35% 39% 29% 27% 34% asian-lang 17% 14% 21% 21% 33% 21% other lang 1% 1% 1% 3% 2% 2% Language Fluency Speaks Eng. "Less than Very Well"21% 16% 22% 18% 23% 20% hs-grad 60% 61% 55% 54% 53% 56% bachelor 14% 18% 19% 22% 25% 20% graduatedegree 4% 6% 5% 10% 6% 6% Child in Household child-under18 38% 34% 35% 32% 32% 34% employed 56% 60% 56% 56% 59% 57% Commute on Public Transit 3% 3% 3% 4% 4% 4% income 0-25k 13% 16% 14% 15% 13% 14% income 25-50k 25% 18% 19% 16% 24% 20% income 50-75k 23% 17% 20% 17% 22% 20% income 75-200k 36% 45% 44% 43% 37% 41% income 200k-plus 3% 4% 3% 9% 4% 4% single family 73% 81% 81% 80% 73% 78% multi-family 27% 19% 19% 20% 27% 22% vacant 4% 3% 4% 5% 5% 4% occupied 96% 97% 96% 95% 95% 96% rented 38% 28% 32% 27% 44% 33% owned 62% 72% 68% 73% 56% 67% Total and Voting Age population data from the 2010 Decennial Census. Voter Registration and Turnout data from the California Statewide Database. Work (percent of pop age 16+) Household Income Education (among those age 25+) Total Pop City of West Covina - Public Plan 112 Language spoken at home Voting Age Pop Housing Stats Immigration Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2011-2015 American Community Survey 5-year data. Citizen Voting Age Pop Voter Registration (Nov 2014) Age Voter Turnout (Nov 2012) Voter Turnout (Nov 2014) 3 1 2 5 4 10 10 39 Francisquito AveS W illow AveCalifornia AveW M er ce d Ave W W est C ovina Pk w y S Azusa AveE Vine Ave W Workman Ave S Lark Ellen AveE Cortez St L a P u e n te R d A m a r R d E Cameron AveN Orange AveE Rowland Ave Map prepared by National Demographics, September 9, 2017 City of West Covina Districting 2017 Map layers Plan 113 Water Area Streets Landmark Point Landmark Area Pipeline/Power Line Railroad River District 1 2345Total Total Pop 21,165 21,578 21,257 21,093 21,005 106,098 Deviation from ideal -55 358 37 -127 -215 573 % Deviation -0.26% 1.69% 0.17% -0.60% -1.01% 2.70% % Hisp 63% 59% 53% 49% 42% 53% % NH White 18% 14% 14% 21% 8% 15% % NH Black 3% 4% 5% 4% 5% 4% % Asian-American 14% 22% 26% 24% 43% 26% Total 15,668 15,986 16,119 16,075 16,175 80,023 % Hisp 58% 55% 49% 44% 38% 49% % NH White 22% 16% 17% 25% 10% 18% % NH Black 3% 4% 5% 4% 6% 4% % Asian-American 16% 23% 28% 25% 45% 28% Total 14,392 14,362 14,168 14,315 13,719 70,957 % Hisp 58% 56% 49% 45% 38% 49% % NH White 19% 18% 19% 24% 10% 18% % NH Black 3% 4% 6% 5% 8% 5% % Asian/Pac.Isl.18% 21% 25% 25% 43% 27% Total 10,989 10,736 10,784 11,340 9,978 53,827 %Spanish-Surnamed 52% 51% 48% 39% 45% 47% % Asian-Surnamed 9% 11% 10% 14% 13% 11% % Filipino-Surnamed 2% 3% 4% 2% 9% 4% Total 2,787 2,648 2,839 3,263 2,405 13,942 %Spanish-Surnamed 43% 45% 38% 30% 39% 39% % Asian-Surnamed 6% 8% 8% 11% 13% 9% % Filipino-Surnamed 1% 3% 4% 2% 10% 4% Total 6,682 6,216 6,637 7,057 5,794 32,387 %Spanish-Surnamed 51% 50% 47% 38% 44% 46% % Asian-Surnamed 7% 8% 8% 11% 10% 9% % Filipino-Surnamed 2% 3% 4% 2% 10% 4% ACS Pop. Est.Total 22,414 21,785 22,056 21,137 20,700 108,093 age0-19 28% 27% 26% 25% 24% 26% age20-60 56% 54% 56% 53% 56% 55% age60plus 17% 19% 18% 22% 20% 19% immigrants 31% 31% 35% 34% 44% 35% naturalized 60% 64% 61% 69% 66% 64% english 45% 46% 42% 47% 38% 44% spanish 39% 34% 38% 29% 27% 34% asian-lang 14% 19% 19% 21% 33% 21% other lang 1% 1% 1% 3% 2% 2% Language Fluency Speaks Eng. "Less than Very Well"18% 19% 22% 19% 23% 20% hs-grad 63% 58% 55% 53% 53% 56% bachelor 15% 17% 19% 22% 25% 20% graduatedegree 5% 5% 6% 10% 6% 6% Child in Household child-under18 38% 35% 33% 32% 32% 34% employed 60% 55% 56% 56% 59% 57% Commute on Public Transit 3% 3% 3% 4% 4% 4% income 0-25k 14% 14% 14% 17% 13% 14% income 25-50k 21% 23% 18% 17% 24% 20% income 50-75k 17% 22% 20% 18% 22% 20% income 75-200k 44% 39% 45% 40% 37% 41% income 200k-plus 4% 2% 3% 8% 4% 4% single family 78% 79% 82% 76% 73% 78% multi-family 22% 21% 18% 24% 27% 22% vacant 4% 2% 4% 5% 5% 4% occupied 96% 98% 96% 95% 95% 96% rented 32% 33% 29% 30% 44% 33% owned 68% 67% 71% 70% 56% 67% Total and Voting Age population data from the 2010 Decennial Census. Voter Registration and Turnout data from the California Statewide Database. Work (percent of pop age 16+) Household Income Education (among those age 25+) Total Pop City of West Covina - Public Plan 113 Language spoken at home Voting Age Pop Housing Stats Immigration Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2011-2015 American Community Survey 5-year data. Citizen Voting Age Pop Voter Registration (Nov 2014) Age Voter Turnout (Nov 2012) Voter Turnout (Nov 2014) 2 1 3 4 5 10 10 39 Francisquito AveS W illow AveW M er ce d Ave S Azusa AveE Vine Ave W Workman Ave S Lark Ellen AveE Cortez St L a P u e n te R d A m a r R d S Citrus Ave E Cameron AveN Orange AveW Puente Ave E Rowland Ave Map prepared by National Demographics, September 9, 2017 City of West Covina Districting 2017 Map layers Plan 114 Water Area Streets Landmark Point Landmark Area Pipeline/Power Line Railroad River District 1 2345Total Total Pop 20,928 21,212 21,212 21,207 21,539 106,098 Deviation from ideal -292 -8 -8 -13 319 611 % Deviation -1.38% -0.04% -0.04% -0.06% 1.50% 2.88% % Hisp 64% 58% 58% 47% 40% 53% % NH White 15% 16% 16% 16% 12% 15% % NH Black 3% 4% 5% 4% 5% 4% % Asian-American 17% 20% 20% 31% 41% 26% Total 15,448 15,905 15,904 16,157 16,609 80,023 % Hisp 59% 53% 53% 42% 36% 49% % NH White 19% 19% 19% 19% 14% 18% % NH Black 3% 4% 5% 5% 5% 4% % Asian-American 18% 22% 22% 33% 43% 28% Total 14,034 14,452 14,406 13,640 14,425 70,957 % Hisp 57% 54% 53% 44% 37% 49% % NH White 20% 18% 19% 20% 15% 18% % NH Black 3% 5% 6% 6% 7% 5% % Asian/Pac.Isl.19% 22% 21% 29% 41% 27% Total 10,243 11,118 11,210 10,540 10,716 53,827 %Spanish-Surnamed 54% 48% 51% 42% 40% 47% % Asian-Surnamed 9% 10% 9% 13% 16% 11% % Filipino-Surnamed 2% 3% 3% 5% 7% 4% Total 2,469 2,933 2,874 2,865 2,802 13,942 %Spanish-Surnamed 46% 40% 41% 33% 34% 39% % Asian-Surnamed 6% 8% 8% 11% 13% 9% % Filipino-Surnamed 1% 2% 2% 5% 7% 4% Total 6,113 6,551 6,842 6,431 6,450 32,387 %Spanish-Surnamed 52% 48% 50% 40% 39% 46% % Asian-Surnamed 7% 8% 7% 10% 12% 9% % Filipino-Surnamed 2% 2% 2% 5% 7% 4% ACS Pop. Est.Total 21,805 22,404 21,600 20,988 21,296 108,093 age0-19 27% 27% 27% 25% 24% 26% age20-60 55% 54% 55% 55% 55% 55% age60plus 18% 19% 19% 19% 22% 19% immigrants 33% 32% 29% 38% 42% 35% naturalized 58% 60% 67% 65% 69% 64% english 43% 45% 48% 42% 40% 44% spanish 40% 36% 35% 31% 26% 34% asian-lang 17% 17% 16% 25% 32% 21% other lang 1% 1% 1% 3% 2% 2% Language Fluency Speaks Eng. "Less than Very Well"20% 20% 18% 20% 21% 20% hs-grad 60% 59% 58% 52% 53% 56% bachelor 14% 16% 19% 24% 25% 20% graduatedegree 4% 5% 7% 8% 8% 6% Child in Household child-under18 37% 36% 32% 34% 31% 34% employed 58% 55% 57% 57% 59% 57% Commute on Public Transit 3% 3% 4% 4% 4% 4% income 0-25k 14% 17% 15% 12% 14% 14% income 25-50k 23% 20% 17% 21% 20% 20% income 50-75k 20% 20% 19% 18% 21% 20% income 75-200k 39% 40% 44% 43% 38% 41% income 200k-plus 4% 3% 4% 6% 6% 4% single family 78% 77% 83% 74% 76% 78% multi-family 22% 23% 17% 26% 24% 22% vacant 4% 3% 4% 6% 5% 4% occupied 96% 97% 96% 94% 95% 96% rented 33% 35% 27% 35% 38% 33% owned 67% 65% 73% 65% 62% 67% Total and Voting Age population data from the 2010 Decennial Census. Voter Registration and Turnout data from the California Statewide Database. Work (percent of pop age 16+) Household Income Education (among those age 25+) Total Pop City of West Covina - Public Plan 114 Language spoken at home Voting Age Pop Housing Stats Immigration Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2011-2015 American Community Survey 5-year data. Citizen Voting Age Pop Voter Registration (Nov 2014) Age Voter Turnout (Nov 2012) Voter Turnout (Nov 2014) 2 1 5 3 4 10 10 39 Fr an ci squito A veS W illow AveW W est Covina Pk wy S Azusa AveE Vine AveS Lark Ellen AveE Cortez St L a Pu en te R d Am a r R d E Cameron AveN Orange AveW Puente Ave E Rowland Ave Map prepared by National Demographics, September 12, 2017 City of West Covina Districting 2017 Map layers Plan 115 Water Area Streets Landmark Point Landmark Area Pipeline/Power Line Railroad River Public Plan 115 District 1 2345Total Total Pop 20,752 20,787 21,688 21,866 21,005 106,098 Deviation from ideal -468 -433 468 646 -215 1,114 % Deviation -2.21% -2.04% 2.21% 3.04% -1.01% 5.25% % Hisp 63% 59% 59% 44% 42% 53% % NH White 19% 14% 19% 17% 8% 15% % NH Black 3% 4% 4% 5% 5% 4% % Asian-American 14% 22% 17% 33% 43% 26% Total 15,390 15,463 16,238 16,757 16,175 80,023 % Hisp 58% 54% 55% 40% 38% 49% % NH White 22% 16% 22% 19% 10% 18% % NH Black 3% 4% 4% 5% 6% 4% % Asian-American 15% 24% 18% 35% 45% 28% Total 14,276 13,782 14,796 14,384 13,719 70,957 % Hisp 58% 55% 53% 41% 38% 49% % NH White 20% 17% 22% 21% 10% 18% % NH Black 3% 4% 6% 5% 8% 5% % Asian/Pac.Isl.17% 22% 19% 32% 43% 27% Total 10,723 10,551 11,744 10,831 9,978 53,827 %Spanish-Surnamed 52% 50% 49% 38% 45% 47% % Asian-Surnamed 8% 11% 9% 16% 13% 11% % Filipino-Surnamed 2% 3% 2% 4% 9% 4% Total 2,731 2,691 3,138 2,978 2,405 13,942 %Spanish-Surnamed 42% 44% 39% 29% 39% 39% % Asian-Surnamed 6% 8% 8% 12% 13% 9% % Filipino-Surnamed 1% 3% 2% 4% 10% 4% Total 6,518 6,185 7,170 6,720 5,794 32,387 %Spanish-Surnamed 50% 50% 49% 36% 44% 46% % Asian-Surnamed 7% 8% 7% 12% 10% 9% % Filipino-Surnamed 2% 3% 2% 4% 10% 4% ACS Pop. Est.Total 22,062 21,482 22,144 21,705 20,700 108,093 age0-19 27% 27% 26% 25% 24% 26% age20-60 56% 54% 54% 55% 56% 55% age60plus 17% 19% 20% 20% 20% 19% immigrants 31% 33% 28% 39% 44% 35% naturalized 60% 61% 67% 66% 66% 64% english 45% 44% 50% 41% 38% 44% spanish 40% 36% 34% 31% 27% 34% asian-lang 14% 20% 14% 25% 33% 21% other lang 1% 1% 1% 3% 2% 2% Language Fluency Speaks Eng. "Less than Very Well"18% 21% 17% 21% 23% 20% hs-grad 63% 57% 59% 50% 53% 56% bachelor 15% 16% 18% 24% 25% 20% graduatedegree 4% 4% 7% 10% 6% 6% Child in Household child-under18 38% 36% 32% 33% 32% 34% employed 60% 53% 55% 58% 59% 57% Commute on Public Transit 3% 3% 4% 3% 4% 4% income 0-25k 15% 15% 16% 14% 13% 14% income 25-50k 21% 22% 19% 16% 24% 20% income 50-75k 17% 22% 20% 19% 22% 20% income 75-200k 43% 39% 41% 44% 37% 41% income 200k-plus 4% 2% 4% 7% 4% 4% single family 78% 81% 81% 76% 73% 78% multi-family 22% 19% 19% 24% 27% 22% vacant 4% 2% 4% 6% 5% 4% occupied 96% 98% 96% 94% 95% 96% rented 32% 32% 28% 32% 44% 33% owned 68% 68% 72% 68% 56% 67% Total and Voting Age population data from the 2010 Decennial Census. Voter Registration and Turnout data from the California Statewide Database. Housing Stats Immigration Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2011-2015 American Community Survey 5-year data. Citizen Voting Age Pop Voter Registration (Nov 2014) Age Voter Turnout (Nov 2012) Voter Turnout (Nov 2014) Work (percent of pop age 16+) Household Income Education (among those age 25+) Total Pop City of West Covina - Public Plan 115 Language spoken at home Voting Age Pop 3 1 5 2 4 10 10 39 Fr an ci squito A veS W illow AveCalifornia AveW W est Covina Pk wy S Azusa AveW Workman Ave S Lark Ellen AveE Cortez St L a Pu en te R d Am a r R d E Cameron AveN Orange AveE Rowland Ave Map prepared by National Demographics, September 12, 2017 City of West Covina Districting 2017 Map layers Plan 116 Water Area Streets Landmark Point Landmark Area Pipeline/Power Line Railroad River Public Plan 116 District 1 2345Total Total Pop 21,614 21,309 21,192 20,978 21,005 106,098 Deviation from ideal 394 89 -28 -242 -215 636 % Deviation 1.86% 0.42% -0.13% -1.14% -1.01% 3.00% % Hisp 63% 59% 54% 48% 42% 53% % NH White 18% 14% 14% 22% 8% 15% % NH Black 3% 4% 5% 4% 5% 4% % Asian-American 14% 22% 26% 25% 43% 26% Total 16,009 15,884 15,911 16,044 16,175 80,023 % Hisp 58% 54% 50% 43% 38% 49% % NH White 22% 17% 16% 26% 10% 18% % NH Black 4% 4% 5% 4% 6% 4% % Asian-American 15% 24% 28% 26% 45% 28% Total 14,309 14,396 13,865 14,667 13,719 70,957 % Hisp 58% 55% 50% 45% 38% 49% % NH White 19% 19% 18% 25% 10% 18% % NH Black 4% 4% 6% 5% 8% 5% % Asian/Pac.Isl.18% 22% 25% 26% 43% 27% Total 11,042 10,790 10,457 11,560 9,978 53,827 %Spanish-Surnamed 52% 50% 49% 38% 45% 47% % Asian-Surnamed 8% 11% 10% 15% 13% 11% % Filipino-Surnamed 2% 3% 5% 2% 9% 4% Total 2,803 2,747 2,617 3,371 2,405 13,942 %Spanish-Surnamed 43% 44% 39% 30% 39% 39% % Asian-Surnamed 6% 8% 9% 11% 13% 9% % Filipino-Surnamed 1% 3% 4% 2% 10% 4% Total 6,682 6,325 6,324 7,262 5,794 32,387 %Spanish-Surnamed 50% 50% 49% 37% 44% 46% % Asian-Surnamed 7% 8% 7% 11% 10% 9% % Filipino-Surnamed 2% 3% 4% 2% 10% 4% ACS Pop. Est.Total 22,938 22,024 21,406 21,025 20,700 108,093 age0-19 28% 27% 26% 25% 24% 26% age20-60 55% 54% 56% 53% 56% 55% age60plus 17% 19% 17% 23% 20% 19% immigrants 31% 33% 33% 33% 44% 35% naturalized 59% 61% 63% 70% 66% 64% english 45% 44% 43% 48% 38% 44% spanish 40% 36% 36% 29% 27% 34% asian-lang 14% 20% 19% 21% 33% 21% other lang 1% 1% 1% 3% 2% 2% Language Fluency Speaks Eng. "Less than Very Well"19% 21% 20% 18% 23% 20% hs-grad 63% 57% 55% 54% 53% 56% bachelor 15% 16% 20% 22% 25% 20% graduatedegree 4% 4% 7% 10% 6% 6% Child in Household child-under18 38% 36% 33% 32% 32% 34% employed 60% 53% 58% 56% 59% 57% Commute on Public Transit 3% 3% 3% 4% 4% 4% income 0-25k 16% 15% 13% 15% 13% 14% income 25-50k 21% 22% 19% 16% 24% 20% income 50-75k 17% 22% 21% 17% 22% 20% income 75-200k 42% 39% 44% 43% 37% 41% income 200k-plus 4% 2% 3% 9% 4% 4% single family 75% 81% 79% 80% 73% 78% multi-family 25% 19% 21% 20% 27% 22% vacant 4% 2% 4% 5% 5% 4% occupied 96% 98% 96% 95% 95% 96% rented 34% 32% 30% 27% 44% 33% owned 66% 68% 70% 73% 56% 67% Total and Voting Age population data from the 2010 Decennial Census. Voter Registration and Turnout data from the California Statewide Database. Housing Stats Immigration Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2011-2015 American Community Survey 5-year data. Citizen Voting Age Pop Voter Registration (Nov 2014) Age Voter Turnout (Nov 2012) Voter Turnout (Nov 2014) Work (percent of pop age 16+) Household Income Education (among those age 25+) Total Pop City of West Covina - Public Plan 116 Language spoken at home Voting Age Pop 2 1 3 4 5 10 10 39 Franci squito A veS W illow AveW M erced Ave S Azusa AveE Vine Ave W Workman Ave S Lark Ellen AveE Cortez St L a P u e n te R d A m a r R d S Citrus Ave E Cameron AveN Orange AveW Puente Ave E Rowland Ave Map prepared by National Demographics, October 8, 2017 City of West Covina Districting 2017 Map layers 117 Water Area Streets Landmark Point Landmark Area Pipeline/Power Line Railroad River District 1 2345Total Total Pop 20,728 21,029 21,029 21,318 21,994 106,098 Deviation from ideal -492 -191 -191 98 774 1,266 % Deviation -2.32% -0.90% -0.90% 0.46% 3.65% 5.97% % Hisp 64% 58% 59% 45% 41% 53% % NH White 17% 14% 20% 13% 13% 15% % NH Black 3% 4% 4% 5% 5% 4% % Asian-American 14% 23% 16% 35% 40% 26% Total 15,285 15,641 15,858 16,277 16,962 80,023 % Hisp 60% 53% 54% 41% 37% 49% % NH White 21% 17% 24% 15% 14% 18% % NH Black 3% 4% 4% 5% 5% 4% % Asian-American 15% 25% 17% 37% 42% 28% Total 14,198 13,865 14,510 13,431 14,952 70,957 % Hisp 58% 55% 54% 41% 38% 49% % NH White 21% 16% 23% 16% 15% 18% % NH Black 4% 5% 6% 7% 6% 5% % Asian/Pac.Isl.17% 24% 17% 35% 40% 27% Total 10,320 10,726 11,749 10,356 10,676 53,827 %Spanish-Surnamed 53% 49% 49% 42% 40% 47% % Asian-Surnamed 9% 11% 9% 13% 15% 11% % Filipino-Surnamed 2% 3% 2% 7% 7% 4% Total 2,501 2,744 3,237 2,697 2,764 13,942 %Spanish-Surnamed 44% 43% 39% 33% 34% 39% % Asian-Surnamed 6% 8% 8% 11% 13% 9% % Filipino-Surnamed 1% 3% 1% 6% 7% 4% Total 6,202 6,285 7,283 6,164 6,453 32,387 %Spanish-Surnamed 51% 49% 48% 41% 39% 46% % Asian-Surnamed 7% 8% 7% 10% 12% 9% % Filipino-Surnamed 2% 3% 2% 6% 7% 4% ACS Pop. Est.Total 21,762 21,913 21,559 21,040 21,819 108,093 age0-19 28% 27% 26% 26% 24% 26% age20-60 55% 55% 54% 56% 55% 55% age60plus 17% 18% 20% 18% 22% 19% immigrants 33% 32% 27% 41% 41% 35% naturalized 58% 61% 69% 63% 69% 64% english 43% 46% 50% 38% 41% 44% spanish 40% 35% 34% 33% 26% 34% asian-lang 16% 18% 15% 27% 31% 21% other lang 1% 1% 1% 2% 2% 2% Language Fluency Speaks Eng. "Less than Very Well"20% 20% 17% 23% 21% 20% hs-grad 61% 59% 60% 49% 53% 56% bachelor 14% 17% 18% 24% 25% 20% graduatedegree 4% 5% 7% 8% 8% 6% Child in Household child-under18 38% 35% 32% 34% 31% 34% employed 58% 55% 55% 58% 59% 57% Commute on Public Transit 3% 3% 5% 4% 4% 4% income 0-25k 14% 15% 17% 13% 14% 14% income 25-50k 23% 20% 18% 20% 20% 20% income 50-75k 20% 21% 17% 19% 21% 20% income 75-200k 40% 41% 43% 43% 39% 41% income 200k-plus 4% 3% 4% 5% 6% 4% single family 77% 81% 82% 73% 76% 78% multi-family 23% 19% 18% 27% 24% 22% vacant 4% 2% 4% 6% 5% 4% occupied 96% 98% 96% 94% 95% 96% rented 33% 32% 26% 37% 38% 33% owned 67% 68% 74% 63% 62% 67% Total and Voting Age population data from the 2010 Decennial Census. Voter Registration and Turnout data from the California Statewide Database. Work (percent of pop age 16+) Household Income Education (among those age 25+) Total Pop City of West Covina - Public Plan 117 Language spoken at home Voting Age Pop Housing Stats Immigration Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2011-2015 American Community Survey 5-year data. Citizen Voting Age Pop Voter Registration (Nov 2014) Age Voter Turnout (Nov 2012) Voter Turnout (Nov 2014) 3 1 5 2 4 10 10 39 Franci squito A veS W illow AveW W est Covina Pk wy S Azusa AveW Workman Ave S Lark Ellen AveE Cortez St L a P u e n te R d A m a r R d S Citrus Ave E Cameron AveN Orange AveE Rowland Ave Map prepared by National Demographics, October 8, 2017 City of West Covina Districting 2017 Map layers 118 Water Area Streets Landmark Point Landmark Area Pipeline/Power Line Railroad River District 1 2345Total Total Pop 20,230 22,637 19,864 22,362 21,005 106,098 Deviation from ideal -990 1,417 -1,356 1,142 -215 2,773 % Deviation -4.67% 6.68% -6.39% 5.38% -1.01% 13.07% % Hisp 63% 59% 54% 49% 42% 53% % NH White 19% 14% 14% 22% 8% 15% % NH Black 3% 4% 5% 4% 5% 4% % Asian-American 14% 22% 26% 24% 43% 26% Total 14,969 16,874 14,921 17,084 16,175 80,023 % Hisp 58% 54% 49% 44% 38% 49% % NH White 22% 17% 16% 25% 10% 18% % NH Black 3% 4% 5% 4% 6% 4% % Asian-American 15% 24% 28% 25% 45% 28% Total 13,662 15,444 12,818 15,314 13,719 70,957 % Hisp 59% 54% 50% 45% 38% 49% % NH White 19% 18% 19% 24% 10% 18% % NH Black 4% 4% 7% 5% 8% 5% % Asian/Pac.Isl.18% 23% 24% 25% 43% 27% Total 10,487 11,461 9,786 12,115 9,978 53,827 %Spanish-Surnamed 52% 50% 49% 39% 45% 47% % Asian-Surnamed 9% 11% 9% 14% 13% 11% % Filipino-Surnamed 2% 3% 5% 2% 9% 4% Total 2,676 2,912 2,451 3,498 2,405 13,942 %Spanish-Surnamed 43% 44% 39% 30% 39% 39% % Asian-Surnamed 6% 8% 8% 11% 13% 9% % Filipino-Surnamed 1% 3% 4% 2% 10% 4% Total 6,380 6,710 5,938 7,564 5,794 32,387 %Spanish-Surnamed 50% 50% 49% 37% 44% 46% % Asian-Surnamed 7% 8% 7% 11% 10% 9% % Filipino-Surnamed 2% 3% 4% 2% 10% 4% ACS Pop. Est.Total 21,520 23,550 19,879 22,443 20,700 108,093 age0-19 28% 27% 26% 25% 24% 26% age20-60 56% 54% 56% 53% 56% 55% age60plus 17% 19% 17% 23% 20% 19% immigrants 31% 33% 33% 33% 44% 35% naturalized 60% 60% 64% 69% 66% 64% english 45% 44% 44% 47% 38% 44% spanish 40% 36% 36% 29% 27% 34% asian-lang 14% 19% 19% 21% 33% 21% other lang 1% 1% 1% 3% 2% 2% Language Fluency Speaks Eng. "Less than Very Well"18% 21% 19% 18% 23% 20% hs-grad 63% 57% 55% 54% 53% 56% bachelor 15% 16% 21% 22% 25% 20% graduatedegree 4% 4% 7% 10% 6% 6% Child in Household child-under18 38% 36% 32% 32% 32% 34% employed 60% 53% 58% 55% 59% 57% Commute on Public Transit 3% 3% 3% 4% 4% 4% income 0-25k 15% 15% 13% 17% 13% 14% income 25-50k 21% 21% 19% 17% 24% 20% income 50-75k 17% 22% 21% 17% 22% 20% income 75-200k 44% 39% 44% 41% 37% 41% income 200k-plus 4% 2% 3% 8% 4% 4% single family 78% 82% 79% 77% 73% 78% multi-family 22% 18% 21% 23% 27% 22% vacant 4% 2% 5% 5% 5% 4% occupied 96% 98% 95% 95% 95% 96% rented 32% 32% 30% 29% 44% 33% owned 68% 68% 70% 71% 56% 67% Total and Voting Age population data from the 2010 Decennial Census. Voter Registration and Turnout data from the California Statewide Database. Work (percent of pop age 16+) Household Income Education (among those age 25+) Total Pop City of West Covina - Public Plan 118 Language spoken at home Voting Age Pop Housing Stats Immigration Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2011-2015 American Community Survey 5-year data. Citizen Voting Age Pop Voter Registration (Nov 2014) Age Voter Turnout (Nov 2012) Voter Turnout (Nov 2014) 2 1 5 3 4 10 10 39 Franci squito A veS W illow AveCalifornia AveW W est Covina Pk wy S Azusa AveE Vine Ave W Workman Ave S Lark Ellen AveE Cortez St L a P u e n te R d A m a r R d S Citrus Ave E Cameron AveN Orange AveW Puente Ave E Rowland Ave Map prepared by National Demographics, October 8, 2017 City of West Covina Districting 2017 Map layers 119 Water Area Streets Landmark Point Landmark Area Pipeline/Power Line Railroad River District 1 2345Total Total Pop 21,382 21,414 21,325 20,972 21,005 106,098 Deviation from ideal 162 194 105 -248 -215 442 % Deviation 0.76% 0.91% 0.49% -1.17% -1.01% 2.08% % Hisp 63% 58% 49% 54% 42% 53% % NH White 18% 14% 14% 21% 8% 15% % NH Black 3% 4% 5% 4% 5% 4% % Asian-American 14% 23% 30% 20% 43% 26% Total 15,882 15,909 16,250 15,807 16,175 80,023 % Hisp 58% 53% 44% 49% 38% 49% % NH White 22% 17% 17% 25% 10% 18% % NH Black 3% 4% 5% 4% 6% 4% % Asian-American 15% 24% 32% 21% 45% 28% Total 14,549 14,228 14,273 14,188 13,719 70,957 % Hisp 58% 55% 46% 49% 38% 49% % NH White 20% 18% 18% 24% 10% 18% % NH Black 4% 4% 6% 5% 8% 5% % Asian/Pac.Isl.17% 22% 30% 22% 43% 27% Total 10,783 11,046 10,514 11,506 9,978 53,827 %Spanish-Surnamed 52% 50% 44% 43% 45% 47% % Asian-Surnamed 9% 11% 12% 12% 13% 11% % Filipino-Surnamed 2% 3% 5% 2% 9% 4% Total 2,656 2,811 2,878 3,194 2,405 13,942 %Spanish-Surnamed 42% 43% 35% 34% 39% 39% % Asian-Surnamed 6% 8% 10% 9% 13% 9% % Filipino-Surnamed 1% 3% 4% 1% 10% 4% Total 6,398 6,536 6,530 7,128 5,794 32,387 %Spanish-Surnamed 50% 50% 43% 42% 44% 46% % Asian-Surnamed 7% 8% 9% 10% 10% 9% % Filipino-Surnamed 2% 3% 4% 1% 10% 4% ACS Pop. Est.Total 22,396 22,072 21,542 21,383 20,700 108,093 age0-19 28% 27% 26% 25% 24% 26% age20-60 55% 55% 57% 52% 56% 55% age60plus 17% 19% 18% 23% 20% 19% immigrants 31% 32% 36% 31% 44% 35% naturalized 59% 62% 65% 67% 66% 64% english 45% 45% 42% 48% 38% 44% spanish 39% 36% 33% 33% 27% 34% asian-lang 15% 19% 23% 17% 33% 21% other lang 1% 1% 2% 2% 2% 2% Language Fluency Speaks Eng. "Less than Very Well"18% 20% 21% 18% 23% 20% hs-grad 62% 58% 54% 56% 53% 56% bachelor 15% 17% 22% 20% 25% 20% graduatedegree 5% 5% 7% 9% 6% 6% Child in Household child-under18 37% 36% 34% 31% 32% 34% employed 60% 54% 57% 55% 59% 57% Commute on Public Transit 3% 3% 3% 5% 4% 4% income 0-25k 14% 14% 13% 18% 13% 14% income 25-50k 22% 22% 17% 18% 24% 20% income 50-75k 18% 22% 20% 16% 22% 20% income 75-200k 42% 39% 46% 41% 37% 41% income 200k-plus 4% 2% 5% 7% 4% 4% single family 77% 80% 81% 77% 73% 78% multi-family 23% 20% 19% 23% 27% 22% vacant 4% 2% 6% 4% 5% 4% occupied 96% 98% 94% 96% 95% 96% rented 32% 33% 29% 30% 44% 33% owned 68% 67% 71% 70% 56% 67% Total and Voting Age population data from the 2010 Decennial Census. Voter Registration and Turnout data from the California Statewide Database. Housing Stats Immigration Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2011-2015 American Community Survey 5-year data. Citizen Voting Age Pop Voter Registration (Nov 2014) Age Voter Turnout (Nov 2012) Voter Turnout (Nov 2014) Work (percent of pop age 16+) Household Income Education (among those age 25+) Total Pop City of West Covina - Public Plan 119 Language spoken at home Voting Age Pop 2 1 3 4 5 10 10 39 Franci squito A veS W illow AveW M erced Ave S Azusa AveE Vine Ave W Workman Ave S Lark Ellen AveE Cortez St L a P u e n te R d A m a r R d S Citrus Ave E Cameron AveN Orange AveW Puente Ave E Rowland Ave Map prepared by National Demographics, October 27, 2017 City of West Covina Districting 2017 Makes a small change to Map #114 at the north end of districts 4 and 5. Otherwise identical to Map 114. Map layers 120 Water Area Streets Landmark Point Landmark Area Pipeline/Power Line Railroad River District 1 2345Total Total Pop 20,928 21,212 21,212 21,302 21,444 106,098 Deviation from ideal -292 -8 -8 82 224 516 % Deviation -1.38% -0.04% -0.04% 0.39% 1.06% 2.43% % Hisp 64% 58% 58% 47% 40% 53% % NH White 15% 16% 16% 16% 13% 15% % NH Black 3% 4% 5% 4% 5% 4% % Asian-American 17% 20% 20% 31% 41% 26% Total 15,448 15,905 15,904 16,215 16,551 80,023 % Hisp 59% 53% 53% 42% 36% 49% % NH White 19% 19% 19% 19% 15% 18% % NH Black 3% 4% 5% 5% 5% 4% % Asian-American 18% 22% 22% 33% 43% 28% Total 14,034 14,452 14,406 13,776 14,289 70,957 % Hisp 57% 54% 53% 44% 37% 49% % NH White 20% 18% 19% 20% 15% 18% % NH Black 3% 5% 6% 6% 7% 5% % Asian/Pac.Isl.19% 22% 21% 29% 41% 27% Total 10,243 11,118 11,210 10,532 10,724 53,827 %Spanish-Surnamed 54% 48% 51% 42% 39% 47% % Asian-Surnamed 9% 10% 9% 13% 16% 11% % Filipino-Surnamed 2% 3% 3% 6% 7% 4% Total 2,469 2,933 2,874 2,852 2,815 13,942 %Spanish-Surnamed 46% 40% 41% 34% 33% 39% % Asian-Surnamed 6% 8% 8% 11% 13% 9% % Filipino-Surnamed 1% 2% 2% 5% 7% 4% Total 6,113 6,551 6,842 6,383 6,498 32,387 %Spanish-Surnamed 52% 48% 50% 40% 39% 46% % Asian-Surnamed 7% 8% 7% 10% 12% 9% % Filipino-Surnamed 2% 2% 2% 5% 7% 4% ACS Pop. Est.Total 21,805 22,404 21,600 21,084 21,200 108,093 age0-19 27% 27% 27% 25% 24% 26% age20-60 55% 54% 55% 55% 55% 55% age60plus 18% 19% 19% 19% 22% 19% immigrants 33% 32% 29% 38% 42% 35% naturalized 58% 60% 67% 65% 69% 64% english 43% 45% 48% 42% 40% 44% spanish 40% 36% 35% 31% 26% 34% asian-lang 17% 17% 16% 25% 32% 21% other lang 1% 1% 1% 3% 2% 2% Language Fluency Speaks Eng. "Less than Very Well"20% 20% 18% 20% 21% 20% hs-grad 60% 59% 58% 52% 53% 56% bachelor 14% 16% 19% 24% 25% 20% graduatedegree 4% 5% 7% 8% 8% 6% Child in Household child-under18 37% 36% 32% 34% 31% 34% employed 58% 55% 57% 57% 59% 57% Commute on Public Transit 3% 3% 4% 4% 4% 4% income 0-25k 14% 17% 15% 12% 14% 14% income 25-50k 23% 20% 17% 20% 20% 20% income 50-75k 20% 20% 19% 18% 21% 20% income 75-200k 39% 40% 44% 43% 38% 41% income 200k-plus 4% 3% 4% 6% 6% 4% single family 78% 77% 83% 74% 76% 78% multi-family 22% 23% 17% 26% 24% 22% vacant 4% 3% 4% 6% 5% 4% occupied 96% 97% 96% 94% 95% 96% rented 33% 35% 27% 35% 38% 33% owned 67% 65% 73% 65% 62% 67% Total and Voting Age population data from the 2010 Decennial Census. Voter Registration and Turnout data from the California Statewide Database. Work (percent of pop age 16+) Household Income Education (among those age 25+) Total Pop City of West Covina - Public Plan 120 Language spoken at home Voting Age Pop Housing Stats Immigration Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2011-2015 American Community Survey 5-year data. Citizen Voting Age Pop Voter Registration (Nov 2014) Age Voter Turnout (Nov 2012) Voter Turnout (Nov 2014) ATTACHMENT NO. 2 ORDINANCE NO. 2328 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ESTABLISHING AND IMPLEMENTING BY- DISTRICT ELECTIONS PER CHAPTER 2 ARTICLE II DIVISION 1 SECTION 2.20 OF THE WEST COVINA MUNICIPAL CODE THAT PROVIDES FOR CITY COUNCIL ELECTIONS BY DISTRICTS WHEREAS, the City of West Covina supports the full participation of all residents in electing members of the City Council; and WHEREAS, The City Council adopted Ordinance No. 2310 on January 17, 2017, to change from an at-large election system to a by-district election system, with five districts, the boundaries of which are to be determined in accordance with state law; and WHEREAS, at regular meetings of the City Council of the City of West Covina held on July 18 and August 15, 2017, respectively, pursuant to California Elections Code Section 10010(a)( 1), the City Council held public hearings where the public was invited to provide input regarding the composition of the City's voting districts before any draft maps were drawn; and WHEREAS, thereafter, at regular meetings of the City Council of the City of West Covina held on September 19 and November 7, 2017, respectively, pursuant to California Elections Code Section 10010(a)( 2), the City Council held public hearings where the public was invited to provide input regarding the content of the draft maps that had been released at least seven ( 7) days before each meeting, as well as the proposed sequence of elections; WHEREAS, the purpose of this Ordinance is to enact an ordinance designating the boundaries for the five single-member districts as reflected in Exhibit A to this Ordinance and the sequence of district elections. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1: The foregoing recitals are true and correct. SECTION 2: The City of West Covina’s five (5) Council districts shall have the boundaries more particularly depicted in Exhibit A, which is attached hereto and incorporated by this reference. SECTION 3: The members of the Council of the first, third and fifth Council districts shall be elected commencing in the year 2018 to the Council seats then open, and in each fourth year thereafter. The members of the Council of the second and fourth Council districts shall be elected commencing in the year 2020 to the Council seats then open, and in each fourth year thereafter. Ordinance No. 2328 – By District Elections Map SECTION 4: This ordinance shall take effect thirty (30) days after its final passage and within fifteen (15) days after its passage, the City Clerk of the City of West Covina shall certify to the passage and adoption of this ordinance and to its approval by the Mayor and City Council and shall cause the same to be published in a newspaper in the manner required by law. PASSED, APPROVED AND ADOPTED on this ___ day of ____, 2017. _______________________________ Corey Warshaw, Mayor ATTEST: CITY CLERK I, _________________________, CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Ordinance was regularly introduced and placed upon its first reading at a regular meeting of the City Council on the ____th day of ______________, 2017. That thereafter said Ordinance was duly adopted and passed at a regular meeting of the City Council on the ___ day of _________, 2017, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _______________________________ City Clerk APPROVED AS TO FORM: Kimberly Hall Barlow City Attorney Ordinance No. 2328 – By District Elections Map EXHIBIT “A” First District [written description of boundaries to be added] Second District [written description of boundaries to be added] Third District [written description of boundaries to be added] Fourth District [written description of boundaries to be added] Fifth District [written description of boundaries to be added] These district boundaries are depicted on a boundary map attached hereto. These boundaries will remain in effect until amended by ordinance as provided in section 2-20 of Article II, Division 1, of the West Covina Municipal Code. ATTACHMENT NO. 3 Comments from Community Meetings and Those Submitted to Staff Regarding Draft City Council District Maps Date: October 7, 2017 Location: Cameron Community Center Presenters: Laura Minnich, Deputy City Manager, City of West Covina Kimberly Hall Barlow, City Attorney, Jones & Mayer Doug Johnson, National Demographics Corporation Council in Attendance: Councilmember James Toma, Councilman Lloyd Johnson (No Quorum) Community Feedback at Meeting: • Sykes question about residences – postponed, demographic information on back • Ones that make sense, compact, use freeway as major divide; neighborhoods kept together, not vertical, compactness. Hills, freeway, sunset, Azusa major divided. • Shewmaker drew 114, tweaks he would make – divide south into more than one district. North south gives more influence he thinks. North low income, high density housing, his map gives 3 members to the north. Says it’s also nice that it gives other minority members of our community more of a say in selecting council members. He compares his map to Solis district, which is Glendora to Hawthorne. • Chris Miller – not going to get multi-use housing or bike lanes in south; those are issues for the north side. Supports Shemaker’s notion of having multiple members have stake in each area, Puente, accident, just getting out of his house. • Ann Grivich – more services, more public safety, increase revenue; her plan is the only plan that gives part of West Covina Corridor to every district. North south plan, crosses neighborhoods with idea of uniting, not dividing community. Gerrymandering: state law actually allows it, even encourages it, non-partisan elections • North south; people of both side of freeway face same issues, same with Azusa. • Dave Stewart - No matter which map is chosen, not a perfect map. Ann’s map is nice, but why can’t we take business area out of the mix and have it represented by all council members. • Alfred Williams – he likes 105 and other compact maps such as that. Vertical maps, first saw thought it might be good idea, but you are separating neighborhoods. Why not do east – west? • Jerri Potras - favors vertical maps • Preserve neighborhoods. • Robert Torres – Map 101. He drew 4 maps, most similar, downtown district, his concern, also wanting compactness, keeping communities together. Also drew 111. Also drew 112, all downtown in one district. 113 is another variation of that. Thinks each district should share border with at least 2 other districts. One reason he doesn’t like the vertical maps. He thinks 114 number 4 and 5 are not good; completely different communities north and south of BKK. Focus on whether communities are being represented. • Elsie Messman - vertical is great, get everyone involved, give more diversity, everyone can get to know each other. Go all the way up to 10, at least it’s even. Chance to get the know each other • Jim Grivich - talks about Los Angeles districts – because each councilman only cared about one place. Horrible idea to do districts. • Steve Bennett – opposed to districts. North/South is best he says; want to get rid of gerrymandering. 45-year resident, lives north of the freeway. Expense of doing every 10 years. Economics, sore losers want compact neighborhoods; give us choice of candidates, separate to give multiple voices by area. • No Name Provided - almost 30-year resident; close to Queen of Valley, now on east of Azusa, south hills. Kids grow up here; West Covina only city we know. Teach, get involved, this is home, each care about our neighborhood; shop in City to help bring our budget from red to black. We want all of the City to be taken care of. Waste all this money for nothing. Because some community wants swimming pool. Wants the vertical, just temporary she hopes. • Armando Sanchez – We are here to support the community. • John Shewmaker - defends map again. Date: October 12, 2017 Location: West Covina Senior Center Presenters: Laura Minnich, Deputy City Manager, City of West Covina Kimberly Hall Barlow, City Attorney, Jones & Mayer Shalice Tilton, National Demographics Corporation Council in Attendance: Mayor Corey Warshaw, Councilmember James Toma, Councilman Lloyd Johnson (Quorum reached at 7:20pm) Community Feedback at Meeting: • Ann Grivich had submitted a legend with her map, 117, however not included on the public maps printed. • Bill Robinson – don’t favor any of the maps, don’t have enough info. Have big effect on governance going forward. Doesn’t allow residents to know which of maps may pit incumbents against each other. • Ethnicity factors on each of maps. Would like to see data on spreadsheet. Object to not being able to see where incumbents are. City Attorney explained that those addresses are public however Council is not to take incumbency or candidate sheets into account. • Likes Legends. Looks for balance. • Sykes – Map 105 – read CVRA, focus on compactness, important to him. This map gives you five fire stations, thinking toward future, when we think of the future, when we have our accounts in order, perhaps we could have 5 police substations, police have to go in first in these mass shootings, etc. Picture of future that could come from compactness. Fire stations already embedded. Police Department is isolated in downtown area. More community oriented, can work toward that in future. • Jim Harris – first time. Original resident, 1956. Like’s district rep, likes the groupings, helps him to have them in his hand. Could we have those at the meeting, sees the vertical thinking, piggyback on Sykes; blocking, sense of community, walking the district, if we are doing 5, not so inclined to be from one end of city to other, more for neighborhood. #101, 110, 105 he put a star on. Really likes that one. Geography oriented. Makes a lot of sense, tweaked with necessary demographic and population, votes in person, likes to know who his neighbors are – can’t really walk all the way up and down. More block centered. Understands business core, but thinks more about neighborhood. • Gail, 117, feels it’s more inclusive, lives north of freeway, since 1960, loves how they did economic center in each one. Brings us closer than what it is now. Had all this mess, new freeway called Workman Avenue will go through 3 different districts – empowers them more. • Gloria Gandera – agrees with Gail. Plan 117, north and south, get to know everyone. Likes it because it has five – economic stability of each of them is splendid. • Torres - regarding Green, Purple and Yellow – all three consultant plans, issue – proponent of compact, understands north south has some attractiveness, but he prefers the local community, local more important than the economics or politics of having vertical approach. All are vertical, don’t share multiple boundaries, he would disqualify. Should have boundaries with 2 or 3 other districts. He submitted 101, he thinks is acceptable. Divided up downtown, Dist. 1 Queen of the Valley, Civic Center, Dist. 2, Mall, Dist. 3 Lakes, Dist. 4 has Eastland, Dist. 5 has Heights and BKK. 105 is acceptable. Would still want to see downtown shared. 106 is vertical, doesn’t find it acceptable. 108 okay, but thinks it’s too elongated in Dist. 3, 111 is also shared downtown, different orientation. Acceptable, similar business breakdown. 112 has all downtown in 1 district, if that is community of interest, that’s option as well. 112 not as much business in 3. Last – vertical has good aspects but if I lived on Valley Blvd., district representative lives north of 10, interaction, but not really likely to be part of – harder for him or her to interact with southern area. Benefit of vertical doesn’t seem high enough to justify lack of representation. • Jerri Potras – lives north of freeway, family lives north of freeway, regularly shop in southern part of city, not huge city, small, friends live throughout the city, communicates through phone and email, not big issue because not big city; concern that they become so focused on their own neighborhood that they forget commercial areas that keep city vital. Freeway corridor is known in SGV as critical corridor that other people envy. If you don’t have people representing that area, we will be sorry in the future – thanks Shewmaker for coming up with vertical idea. Some of us really concerned. North of freeway concerned that we are in HUD designated areas. If only have 1 or 2 down the road, all the HUD will get in our area, intent of law is to spread these area throughout city. Wants all council members to look at city as a whole. Encourage council to hold other hearings to discuss these vertical maps and all of these ideas could be put into a map and be seriously considered. • Shewmaker – idea of north south was to bring city together. Talks about Napolitano, represents this area, lives in Whittier, has power to represent different people all over, but nobody in West Covina does. Because live north of freeway, completely incapable of understanding south or vice versa is false idea. Approach is to get people in place who will represent the city. Any time you go to districts – that Balkanize the city, if we had it before, BKK would still be open. North side would not care because they would have wanted to retain the income. Where something can be shoved into certain area, people don’t care. Gym at Cortez, people around Shadow Oak Park had a fit, and they didn’t want it. But if we had districts, it would have gone in Shadow Oak. This helps break up some of that, he’s giving rationale for why he selected. Focus on corridor but forgetting that there could be development at BKK, have down there, 4th most congested intersection in county, development at BKK, we could all say we don’t care, let them have more traffic, they already have much. • JD – viewed last meeting on You Tube, couldn’t hear audio. 3 maps submitted by NDC, what criteria was used to draw these maps – just population and contiguity? Schools, main arteries, shopping corridors? Why these 3 versus others submitted in this package. NDC response, took into consideration totality of comments we received while maintaining population balance and contiguous, get a map which isn’t, but if we are able to draw a map with those ideas in mind, we do, sometimes combined. I wish I would have included auto mall, hear it early on, can consider that. Later in the process, we make note of them and draw maps that seem to meet the needs of the community. Why not legend or footnote to indicate what considerations are – can’t tell why he would favor one over the other. Heard reasons given as to why one format may be better than other, but nothing on map that would show me the advantage from one to the other. Questions what NDC’s criteria is. • Grivich, this process is more of a collaboration, Shewmaker came up with vertical, 2 councilmen representing every party, then Mr. Kaufman talked about commercial areas, and then where Ann came in, each councilman should represent 1 of the 5 major economic areas in the city. 5 has 2. Others all have one. Problem is when you have to have hearings on final map. • Kaufman, 115 is his map, since doing it and listening to input from other people, thrust was dividing commercial areas into districts, had he to do it over again. Would have divided Eastland the way he did the Plaza. Sorry that whole BKK area, giant plot could not be divided. Would try to get everything, using vertical approach, contrived to bring some of that north of the freeway, but other 4 should be, 80% of council would have interest in what goes on along the corridor and along each side of it. Impressed by amount of information and difficult decisions, think what they need to do is not to pick, take best from various maps and create their own that takes input of population. • Sandra Delahuse – in minority, these maps are Greek to me, no legend to tell me what’s where, just getting it in hand, something specific to help me and others like me to get a real idea of where things are located to make intelligent decision about which maps would be good for West Covina. Concerned about commercial, don’t want one or 2 to contain all of our commercial areas, in some of the areas, landlocked, almost no development, where the schools are, how they will be going. Community isn’t aware that we are sitting in this building. Volunteer at Queen of the Valley, talks to people to tell them, city not doing a good job of getting word out. Discover article, but nobody read it. We have signs for Halloween, like to see something across a major street, should be filled with people, average people need to be part of this as well. • Shalice Tilton (NDC) – shows interactive map, satellite view, overlay with a map, shows 117 overlay. School district boundaries are shown. Shows topography. Some ability on interactive map to use whatever imagery is better for you. • Steve Bennett – 45 year resident, opposed to districts. In favor of north/south, agree with economic interest, piece of economic corridor on 10, division in city, area of city unrepresented, according to him, those areas of city don’t think they are unrepresented. Fire Districts? Part of maps. Speak to council members, email, call, he’s never had problem speaking with council member, anyone can, there isn’t going to be a disconnect. #105 looks eerily familiar to 2009 campaign that lost 2-1 against it. 2009 vote says automatically should not be used. Eliminated right off the bat. North/south, Shewmaker’s map closest to what he likes, but not perfect. He would make a few changes to it, will work with John to prepare a new one. This isn’t good. • Ceasar Cervantes – supports districts from day 1. Thinks it’s necessary, supports 105, agreed with Sykes. If it is about money? All money from city goes into one account. Important to have unity and ensure that each district has a fire dept., and police substations to help people represent, north south defeats purpose. What happened in 2009 not important. It’s 2017 and he supports one that looks like 105. • Laura Minnich reminds those in attendance not to assume change to fire districts or police areas as a result of this process. Nothing to do with school districts. • Repeat – Bennett – any of the fire districts basis for maps drawing. He doesn’t want to have council men think they have their own police department or fire department, station, district. We can barely afford police and fire now. • No name provided - CVRA – ignorance. Would it be unwise or wise legally, abide by FVRA and CVRA. • JD - asked about Johnson map, 118. • Potras - understand why you include all those districts, wish it wasn’t included. City doesn’t run all those things. Administrative districts would like to see as complete as united as possible what to see city as united as possible. Keeps coming up – concept of gerrymandering. Got it and didn’t ask for it. They are wrestling with a difficult issue. She doesn’t want to consider where they live in drawing the boundaries. We need to look at the best interests of the City. We don’t know who will run. Are we creating districts for people who might want to run? Trust the council. Has a hard task. Consider districts best for City. Communication. – we communicate with each other through email, facebook, neighbors keeping neighbors informed. She prints out and gives out to people who are not on-line. City can only do so much. • Glenn Kennedy – 55 years can council do this in a backroom? Response from City Attorney: No they cannot draw maps or make tweaks in closed session, or make selection in closed session. Comments received via the online form at www.westcovina.org/districts • I think that map 117 is the best so far. It gives each district a slice of the vital I-10 corridor. Our economic health depends on enhancing our commercial entities and the I-10 corridor has the most prospects for growth. Plan 117 also has districts that cut across neighborhoods, so the council members will have an incentive to work hard for more than one area of the city. • Plan 101, 105, 108, 109, 110, 111, 112, 113. 115, 116, NDC Yellow - Neither the north nor the south part of the city should be isolated. This map isolates the south part of the city. • Plan 116 - Districts are relatively compact for all areas of the City. • Plan 117 - Vertical approach giving five elected responsibility for north of the freeway , the 10 freeway economic areas, and with some boundaries touching two and/or three other districts. Comments received via email: • Teresa Cozad - I prefer a plan that provides for vertical districting because that gives a more diversified district which allows for more equal representation. I live north of the 10 freeway and more often that not our interests are not taken into account. A great example of this is the plan to move the fire station to Palm View Park. It’s about money not what is best for the residents. • Fred Sykes - The CVRA indicates how to draft a Voting Districts Map. Long and uncondensed is not in the description provided by the CVRA. I am concerned when I see a Voting Districts Map that appears to ignore the CVRA with Voting Districts that are far from compact! Maps that are submitted with Voting Districts that extend long distances from North to South or East to West, a large area with barren landscape and no residents as a connector, have a gaping space in a district, a freeway and or major City Street that separates a large portion of the population in a district are problematic. This type of Voting Districts Map is failing to have communities of like interest, a common school district, shared community Parks, similar social activities and the same social status represented in the same Voting District. The City indicates that the process is: The process will have both a technical and community input component completed in tandem to define and create the best recommendation for creating the district boundaries. The technical process requires the formation of nearly equal districts based on population (ideally within 5 percent from smallest to largest). However, other factors also play a major role including: topography, geography, cohesiveness, contiguity, compactness, integrity of territory, communities of interest and significant and sensitive land uses. Comments received via hand delivered letter: • Jerri Potras – I am not a supporter of council districts but do recognize that the CVRA lawsuit filed by plaintiffs Armando Sanchez, Juan Reinoso, and Alfred Williams and subsequent settlement agreement accepted by city council, are requiring the change in how councilmembers are elected. I appreciate the opportunity to provide input in to how council district boundaries should be drawn. 1. Preferred Public Plan Map 117: Public Plan 117 extends all council boundaries north of the freeway and recognizes the importance of the IO freeway corridor as an important aspect of the city's economic engine. These elements are important because cities consist of much more than houses, schools, utility companies, and the like. Indeed, the economic well-being of a city has a direct impact on the quality of our quality of life. Consequently, I strongly believe that (A) no area of the city should be isolated from any other area as occurs with compact districts; and (B) council districts that share several "neighborhoods" and business district areas will encourage councilmembers to work together on citywide projects and discourage internal politics as councilmembers that so often occur when councilmembers compete, e.g., not in my district or my district first, etc. In short, a vertical plan best unites the city. Public Plan 117 best supports that goal. 2. Concern with Public Plans 101,105,108,110,113,116,118, and 119: These plans reduce north of the freeway representation to two elected councilmembers. By doing so, these plans have the potential for setting up permanent majority-minority council dynamics with the potential of concentrating HUD and other low-income projects north of the freeway instead dispersing them throughout the city as is expected to occur; limiting park and other recreational activities; delaying routine maintenance while council majority areas receive priority, etc. In additional, these maps also isolate the southern portion of the city. Thus, these maps increase the potential for balkanization and/or creating conditions where a future barrio/ghetto situation could arise. Such situations must be avoided. West CovinaCouncil Districting 2017Justin Levitt, Vice-PresidentDouglas Johnson, PresidentNational Demographics Corporation (NDC)October 12, 2017ATTACHMENT NO. 4 Summary of MapsOctober 12, 20172Nineteen maps submitted by the publicNDC added three maps to the mixTwenty two total mapsFive maps are either not population balanced or are not contiguousTwo maps (101 and 110) turned out to be duplicatesSixteen maps meet legal requirementsInteractive Map Maps that are not Population Balanced or not Contiguous3Interactive Map 4Maps 101 and 110 are the same map, submitted by two different people.Northern District 1 / Central District 3 Maps (Part A)Interactive Map 5Northern District 1/ Central District 3 Maps(Part B)Interactive Map 6Northwestern District 1 MapsInteractive Map Vertical Maps7Interactive Map What do you like or dislike about the various maps?What possible changes would improve the maps?Public DiscussionOctober 12, 20178Interactive Map AGENDA ITEMNO. 17 AGENDA STAFF REPORT City of West Covina I Office of the City Manage.- DATE: November 7, 2017 Mayor and City Council Chris Freeland TO: FROM: City Manager SUBJECT: GENERAL PLAN AMENDMENT NO. 17-01 ZONE CHANGE NO. 17-01 GENERAL PLAN REVISIONS TO 9 PARCELS AND ZONE CHANGE FOR TWO PARCELS RECOMMENDATION: The Planning Commission and Planning staff recommend that the City Council adopt the following resolution: RESOLUTION NO. 2017-107 -A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING GENERAL PLAN AMENDMENT NO. 17-01, RELATED TO LAND USE DESIGNATION REVISIONS ON THE GENERAL PLAN MAP The Planning Commission and Planning staff further recommend that the City Council introduce the following ordinance: ORDINANCE NO. 2329 -AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 17-01, RELATED TO THE UPDATING OF TWO PARCELS WITHIN THE CITY BACKGROUND: The City adopted a new General Plan on December 20, 2016. A total of nine parcels were inadvertently not identified on the adopted map. The entire map includes 19,866 parcels. The purpose of this update is to provide General Plan land use designations for those nine parcels. A zone change is also proposed for two parcels to bring them into conformance with neighboring General Plan Amendment. 17-01 & Zone Change 17-01 Map Cleanup Page 2 of 5 -November 7, 2017 properties. The purpose of the hearing is to discuss the proposed General Plan land use and zoning designations. The proposal is for a General Plan amendment for nine parcels and a zone change for two parcels within the City. Because many of the parcels do not have addresses, the Assessor's Parcel Numbers (APNs) are provided. The Planning Department is processing the parcels in two applications (General Plan Amendment No. 17-01 and Zone Change No. 17-01) and processing concurrently for efficiency. On September 12, 2017, the Planning Commission initiated a General Plan amendment and zone change in order to begin the process to update maps. On October 10, 2017, the Planning Commission adopted resolutions recommending approval of General Plan Amendment No. 17-01 and Zone Change No. 17-01 to the City Council. DISCUSSION: The following cha1i contain information on the subject parcels. The sites have been identified by number and some sites have multiple parcels. Parcel numbers have been provided, as well as addresses if they exist. Also included in the cha1is is the lot size, use, the previous designation and proposed designation. GENERAL PLAN AMENDMENT Site Parcel Current Use Previous GP Proposed GP No. Designation Designation 8468-016-901; 2,700 SF Vacant Office Neighborhood 1 (Southwest of 1530 W. Medium Cameron Ave.) 2 8475-002-032; 11,450 SF Parking for Service & Commercial ( 1002 W . West Covina West Covina Neighborhood Parkway) Parkway Commercial Plaza 2 8475-002-903; 91 ,235 SF Parking for Service & Commercial (South of 1002 W. West West Covina Neighborhood Covina Parkway) Parkway Commercial Plaza 3 8475-006-017; 2,412 SF Commercial Regional Commercial (944 W. West Covina Improvements Commercial Parkway) Z:\Case Files\GP A \2017\17-01 \CC\Staff Report.docx General Plan Amendment. 17-01 & Zone Change 17-01 Map Cleanup Page 3 of 5 -November 7, 2017 Site Parcel Current Use No. 3 8475-006-053; 14,815 SF Commercial (934 W. West Covina Improvements Parkway) 3 8475-006-916; 9,118 SF Open Space (East of934 W. West Covina Parkway) 3 8475-006-054; 7,020 SF Commercial (401 S. Vincent Avenue) Improvements 4 8482-039-073; 56,595 SF HOA (Notiheast corner of S. Citrus Common Street and Las Rosas Drive) Area 5 8743-018-903; 59,285 SF Landscape (Southeast corner of E. Maintenance Fairgrove Ave. and Parkside District Dr.) Previous GP Proposed GP Designation Desbmation Regional Commercial Commercial Regional Parks and Open Commercial Spaces Regional Commercial Commercial Residential Very Parks and Open Low Spaces Residential Parks and Open Medium Spaces Site No. 1 is a small parcel located to the southwest of 1530 W. Cameron Avenue that is owned by the City. As the small parcel is only contiguous to one property, it is recommended that the General Plan designation match 1530 W. Cameron Avenue. Site No. 2 is located along West Covina Parkway west of California Avenue. These properties include a parcel owned by the Flood Control District and the other owned by Parkway Plaza and both properties are used for parking. Site No. 3 is located along West Covina Parkway east of California Avenue. This site consists of four parcels, three privately owned and developed, and one owned by the City. Site No. 4 is located notih of the intersection of Citrus Street and Las Rosas Drive. The parcel is owned by the Las Rosas Homeowners Association and is developed as an open space lot. Site No. 5 is located east of Fairgrove Avenue and Parkside Drive. The parcel is owned by the City and is located in Landscape Maintenance District No. 4. Z: \Case Files\GP A \2017\17-01 \CC\Staff Report.docx General Plan Amendment. 17-01 & Zone Change 17-01 Map Cleanup Page 4 of 5 -November 7, 2017 ZONE CHANGE The City will also be processing a zone change for two parcels. Site Parcel Current Use Existing Zoning No. 1 8468-016-901; 2,700 SF Vacant Office (Southwest of 1530 w. Professional Cameron Ave.) (0-P) 6 8486-008-002; 35,384 SF Single-Family Single-Family (707 S. Lark Ellen) Residence Residential (R-1) Proposed Zoning General Urban (G- U) Open-Space (0-S) Site No. 1 is a small parcel located to the southwest of 1530 W. Cameron Avenue that is owned by the City. The site is currently vacant and has a zoning designation of Office Professional. The property at 1530 W. Cameron Avenue was previously zoned as Office Professional but was changed to General Urban as part of the Downtown Plan. Since the small parcel is only contiguous to one prope1iy, it is recommended that the zoning match 1530 W. Cameron Avenue. The City purchased 707 S. Lark Ellen in November of 2016, as part of the effort to expand Cameron Park. The proposal would be to change the zoning designation from Single-Family Residential (R-1) to Open-Space (0-S) to match the existing park. PLANNING COMMISSION RECOMMENDATION: The Planning Commission held a public hearing on October 10, 2017. The Commissioners reviewed the proposed General Plan amendment and zone change. Two residents spoke in support of the proposed changes. Vicky Bargaehr, a resident who lives at 2975 Las Rosas, asked for clarification between the Open Space designation and the Neighborhood Low designation. Upon clarification, she urged the Commission to designate the parcel of land at Citrus Street and Las Rosas Drive as Open Space. Shirley Lee, resident, also supported the Open Space designation for that parcel. The Commission discussed the difference between the two designations of Neighborhood Low and Open Space. At the conclusion of the hearing, the Commission voted 4-0 (Redholtz absent, excused) to adopt Resolution Nos. 17-5920 and 17-5921 and recommend approval of the General Plan amendment and zone change to the City Council. LEGAL REVIEW: The City Attorney's office has reviewed and approved the proposed resolution and ordinance as to form. Z:\Case Files\GP A \2017\17-01 \CC\S taff Report.do ex General Plan Amendment. 17-01 & Zone Change 17-01 Map Cleanup Page 5 of 5 -November 7, 2017 ENVIRONMENTAL REVIEW: The proposed General Plan amendment and zone change are exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines in that it consists of a General Plan amendment and zone change, which do not have the potential for causing a significant effect on the environment. FISCAL IMPACT: The proposed General Plan amendment and zone change would not have any direct fiscal impact to the General Fund. Prepared by: n erson, AICP P anning Director ATTACHMENTS: Attachment No. 1 -Draft General Plan Amendment Resolution No. 2017-107 Attachment No. 2 -Draft Zone Change Ordinance No. 2329 Attachment No. 3 -Planning Commission Resolution No. 17-5920 Attachment No. 4-Planning Commission Resolution No. 17-5921 Attachment No. 5 -Planning Commission Staff Report, October 10, 2017 Attachment No. 6 -Planning Commission Minutes, October 10, 2017 (Excerpt) Attachment No. 7 -Planning Commission Staff Report, September 12, 2017 Attachment No. 8 -Planning Commission Minutes, September 12, 2017 (Excerpt) Z:\Case Files\GP A \2017\17-01 \CC\Staff Report.docx ATTACHMENT NO. 1 R E S O L U T I O N N 0. 2017 -107 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING GENERAL PLAN AMENDMENT NO. 17-01, RELATED TO LAND USE DESIGNATION REVISIONS ON THE GENERAL PLAN MAP GENERAL PLAN AMENDMENT N0.17-01 CATEGORICALLY EXEMPT APPLICANT: LOCATION: City of West Covina Assessor's Parcel Number (APN): 8468-016-901 , 8475-002-032, 8475- 002-903, 8475-006-017, 8475-006-053, 8475-006-916, 8475-006-054, 8482-018-903, and 8743-018-903 WHEREAS, on the 12th day of September, 2017, the Planning Commission initiated a general plan amendment to consider assigning land use designations to nine parcels within the City as shown on Exhibit "A." on those certain properties generally described as: Assessor's Parcel Number (APN): 8468-016-901, 8475-002-032, 8475-002-903, 8475- 006-017, 8475-006-053, 8475-006-916, 8475-006-054, 8482-018-903, and 8743-018-903 in the records of the Los Angeles County Assessor; and WHEREAS, it is a stated policy of the Land Use Element of the General Plan to provide for a range of non-residential uses that will ensure a strong economic base for the City; and WHEREAS, the Planning Commission, upon giving required notice, did on the 10111 day of January, 2017, conduct a duly advertised public hearing as prescribed by law, at which time the Planning Commission adopted Resolution No. 17-5920 recommending to the City Council approval of General Plan Amendment No. 17-01; and WHEREAS, the City Council considered evidence presented by the Planning Commission, Planning Department, and other interested parties at a duly advertised public hearing on the 7th day of November, 2017; and WHEREAS, studies and investigations made by this Council and on its behalf reveal the following facts: 1. The City adopted a new General Plan on December 20, 2016. 2. A total of nine parcels, as identified by the Assessor's Parcel Number (APN), did not have a land use identified on the adopted map: 8468-016-901, 8475-002-032, 8475-002- Resolution No. 2017-107 General Plan Amendment No. 17-01 November 7, 2017 -Page 2 903, 8475-006-017, 8475-006-053, 8475-006-916, 8475-006-054, 8482-018-903, and 8743-018-903. 3. The proposed action is considered to be exempt from the provisions of the California Environmental Quality Act (CEQA), pursuant to Section 1506l(b)(3) of the CEQA Guidelines, in that the proposed action consists of a general plan amendment, which does not have the potential for causing a significant effect on the environment. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Covina as follows: SECTION NO. 1: The above recitals are true and c01rect and are incorporated herein as if set forth herein in full. SECTION NO. 2: Based on the evidence presented, both oral and documentary, the City Council approves General Plan Amendment No. 17-01, amending the land use designation for the subject properties as set forth on the Land Use Map of the Land Use Element as depicted on Exhibit A; and SECTION NO. 3: The City Council finds that adoption of this Resolution is exempt from CEQA because it can be seen with certainty that there is no possibility that General Plan Amendment No. 17-01 will have a significant effect on the environment (CEQA Guidelines section 1506l(b)(3)). SECTION NO. 4: Should any provision of this Resolution, or its application to any person or circumstance, be determined by a court of competent jurisdiction to be unlawful, unenforceable or otherwise void, that determination shall have no effect on any other provision of this Resolution or the application of this Resolution to any other person or circumstance and, to that end, the provisions hereof are severable. The City Council of the City of West Covina declares that it would have adopted all the provisions of this Resolution that remain valid if any provisions of this Resolution are declared invalid. Z:\Case Files\GPA\2017\17-01\CC\GPA Resolution.doc Resolution No. 2017-107 General Plan Amendment No. 17-01 November 7, 2017 -Page 3 PASSED AND ADOPTED this ___ day of ___ , 2017. ATTEST: Nickolas S. Lewis City Clerk ST A TE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) CITY OF WEST COVINA ) Corey Warshaw Mayor I, Nickolas S. Lewis, City Clerk of the City of West Covina, do hereby certify that the foregoing Ordinance No. was regularly introduced and placed upon its first reading at a regular meeting of the City Council on the 7111 day of November, 2017. That, thereafter, said Ordinance was duly adopted and passed at a regular meeting of the City Council on the _ day of 2017. ---- AYES: NOES: ABSTAIN: ABSENT: City Clerk APPROVED AS TO FORM: Kimberly Hall Barlow, City Attorney Z:\Case Files\GP A\2017\17-01 \CC\GP A Resolution.doc Resolution No. 2017-107 General Plan Amendment No. 17-01 November 7, 2017 -Page 4 EXHIBIT A GENERAL PLAN AMENDMENT PARCELS SITEN0.1 APN: 8468-016-901 Southwest of 1530 W. Cameron Avenue Proposed General Plan Designation: Neighborhood Medium Z:\Case Files\GP A \2017\ 17-0 I \CC\GP A Resolution.doc Resolution No. 2017-107 General Plan Amendment No. 17-01 November 7, 2017 -Page 5 OVIila Pkwy " -fflY \.,_ tllDI tt1I ' 1111 \ --%/. I __ Pfo1a Wn l Co,wu --'· ... "' am , ff /•/,uuWtil('oi,,,o ,J '/ ":.,~ra -\jtU c;,iu -....... SITE NOS. 2 AND 3 APNS: 8475-002-032, 8475-002-903, 8475-006-017, 8475-006-053, 8475-006-916, and 84 7 5-006-054 South side of West Covina Parkway Proposed General Plan Designation: Commercial and Parks and Open Spaces (8475-006-916, shown outlined in pink) Z:\Case Files\GP A \2017\ 17-0 I \CC\GP A Resolution.doc Resolution No. 2017-107 General Plan Amendment No. 17-01 November 7, 2017 -Page 6 /- /- SITEN0.4 APN: 8482-039-073 ... 0 0 ~© ·~ ~t-------1 ~ 0 ~-----1 "O ~ C ~ ~ ~ Northeast corner of S. Citrus Street and Las Rosas Drive Proposed General Plan Designation: Parks and Open Spaces Z:\Case Files\GP A\2017\17-0 I \CC\GP A Resolution.doc Resolution No. 2017-107 General Plan Amendment No. 17-01 November 7, 2017 -Page 7 SITE NO. 5 APN: 8743-018-903 Southeast Corner of E. Fairgrove Ave. and Parkside Drive Proposed General Plan Designation: Parks and Open Spaces Z:\Case Files\GPA\2017\17-0 l \CC\GPA Resolution.doc ATTACHMENT NO. 2 0 R D I N A N C E N 0. 2 3 2 9 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 17-01, RELATED TO THE UPDATING OF TWO PARCELS WITHIN THE CITY WHEREAS, on the 12th day of September, 2017, the Planning Commission initiated a code amendment to consider changing the zoning of two parcels within the City; and WHEREAS, the Planning Commission, upon giving required notice, did on the 1 oth day of January, 2017, conduct a duly advertised public hearing as prescribed by law, at which time the Planning Commission adopted Resolution No. 17-5921 recommending to the City Council approval of Zone Change No. 17-01; and WHEREAS, the City Council considered evidence presented by the Planning Commission, Planning Department, and other interested parties at a duly advertised public hearing on the 7th day of November, 2017; and WHEREAS, studies and investigations made by this Council and on its behalf reveal the following facts: 1. Parcel 8468-016-901 is zoned Office-Professional, but was excluded from the Downtown Plan and Code update which changed the adjacent commercial and office properties to the General Urban zoning designation in the Downtown Plan. 2. Parcel 8486-008-002 was purchased by the City in November of 2016 as part of the effort to expand the City's parkland. The proposal would be to change the zoning designation from Single-Family Residential (R-1) to Open-Space (0-S) to match the existing park (Cameron Park). 3. The proposed action is considered to be exempt from the provisions of the California Environmental Quality Act (CEQA), pursuant to Section 15061(b)(3) of the CEQA Guidelines, in that the proposed action consists of a zone change, which does not have the potential for causing a significant effect on the environment. NOW, THEREFORE, by the City Council of the City of West Covina does ordain as follows : SECTION NO. 1: The above recitals are true and correct and are incorporated herein as if set forth herein in full . Ordinance No. 2329 Zone Change No. 17-01 November 7, 2017 -Page 2 SECTION NO. 2: Based on the evidence presented and the findings set fo1th, Code Amendment No. 14-04 is hereby found to be consistent with the West Covina General Plan and the implementation thereof and that the public necessity, convenience, general welfare, and good zoning practices require Zone Change No. 17-01. SECTION NO. 3: Based on the evidence presented and the findings set forth, the City Council of the City of West Covina approves Zone Change No. 17-01 to assign the land use designations as shown on Exhibit "A" attached hereto and incorporated herein by this reference. SECTION NO. 4: The City Council finds that adoption of this Ordinance is exempt from CEQA because it can be seen with certainty that there is no possibility that Zone Change No. 17-01 will have a significant effect on the environment (CEQA Guidelines section 15061 (b )(3)). SECTION NO. 5: Any provision of the West Covina Municipal Code or appendices thereto inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to that extent necessary to effect the provisions of this Ordinance. SECTION NO. 6: Should any provision of this Ordinance, or its application to any person or circumstance, be determined by a court of competent jurisdiction to be unlawful, unenforceable or otherwise void, that determination shall have no effect on any other provision of this Ordinance or the application of this Ordinance to any other person or circumstance and, to that end, the provisions hereof are severable. The City Council of the City of West Covina declares that it would have adopted all the provisions of this Ordinance that remain valid if any provisions of this Ordinance are declared invalid. SECTION NO. 7: The City Clerk shall certify to the passage and adoption of this Ordinance, causing it to be posted or published as required by law and it shall be effective thirty (30) days after its adoption. Z:\Case Files\GPA \2017\17-0 I \CC\ZC Ordinance.doc Ordinance No. 2329 Zone Change No. 17-01 November 7, 2017 -Page 3 PASSED AND ADOPTED this ____ day of ___ , 2017. ATTEST: Nickolas S. Lewis City Clerk STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) CITY OF WEST COVINA ) Corey Warshaw Mayor I, Nickolas S. Lewis, City Clerk of the City of West Covina, do hereby certify that the foregoing Ordinance No. was regularly introduced and placed upon its first reading at a regular meeting of the City Council on the 7111 day of November, 2017. That, thereafter, said Ordinance was duly adopted and passed at a regular meeting of the City Council on the _ day of 2017. ---- AYES: NOES: ABSTAIN: ABSENT: City Clerk APPROVED AS TO FORM: Kimberly Hall Barlow, City Attorney Z:\Case Files\GP A \2017\17-0 I \CC\ZC Ordinance.doc Ordinance No. 2329 Zone Change No. 17-01 November 7, 2017 -Page 4 EXHIBIT A ZONE CHANGE PARCELS SITE N0.1 APN: 8468-016-901 Southwest of 1530 W. Cameron Avenue Proposed Zoning: General Urban (G-U) Z:\Case Files\GP A \2017\17-0 I \CC\ZC Ordinance.doc Ordinance No. 2329 Zone Change No. 17-01 November 7, 2017 -Page 5 I I T ) ~ ~11 E Molbeck St - v-. 1,-,, 1i@U SU BJECT PROPERliY ClJ ~ C: a; --UJ Camer011 Park ..Y:. .... n:li .-1 VJ ~ E Cameron Ave SITE NO. 6 APN: 8486-008-002 (707 S. Lark Ellen Ave.) North of Cameron Park Proposed Zoning: Open Space (0-S) Z:\Case Files\GPA\2017\17-01\CC\ZC Ordinance.doc ATTACHMENT NO. 3 PLANNING COMMISSION R E S O L U T I O N N 0. 17-5920 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF WEST COVINA, CALIFORNIA, RECOMMENDING TO THE CITY COUNCIL APPROVAL OF GENERAL PLAN AMENDMENT NO. 17-01, RELATED TO THE UPDATING OF NINE PARCELS WITHIN THE CITY GENERAL PLAN AMENDMENT NO. 17-01 GENERAL EXEMPTION APPLICANT: City of West Covina LOCATION: Citywide WHEREAS, on the 12th day of September, 2017, the Planning Commission initiated a general plan amendment to consider assigning land use designations to 9 parcels with the City; and WHEREAS, the Planning Commission, upon giving the required notice, did on the 1011t day of October, 2017, conduct a duly advertised public hearing as prescribed by law; c)nd WHEREAS, studies and investigations made by this Commission and in its behalf reveal the following facts: 1. The City adopted a new General Plan on December 20, 2016. 2. A total of 9 parcels, as identified by the Assessor's Parcel Number (APN), did not have a land use identified on the adopted map: 8468-016-901, 8475-002-032, 8475-002-903, 8475-006-017, 8475-006-053, 8475-006-916, 8475-006-054, 8482-018-903, and 8743-018-903. 3. The proposed action is considered to be exempt from the provisions of the California Environmental Quality Act (CEQA), pursuant to Section 15061 (b )(3) of the CEQA Guidelines, in that the proposed action consists of a general plan amendment, which does not have the potential for causing a significant effect on the environment. NOW, THEREFORE, BE IT RESOLVED, by the Planning Commission of the City of West Covina as follows: Planning Comnission Resolution No. 17-5920 General Plan Amendment No. 17-01 October 10, 2017 - Page 2 SECTION NO. 1: The above recitals are true and correct and are incorporated herein as if set forth herein in full. SECTION NO. 2: Based on the evidence presented and the findings set forth, General Plan Amendment No. 17-01 is hereby found to be consistent with the West Covina General Plan and the implementation thereof and that the public necessity, convenience, general welfare, and good zoning practices require General Plan Amendment No. 17-01. SECTION NO. 3: Based on the evidence presented and the findings set forth, the Planning Commission of the City of West Covina hereby recommends to the City Council of the City of West Covina that it approves General Plan Amendment No. 17-01 to assign the land use designations as shown on Exhibit "A." SECTION NO. 4: The Secretary is instructed to forward a copy of this Resolution to the City Council for their attention in the manner as prescribed by law and this Resolution shall go into force and effect upon its adoption. I HEREBY CERTIFY, that the foregoing Resolution was adopted by the Planning Commission of the City of West Covina, at a regular meeting held on the 10"1 day of October, 2017, by the following vote. AYES: NOES: ABSTAIN: ABSENT: DATE: Heng, Jimenez, Holtz, Castellanos None None Redholtz October 10, 2017 Don Fltz, Chair jef7 derson, Secretary Plinning Commission ZACttsc Files\GPA120171 17-01 \PC 10.10.171GPA Reso.doc Planning Commission Resolution No. 17-5920 General Pinn Amendment No. 17-01 October I 0, 2017 -Page 3 17111Tl 111'1](11 EXHIBIT A GENERAL PLAN AMENDMENT PARCELS SITEN0.1 APN: 8468-016-901 Southwest of 1530 W. Camcl'on A venue Proposed General Plan Designation: Neighborhood Medium Z:\Casc Filcs\GPA\2017\17-01\PC 10.10.17\GPA Rcso.doc Planning Commission Resolution No. 17-5920 General Plan Amendment No. 17-01 October I 0, 2017 -Page 4 0\'111,1 fll,\'r'\' ,,.,,,, 1r.11r,1.,1,1 W W••',\ ( OVlll,I l'i(wy ~~==-----------------=:2~S~U/.2B~JECT ~ROPERTIES ----~--.::'':.::'"'':'":'l~, ... ;.______ ' ., .. -• 1 •• tlll '"' ' ';::·:,' ,~,,/ IY01,.,, ,,.,.4 fltr -,,<-' -r ' ' r "'" ttn Itta 1111' ,, ( ·~ l'U•O -1-1 1111 11'(11. m J•; ''l·~11/,11,1 I .. n 1W ----•• ftll .. --... --. ---l\'111,,., I ., ~ ... :; 'f/11:,1 ,.,\'b -.. '1' -GIi -~- SITE NOS. 2 AND 3 ,·,,,,u w,11 ,, ... 1 .... 11,111 • 1,,u ''I'"'' -· -· .,, ... APNS: 8475-002-032, 8475-002-903, 8475-006-017, 8475-006-053, 8475-006-916, and 8475-006-054 South side of West Covina Parkway Proposed General Plan Designation: Commercial and Parks and Open Spaces (8475-006-916, shown outlined in pink) Z:\Cnsc Filcs\GPA\2017\17-01\PC 10.10.17\GPA Rcso.doc Planning Commission Resolution No. 17-5920 General Plan Amendment No. 17-01 October 10, 2017 -Page 5 ' ~ 0:: w a.. 0 0:: a.. ..... () UJ ...., aJ ::> en /' -;, .... r .... SITE NO. 4 APN: 8482-039-073 m 11ml) -0 "' --~ 0 a:: '" ~ llllm Northeast come1· of S. Citrns Street and Las Rosas Dl'ivc Proposed General Plan Designation: Pa1·ks and Open Spaces Z:\Casc Files\GPA\2017\17-()1\PC 10.10.17\GPA Rcso.doc ,o ·c; -, 10 -0 L <'.( Planning Commission Resolution No. 17-5920 General Plan Amendment No. 17-01 October I 0, 2017 -Page 6 SITE NO. 5 APN: 8743-018-903 Southeast Corner of E. Fairgrove Ave. and Parkside Drive Proposed Ge11e1·al Plan Designation: Parks and Open Spaces Z:\Cnsc Filcs\GPA\2017\17-01\PC 10.10.17\GPA Rcso.doc ATTACHMENT NO. 4 PLANNING COMMISSION RESOLUTION N 0. 17-17-5921 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF WEST COVINA, CALIFORNIA, RECOMMENDING TO THE CITY COUNCIL APPROVAL OF ZONE CHANGE NO. 17-01, RELATED TO THE UPDATING OF TWO PARCELS WITHIN THE CITY ZONE CHANGE NO. 17-01 GENERAL EXEMPTION APPLICANT: City of West Covina LOCATION: Citywide WHEREAS, on the 12111 day of September, 2017, the Planning Commission initiated a zone change to consider changing the zoning of 2 parcels with the City; and WHEREAS, the Planning Commission, upon giving the required notice, did on the 10111 day of October, 2017, conduct a duly advertised public hearing as prescribed by law; and WHEREAS, studies and investigations made by this Commission and in its behalf reveal the following facts: 1. Parcel 8468-016-901 is zoned Office-Professional, but was excluded from the Downtown Plan and Code update which changed the adjacent commercial and office properties to the General Urban zoning designation in the Downtown Plan. 2. Parcel 8486-008-002 was purchased by the City in November of 2016 as part of the effort to expand the City's parkland. The proposal would be to change the zoning designation from Single-Family Residential (R-1) to Open-Space (0-S) to match the existing park (Cameron Park). 3. The proposed action is considered to be exempt from the provisions of the California Environmental Quality Act (CEQA), pursuant to Section 15061(b)(3) of the CEQA Guidelines, in that the proposed action consists of a zone change, which does not have the potential for causing a significant effect on the environment. Planning Conunission Resolution No. 17-5921 Zone Change No. 17-01 October I 0, 2017 -Page 2 NOW, THEREFORE, BE IT RESOLVED, by the Planning Commission of the City of West Covina as follows: SECTION NO. 1: The above recitals are hue and correct and are incorporated herein as if set forth herein in full. SECTION NO. 2: Based on the evidence presented and the findings set forth, Zone Change No. 17-01 is hereby found to be consistent with the West Covina General Plan and the implementation thereof and that the public necessity, convenience, general welfare, and good zoning practices require Zone Change No. 17-01. SECTION NO. 3: Based on the evidence presented and the findings set forth, the Planning Commission of the City of West Covina hereby recommends to the City Council of the City of West Covina that it approves Zone Change No. 17-01 to assign the zoning designations as shown on Exhibit "B." SECTION NO. 4: The Secretary is instructed to forward a copy of this Resolution to the City Council for their attention in the manner as prescribed by law and this Resolution shall go into force and effect upon its adoption. I HEREBY CERTIFY, that the foregoing Resolution was adopted by the Planning Commission of the City of West Covina, at a regular meeting held on the 10111 day of October, 2017, by the following vote. AYES: Heng, Jimenez, Holtz, Castellanos NOES: None ABSTAIN: None ABSENT: Redholtz DATE: October 10, 2017 Z:\Cusc riles\GPA\2017\17-0 I\PC I 0.10.17\ZC Rcso.doc erson, Secretary P nning Commission Planning Commission Resolution No . 17-5921 Zone Change No. 17-01 October 10, 2017 -Page 3 EXHIBITB ZONE CHANGE PARCELS SITE N0.1 APN: 8468-016-901 Southwest of 1530 W. Camel'On A venue Proposed Zoning: General Urban (G-U) Z:\Casc Filcs\GPA\2017\17-01\PC 10.10.17\ZC Rcso.doc Planning Commission Resolution No. 17-592 1 Zone Change No. 17-01 October I 0, 2017 -Page 4 I l 1 J I: Fvh JI )P(k St r- ©800 ©671 'fl§Jf1 SU BJECT PROPERliY (JU > c.{ '-(I) I..U Ca,neron Park ~ 1.- fl) _J ~ VI _J Ca n1 ron Ave 1 ...... ~ ... ,, . SITE NO. 6 APN: 8486-008-002 (707 S. Lal'k Ellen Ave.) Nol'th of Camel'on Pal'k Proposed Zoning: Open Space (0-S) Z:\Casc Filcs\GPA \201 7\17-0 l\PC I 0.10.17\ZC Reso.doc I ATTACHMENT NO. 5 AGENDA ITEM NO. __ 4-=------ DATE October 10, 2017 PLANNING DEPARTMENT STAFF REPORT GENERAL PLAN AMENDMENT NO. 17-01 ZONE CHANGE NO. 17-01 GENERAL EXEMPTION APPLICANT: LOCATION: I. SUMMARY City of West Covina Citywide The City recently adopted a new General Plan on December 20, 2016. A total of nine parcels were inadvertently not identified on the adopted map. The entire map includes 19,866 parcels. The goal is to provide General Plan land use designations for those nine parcels. A Zone Change is also proposed for two parcels to bring them into conformance with neighboring properties. The purpose of the hearing is to discuss the proposed General Plan land use and zoning designations. The proposal is for a General Plan Amendment for nine parcels and a Zone Change for two parcels within the City. Because many of the parcels do not have addresses, the Assessor's Parcel Numbers (APNs) are provided. The Planning Department is processing the parcels in two applications (General Plan Amendment No. 17-01 and Zone Change No . 17-01) and to process concurrently for efficiency. On September 12, 2017, the Planning Commission initiated a general plan amendment and zone change in order to begin the process to update maps. Z:\Case Files\GPA\2017\17-0 l\PC I 0.10.17\StaffReport.doc General Plan Amendment No. 17-01 Zone Change No. 17-01 October 10, 2017 -Page 2 II. ANALYSIS The following chatt contains information on the subject parcels. The sites have been identified by number, some sites have multiple parcels. Parcel numbers have been provided, as well as addresses when they exist. Also included in the chart is the use, and the previous and proposed General Plan designations. 8468-016-901 Vacant 1 (Southwest of1530 W. Cameron Ave.) 2 8475-002-032 (1002 W . West Covina Parkwa 2 8475-002-903 (South of 1002 W. West Covina Parkwa 3 8475-006-017 (944 W. West Covina Parkway 3 8475-006-053 (934 W. West Covina Parkway) 3 8475-006-916 (East of934 W. West Covina Parkwa 3 8475-006-054 4 5 (401 S. Vincent Avenue 8482-039-073 (No1iheast corner of S. Citrus Street and Las Rosas Drive 8743-018-903 (Southeast comer of E. Fairgrove Ave. and Parkside Dr. Parking for West Covina Parkway Plaza Parking for West Covina Parkway Plaza Commercial Improvements Commercial Improvements Open Space Commercial Improvements HOA Common Area Landscape Maintenance District Z:\Case Files\GPA\2017\17-01\PC 10.10.17\StaffReport.doc '; ::, ·.(: ::;; :l/.;'.~\:·.;·--:~-:"·. -:\ ::: : : . : ; :; <::•\": :-=:.:-} ::-=~ \.}\;/·::::;-:::.::.;{{·:·:~ .. :.·:.~ ~ ~ _., ::Rf.op()sed GP .· -· , De$i nation Neighborhood Medium Service & Commercial Neighborhood Commercial Service & Neighborhood Commercial Regional Commercial Regional Commercial Regional Commercial Regional Commercial Residential Very Low Residential Medium Commercial Commercial Commercial Parks and Open Spaces Commercial Parks and Open Spaces Parks and Open Spaces General Plan Amendment No. 17-01 Zone Change No. 17-01 October 10, 2017 -Page 3 The City will also be processing a Zone Change for two parcels. 8468-016-901 Vacant Office (Southwest of 1530 w. Professional Cameron Ave.) (0-P) 6 8486-008-002 Single-Single-Family (707 S. Lark Ellen) Family Residential (R-1) Residence General Urban (G-U) Open-Space (0-S) Site No. 1 is a small parcel located to the southwest of 1530 W Cameron Avenue that is owned by the City. The site is currently vacant and has a zoning designation of Office Professional. The property at 1530 W Cameron A venue was previously zoned as Office Professional but was changed to General Urban as part of the Downtown Plan. Since the small parcel is only contiguous to one property, it is recommended that the zoning match 1530 W. Cameron Avenue. The City purchased 707 S. Lark Ellen in November of 2016 as part of the effort to expand Cameron Park. The proposal would be to change the zoning designation from Single- Family Residential (R-1) to Open-Space (0-S) to match the existing park. IV. CONCLUSION Staff has prepared resolutions recommending approval of the General Plan amendment and Zone Change, as well as exhibits of the parcels to be affected. If the Planning Commission chooses to recommend approval of the proposed code amendment, the City Council will hold a public hearing to consider adopting the proposed amendments. V. ENVIRONMENTAL DETERMINATION The proposed General Plan amendment and Zone Change are exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 1506l{b)(3) of the CEQA Guidelines in that it consists of a General Plan amendment and Zone Change, which do not have the potential for causing a significant effect on the environment. Z:\Case Files\GPA\2017\17-01\FC 10.10.17\StaffReport.doc General Plan Amendment No. 17 -01 Zone Change No. 17-01 October 10, 2017 • Page 4 VI. STAFFRECOMMENDATION Staff recommends that the Plruming Commission adopt resolutions recommending approval of General Plan Amendment No. 17-01 and Zone Change No. 17-01 to the City Council. PREPARED BY: Je derson, AICP Plamtlng Director Attachments: Attachment No. 1 -General Plan Amendment Resolution Attachment No. 2 -Zone Change Resolution Veronica Hernandez Assistant Planner Attachment No. 3 -Planning Commission Minutes, September 12, 2017 Attachment No. 4-Planning Commission Staff Report, September 12, 2017 Z:\Case Files\GP A\2017\17-0 I \FC 10. l 0.17\Staff Report.doc Planning Commission Minutes Page 4 -October 10, 2017 ATTACHMENT NO. 6 Chairman H€lltz sai€1 th.is a@ti€lH: is fi.H:al 1:1H:l@ss a131rnal@€1 t€l th@ City C€l1:1H:@il with.iH: t@H: (1 Q) €lays. 4. GENERAL PLAN AMENDMENT NO. 17-01 ZONE CHANGE NO. 17-01 CATEGORICAL EXEMPTION APPLICANT: City of West Covina LOCATION: Assessor's Parcel Numbers (10 Parcels): 8468-016-901, 8475-002-032 (1002 W. West Covina Parkway), 8475-002-903, 8475-006-017 (944 W. West Covina Parkway), 8475-006-053 (934 W. West Covina Parkway), 8475-006-916, 8475-006-054 (401 S. Vincent Avenue), 8482-039-073, 8743-018-903, 8486-016- 901, and 8486-008-002 (707 S. Lark Ellen) REQUEST: Request for a general plan amendment for nine (9) parcels and a zone change for two (2) parcels within the City. Because many of the parcels do not have addresses, the Assessor's Parcel Numbers (APNs) are provided above. The City recently adopted a new General Plan on December 20, 2016. A total of nine parcels did not have a land use identified on the adopted map. A zone change is proposed for two parcels to bring them into conformance with the neighboring properties. Planning Director Jeff Anderson presented the staff report. During his presentation he spoke about a small number of parcels that needed a General Plan designation. Chairman Holtz opened the public hearing. PROPONENTS: Vicky Bargaelu·, resident who lives at 2975 Las Rosas, asked for clarification between the Open Space designation and the Neighborhood Low designation. Upon clarification, she urged the Commission to designate the parcel of land at Citrus and Las Rosas as Open Space. Shirley Lee, resident, also supported the Open Space designation for that parcel. There was a short discussion by the Commission regarding the difference between the two designations. There was also a discussion regarding the changing the General Plan designation from Low Residential to Open Space. OPPONENTS: No one spoke in opposition. Chairman Holtz closed the public hearing. Z:\PLANCOM\MINUTES\2017 MINUTES\10.10.17 minutes.doc Planning Commission Minutes Page 5 -October 10, 2017 ATTACHMENT NO. 6 Motion by Castellanos, seconded by Holtz, to waive further reading and adopt Resolution No. 17-5920, recommending to the City Council approval of General Plan Amendment No. 17-01. Motion can-ied 4-0 (Redholtz absent, excused.) Motion by Castellanos, seconded by Holtz, to waive further reading and adopt Resolution No.17-5921, recommending to the City Council approval of Zone Change 17-01. Motion can-ied 4-0 (Redholtz absent, excused.) Chairman Holtz said final action on this matter will take place at a public hearing before the City Council on a date to be determined. )TON 1-H~:ARIPTG ITEMS )hrn.@ CONTIPTUATIO:N OF ORAL COMMillHCATIONS COMMISSION REPORTS/COivlMENTS .'\ND MISCELLANEOUS ITEMS Chairman 1-I@ltz f@€)li@St@d that staff malrn a furmal f@€)li@st t@ @@ ool@ t@ dim th@ lights OOfiRg f}€1Vl@r f}€lillt f}f8S@fttati@llS. Chairman 1-I@ltz als@ Sf}@lrn a@@ttt th@ C@ttR@il E>istri@tiRg W@rlcsh@f} @R Toorseay, O@t@@@f 12, 2Q17 iR th@ \V@st C@viRa S@Ri@r C@nt@r at C@rt@z Parle, aRd th@ L@gislativ@ ~r@akfast @n Toorsday, O@t@h@r 12, 2Ql 7 :fi:@m 8 a.m. t0 1Q a.m. in th@ C0mnmmty R@@m &Rd C@ttn@il Chamh@rs at \¥@st C0vina City Hall. 5. a. PLM~TIPTG DIRECTOR'S REPORT: a. @. Stt@@0mm.itt@@ fur E>@sign R@vi@w Mioot@s Sef)t@mh@r 12, 2Q17 Plaooing E>irn@t@r J@ff Atld@rs@n t@ld th@ C@mmissi@n that th@ir rngttlar m@@tiRg @ft )f0v@mh@r 14, 2Ql 7 ·.vill @@ @aR@@ll@d dtt@ t@ th@ Sf}@@ial City C@ttn@il m@@ting SOO@dttl@d ffif that @V@llillg. CITY COl:J-l>TCIL ACTION: Z:\FLANCOM\MINUTES\2017 MINUTES\! 0.10.17 minutes.doc TO: Planning Commission FROM: Planning Department ATTACHMENT NO. 7 City of West Covina Memorandum AGENDA ITEM N0. __ 4;.....__ DATE: September 12, 2017 SUBJECT: INITIATION OF GENERAL PLAN AMENDMENT AND ZONE CHANGE The City of West Covina is initiating a General Plan Amendment and Zone Change for several parcels within the City. The City recently adopted a new General Plan on December 20, 2016. The following parcels were left out of the original General Plan update and thus do not currently have a General Plan designation. Land use designations will be assigned in order to provide consistency with the surrounding areas. The following chart contains information on the parcels to be affected and their proposed General Plan designations: Parcel Existing GP Designation Proposed GP Deshmation 8468-016-901 None Neighborhood Medium (Southwest of 1530 W. Cameron Ave.) 8475-002-032 None Commercial ( 1002 W. West Covina Parkway) 8475-002-903 None Commercial (South of 1002 W. West Covina Parkway) 8475-006-017 None Commercial (944 W. West Covina Parkway) 8475-006-053 None Commercial (934 W. West Covina Parkway) 84 7 5-006-916 None Commercial (East of 934 W. West Covina Parkway) 84 7 5-006-054 None Commercial (401 S. Vincent Avenue) Z:\Case Files\GP A \2017\17-01 \Initiation 9 .12.17\GPA and ZC Initiation Staff Report.doc Study Session -Initiation of Code Amendments September 23, 2013 -Page 2 Jr,lfc~i\!:\':-F\:::> '·' :i,<?r::< vEiistliiii:tGr?il~'sifin'attQnft tifoti-0s.~.<fnp/fi~s1sfnatlfoi:··· :: 8482-039-073 None Neighborhood Low (Northeast comer of S. Citrus Street and Las Rosas D1ive) 8743-018-903 None (Southeast comer of E. Fairgrove Ave. and Parkside Dr.) Neighborhood Medium The City will also be processing a Zone Change for two parcels. 8468-016-901 Office-Professional (0-P) General Urban (G-U) (Southwest of 1530 W. Cameron Ave.) 8486-008-002 Single-Family Residential (R-1) Open-Space (0-S) (707 S. Lark Ellen) Parcel 8468-016-901 is located to the south of 150 W. Cameron Avenue, north of the Walnut Creek Wash and east of a residential neighborhood off She1way Street. The parcel is 2,700 square feet in size. The parcel is owned by the City and currently has no General Plan designation. It is zoned Office-Professional, but was excluded from the Downtown Plan and Code update which changed the adjacent commercial and office properties to the General Urban zoning designation. The parcel is situated between the Walnut Creek Wash to the south, a public street to the west, and 1530 W. Cameron Avenue to the 1101th. A zone change is proposed in order to bring the parcel into conformance with the neighboring property. Parcel 8486-008-002 (707 N. Lark Ellen Avenue) is located to the north of Cameron Park. The .08-acre parcel was purchased by the City in November as part of the effo1t to expand the City's parl<land. The proposal would be to change the zoning designation from Single-Family Residential (R-1) to Open-Space (0-S) to match the existing park. The Planning Department has decided to process the parcels in two applications (General Plan Amendment 17-01 and Zone Chan·ge 17-01) and to process concuu-ently for efficiency. CONCLUSION The Zoning Code states that General Plan amendments and zone changes proposed by the City are initiated by a resolution of the City Council or Planning Commission. Resolutions Z:\Case Files\GPA\2017\17-01 \GP A and ZC Initiation Staff Report.doc Study Session -Initiation of Code Amendments September 23, 2013 -Page 3 to initiate the General Plan Amendment and Zone Change have been provided to allow the Commission to act upon the initiations. A public hearing will be held to consider the proposed general plan amendment and zone change. Plat.ming Commission will then make a recommendation and the entitlements will be presented to the City Council for consideration. RECOMMENDATION If the Planning Commission detennines that it is appropriate, adopt the resolutions to initiate the general plru.1 ru.nendment and zone change. REVIEWED AND APPROVED: Jeff ~on: AICP Planning Director Attachments: PREPARED BY: Attachment No. 1 -Initiation Resolution, General Plan Amendment No. 17-01 Attachment No. 2 -hritiation Resolution, Zone Change No. 17-01 Attachment No. 3 -Maps of Affected Parcels Z:\Case Files\GPA \2017\17-01 \GPA and ZC Initiation StaffRepmt.doc Planning Commission Minutes Page 5 -September 12, 2017 ATTACHMENT NO. 8 s@H:@ttff@Bth.at th@F@ arn a sttfiisisftt 1mmheF @f parkiH:g spasss availools f.er smtlsH:ts wul msttlty 0f ths ssh.001. M0ti0H hy Castelloo0s, see0Htle€1 hy HsHg, t0 waivs mftk@F rnatliHg aHtl atl0pt Res0lttti0H }T0. 17 §9Q8 appF@YiHg C0H:tliti0Ral Uss Psrmit }T0. 17 Q9. M0ti0R sarfistl 3 Q (Ifoltz ahssRt, s,rnttsstl, Jim@Rsz oostaiH:etl.) C0mmissi0H@F Rs€1h.0ltz saitl this aeti@R is iiRal ttnless appealstl t0 the City C@ttReil wifhiR t@R (1 Q) says. NON HEARING ITEMS 4. STUDY SESSION -INITIATION OF A GENERAL PLAN AMENDMENT AND ZONE CHANGE Discussion regarding the initiation of a general plan amendment and zone change for Cameron Park. Assistant Planner Veronica Hernandez presented the staff report. During her presentation she told the Commission that certain parcels of land located in the city were left off the General Plan map and currently have no general plan designation. She identified the parcels for the Commission and made recommendations for general plan designations. In addition she identified two parcels located at 707 Lark Ellen Avenue and 1530 Cameron Avenue that also need a zone change. After a brief discussion the Commission concurred with staff's recommendation. Motion by Redholtz, seconded by Castellanos, to waive further reading and adopt Resolution No. 17-5909 initiating a general plan amendment for various properties within the city. Motion carried 4-0 (Holtz absent, excused.) Motion by Castellanos, seconded by Redholtz, to waive further reading and adopt Resolution No. 17-5910 initiating a zone change for two properties within the city. Motion carried 4-0 (Holtz absent, excused.) CO}lTIMUATIO}T OF ORAL COMM:illHCATIO±'TS Z:\PLANCOM\MINUTES\2017 MINUTES\9.1 2.17 minutes.doc AGENDA STAFF REPORT City of West Covina | Office of the City Manager DATE: November 7, 2017 TO: Mayor and City Council FROM: Chris Freeland Executive Director SUBJECT: LONG RANGE PROPERTY MANAGEMENT PLAN (LRPMP) – PRESENTATION OF PROPOSED DEVELOPMENT BY SINGPOLI GROUP LLC ON THE AGENCY ASSETS APN NOS. 8735-002-906, 8735-002-909, 8735-002-910, AND ON A PORTION OF THE 84.27-ACRES OF SUCCESSOR AGENCY LICENSED AREA ON APN NO. 8735-002-018 RECOMMENDATION: It is recommended that the City Council, acting as the Successor Agency, to provide staff direction. BACKGROUND: The Successor Agency (Agency) to the former West Covina Redevelopment Agency received a Finding of Completion (FOC) from the Department of Finance (DOF) on December 16, 2015. Shortly thereafter on December 18, 2015, the Agency also obtained DOF approval of the Long Range Property Management Plan (LRPMP). As a result, the Agency is proceeding with implementing the LRPMP, specifically the disposition of the six (6) assets listed for sale. On October 17, 2016, the Agency received an unsolicited Letter of Intent (LOI) from Singpoli Group LLC (Singpoli) for the purchase of three of the Agency assets located at the BKK Landfill site (130-acres), and rights to the area on the top deck the Agency has under license (84.27-acres) (see Attachment No. 1 for referenced areas). Singpoli, founded by Herman Hui, began as a construction company in Hong Kong in 1977. Over the years, Singpoli become a prominent construction company in Hong Kong. In 1991 Singpoli established itself in Southern California and quickly expanded into real estate investment. Today the company, led by Mr. Herman Hui’s son Kin Hui, extends into several real estate disciplines, including architecture and design, development and real estate services, and management. Singpoli’s portfolio includes office, retail, multi-family, hospitality, and mixed-use projects including: Colorado at Lake mixed-use project (Pasadena), DusitD2 Constance Pasadena Hotel (Pasadena), 2 North Lake Offices (Pasadena), and Landmark Tower condominiums (Milpitas). AGENDA ITEM NO. 18 Long Range Property Management Plan – Long Range Property Management Plan – Singpoli Presentation Page 2 of 4 – November 7, 2017 Pursuant to conversations with Singpoli, they indicated their intent to develop the site into an outdoor recreational park. At the time Singpoli was partnering with Lan Kawi Fong Group (LKF) and Mr. Tom Mehrmann. Singpoli includes a variety of companies that focus on real estate development, real estate brokerage, financial services (insurance agency & mortgage brokerage), architecture, construction, restaurant management, and a media network. Mr. Mehrmann and LKF Group have experience working on park development, specifically having experience working on Ocean Park in Hong Kong. Ocean Park is a combination of a marine mammal park, oceanarium, and animal themed amusement park. On December 6, 2016, the City Council, acting as the Successor Agency, approved a 90-day Exclusive Negotiating Agreement (ENA) with Singpoli for the purchase of the Agency assets at the BKK Landfill site, and rights to the area on the top deck the Agency has under license. On March 20, 2017, Singpoli, LKF, and Mr. Mehrmann in a Closed Session City Council Meeting, made a presentation to the City Council concerning its interest in purchasing the property for possible development. City Council discussed the possible sale but requested more information. The Successor Agency approved a 90-day extension, which would have expired on June 4, 2017. Due to the time and resource commitment required to further conduct the due diligence of the proposed purchase, Singpoli requested an additional extension from 90-days to 180-days. On May 16, 2017, the City Council, acting as the Successor Agency, approved an extension to the ENA with Singpoli. However, the ENA extension approved was through September 2017. On September 12, 2017, Singpoli made a presentation to the City Council in a Closed Session Meeting presenting a revision to their proposal with respect to acquisition of the property. At that time, Council did not extend the ENA and allowed the ENA with Singpoli to expire. Council requested that Singpoli make a presentation regarding their proposed development at a public City Council Meeting before additional discussions regarding sale of the site. DISCUSSION: The development proposal includes a hotel, virtual reality park, horse training facility with event space and pavilion, horse barns and stalls, aerial adventure park (zipline), a solar and greenhouse program, and a K-9 training facility (Attachment No. 2). The attached site plan of the proposed development project is preliminary and is being submitted for consideration by the Successor Agency. The proposed development would feature a hotel with approximately 270 rooms and include 20,000 square feet of meeting space and banquet facilities on approximately 3-4 acres. Singpoli is proposing to build subterranean parking to maximize efficient use of the site’s elevated surface area. In addition, the virtual reality (VR) park would encompass approximately 5-acres. The VR park would consist of large buildings similar to warehouse buildings that would-be shells on the exterior but designed to be aesthetically pleasing and the interiors would accommodate the VR experiences. Similar to the Disneyland’s ride “Soarin’ Around the World” or Universal Studies “Harry Potter and the Forbidden Journey”. The proposed development includes a horse training facility the size of Arcadia’s Santa Anita Park on top of the Class III landfill, which would include an event space and pavilion in the infield area of the track. The track would be for training purposes only, no formal racing or betting would be conducted on the site. As Santa Anita Park hosts events in the infield for family-friendly carnivals Long Range Property Management Plan – Long Range Property Management Plan – Singpoli Presentation Page 3 of 4 – November 7, 2017 and cultural festivals, Singpoli is proposing to similarly take advantage of the infield space to enable a wide variety of events for the community to enjoy. To accommodate the Equestrian Center, the proposed development includes approximately 47 barns with 1,400 horse stalls and an employee village including 264 dormitories with a cafeteria and recreation center. The zipline and aerial park would include ziplines and rock climbing. In addition, Singpoli proposes the installation of a trail from Big League Dreams to Galster Wilderness Park Nature Center along the property line to Los Angeles County trail in the City of Walnut. Singpoli is proposing a K-9 facility on 2- acres of the site. The facility would provide the West Covina Police Department and other nearby departments with a local training facility for the K-9 team and provide a much-needed facility in the region. While the Class I landfill is not part of the Agency property, Singpoli is considering opportunities for the site. Singpoli has included a solar greenhouse, a new concept of a solar farm with agriculture below. New solar technology allows solar panels to be translucent enough to allow sunlight through. As it is a common use for landfills to have solar farms, this new technology allows additional use of the site. The solar panels act as the roof to the greenhouse, allowing agriculture to grow in raised planters so as to not disturb the landfill cap. The solar panels also collect rainwater that can be used to water the plants/crops in the greenhouse. As the site is a former landfill, there would be measures taken to ensure the safety of the food grown on the site. Singpoli would partner with a proven solar energy developer for this component of the project. Should the City Council, acting as the Successor Agency, decide to further pursue a development project with Singpoli, the Successor Agency and Singpoli would need to enter into a new ENA. The ENA would provide Singpoli and the Successor Agency time to negotiate the terms of the sale and a disposition/development agreement. If Singpoli wishes to include portions of the landfill site not owned by the Agency, it would have to negotiate separately with the owners of those properties. Singpoli as well as the City of West Covina and the Successor Agency would need to negotiate/renegotiate agreements already in place with regulatory agencies pertaining to the environmental regulations and conditions of the former landfill site (United States Environmental Protection Agency (EPA), California Department of Toxic Substances Control (DTSC) among others). In addition, any proposed development project would have to go through the proper procedures to obtain federal, state, regional, and local approvals including the City’s entitlement process and the California Environmental Quality Act (CEQA) requirements. The attached proposed development is preliminary and subject to change based on environmental factors associated with the site being a former landfill, mitigation measures required pursuant to the site’s post closure plan, obtaining approval from the regulatory agencies, obtaining approval from the property owners, and City approval of the development project. The intent of the presentation by Singpoli is to obtain feedback from the City Council and the community. COUNCIL GOALS & OBJECTIVES: This item supports the 2016-17 City Council Goal of Optimize Development Land for the Brownfields (BKK) Land. Long Range Property Management Plan — Long Range Property Management Plan — Singpoli Presentation Page 4 of 4 —November 7, 2017 OPTIONS: The Successor Agency has the following options: 1. Instruct staff to bring back an ENA for consideration at a future meeting; or 2. Provide alternative direction. FISCAL IMPACT: As the assets are still Successor Agency owned, any expenses associated with the disposition of the assets will be paid by the Recognized Obligation Payment Schedule (ROPS). As the properties will be sold under the LRPMP, pursuant to Redevelopment dissolution law, revenues from the sale will be shared among the various taxing entities. The City's share of sales proceeds is approximately 16 cents to the dollar. The appraised value of the land is $6,380,000, which is less than the $9.8 million in outstanding principal on the bonds. The fiscal impact to the City will vary if it is successful in obtaining ownership of the parcels. Prepared by: Pa ma Morales Economic Development & Housing Manager Additional Approvals: Approved via Email Kimberly Hall Barlow City Attorney ATTACHMENTS: Attachment No. 1 — Aerial of Agency "Development Opportunity Sites" Attachment No. 2 — Singpoli's Site Program - Proposed Site Plan S Kistacte. Development Opportunity Sites Property: Open Space / Golf Course Property: Licensed Area APN: 8735-002-906, 909, 910 APN: 8735-002-018 Site: 122.07 - Acres Site: 84.27 - Acres BKK LANDFILL - PROPOSED SITE PLAN OCTOBER 2017 Project Number: 2017-10178 CITY OF WEST COVINA, CA HORSE BARNS1400 HORSE STALLS K-9 TRAINING FACILITY(2.3 ACRES) FUTURE SOLAR /GREENHOUSE FACILITIES (CLASS I LANDFILL) FUTURE SOLAR /GREENHOUSE FACILITIES (CLASS I LANDFILL) DEMONSTRATION SOLAR /GREENHOUSE FACILITIES (CLASS III LANDFILL) AMAR ROADS AZUSA AVENUECORP YARD STORAGE AREA HORSE TRAIL CONNECTION UNDERPASS TO TRACK INFIELD LAKE SECURITY GATE / TURN AROUND HORSE WASH STATIONS BIORETENTION AREA BIORETENTION AREA BIORETENTION AREA HORSE PATH (UNPAVED) SECURITY GATE ZIPLINE DROPOFF & STARTING POINT SHARED ZIPLINE & AERIAL ADVENTURE PAVILION MAIN ENTRY SERVICE DRIVE (EXISTING) EXTENSION OF EXISTING TRAIL TO LAKE / HOTEL / TRACK EMERGENCY ACCESS DRIVE (EXISTING) LOADING AREA SERVICE DRIVE (PAVED) EMPLOYEE VILLAGE (264 DORMS W/ CAFETERIA & RECREATION CENTER) TRAININGRACE TRACK AMPHITHEATER PLAZA AERIALADVENTURE PARK ZIPLINE FUTURE VR PARK (+-5.2 ACRES) N.A.P. N.A.P. BIG LEAGUE DREAMWEST COVINA (EXISTING) GALSTER WILDERNESS PARK (EXISTING) HEIGHTSAT WEST COVINA (EXISTING) CONSOLIDATED PARKING STRUCTURE 270 ROOM HOTEL20K MEETING (SELF-PARKED) SITE PROGRAM •HORSE TRAINING TRACK W/ INTERNAL EVENT SPACE & AMPHITHEATER •+-47 BARNS CONSISTING OF 1,400 HORSE STALLS •+- 264 DORMITORIES W/ CAFETERIA & RECREATION CENTER (+-350 GROOMS & +-170 HOT WALKERS) •+-270 ROOM HOTEL W/ +-20,000 SF MEETING SPACE •+-5.2-ACRE FUTURE VR PARK •+-2.3-ACRE K-9 TRAINING FACILITY •ZIPLINE & AERIAL ADVENTURE PARK •CONSOLIDATED PARKING FACILITY FOR SITE W/ SHUTTLE •DEMONSTATION SOLAR/GREENHOUSE FACILITIES 0 100 200 400 600 NORTHATTACHMENT NO. 2 AGENDA STAFF REPORT City of West Covina | Office of the City Manager DATE: November 7, 2017 TO: Mayor and City Council FROM: Chris Freeland City Manager SUBJECT: PRELIMINARY FOURTH QUARTER FINANCIAL REPORT FOR FISCAL YEAR 2016-17 RECOMMENDATION: It is recommended that the City Council take the following actions: 1) Receive and file the preliminary Fourth Quarter Financial Report for Fiscal Year 2016-17; and 2) Adopt the following resolution: RESOLUTION NO. 2017-104 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2016, AND ENDING JUNE 30, 2017 (Fourth Quarter Financial Report) DISCUSSION: The Preliminary Fourth Quarter Report and proposed Budget Amendment is being presented to the City Council and the public to provide a preliminary status of the City’s financials at June 30, 2017. Staff is in the process of the Fiscal Year 2016-17 year-end audit and the audited financials for the Comprehensive Financial Report (CAFR) is anticipated to be presented to the City Council in December 2017. AGENDA ITEM NO. 19 Fourth Quarter Financial Report for Fiscal Year 2016-17 Page 2 of 6 – November 7, 2017 FINANCIAL SUMMARY: Attached for review are the following fourth quarter summary schedules (Attachment No. 1): • Summary of Changes in the General Fund Balance for the year ending June 30, 2017 • Schedule of General Fund Revenues • Schedule of General Fund Expenditures by Department • Schedule of General Fund Expenditures by Category • Schedule of Changes in Fund Balance by Fund (Actual & Budgeted) The City’s overall change in fund balance has decreased by $17.8 million from the beginning of the fiscal year from $83.9 million to $66.1 million at June 30, 2017. This $17.8 million change is mostly accounted for as follows, with additional details discussed within the report. • General Fund decreased by $1.8 million • Capital Project Funds decreased by $2.2 million • Internal Service Funds increased by $149,935 • Successor Agency Fund decreased by $4.9 million • CFD Debt Service Fund decreased by $1.7 million • Debt Service Fund decreased by $8 million General Fund As shown in the attached charts, General Fund revenues totaled $64.8 million while expenditures totaled $66.6 million at June 30, 2017. The excess of expenditures over revenues resulted in a $1.8 million reduction in fund balance due to the City Council’s approval of various fund balance appropriations throughout the course of the fiscal year. Even with these additional expenditures, the City’s fund balance reserve still meets the City’s reserve policy of at least 20% of General Fund operating expenditures with a reserve balance of $14.1 million at June 30, 2017. Revenues The two largest revenue sources are property tax and sales tax. Together, these two revenues account for 64% of General Fund revenues. • Property Tax: The General Fund’s largest revenue source is property tax. Revenue was higher than anticipated with $24 million recorded at June 30, 2017. The City’s property tax revenue reflects an increase of $1.6 million or 7.3% compared to Fiscal Year 2015-16. The property tax line item includes secured and unsecured property taxes as well as the property tax in lieu of vehicle license fees. Secured and unsecured property tax payments Fourth Quarter Financial Report for Fiscal Year 2016-17 Page 3 of 6 – November 7, 2017 are distributed in two main payments; the first payment is distributed in December (during the second quarter), and the second payment is distributed in April (during the fourth quarter). Property tax payments in lieu of vehicle license fees are received in two installments; the first distribution is in January (during the third quarter) and the second distribution is in June (during the fourth quarter). Also included in the property tax line item is the redistributed Redevelopment Property Tax Trust Fund (RPTTF). Payments for this are received in two installments; the first distribution is in January (during the third quarter) and the second distribution is in June (during the fourth quarter). • Sales Tax: The next largest revenue source, sales tax, has $16.5 million recorded at June 30, 2017. The City’s sales tax revenue reflects a decrease of $724,673 or 4.2% compared to Fiscal Year 2015-16. • Use of Money and Property: Prior to the dissolution of the Commission’s redevelopment activities on February 1, 2012, the City authorized several advances to be used for completing redevelopment projects throughout the community totaling $8.1 million. As a result of the dissolution, the liabilities related to these advances were transferred to the Successor Agency. Eighty percent (80%) of the advance balance is reported in the General Fund and twenty percent (20%) of the advance balance is reported in the West Covina Housing Authority Special Revenue Fund (Housing Authority). On December 16, 2015, the Department of Finance (DOF) issued a letter to the City noting they completed their Finding of Completion for the Successor Agency. The letter directed the Successor Agency to place the loan agreements between the former redevelopment agency and the sponsoring entity on the Recognized Obligation Payment Schedule (ROPS) for the period of July 1, 2016 through June 30, 2017, as enforceable obligations. DOF approved for the Successor Agency to pay down $2,968,431 of the advances in this period and provided the City with a revised amortization schedule of the advances which recalculated the advance on a quarterly basis, at a simple interest rate of three percent (3%). Since these advances had not been previously approved by DOF, staff did not account for the interest that was accumulating on the advances. However, since DOF determined these advances were an enforceable obligation during Fiscal Year 2016-17, staff recorded a one- time increase in interest income and advances owed to the General Fund and the Housing Authority in the amount of $2,269,801 and $1,161,138, respectively. These funds will be paid to the General Fund and the Housing Authority on future ROPS. Expenditures General Fund expenditures total $66.3 million at June 30, 2017, which is within the budgeted amount of $66.3 million. This is comparable to the prior year, where 100% of the General Fund’s annual expenditures were incurred by the end of the fourth quarter. Fourth Quarter Financial Report for Fiscal Year 2016-17 Page 4 of 6 – November 7, 2017 • City Administration includes City Council, City Manager, City Treasurer, City Clerk, Economic Development, Finance and Human Resources. The expenditures for these departments total $6.4 million at June 30, which reflects a 37% increase compared to Fiscal Year 2015-16. • The Planning Department accounts for the General Plan, current planning, and environmental review. The expenditures for this department totaled $640,855 at June 30, which reflects a 25% increase compared to Fiscal Year 2015-16. • The Police Department has the largest expenditures totaling $31.9 million at June 30, which reflects a 14% increase compared to Fiscal Year 2015-16. This is a result of an increase in Self-Insurance Fund charges for incurred liability and insurance claims. There was also an increase in personnel costs resulting from approved amendments to the Police Management Association (PMA) and Police Officers’ Association (POA) Memorandums of Understanding (MOU) and the associated retroactive salary adjustments which were incurred during Fiscal Year 2016-17. • The Fire Department has the second largest expenditures totaling $18.4 million at June 30, which reflects a 10% increase compared to Fiscal Year 2015-16. This is largely due to an increase in personnel costs resulting from an approved amendment to the Fire Fighters’ Association (FFA) MOU and the associated retroactive salary adjustments which were incurred during Fiscal Year 2016-17. Due to multiple vacancies in the department, overtime costs exceeded the budget. • The Public Works Department covers a wide range of services that are provided to the citizens including engineering, building and safety, street maintenance, lighting & landscaping, and facility operations. The expenditures for this department totaled $4.5 million at June 30, which reflects a 13% decrease compared to Fiscal Year 2015-16. Effective Fiscal Year 2016-17, the Landscape Maintenance and Street Lighting Divisions were moved from the General Fund to the Gas Tax Fund. • The Community Services Department provides a wide range of services and events to the citizens including leisure activities, sports programs, health and wellness activities, nature programs, child-care programs and transportation services. The expenditures for this department totaled $2.1 at June 30, which reflects a 4% increase compared to Fiscal Year 2015-16. This is a result of increases in personnel costs. In total, General Fund expenditures exceeded the budget by $893,220, largely due to higher than expected Public Safety overtime costs arising from numerous vacancies throughout the Police and Fire Departments. Property & Liability Insurance charges in the Police Department also exceeded the budget, due to a high volume of claims that were settled throughout the course of the fiscal year. The proposed budget amendment (Attachment No. 2) for Fiscal Year 2016-17 is as follows: • Increase expenditures in Property & Liability Insurance Charges (Acct # 110.31.3120.8102) in the amount of $375,357; Fourth Quarter Financial Report for Fiscal Year 2016-17 Page 5 of 6 —November 7, 2017 • Increase expenditures in Overtime Salaries (Acct # 110.32.3210.5113) in the amount of $517,863. City Debt Service Fund The expenditures for the City Debt Service Fund totaled $11.6 million at June 30, which reflects a 103% increase compared to Fiscal Year 2015-16. During Fiscal Year 2016-17, the City budgeted to pay off various debt obligations which resulted in the majority of the decrease in fund balance. The following debt obligations have been paid off: • 2005 Lease Revenue Refunding Bonds, Series C, in the amount of $2,135,476 • Fire Trucks Lease in the amount of $2,591,382 • California Energy Commission Loan in the amount of $718,530 • Valencia Note in the amount of $491,797 • Ambulance Capital Lease in the amount of $149,237 Internal Service Funds The Internal Service Funds are comprised of the General & Auto Liability Self Insurance Fund, Workers' Compensation Fund, Fleet Management Fund, Vehicle Replacement Fund, and the Retirement Health Savings Plan. The Internal Service Funds began the year with a fund balance of $806,554 which has increased by $149,935 to $956,489 at June 30, 2017. OPTIONS: The City Council has the following options: 1. Approve staffs recommendation; 2. Receive and file the Fourth Quarter Financial Report for Fiscal Year 2016-17, but do not approve the proposed budget amendment; or 3. Provide alternative direction. FISCAL IMPACT: The proposed budget amendment will increase the General Fund expenditure budget by $893,220. Prepared by: 4 - - n 1/1 Nicole Lugotoff Interim Finance Director Fourth Quarter Financial Report for Fiscal Year 2016-17 Page 6 of 6 – November 7, 2017 ATTACHMENTS: Attachment No. 1 – Preliminary Fourth Quarter Financial Report for Fiscal Year 2016-17 Attachment No. 2 – Resolution No. 2017-104 ATTACHMENT NO. 1 Fiscal Year 2016-2017 Fourth Quarter Financial Report June 30, 2017 CITY OF WEST COVINA SUMMARY OF CHANGES IN THE GENERAL FUND BALANCE YEAR ENDING JUNE 30, 2017 Beginning Fund Balance at 7/1/16 22,930,575$ Revenues 64,801,420$ Expenditures (66,630,645) Revenues over (under) expenditures (1,829,225) Fund Balance at 6/30/17 21,101,350$ Less: Nonspendable for Prepaids and Advances (6,982,268) Unassigned Fund Balance at 6/30/17 14,119,082$ Unassigned Fund Balance as a % of Operating Expenditures 21.19% Note: Fund Balance Reserve Policy set the minimum unassigned fund balance to at least 20% of General Fund operating expenditures. CITY OF WEST COVINA GENERAL FUND REVENUES QUARTER ENDING JUNE 30, 2017 FY 2016-17 FY 2015-16 Q4 Variance Year-to-Date Prior YTD Q4 Actual FY 2016-17 Actual through Q4 Actual Prior Year Actual through as a % of to FY 2015-16 Adjusted 6/30/2017 as a % of Adjusted 6/30/2016 Annual Increase / Revenue Type Budget (100% of FY)Budget Budget (100% of FY)Revenue (Decrease) Property Tax 22,838,277$ 23,947,140$ 105%21,297,675$ 22,316,703$ 105%1,630,437$ Sales Tax 16,799,000 16,503,563 98%A 17,228,237 17,228,236 100%(724,673) Franchise Tax 3,700,000 3,698,184 100%3,500,000 3,540,011 101%158,173 Transient Occupancy Tax 1,800,000 1,901,649 106%1,450,000 1,840,553 127%61,096 Business License Tax 2,075,000 1,944,778 94%2,075,000 1,810,861 87%133,917 Documentary Transfer Tax 300,000 443,377 148%300,000 390,690 130%52,687 Contractors License Tax 200,000 259,210 130%135,000 325,906 241%(66,696) Licenses and Permits 1,067,400 1,037,389 97%1,185,000 1,156,611 98%(119,222) Fines & Forfeitures 740,800 765,643 103%773,000 666,114 86%99,529 Use of Money and Property 625,000 2,714,175 434%B 610,000 (48,919) -8%2,763,094 Revenue from other Agencies 2,188,866 1,970,867 90%1,786,239 1,583,031 89%387,836 Charges for Services 5,556,573 5,866,520 106%3,227,888 4,569,431 142%1,297,089 Interfund Charges 1,011,572 1,191,011 118%1,137,810 1,137,810 100%53,201 Other Revenues 1,448,214 1,435,563 99%176,000 166,319 94%1,269,244 Transfers In 1,173,572 1,046,963 89%2,536,494 2,536,494 100%(1,489,531) C Total Revenues 61,524,274$ 64,726,032$ 105%57,418,343$ 59,219,851$ 103%5,506,181$ A - With the end of the triple flip, the City is now receiving the original Bradley Burns tax rate of 0.25 percent. B - Reflects a one-time increase in interest income to account for the accumulated interest on the City's advances to the former redevelopment agency. C - Transfers in was greater than the current year because of a clean up entry related to the Redevelopment Property Tax Trust Fund (RPTTF) money being booked into the Sewer Fund incorrectly. A budget amendment was approved at the April 5, 2016, City Council meeting. CITY OF WEST COVINA GENERAL FUND EXPENDITURES BY DEPARTMENT QUARTER ENDING JUNE 30, 2017 FY 2016-17 FY 2015-16 Q4 Variance Year-to-Date Prior YTD Q4 Actual FY 2016-17 Actual through Q4 Actual Prior Year Actual through as a % of to FY 2015-16 Adjusted 6/30/2017 as a % of Adjusted 6/30/2016 Annual Increase / Department Budget (100% of FY)Budget Budget (100% of FY)Expenditures (Decrease) Administration 1,792,337$ 1,626,129$ 91%1,157,088$ 1,085,028$ 94%541,101$ City Clerk 1,008,553 969,157 96%917,444 843,038 92%126,119 Finance 3,294,213 3,088,718 94%2,379,545 2,102,306 88%986,412 Human Resources 985,619 669,871 68%725,345 615,316 85%54,555 Planning 818,637 640,855 78%561,210 514,285 92%126,570 Police 31,384,835 31,860,390 102%27,292,573 27,892,429 102%3,967,961 Fire 17,707,595 18,363,698 104%15,830,854 16,639,088 105%1,724,610 Public Works 4,596,693 4,517,194 98%5,305,276 5,170,474 97%(653,280) Community Services 2,238,943 2,098,129 94%2,251,042 2,012,166 89%85,963 Transfers Out 2,497,731 2,491,015 100%9,192,865 8,778,150 95%A (6,287,135) Total 66,325,156$ 66,325,156$ 100%65,613,242$ 65,652,280$ 100%672,876$ A - Transfers out was greater than the current year due to the clean-up transfer to eliminate the deficits in the self-insurance funds. The budget amendment was approved at the March 15, 2016, City Council meeting. CITY OF WEST COVINA GENERAL FUND EXPENDITURES BY CATEGORY QUARTER ENDING JUNE 30, 2017 FY 2016-17 FY 2015-16 Q4 Variance Year-to-Date Prior YTD Q4 Actual FY 2016-17 Actual through Q4 Actual Prior Year Actual through as a % of to FY 2015-16 Adjusted 6/30/2017 as a % of Adjusted 6/30/2016 Annual Increase / Expenditure Type Budget (100% of FY)Budget Budget (100% of FY)Expenditures (Decrease) Personnel Services 51,546,219$ 52,590,914$ 102%45,182,478$ 46,381,451$ 103%6,209,463$ Materials and Supplies 12,225,301 11,193,553 92%11,108,288 10,371,668 93%821,885 Capital Outlay/Improvements 55,905 49,674 89%129,611 121,011 93%(71,337) Transfers Out 2,497,731 2,491,015 100%9,192,865 8,778,150 95%(6,287,135) Total 66,325,156$ 66,325,156$ 100%65,613,242$ 65,652,280$ 100%672,876$ CITY OF WEST COVINA CHANGES IN FUND BALANCE - ACTUAL QUARTER ENDING JUNE 30, 2017 Fund Balance Change in Fund Balance Fund #Fund Title 7/1/16 Revenue Expenditures Fund Balance 6/30/17 110 GENERAL FUND 22,700,474$ 64,726,032$ 66,325,156$ (1,599,124)$ 21,101,350$ 120 INTEGRATED WASTE MANAGEMENT 93,303 75,388 168,691 (93,303) - 219 FIRE TRAINING 136,798 - 136,798 (136,798) - TOTAL GENERAL FUND 22,930,575$ 64,801,420$ 66,630,645$ (1,829,225)$ 21,101,350$ 116 STATE ASSET FORFEITURES 74,431$ 444$ -$ 444$ 74,875$ 117 DRUG ENFORCEMENT REBATE 5,260,341 591,089 1,779,079 (1,187,990) 4,072,351 119 AIR QUALITY IMPROVEMENT TRUST 605,385 141,475 85,730 55,745 661,130 121 PROPOSITION "A"485,285 2,075,104 2,449,621 (374,517) 110,768 122 PROPOSITION "C"1,039,784 1,652,870 1,403,323 249,547 1,289,331 124 GASOLINE TAX 354,211 2,033,178 2,477,331 (444,153) (89,942) 127 POLICE DONATIONS 29,667 986 5,531 (4,545) 25,122 128 TRANSPORTATION DEVELOPMENT ACT - 11 39,624 (39,613) (39,613) B 129 AB 939 375,375 189,399 147,989 41,410 416,785 130 BUREAU OF JUSTICE ASSISTANCE GRANT (4,174) 22,467 19,083 3,384 (790) B 131 COMMUNITY DEVELOPMENT BLOCK GRANT 178,224 883,441 1,536,901 (653,460) (475,236) A, B 133 SAFER GRANT (205,597) 1,677,154 1,471,547 205,607 10 140 STP LOCAL (630,345) 547,922 52,062 495,860 (134,485) B 143 LA COUNTY PARK BOND (296,758) 316,109 51,424 264,685 (32,073) B 145 WASTE MGT ENFORCEMENT - GRANT 23 16,106 16,070 36 59 146 SENIOR MEALS PROGRAM 116,866 182,376 181,522 854 117,720 149 USED OIL BLOCK GRANT 131 37,060 37,141 (81) 50 150 INMATE WELFARE 17,577 4,068 6,750 (2,682) 14,895 153 PUBLIC SAFETY AUGMENTATION 280,893 728,855 878,391 (149,536) 131,357 155 COPS/SLESA 295,890 219,686 164,677 55,009 350,899 158 C.R.V. / RECYCLING GRANT 490 1,074 582 492 982 159 SUMMER MEALS PROGRAM 1 8,158 8,158 - 1 181 MAINTENANCE DISTRICT #1 1,760,046 525,193 320,265 204,928 1,964,974 182 MAINTENANCE DISTRICT #2 585,252 170,680 109,087 61,593 646,845 183 COASTAL SAGE CFD 251,446 108,712 82,839 25,873 277,319 184 MAINTENANCE DISTRICT #4 2,360,663 1,062,941 1,065,998 (3,057) 2,357,606 186 MAINTENANCE DISTRICT #6 366,030 157,158 217,976 (60,818) 305,212 187 MAINTENANCE DISTRICT #7 370,823 168,308 175,387 (7,079) 363,744 188 CITYWIDE MAINTENANCE DISTRICT 857,124 1,633,281 1,412,762 220,519 1,077,643 189 SEWER MAINTENANCE 2,753,512 2,622,689 2,255,484 367,205 3,120,717 190 AUTO PLAZA IMPROVEMENT DISTRICT 88,695 147,578 603,405 (455,827) (367,132) D 205 CHARTER PEG 278,313 1,650 3,516 (1,866) 276,447 207 OTS GRANTS - 5,431 20,865 (15,434) (15,434) B 210 LA COUNTY GRANT - 1ST DISTRICT (35,666) - - - (35,666) B 212 ART IN PUBLIC PLACES 81,435 14,452 - 14,452 95,887 218 HOMELAND SECURITY GRANT - - 19,326 (19,326) (19,326) B 220 WC COMMUNITY SERVICES FOUNDATION 128,326 150,327 148,824 1,503 129,829 221 POLICE PRIVATE GRANTS 7 4,004 4,007 (3) 4 224 MEASURE R 855,828 1,238,834 596,356 642,478 1,498,306 231 ADVANCED TRAFFIC MGMT SYSTEM 33 15,176 10,753 4,423 4,456 234 CITY LAW ENFORCEMENT GRANT - 300,622 - 300,622 300,622 820 WEST COVINA HOUSING AUTHORITY 4,087,197 1,532,283 408,140 1,124,143 5,211,340 A TOTAL SPECIAL REVENUE FUNDS 22,766,764$ 21,188,351$ 20,267,526$ 920,825$ 23,687,589$ FY 2016-17 Actual through 6/30/17 (100% of FY) CITY OF WEST COVINA CHANGES IN FUND BALANCE - ACTUAL QUARTER ENDING JUNE 30, 2017 Fund Balance Change in Fund Balance Fund #Fund Title 7/1/16 Revenue Expenditures Fund Balance 6/30/17 FY 2016-17 Actual through 6/30/17 (100% of FY) 160 CAPITAL PROJECTS 364,411$ 1,136,935$ 587,489$ 549,446$ 913,857$ 161 CONSTRUCTION TAX 377,370 64,992 60,013 4,979 382,349 162 INFORMATION TECHNOLOGY 203,891 1,224,524 617,718 606,806 810,697 164 POLICE FACILITIES FEES (DIF)18,820 13,624 - 13,624 32,444 165 FIRE FACILITIES FEES (DIF)22,943 6,082 - 6,082 29,025 166 PARK FACILITIES FEES (DIF)4,038 6,932 - 6,932 10,970 167 ADMIN FACILITIES FEES (DIF)3,310 887 - 887 4,197 168 PUBLIC WORKS FACILITIES FEES (DIF)1,655 434 - 434 2,089 169 PARK ACQUISITION - 924,312 921,680 2,632 2,632 172 PARK DEDICATION FEES "C"143,169 855 110,148 (109,293) 33,876 173 PARK DEDICATION FEES "D"2,398,106 4,795 2,376,581 (2,371,786) 26,320 174 PARK DEDICATION FEES "E"887,230 2,284 778,600 (776,316) 110,914 175 PARK DEDICATION FEES "F"640,117 65,403 244,225 (178,822) 461,295 TOTAL CAPITAL PROJECT FUNDS 5,065,060$ 3,452,059$ 5,696,454$ (2,244,395)$ 2,820,665$ 300 DEBT SERVICE - CITY 13,656,689$ 3,588,221$ 11,619,275$ (8,031,054)$ 5,625,635$ TOTAL DEBT SERVICES FUND 13,656,689$ 3,588,221$ 11,619,275$ (8,031,054)$ 5,625,635$ 361 SELF INSURANCE - GENERAL/AUTO LIAB 2,399$ 2,501,852$ 2,501,852$ -$ 2,399$ 363 WORKER'S COMPENSATION - 1,664,265 1,664,265 - - 365 FLEET MANAGEMENT - 1,534,856 1,534,856 - - 367 VEHICLE REPLACEMENT 197,216 265,950 18,948 247,002 444,218 368 RETIREMENT HEALTH SAVINGS PLAN 606,939 3,333 100,400 (97,067) 509,872 TOTAL INTERNAL SERVICE FUNDS 806,554$ 5,970,256$ 5,820,321$ 149,935$ 956,489$ - 375 POLICE COMPUTER SERVICE GROUP (135,674)$ 1,458,405$ 1,575,066$ (116,661)$ (252,335)$ TOTAL ENTERPRISE FUND (135,674)$ 1,458,405$ 1,575,066$ (116,661)$ (252,335)$ 810 REDEVELOPMENT OBLIGATION RETIREMENT 9,879,683$ 23,191,953$ 28,070,814$ (4,878,861)$ 5,000,822$ C 815 SUCCESSOR AGENCY ADMINISTRATION - 250,000 250,000 - - 853 CFD DEBT SERVICE 8,910,304 4,933,558 6,671,605 (1,738,047) 7,172,257 TOTAL PRIVATE PURPOSE TRUST FUNDS*18,789,987$ 28,375,511$ 34,992,419$ (6,616,908)$ 12,173,079$ GRAND TOTAL 83,879,955$ 128,834,223$ 146,601,706$ (17,767,483)$ 66,112,472$ *Long-term debt and fixed assets have been removed to more accurately reflect operating costs. A - Advances, prepaids and notes and loans receivable have been removed from fund balance to show a more accurate available fund balance. C - Staff is working to reconcile the Successor Agency. D - Reflects the Auto Plaza sign loan which will be repaid in full by June 30, 2026. B - Grant funds often run into a negative since the expenditure must be incurred before reimbursement can be requested. CITY OF WEST COVINA CHANGES IN FUND BALANCE - BUDGETED QUARTER ENDING JUNE 30, 2017 Fund Balance Change in Fund Balance Fund #Fund Title 7/1/16 Revenue Expenditures Fund Balance 6/30/17 110 GENERAL FUND 22,700,474$ 61,524,274$ 66,325,156$ (4,800,882)$ 17,899,592$ 120 INTEGRATED WASTE MANAGEMENT 93,303 70,000 185,651 (115,651) (22,348) 219 FIRE TRAINING 136,798 - 137,610 (137,610) (812) TOTAL GENERAL FUND 22,930,575$ 61,594,274$ 66,648,417$ (5,054,143)$ 17,876,432$ 116 STATE ASSET FORFEITURES 74,431$ -$ -$ -$ 74,431$ 117 FEDERAL ASSET FORFEITURES 5,260,341 20,000 3,934,610 (3,914,610) 1,345,731 119 AIR QUALITY IMPROVEMENT TRUST 605,385 684,199 1,133,072 (448,873) 156,512 121 PROPOSITION "A"485,285 2,086,155 2,488,135 (401,980) 83,305 122 PROPOSITION "C"1,039,784 1,647,463 2,043,684 (396,221) 643,563 124 GASOLINE TAX 354,211 2,225,369 2,556,370 (331,001) 23,210 127 POLICE DONATIONS 29,667 820 5,531 (4,711) 24,956 128 TRANSPORTATION DEVELOPMENT ACT - 218,074 200,000 18,074 18,074 129 AB 939 375,375 173,000 181,089 (8,089) 367,286 130 BUREAU OF JUSTICE ASSISTANCE GRANT (4,174) 23,882 19,083 4,799 625 131 COMMUNITY DEVELOPMENT BLOCK GRANT 178,224 2,249,724 1,916,349 333,375 511,599 A 133 SAFER GRANT (205,597) 2,117,824 1,912,227 205,597 - 140 STP LOCAL (630,345) 2,030,200 1,399,855 630,345 - 143 LA COUNTY PARK BOND (296,758) 296,700 70,153 226,547 (70,211) 145 WASTE MGT ENFORCEMENT - GRANT 23 19,472 16,070 3,402 3,425 146 SENIOR MEALS PROGRAM 116,866 205,000 241,687 (36,687) 80,179 149 USED OIL BLOCK GRANT 131 73,090 37,868 35,222 35,353 150 INMATE WELFARE 17,577 7,000 6,750 250 17,827 153 PUBLIC SAFETY AUGMENTATION 280,893 725,000 1,005,000 (280,000) 893 155 COPS/SLESA 295,890 170,000 263,405 (93,405) 202,485 158 C.R.V. / RECYCLING GRANT 490 27,600 27,600 - 490 159 SUMMER MEALS PROGRAM 1 26,715 26,715 - 1 181 MAINTENANCE DISTRICT #1 1,760,046 459,963 588,940 (128,977) 1,631,069 182 MAINTENANCE DISTRICT #2 585,252 138,500 295,961 (157,461) 427,791 183 COASTAL SAGE CFD 251,446 125,000 136,183 (11,183) 240,263 184 MAINTENANCE DISTRICT #4 2,360,663 1,054,000 1,410,833 (356,833) 2,003,830 186 MAINTENANCE DISTRICT #6 366,030 154,700 266,600 (111,900) 254,130 187 MAINTENANCE DISTRICT #7 370,823 165,963 231,819 (65,856) 304,967 188 CITYWIDE MAINTENANCE DISTRICT 857,124 1,622,734 1,537,715 85,019 942,143 189 SEWER MAINTENANCE 2,753,512 2,355,867 3,849,836 (1,493,969) 1,259,543 190 AUTO PLAZA IMPROVEMENT DISTRICT 88,695 146,605 649,866 (3,458) 85,237 B 205 CHARTER PEG 278,313 - 266,627 (266,627) 11,686 207 OTS GRANTS - 40,000 38,414 1,586 1,586 210 LA COUNTY GRANT - 1ST DISTRICT (35,666) - 24,334 (24,334) (60,000) 212 ART IN PUBLIC PLACES 81,435 70,000 8,000 62,000 143,435 218 HOMELAND SECURITY GRANT - 30,000 30,000 - - 220 WC COMMUNITY SERVICES FOUNDATION 128,326 130,553 149,126 (18,573) 109,753 221 POLICE PRIVATE GRANTS 7 4,000 4,000 - 7 224 MEASURE R 855,828 1,235,506 1,825,866 (590,360) 265,468 231 ADVANCED TRAFFIC MGMT SYSTEM 33 33,442 29,219 4,223 4,256 233 TASKFORCE REG AUTOTHEFT PREVENTION - 193,332 193,332 - - 234 CITY LAW ENFORCEMENT GRANT - 300,000 300,000 - - 820 WEST COVINA HOUSING AUTHORITY 4,087,197 1,161,138 774,842 386,296 4,473,493 A TOTAL SPECIAL REVENUE FUNDS 22,766,764$ 24,448,590$ 32,096,766$ (7,148,373)$ 15,618,391$ FY 2016-17 Adjusted Budget CITY OF WEST COVINA CHANGES IN FUND BALANCE - BUDGETED QUARTER ENDING JUNE 30, 2017 Fund Balance Change in Fund Balance Fund #Fund Title 7/1/16 Revenue Expenditures Fund Balance 6/30/17 FY 2016-17 Adjusted Budget 160 CAPITAL PROJECTS 364,411$ 1,095,000$ 846,074$ 248,926$ 613,337$ 161 CONSTRUCTION TAX 377,370 90,000 444,441 (354,441) 22,929 162 INFORMATION TECHNOLOGY FUND 203,891 1,236,060 1,439,951 (203,891) - 164 POLICE FACILITIES FEES (DIF)18,820 22,130 - 22,130 40,950 165 FIRE FACILITIES FEES (DIF)22,943 26,385 - 26,385 49,328 166 PARK FACILITIES FEES (DIF)4,038 65,530 - 65,530 69,568 167 ADMIN FACILITIES FEES (DIF)3,310 4,255 - 4,255 7,565 168 PUBLIC WORKS FACILITIES FEES (DIF)1,655 1,700 - 1,700 3,355 169 PARK ACQUISITION - 930,000 930,000 - - 172 PARK DEDICATION FEES "C"143,169 - 125,000 (125,000) 18,169 173 PARK DEDICATION FEES "D"2,398,106 - 2,376,581 (2,376,581) 21,525 174 PARK DEDICATION FEES "E"887,230 - 870,650 (870,650) 16,580 175 PARK DEDICATION FEES "F"640,117 43,800 636,206 (592,406) 47,711 TOTAL CAPITAL PROJECT FUNDS 5,065,060$ 3,514,860$ 7,668,903$ (4,154,043)$ 911,017$ 300 DEBT SERVICE - CITY 13,656,689$ 4,319,206$ 12,237,732$ (7,918,526)$ 5,738,163$ TOTAL DEBT SERVICES FUND 13,656,689$ 4,319,206$ 12,237,732$ (7,918,526)$ 5,738,163$ 361 SELF INSURANCE - GENERAL/AUTO LIAB 2,399$ 1,707,128$ 1,667,439$ 39,689$ 42,088$ 363 WORKER'S COMPENSATION - 1,314,679 1,306,327 8,352 8,352 365 FLEET MANAGEMENT - 1,582,610 1,585,375 (2,765) (2,765) 367 VEHICLE REPLACEMENT 197,216 168,486 743 167,743 364,959 368 RETIREMENT HEALTH SAVINGS PLAN 606,939 - 120,000 (120,000) 486,939 TOTAL INTERNAL SERVICE FUNDS 806,554$ 4,772,903$ 4,679,884$ 93,019$ 899,573$ - 375 POLICE COMPUTER SERVICE GROUP (135,674)$ 1,604,324$ 1,582,297$ 22,027$ (113,647)$ TOTAL ENTERPRISE FUND (135,674)$ 1,604,324$ 1,582,297$ 22,027$ (113,647)$ 810 REDEVELOPMENT OBLIGATION RETIREMENT 9,879,683$ 12,687,553$ 11,701,684$ 985,869$ 10,865,552$ 815 SUCCESSOR AGENCY ADMINISTRATION - 250,000 250,000 - - 853 CFD DEBT SERVICE 8,910,304 4,899,500 5,307,900 (408,400) 8,501,904 TOTAL PRIVATE PURPOSE TRUST FUNDS*18,789,987$ 17,837,053$ 17,259,584$ 577,469$ 19,367,456$ GRAND TOTAL 83,879,955$ 118,091,210$ 142,173,583$ (23,582,570)$ 60,297,385$ *Long-term debt and fixed assets have been removed to more accurately reflect operating costs. A - Advances, prepaids and notes and loans receivable have been removed from fund balance to show a more accurate available fund balance. B - The Auto Plaza sign loan, which will be repaid in full by June 30, 2026, has been removed to show a more accurate available fund balance. ATTACHMENT NO. 2 RESOLUTION NO. 2017-104 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2016, AND ENDING JUNE 30, 2017 (Fourth Quarter Financial Report) WHEREAS, the City Manager, on or about June 21, 2016, submitted to the City Council a proposed budget for the appropriation and expenditure of funds for the City for West Covina for Fiscal Year 2016-17; and WHEREAS, following duly given notice and prior to budget adoption, the City Council held a public meeting on June 21, 2016, considering and evaluating all comments, and adopted a budget for the fiscal year commencing July 1, 2016, and ending July 30, 2017; and WHEREAS, amendments must periodically be made to the budget to conform to changed circumstances following adoption of the budget. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES RESOLVE AS FOLLOWS: SECTION 1. Budget Amendment No. 199 is hereby approved as reflected on Exhibit No. 1, attached hereto. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 7th day of November, 2017. Corey Warshaw Mayor APPROVED AS TO FORM ATTEST Kimberly Hall Barlow Nickolas S. Lewis City Attorney City Clerk I, HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof on the 7th day of November, 2017 by the following vote of the City Council: AYES: NOES: ABSENT: ABSTAIN: Nickolas S. Lewis City Clerk Exhibit No. 1 BA #199 CITY OF WEST COVINA Posted By: BUDGET AMENDMENT Date Posted: Date:6/30/2017 Fiscal Year:2016-17 Requested by:Nicole Lugotoff Amount:893,220.00 Dept/Div:Finance/Housing Description:4th Quarter Financial Report EXPENDITURES Account Number Dept/Account Description Current Budget Proposed Amendment Amended Budget 110.31.3120.8102 PROPERTY & LIABILITY INS CHARGES 1,222,612.00 375,357.00 1,597,969.00 110.32.3210.5113 OVERTIME SALARIES 1,266,438.25 517,863.00 1,784,301.25 - - - - - - - - - - - - - - - - - - REVENUES Account Number Account Description Current Budget Proposed Amendment Amended Budget - - - - - REASON/JUSTIFICATION (Please be specific) APPROVALS City Council Approval Date (if required, attach minutes):11/7/2017 □ Approval Not Required Dept Head Approval:see attached Date: Finance Director:Date: Funds Available?□ Yes □No City Manager:see attached Date: (if over $100,000)□ Approved □ Denied To appropriate General Fund expenditures in the amount of $893,220 to property & liability insurance and overtime salaries to eliminate the excess expenditures over budget. AGENDA ITEMNO. 20 AGENDA STAFF REPORT City of West Covina I Office of the City Manager DATE: TO: FROM: November 7, 2017 Mayor and City Council Chris Freeland City Manager SUBJECT: REPORT REGARDING REQUEST FROM MAYOR PRO TEM MIKE SPENCE FOR CITY COUNCIL TO DISCUSS PARKING LOT FEES IN THE CIVIC CENTER PARKING LOT RECOMMENDATION: It is recommended that the City Council discuss parking lot fees in the Civic Center parking lot and provide any applicable direction accordingly. BACKGROUND: At the September 5, 2017 City Council Meeting, Mayor Pro Tern Mike Spence requested that this item be agendized for discussion. At that meeting, the City Council approved the item to have Staff bring back a report at a future City Council Meeting for a discussion regarding parking lot fees in the Civic Center parking lot. This item was ca1Tied over from the October 17, 2017 Meeting at the request of the City Council. DISCUSSION: The City of West Covina Civic Center parking area includes the surface parking lot on the north side of City Hall, the parking structure to the east of the City Hall/Police Department and the surface parking lot near the West Covina Courthouse. Spaces are designated for either: Four Hours, Employee/Reserved, or Numbered for Day Visitors. A chati outlining the type of parking available in each area of the Civic Center is included on the following page, as well as, in Attachment No. 1. Parking Lot Fees -Civic Center Parking Lot Page 2 of 3 -November 7, 2017 Four Hour Parking (FREE Parking) Surface Parking 62 Lot on the North Side of City Hall Ground Floor of 31 Parking Structure 211d Floor of NIA Parking Structure Top Floor of NIA Parking Structure North Side Top Floor of 112 Parking Structure South Side Surface Lot by NIA Courthouse Total 205 spaces Employee/ Reserved Parking for City/County 23 WCPD Enclosed Garage 223 NIA NIA 77 for WCPD/LASD 323 spaces Parking Handicap Numbered for Day Accessible Visitors (PAID (FREE Parking) Parking) 74 18 64 NIA NIA NIA 146 NIA 64 NIA NIA 4 348 spaces 22 spaces There are currently 205 total spaces designated as "Four Hour" parking that visitors to the Civic Center may park in for free for a four-hour duration. Visitors to the Courthouse may also utilize these four-hour duration parking spaces for longer than four-hours by obtaining a free permit from the County of Los Angeles and displaying it on the dash of the parked vehicle. The 112 spaces designated as four-hour duration parking located on the top floor of the parking structure south side are connected to the City Hall building via a pedestrian bridge on the 2nd floor of City Hall. The most frequented public counters for City Hall (Planning, Public Works, and Fire Administration) are located on the 2nd Floor of City Hall. The 93 spaces designated as four-hour duration parking located in the surface parking lot on the north side of City Hall and on the ground floor of the parking structure have elevator and stair access to City Hall, the West Covina Police Department, and the County Comihouse. Visitors to City Hall or the Police Department, candidates coming to interview for a job, interns, consultants, and contractors who are anticipating visiting for longer than four hours may obtain a free permit from Staff to place on the dash of the parked vehicle. These visitors are advised to park in one of the numbered spaces with the visitor pass displayed on their vehicle, thus freeing up the four-hour duration parking spaces for other visitors to the Civic Center. Paid parking rates are also available for $1.00/hour or $5.00lday, except for designated "Park and Ride" spaces, which are available for $1.00/day on the top floor of the parking structure. Parking Lot Fees -Civic Center Parking Lot Page 3 of 3 -November 7, 2017 Staff recommends updating the posted signage of the parking spaces in the Civic Center parking lot to more clearly identify the 205 free four-hour duration parking spaces available. There is minimal cost associated with updating the signage of the parking spaces. The following outlines parking revenue from all seven parking pay machines located throughout the Civic Center over the last several years: Parking Pay Machine Revenue by Fiscal Year 2013-14 2014-15 2015-16 2016-17 2017-18 $66,468 $66,831 $51,340 $35,378 $9,333 (July 1, 2017 -October 9, 2017) In addition to the parking machine revenue, the County of Los Angeles (Lessee) leases parking spaces from the City of West Covina (Lessor) for the Library and Courthouse to provide free parking to their visitors and employees. As the Lessee, the County of Los Angeles pays the City of West Covina for the maintenance of these parking spaces. Revenue from the County is listed below: Current Lease Revenue County Coutihouse County Library Total FISCAL IMP ACT: $5,482.50/month $243 .65/month $5, 726.15/month $65, 790.00/annually $2,923. SO/annually $68, 713.80/annually Parking and lease revenue are considered General Fund Revenues. Any elimination of fees, restructuring of the parking pay machine rates, or the redesignation of spaces, could impact the General Fund. Prepared by: aura Minnich Deputy City Manager ATTACHMENT: Attachment No. 1 -Civic Center Parking Lot Maps Surface Parking Lot on the North Side of City Hall ~ ~ > ~ ~ ~ ~ '.Z 0 ~ Ground Floor of Parking Structure ·~·· ni 18 Spaces Entire lot is Reserved Parking only r MbilM7 1 ! r ! 1 r 71 27 Spaces 8 Spaces , 7 Spaces 6 Spaces 2nd Floor of Parking Structure Top Floor of Parking Structure North Side Top Floor of Parking Structure South Side Surface Lot by Courthouse Entire lot is Reserved Parking only except for designated Handicap ob. spaces • .1- • - - - ( ( ( AGENDA ITEMNO. 21 AGENDA STAFF REPORT DATE: TO: FROM: City of West Covina I Office of the City Manager November 7, 2017 Mayor and City Council Chris Freeland City Manager SUBJECT: REQUEST BY MAYOR COREY WARSHAW FOR CITY COUNCIL TO CONSIDER A MATCHING REWARD FOR HIT AND RUN VICTIM TIAN LIU RECOMMENDATION: It is recommended that the City Council provide direction regarding the request from Mayor Corey Warshaw for City Council to consider a matching reward for hit and run victim Tian Liu. BACKGROUND: On September 28, 2017, West Covina Resident Tian Liu was struck and killed by a hit-and-run driver, near the intersection of Azusa/Francisquito, in West Covina. The incident is under investigation by the West Covina Police Department. Despite numerous leads and media coverage, no suspect has been identified or arrested. DISCUSSION: Weeks after the collision, family representatives of Ms. Liu proposed the posting of $50,000 in private funds as a reward for information leading to the arrest and conviction of the perpetrator of this crime. At the October 17, 2017 City Council Meeting, Mayor Corey Warshaw requested, with the concurrence of the City Council, that staff submit a report outlining options for the City of West Covina to offer additional funds to augment the total reward. The existence of a sizable reward is intended to elicit help from potential witnesses who may have valuable information, but are reluctant to come forward out of fear or a desire to remain uninvolved. Other witnesses who would otherwise be cooperative but are unawarn that they know important information, may be influenced by a reward to look closer at the case details and recognize the importance of what they !mow. Reward for Information Regarding Hit and Run Page 2 of2-November 7, 2017 In any scenario approved by the City Council, staff recommends that an award only be made to an individual, or divided between individuals, who provide information that leads to an anest and conviction of the perpetrator of the crime. OPTIONS: The City Council has the following options: 1. Match the reward pledged by the Liu family; or 2. Offer a reward of an alternate amount; or 3. Take no action. FISCAL IMPACT: The fiscal impact will be predicated by the direction given by City Council. Prepared by: Approved Via Email DougMunay Police Captain Reviewed and Approved by: Approved Via Email __ Marc Taylor Chief of Police