Loading...
Regular meeting, June 28, 2016 - No. 1 minutes.pdf - Page 002 (2)UNOFFICIAL MINUTES AGENDA DATE: July 12, 2016 ITEM NO.: 1 MINUTES REGULAR MEETING OF THE PLANNING COMMISSION CITY OF WEST COVINA Tuesday, June 28, 2016 The regular meeting of the Planning Commission was called to order at 7:00 p.m. in the West Covina Council Chambers, Commissioner Holtz led the Pledge of Allegiance and the Commission observed a moment of silence. ROLL CALL Present: Castellanos, Heng, Holtz, Jimenez and Redholtz Absent: None City Staff Present: Anderson, Delostrinos and de Zara APPROVAL OF MINUTES: 1. Regular meeting, June 14, 2016 Motion by Castellanos, seconded by Jimenez, to adopt the minutes a submitted. Motion carried 5-0. OTHER MATTERS OR ORAL COMMUNICATIONS None CONSENT CALENDAR 2. EXTENSION OF TIME PRECISE PLAN NO. 14-07 APPLICANT: James Combs LOCATION: 2700 E. Garvey Avenue South (Crestview Cadillac) Commissioner Redholtz asked about the status of the plan cheek. Motion by Castellanos, seconded by Redholtz, to approve all matters on the Consent Calendar. Motion carried 5-0. 11 Storage I lplandata PLANCOM \MIN UTES1201 6 MIN UTES16.28.1 6 minutes.doe Planning Commission Minutes Page 2— June 28, 2016 PUBLIC HEARINGS 3. CONDITIONAL USE PERMIT NO. 16-02 PLANNING DIRECTOR'S MODIFICATION NO. 16-17 CATEGORICAL EXEMPTION APPLICANT: Cliff Marcussen for Options for Learning LOCATION: 203 South Azusa Avenue REQUEST: Request for a conditional use permit to allow the use of a child care facility, Option for Learning, to be in an "Office Professional" (0-P) zone. Additionally the applicant is requesting a Planning Director's Modification to rehabilitate the existing facility, existing landscape and existing site parking. Christine Delostrinos, Assistant Planner, presented the staff report. During her presentation Ms. Delostrinos reviewed the history of the site, which had been previously occupied by Tutor Time. She also informed the Commission that since the property had been vacated more than six months, the previous conditional use permit had expired. In addition, she said the applicant was requesting a planning director's modification to rehabilitate the parking lot, landscaping and facility prior to opening the child care center. Ms. Delostrinos also spoke about the Options for Learning program, ages of the children to be enrolled in the program, hours of operation and the proposed floor plan. She also said a letter had been received from an adjacent resident expressing concern over noise created by children playing near their property. The resident also requested the trees and bushes be trimmed and fencing maintained between their property and the subject property. Staff recommended approval of the project. PROPONENTS: Cliff Marcussen, applicant, Vinia Casuga, Joel Salazar, Diana Sandoval, Stephanie Ruelas, Lucy Salazar, Melissa Diaz, Cecelia Noriega, Rebecca Noriega, Fernando Ramirez, Britt Fetters, and Diana Gutierrez spoke in favor of the project. Mr. Marcussen said this facility provides early education and is open to children with disabilities. He also spoke about services provided to parents to help their children excel in their educations, and told the Commission that the program is open to infants, toddlers and children. Further, he said the property had been vacant for some time and expressed his desire to remove vagrants living on the property and clean up and improve the parking lot and landscaping. There was also a discussion between Mr. Marcussen and the Commission regarding the request by a resident to provide fencing and a barrier between the two properties. Mr. Marcussen agreed to contact the resident. There was also a discussion regarding the business plan, drop- off and pick-up of the children, and the availability of on-site paticing for parents. Mr. Marcussen also informed the Commission that parents are required to walk their children into the facility and sign them out when they are picked up. \\Storagellplandata\PLANCOM\MINUTES 12016 MINUTESI6.28.16 minutes.doc Planning Commission Minutes Page 3 — June 28, 2016 The speakers in support of the project spoke about the excellent educational programs for children and their parents and the support younger parents are provided when their children are enrolled in the program. They all praised the center and expressed their hope that this location would be approved. OPPONENTS: No one spoke in opposition to the request. Chairman Castellanos closed the public hearing. There was a short discussion regarding the tuition at the day care center, and if the program was funded by state and/or federal funding. Mr. Marcussen said tuition is often supplemented by funding from the state or federal government, based on the parents' income. Chairman Castellanos expressed his support of the project because he believed it would provide a service to the community. Commissioner Reclholtz expressed his confidence in the program and said having the building occupied would discourage vagrancy and homeless people from trying to occupy the site. Commissioner Jimenez expressed his opinion that this project met all the findings required for approval. He also encouraged the applicant to continue working with staff on their on-site parking plan. Commissioner Heng also expressed her support of the project. Motion by Reclholtz, seconded by Holtz, to adopt Resolution No. 16-5812 approving Conditional Use Permit No. 16-02. Motion carried 5-0. NON HEARING ITEMS 4. STUDY SESSION — SALE OF ALCOHOLIC BEVERAGES AT SERVICE STATIONS. Initiation of a code amendment to allow the sale of alcoholic beverages at service stations. Planning Director Jeff Anderson presented the staff report. Mr. Anderson told the Commission that requests for a code amendment to allow the sale of alcoholic beverages at service stations had been received from two service station owners. He said that currently the Municipal Code does not allow alcoholic beverages to be sold in service station convenience stores; however the service station owners were requesting a code amendment so that they could provide alcoholic beverages as a convenience to their customers and compete with service stations in other jurisdictions where such sales are allowed. Mr. Anderson also reviewed the history of requests for similar code amendments and told the Commission this was the third request for this code amendment in ten years. \\Storagellplandata\PLANCOM\MINUTES12016 MINUTES16.28.16 minutes.doe Planning Commission Minutes Page 4 — June 28, 2016 There was a short discussion by the Commission regarding the subject under consideration. Commissioner Redholtz asked what the intent of this study session was and Commissioner Jimenez asked about findings that would apply to this matter. Navroop Shoker, (representing Sodhi S. Shoker), and Mohsen Karimi spoke in favor of initiating the code amendment. They stated that they would like to be able to provide alcoholic beverages in their convenience stores for the convenience of their customers, and to help improve sales at their stores. Forrest Wilkens, Fredrick Sykes, Phil Moreno, Houss Asi, Robert Torres, Beverly Bulthuis, Elsie Messman, Angie Gillingham, Dave Stewart, Alfred L. Williams, Kim Fa'anunu, Ed Siheidler, Shirley Buchanan, and Jerri Potreus spoke in opposition. The people speaking in opposition expressed their concerns with higher crime, vagrancy and vandalism, the possibility that patrons of the convenience store would drink and drive under the influence of alcohol and the safety of children who might be abused by someone under the influence. The speakers also expressed their preference to retain the status in not allowing the sale of alcoholic beverages in service station convenience stores. Planning Director Jeff Anderson commented that the Planning Commission and City Council have the ability to initiate a code amendment. He said that it was staffs duty to bring requests for code amendments to the Commission. In addition, he answered questions by the Commission regarding the number of times this matter has been before the Commission and actions taken on each previous request. Chairman Castellanos, Commissioner Redholtz, Commissioner Holtz and Commissioner Jimenez spoke regarding initiating the code amendment. Chairman Castellanos said he was not in favor of initiating the code amendment. Commissioner Jimenez said he felt not allowing the sales of alcoholic beverages in service station convenience stores make West Covina different, but felt that discussion of the code amendment was important. Commissioner Redholtz said he had heard public comment regarding this matter before and the comments offered tonight were the same. He also expressed his opposition to initiating the code amendment based on the comments. Commissioner Holtz said he was more concerned with oversaturation of alcohol sales within areas that have service stations near convenience stores. It was the consensus of the Commission to not initiate a code amendment to allow the sales of alcoholic beverages at service stations with convenience stores. Motion by Castellanos, seconded by Redholtz, to deny the request to initiate a code amendment to allow sales of alcoholic beverages at service stations. Motion carried 5-0. \\Storagellplandata\PLANCOM\MINUTES120 1 6 MINUTES16.28.16 minutes.doc Planning Commission Minutes Page 5— June 28, 2016 5. STUDY SESSION — WIRELESS TELECOMMUNICATIONS FACILITIES UNDERGROUND EQUIPMENT Discussion on current standards for undergrounding equipment on city-owned properties for wireless telecommunications facilities. Planning Director Jeff Anderson presented the staff report. At the start of the presentation he told the Commission that the study session had been requested by Commissioner Holtz to clarify the requirement for wireless telecommunications facilities to have their equipment shelters located underground on city-owned properties. Commissioner Holtz expressed his concern that applicants consistently say underground equipment vaults are too expensive and request to have the equipment shelter aboveground. He stated his opinion that this requirement should not be waived due to cost to the applicant In addition, he said that the Commission should have a policy or requirement that waivers only be granted for good reason, not cost to the applicant. There was a short discussion by the Commission regarding acceptable reasons for a waiver from the underground equipment shelters. Commissioner Jimenez suggested that the danger of a natural disaster might be considered as an acceptable reason to grant a waiver. Commissioner Heng suggested that the code be reviewed and amended to make the undergrouncling of equipment vaults requirement stronger. Fredrick Sykes, Elsie Messman, Phil Moreno and Alfred Williams commented in favor of requiring all equipment vaults be placed underground. Mr. Sykes said that parks and city land should be protected and he asked who monitors energy from the cell towers once they're in place. Ms. Messman expressed her opinion that all wireless telecommunications equipment vaults should be placed underground. Mr. Moreno and Mr. Williams concurred with the comments by the previous speakers. Commissioner Redholtz asked for further clarification of the existing code. There was also further discussion by the Commission regarding the meaning of the code and its requirements. The Commission suggested that staff explain the requirement for underground equipment vaults during the application process. Commissioner Heng reiterated her desire to strengthen the language in the code and require all wireless telecommunications facilities to have their equipment vaults placed underground, not just those built on city-owned property. Mr. Anderson cautioned the Conunission that there are federal guidelines in place and having a code that is too restrictive could violate federal law. There was also a discussion regarding whether or not wireless telecommunications are utilities that would fall under the code requiring undergounding of all utilities. Commissioner Jimenez expressed his concern that certain restrictions for wireless \\Storage' IpiandatalPLANCOM\MINUTES12016 M1NUTES\6.28.16 17C1 inut es . do c Planning Commission Minutes Page 6 — June 28, 2016 telecommunications facilities could be overreaching and could lead to invalidation the city's code and city standards in the case of a successful legal challenge. It was the consensus of the Planning Commission that when applications for wireless telecommunications facilities are received staff should (1) inform the applicant that the Commission has a strong preference for underground utility vaults; and (2) inform the applicant that the Commission expects a justification study to show why the underground equipment vault isn't feasible. At the conclusion of this discussion it was the consensus of the Commission to receive and file the report. Motion by Redholtz, seconded by Holtz, to receive and file this report. Motion carried 5-0. CONTINUATION OF ORAL COMMUNICATIONS None COMMISSION REPORTS/COMMENTS AND MISCELLANEOUS ITEMS None 6. PLANNING DIRECTOR'S REPORT: a. Forthcoming b. Subcommittee for Design Review Minutes — June 14, 2016 c. APA Fall Conference Leagues of California Cities Conference Planning Director Jeff Anderson addressed the Commission regarding the APA Fall Conference and the League of California Cities Planning Commissioners Academy. There was a short discussion by the Commission regarding the two events. 7. CITY COUNCIL ACTION: Mr. Anderson told the Commission that the City Council will consider the appeal of their decision to deny a revision to Administrative Use Permit No. 15-46, 1314 Francisquito Avenue, at the July 5, 2016 regular City Council meeting. ADJOURNMENT Chairman Castellanos adjourned the meeting at 9:56 p.m. \\Storagellplandata\PLANCOM INUTES120 16 MIN UTESI6.28.16 tninutes.doc AGENDA ITEM NO. 2 DATE: July 12, 2016 PLANNING DEPARTMENT STAFF REPORT VARIANCE NO. 15-21 ADMINISTRATIVE USE PERMIT NO 16-33 CATEGORICAL EXEMPTION APPLICANT: Dave Jones for West Covina Medical Center LOCATION: 725 S. Orange Avenue I. DESCRIPTION OF APPLICATION The project consists of the installation of one sign at the West Covina Medical Center (formerly Doctors Hospital). The planning entitlements consist of a variance to allow for the installation of one 223-square foot electronic readerboard sign, which will deviate from certain development standards including the type of allowed signs and the maximum sign area. The applicant is also requesting the approval of an administrative use permit, as required for an electronic readerboard sign. ZACase Files\VARTANCE12016\16-01 725 Orange Avenue (Electronic Rcaderboard Sign)1StaffReport.docx Variance No. 16-01, Administrative Use Permit No. 16-33 725 S. Orange Avenue July 12th, 2016 - Page 2 II. BACKGROUND The subject property is approximately 2.89± acres in area and consists of a 56,997- square foot hospital building. It is located on the northeast corner of Cameron Avenue and Orange Avenue, just south of the San Bernardino (10) Freeway. North: 10 Freeway West: "Regional Commercial" (R-C); Office Park East: "Regional Commercial" (R-C); Retail South: "Office Professional" (0-P); Office Park The site is currently developed as a hospital. Legal notice was published in the San Gabriel Valley Tribune, posted at City Hail, the library, and Police Department, and was mailed to 142 owners and occupants of properties located within 300 feet of the subject site. III. HISTORY The hospital was built in 1958 and obtained several subsequent approvals over the years for additions to the building. There is an existing pole sign on the property which advertises the medical center. IV. PROJECT DESCRIPTION AND ANALYSIS The project consists of an application to install a new electronic readerboard on the site that is oriented toward the freeway. The sign would be designed as a pylon sign with two posts and an overall height of 35 feet, with a base at the foot of the pylons. The applicant is proposing a 223-square foot electronic readerboard sign in a decorative frame. The frame would feature the name of the hospital and advertise urgent care services. There is an existing detached pole sign at the site, with a height of 35 feet and overall square footage of 84 square feet. The existing sign is located in the northwesterly corner of the subject property. The existing sign would be removed in order to install the proposed sign. The applicant originally submitted plans for a pylon sign that did not feature a decorative frame, no architectural embellishments on the pylon supports, and no decorative base for the sign. The applicant worked with staff to provide a revised design based on staff's recommendations. ZACase FilesWARIANCE12016116-01 725 Orange Avenue (Electronic Rcaderboard Sign)1StaffReport.docx Variance No. 16-01, Administrative Use Permit No. 16-33 725 S. Orange Avenue July 12th, 2016- Page 3 The applicant provided a letter which indicated what the sign would be used for and why an electronic sign was necessary for the site. The applicant indicated that the electronic portion of the readerboard would feature a full color LED display and advertise services offered at the hospital including orthopedic surgery, total joint replacement, allergy/sinus/snoring treatment, and elder care services. The sign would not display any moving messages, and each image would switch no more frequently than every four seconds. The applicant has also indicated the sign would dim at night. (Attachment 3) Municipal Code Requirements Under the Municipal Code, manual readerboard signs are permitted for institutional uses if they are incorporated into a normally allowed sign. Manual readerboards may have a maximum size of 50% of total allowable sign area. Electronic readerboard signs are permitted for commercial uses located within 300 feet of freeway centerline, if they are incorporated into a normally allowed sign. These signs can have a maximum size of 75% of total allowable sign area, per face. (WCMC 26-360) Hospitals, medical uses, and office uses are included with standards for institutional signs. Under the Municipal Code, institutional uses are permitted to have one monument sign for building identification per street frontage. The sign can have a maximum sign area of 40 square feet and a height of six feet. The Municipal Code allows institutional uses to install a manual readerboard sign with a maximum sign area that is 50% of the total allowable sign area. Under these standnrds, the hospital would be permitted to have one manual readerboard monument sign with a maximum area of 20 square feet and height of six feet. The applicant is proposing a sign area of 223 square feet and a height of 35 feet (WCMC 26-342). The Municipal Code allows commercial and other non-office sites located adjacent to the freeway to have detached signs at a maximum height of 40 feet and a maximum area of 300 square feet. (WCMC 26-354). The maximum size of an electronic readerboard for a commercial use would be 225 squflre feet. The applicant is therefore requesting a variance to allow for an electronic readerboard sign for an institutional use that would exceed the maximum allowed sign area for detached signs for institutional uses by 203 square feet and the maximum sign height by 29 feet. In addition, the applicant is requesting a variance to allow an electronic readerboard sign for a use that does not allow a readerboard sign. The sign would conform to development standards for a commercial property. Survey of Existing Signs Staff conducted a survey of properties along the freeway and determined that there are a total of six properties which feature electronic signs adjacent to the freeway, for a total of seven electronic signs (Attachment No. 4). All of the electronic signs are for commercial ZACase Fi1es\VARIANCE12016 116-01 725 Orange Avenue (Electronic Readerboard SigrOtaff Report.docx Variance No. 16-01, Administrative Use Permit No. 16-33 725 S. Orange Avenue July 12th, 2016 - Page 4 businesses, with the exception of an electronic readerboard sign for Northwest College (an institutional use). Four of the signs are detached readerboard signs. One sign is a detached monument sign that does not face the freeway (located at the former Crazy Horse restaurant; the former restaurant also features an electronic readerboard sign which faces the freeway). Two of the signs are wall-mounted electronic signs (located at Win Supply). (Attachment 4) The Signs section of the Zoning Code includes the following points under Purpose (WCMC 26-301); a. Protect and enhance the positive image of the city and its property values, preserve and advance the quality of life for residents of the city, and provide a pleasing aesthetic setting for those who reside in and visit the city. b. Promote the use of signs that create a high quality visual environment and that are complimentary in scale and proportion with surrounding buildings and harmonious with surrounding neighborhoods. c. Ensure that signs do not proliferate to the extent that they create confusion and visually dominate the setting in which they are located. d. Provide for the welfare of the local business community and the economic welfare of the overall community by providing reasonable opportunities for the identification of businesses and the goods and services that they offer. e. Ensure that signs are designed and located so as to not create a hazard to the safety and movement of vehicles and pedestrians. Staff has seen an increase in inquiries and requests for approval regarding electronic readerboard signs in recent years. While electronic readerboard signs are permitted under the Municipal Code under certain standards, staff considered standards (b) and (c) of the Purpose section of the sign code. The proposed sign would be relatively large in comparison to the signage for adjacent businesses — the majority of which are office buildings with smaller signage or residential uses with no signage. The electronic portion of the sign is not in character with the signage in that area. Additionally, based on staffs survey, the City has six electronic readerboard signs (including Plaza West Covina) along the San Bernardino Freeway, which has five miles of frontage within the City. Staff is currently reviewing requests for two additional electronic readerboard signs — one for the Plaza West Covina, and one for the auto dealerships near Azusa Avenue. With the exception of the Northwest College sign, all of the existing signs are uses for which the Municipal Code allows electronic readerboard signs. Staff is concerned that the number of existing and proposed electronic signs could begin to visually dominate the city in the areas adjacent to the San Bernardino Freeway. The Municipal Code specifically states that institutional uses are not permitted to install electronic readerboard signs. Therefore, it is staffs suggestion that if the Commission ZACasc Files WARIANCE12016116-01 725 Orange Avenue (Electronic Rcaderboard Sign)\StaffReport.docx Variance No. 16-01, Administrative Use Permit No. 16-33 725 S. Orange Avenue July 121h, 2016 - Page 5 decides to approve the variance for the proposed electronic readerboard sign, a subsequent Code Amendment should be initiated in order to revise the section of the Municipal Code pertaining to electronic readerboard signs to clearly indicate to the business community what types of uses are allowed to install electronic readerboard signs. V. ENVIRONMENTAL DETERMINATION Pursuant to Section 15303 of the California Environmental Quality Act (CEQA), the proposed project is considered to be Categorically Exempt (Class 11, Accessory Structures) in that it consists of the construction of a new sign. VI. REQUIRED FINDINGS Findings necessary for the approval of a variance are as follows: a. That there are exceptional or extraordinary circumstances not applicable generally to the other property or class of use in the same vicinity and zone. The property is located along the San Bernardino Freeway, Cameron Avenue, and Orange Avenue. The proposed sign would be located at the northeast corner of the lot, adjacent to the San Bernardino Freeway and Cameron Avenue. While Cameron Avenue is classified as a minor arterial and travelers along that road would be able to sufficiently view the signage allowed by the Municipal Code, it is difficult for drivers on the freeway to view normal-sized tenant identification signs for this business due to the high speeds on the freeway and the separation of the freeway off-ramp to the north of the subject property. The electronic readerboard sign would allow the medical center to advertise urgent care as well as other offered services. The surrounding uses are primarily office uses, which typically do not require advertising signage of this nature, and residential uses, which do not require signage. This combination of circumstances imposes a hardship on this property, denying the property adequate and effective tenant identification signage enjoyed by similarly zoned property. b. That such variance is necessary for the preservation and enjoyment of a substantial property right possessed by other property in the same vicinity and zone but which is denied to the property in question. The subject property is an institutional use in a Regional-Commercial zone and is surrounded by office and residential uses. Residential properties do not require signage and the neighboring office parks typically do not offer a variety of changing services. Additionally, the surrounding uses are located adjacent to streets (West Garvey Avenue South and Cameron Avenue) which allow travelers on those roads to sufficiently view the signage allowed by the code. Due to the subject property's location along the freeway and the high speed of travel along the freeway, a sign which meets the development standards for institutional uses would not be visible along a major frontage of the property. The sign proposed by the applicant would ZACase Files\VARIANCE12016\16-01 725 Orange Avenue (Electronic Rcadcrboard Sign)\StaffRcport.docx Variance No. 16401, Administrative Use Permit No. 16-33 725 S. Orange Avenue July 121h, 2016- Page 6 allow for adequate visibility from the freeway and advertising of the different services offered. c. That the granting of such variance will not be materially detrimental to the public welfare or injurious to the property or improvements in such vicinity and zone in which the property is located. The variances will allow for signage that will inform the public of health services offered in their city, including urgent care services. The proposed sign would also replace an existing pole sign. The sign would not be located in close proximity to residential or other sensitive uses. The granting of the variance would therefore not be materially detrimental to the public welfare or properties in the surrounding area. The proposed sign is cohesive with the overall development. d. That the granting of such variance shall be consistent with the adopted general plan and any applicable specific plans. The granting of the variances would be consistent with the Regional Commercial General Plan designation in that it would allow for the advertisement of a medical center which serves the surrounding region. The Regional Commercial designation is the highest intensity designation in the General Plan and allows for commercial facilities of regional significance. Electronic readerboard signs require the approval of a Sign Exception Review under an Administrative Use Permit. Findings necessary for the approval of an administrative use permit are as follows: a. That the proposed use at the particular location is necessary or desirable to provide a service or facility which will contribute to the general well-being of the neighborhood or community. The proposed sign will allow the hospital to advertise medical services to the community, including urgent care and elder car. The electronic readerboard sign would enable the hospital to gain adequate visibility from the freeway as well as to advertise the different services offered at the hospital. b. That such use will not, under the circumstances of the particular case, be detrimental to the health, safety, peace or general welfare ofpersons residing or working in the vicinity or injurious to property or improvements in the vicinity. The proposed sign would replace an existing pole sign. The sign would not be located in close proximity to residential or other sensitive uses. The granting of the administrative use permit would therefore not be materially detrimental to the public welfare or properties in the surrounding area. The proposed sign is cohesive with the overall development. Z:lease Files\VARIANCE12016116-01 725 Orange Avenue (Electronic Readeiboard Sign)1Staff Report,doex Variance No. 16-01, Administrative Use Permit No. 16-33 725 S. Orange Avenue July 12', 2016 - Page 7 That the site for the proposed use is adequate in size and is so shaped as to accommodate said use, as well as all yards, spaces, walls, fences, parking, loading, landscaping, and any other features necessary to adjust said use to the land and uses in the neighborhood and make it compatible therewith. The proposed sign would replace an existing sign and be located in the same general vicinity as the existing sign. The site is developed to accommodate the proposed sign. d. That the site abuts streets and highways adequate in width and improvements to carry traffic generations typical of the proposed use and that street patterns of such a nature exist as to guarantee that such generations will not be channeled through residential areas on local residential streets. The property is located in close proximity to the San Bernardino Freeway, Cameron Avenue, and Orange Avenue. The proposed sign would be located at the northeast corner of the lot, adjacent to the San Bernardino Freeway and Cameron Avenue. Cameron Avenue is classified as a minor arterial and is adequate in size to handle the traffic at the hospital. The proposed sign is not anticipated to substantially increase traffic in the area. That the granting of such administrative use permit will not adversely affect the general plan of the city, or any other adopted plan of the city. The granting of the administrative use permit would be consistent with the Regional Commercial General Plan designation in that it would allow for the advertisement of a medical center which serves the surrounding region. The Regional Commercial designation is the highest intensity designation in the General Plan and allows for commercial facilities of regional significance. Therefore, the granting of the administrative use permit would not adversely affect the General Plan of the city. The proposed sign deviates from adopted sign standards for detached signs (WCMC 26- 337) in that it is not located in a minimum 24-square foot planter surrounded by a six- inch high curb, and it does not include the address of the property on the sign. The Municipal Code requires the following findings be made for signs that deviate from the adopted standards: The modified design would be more appropriate within the physical setting in which the sign is proposed to be located,. considering such factors as consistency with the design of other adjacent or surrounding existing signs and buildings; and/or the modified design would provide necessary visibility and exposure of the sign, considering such factors as topography, building configuration, or tenant space location in relation to the parking lot or street. Z: \Case Files\VARIANCE12016116-01 725 Orange Avenue (Electronic Readerboard Sign)1Staff Report.doex Variance No. 16-01, Administrative Use Permit No. 16-33 725 S. Orange Avenue July 12th, 2016 - Page 8 The proposed sign would be located within a solid decorative base that would be two feet in height and eight feet in length. The proposed sign would replace an existing sign that is located in an area which acts as storage for mechanical equipment that could not be converted to a planter area. The creation of a planter area would serve no logical purpose as the ground is not visible from the surrounding area. Upon staff review of existing freeway-oriented electronic signs in the city, none of the signs feature the address of the business on the frame of the sign. Staff recommended that the applicant remove the address on the decorative frame due to the fact that travelers along the San Bernardino Freeway are typically traveling at higher speeds and thus would be unable to safely and/or adequately note the address of the hospital. b. The modified design is consistent with the general plan, any adopted area plan or specific plan fbr the area, and any adopted sign program for the site. The readerboard sign would be consistent with the Regional Commercial General Plan designation in that it would allow for the advertisement of a medical center which serves the surrounding region. The Regional Commercial designation is the highest intensity designation in the General Plan and allows for commercial facilities of regional significance. The proposed sign would still be consistent with the General Plan with the elimination of the planter area and address. VII. CONCLUSION The project consists of a proposal to allow a 223-square foot electronic readerboard sign for the West Covina Medical Center. The proposed signs will deviate from certain development standards including the class and type of allowed signs and the maximum sign area. In considering the proposal, it is important to keep the following issues in mind: A hospital is defined as an institutional use in the Municipal Code (WCMC 26- 63) Institutional uses are permitted to have a manual readerboard sign that is no more than 50% of the total allowable sign area. Under these standards, the hospital would be permitted a manual readerboard with an area of 20 square feet and a height of six feet. Commercial uses within 300 feet of the freeway are permitted an electronic readerboard sign that is no more than 75% of the total allowable sign area. Under Z:\Case FilesWARIANCE12016116-01 725 Orange Avenue (Electronic Readerboard Sign)\StaffReport.doex Variance No. 16-01, Administrative Use Permit No. 16-33 725 S. Orange Avenue July 12th, 2016- Page 9 these standards, the hospital would be permitted an electronic readerboard sign that is 225 square feet in area and 40 feet in height. • The applicant is therefore requesting a variance for an electronic readerboard sign for a use that does not allow a readerboard sign, and a variance to allow a sign that would exceed the maximum allowable sign area for a detached sigh by 203 square feet. Should the Planning Commission vote to approve the proposal, staff recommends a study session be initiated for a Code Amendment regarding electronic readerboard signs to avoid approving future signage through a variance. Mose Files\VARIANCE12016116-01 725 Orange Avenue (Electronic Readerboard Sign)1StaffReport.docx Variance No. 16-01, Administrative Use Permit No. 16-33 725 S. Orange Avenue July 12th, 2016 - Page 10 VIII. STAFF RECOMMENDATION Staff recommends that the Planning Commission choose one of the following options: a) Adopt resolutions approving Variance No. 16-01 and Administrative Use Permit No. 16-33. Continue this item with direction to the applicant to modify the design of the proposed electronic readerboard sign. Continue the item to allow staff to prepare resolutions denying Variance No. 16- 01 and Administrative Use Permit No. 16-33. Resolutions of approval have been prepared to allow the Commission to approve the sign as proposed. PREPARED BY: i / f , .419 Veronica Hema P " Assistant Pla , REVIEWED AND APPROVED: A--------- Je ,',. derson, AICP P arming Director Attachments Attachment No. 1 — Variance No. 16-01 Resolution of Approval Attachment No. 2 — Administrative Use Permit No. 16-33 Resolution of Approval Attachment No. 3 — Letter from Applicant detailing the necessity for an electronic sign Attachment No. 4 — Chart detailing existing electronic signs in West Covina Attachment No. 5 — Plans (Available for review by the public at the West Covina Library, West Covina Police Department, and West Covina Planning Department) Mase Files\VARIANCE12016116-01 725 Orange Avenue (Electronic Readerboard Sign)1StaffReporLdoex ATTACHMENT NO. 1 PLANNING COMMISSION RESOLUTION NO. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING VARIANCE NO. 16-01 VARIANCE NO. 16-01 CATEGORICAL EXEMPTION APPLICANT: Dave Jones for West Covina Medical Center LOCATION: 725 S. Orange Avenue WHEREAS, there was filed with this Commission a verified application on the forms prescribed in Chapter 26, Article VI of the West Covina Municipal Code, for a Variance to allow: The construction of a 35-foot tall pylon electronic readerboard sign with 223 square feet of sign area where a 6-foot tall, 20-square foot manual readerboard monument sign is allowed. On that certain property generally described as follows: Assessor's Parcel No. 8474-001-022 in the records of the Los Angeles County Assessor; and WHEREAS, the Planning Commission, upon giving the required notice, did on the 12`11 day of July, 2016 conduct a duly advertised public hearing as prescribed by law; and WHEREAS, an administrative use permit for the construction of an electronic readerboard sign has been submitted; and WHEREAS, studies and investigations made by this Commission and in its behalf reveal the following facts: 1. The West Covina Municipal Code allows a 6-foot tall, 20-square foot monument manual readerboard sign on the subject site as an institutional use. The applicant is requesting to exceed the height, size, and type allowed by the code. 2. An administrative use permit is required to allow an electronic readerboard sign. 3. Appropriate findings for approval of a variance are as follows: ZACase FilesIVARIANCE12016 116-01 725 Orange Avenue (Electronic Readerboard Sign)Wariance Reso.doc Planning Commission Resolution No. Variance No. 16-01 July 12,2016 Page 2 a. That there are exceptional or extraordinary circumstances not applicable generally to the other property or class of use in the same vicinity and zone. That such variance is necessary for preservation and enjoyment of a substantial property right possessed by other property in the same vicinity and zone but which is denied to the property in question. c. That granting such variance will not be materially detrimental to the public welfare or injurious to property or improvements in such vicinity and zone in which property is located. d. That granting such variance shall be consistent with the adopted General Plan and any applicable Specific Plans. Pursuant to Section 15303 of the California Environmental Quality Act (CEQA), the proposed project is considered to be Categorically Exempt (Class 11, Accessory Structures) in that it consists of the construction of a new sign. NOW, THEREFORE, the Planning Commission of the City of West Covina does resolve as follows: On basis of evidence presented, both oral and documentary, the Planning Commission makes the following findings: The property is located along the San Bernardino Freeway, Cameron Avenue, and Orange Avenue. The proposed sign would be located at the northeast corner of the lot, adjacent to the San Bernardino Freeway and Cameron Avenue. While Cameron Avenue is classified as a minor arterial and travelers along that road would be able to sufficiently view the signage allowed by the Municipal Code, it is difficult for drivers on the freeway to view normal-sized tenant identification signs for this business due to the high speeds on the freeway and the separation of the freeway off-ramp to the north of the subject property. The electronic readerboard sign would allow the medical center to advertise urgent care as well as other offered services. The surrounding uses are primarily office uses, which typically do not require advertising signage of this nature, and residential uses, which do not require signage. This combination of circumstances imposes a hardship on this property, denying the property adequate and effective tenant identification signage enjoyed by similarly zoned property. b. The subject property is an institutional use in a Regional-Commercial zone and is surrounded by office and residential uses. Residential properties do not require signage and the neighboring office parks typically do not offer a variety of changing services. Additionally, the surrounding uses are located adjacent to streets (West Garvey Avenue South and Cameron Avenue) which allow travelers on those roads ZACase FilesWARTANCE12016116-01 725 Orange Avenue (Electronic Readerboard Sign)Wariance Reso.doc Planning Commission Resolution No. Variance No. 16-01 July 12, 2016 Page 3 to sufficiently view the signage allowed by the code. Due to the subject property's location along the freeway and the high speed of travel along the freeway, a sign which meets the development standards for institutional uses would not be visible along a major frontage of the property. The sign proposed by the applicant would allow for adequate visibility from the freeway and advertising of the different services offered. c. The variances will allow for signage that will inform the public of health services offered in their city, including urgent care services. The proposed sign would also replace an existing pole sign. The sign would not be located in close proximity to residential or other sensitive uses. The granting of the variance would therefore not be materially detrimental to the public welfare or properties in the surrounding area. The proposed sign is cohesive with the overall development. d. The granting of the variances would be consistent with the Regional Commercial General Plan designation in that it would allow for the advertisement of a medical center which serves the surrounding region. The Regional Commercial designation is the highest intensity designation in the General Plan and allows for commercial facilities of regional significance. 2. That pursuant to all of the evidence presented, both oral and documentary, and further based on the findings above, Variance No. 16-01 is approved subject to the provisions of the West Covina Municipal Cod; provided that the physical development of the herein described property shall conform to said plan and the conditions set forth herein which, except as otherwise expressly indicated, shall be fully performed and completed or shall be secured by bank or cash deposit satisfactory to the Planning Director, before the use or occupancy of the property is commenced and before the Certificate of Occupancy is issued, and the violation of any of which shall be grounds for revocation of said precise plan by the Planning Commission or City Council. 3. That the variance shall not be effective for any purpose until the owner of the property involved (or a duly authorized representative) has filed at the office of the Planning Director, his affidavit stating he is aware of, and accepts, all conditions of this precise plan as set forth below. Additionally, no permits shall be issued until the owner of the property involved (or a duly authorized representative) pays all costs associated with the processing of this application pursuant to City Council Resolution No. 8690. 4. Costs and expenses of enforcement activities, including, but not limited to attorneys' fees, caused by applicant violation of any condition imposed by this approval or any provision of the West Covina Municipal Code shall be paid by applicant. 5. That pursuant to all evidence presented, both oral and documentary, and further based on the findings above, Variance No. 16-01 is approved subject to the following conditions: a. Comply with plans reviewed by the Planning Commission on July 12, 2016. ZACase Files\VARIANCE12016 116-01 725 Orange Avenue (Electronic Readerboard Sign)Wariance Reso.doc Planning Commission Resolution No. Variance No. 16-01 July 12, 2016 Page 4 b. This variance is granted only to the extent reflected on approved plans as a 35-foot tall, 223-square foot freestanding sign and no further. Any request or modification to further deviate from zoning standards shall require the approval of a separate variance. c. Obtain all applicable permits from the Building Division. d. Comply with all requirements of the "Regional Commercial" (R-C) Zone. e. That any proposed change to the approved site plan, floor plan or elevations be reviewed by the Planning, Building, Fire and Police Departments and the Redevelopment Agency and that the written authorization of the Planning Director shall be obtained prior to implementation. f. This Variance No. 16-01 approval shall become null and void if building permit is not obtained within one (1) year of the date of this approval. g. The sign shall be significantly dimmed at night. h. The sign shall not display any moving messages. Images shall switch no more frequently than every four seconds. i. The readerboard shall only advertise events and activities that occur on the subject property. This sign shall not advertise off-site events, businesses, products, or events not associated directly with the medical center. Graffiti-resistant coatings shall be used on sign structure to assist in deterring graffiti. k. Any graffiti that appears on the property shall be cleaned or removed on the same business day by the property owner. 1. A City encroachment permit shall be obtained for all work undertaken in the public right-of-way or for any encroachment of the proposed sign into the public right-of-way. All work shall be done per City of West Covina Public Works Department's standards and shall be completed to the satisfaction of the City Engineer or his designee. ZACase Files\VARIANCE12016116-01 725 Orange Avenue (Electronic Readerboard Sign)Wariance Reso.doc Planning Commission Resolution No. Variance No. 16-01 July 12, 2016 Page 5 I HEREBY CERTIFY foregoing Resolution was adopted by the Planning Commission of the City of West Covina, at a regular meeting held on the 12 th day of July, 2016, by the following vote: AYES: NOES: ABSENT: ABSTAIN: EXPIRATION DATE: July 12, 2016 (if not used) Dario Castellanos, Chairman Planning Commission Jeff Anderson, AICP, Secretary Planning Commission Z:lease Files\VARIANCE12016116-01 725 Orange Avenue (Electronic Readerboard Sign)Wariance Reso.doc ATTACHMENT NO. 2 PLANNING COMMISSION RESOLUTION NO. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ADMINISTRATIVE USE PERMIT NO. 16-33 ADMINISTRATIVE USE PERMIT NO. 16-33 CATEGORICAL EXEMPTION APPLICANT: Dave Jones for West Covina Medical Center LOCATION: 725 S. Orange Avenue WHEREAS, there was filed with this Commission a verified application on the forms prescribed in Chapter 26, Article VI of the West Covina Municipal Code, requesting approval of an administrative use permit on that certain property generally described as follows: Assessor's Parcel No. 8474-001-022 in the records of the Los Angeles County Assessor; and WHEREAS, the Planning Commission, upon giving the required notice, did on the 12 th day of July, 2016, conduct a duly advertised public hearing as prescribed by law; and WHEREAS, a variance for a signage to deviate from required standards has been submitted with the project; and WHEREAS, studies and investigations made by this Commission and in its behalf reveal the following facts: 1. The applicant is requesting the approval of an administrative use permit to construct a 35-foot tall electronic readerboard advertising classes offered by the medical center. The sign has a total of 223 square feet of sign area. 2. Appropriate findings for approval of an administrative use permit for are as follows: a. That the proposed use at the particular location is necessary or desirable to provide a service or facility which will contribute to the general well-being of the neighborhood or community. nease Files\VARIANCE12016 116-01 725 Orange Avenue (Electronic Readerboard Sign)\AUP readerboard reso.doc Planning Commission Resolution No. Administrative Use Permit No. 16-33 July 12, 2016 Page 2 b. That such use will not, under the circumstances of the particular case, be detrimental to the health, safety, peace or general welfare of persons residing or working in the vicinity or injurious to property or improvements in the vicinity. c. That the site for the proposed use is adequate in size and is so shaped as to accommodate said use, as well as all yards, spaces, walls, fences, parking, loading, landscaping, and any other features necessary to adjust said use to the land and uses in the neighborhood and make it compatible therewith. d. That the site abuts streets and highways adequate in width and improvements to carry traffic generations typical of the proposed use and that street patterns of such a nature exist as to guarantee that such generations will not be channeled through residential areas on local residential streets. e. That the granting of such administrative use permit will not adversely affect the general plan of the city, or any other adopted plan of the city. 3. Appropriate findings for a sign which deviates from adopted standards for detached signs (WCMC 26-337) are as follows: a, The modified design would be more appropriate within the physical setting in which the sign is proposed to be located, considering such factors as consistency with the design of other adjacent or surrounding existing signs and buildings; and/or the modified design would provide necessary visibility and exposure of the sign, considering such factors as topography, building configuration, or tenant space location in relation to the parking lot or street. b. The modified design is consistent with the general plan, any adopted area plan or specific plan for the area, and any adopted sign program for the site. 4. Pursuant to Section 15303 of the California Environmental Quality Act (CEQA), the proposed project is considered to be Categorically Exempt (Class 11, Accessory Structures) in that it consists of the construction of a new sign. NOW, THEREFORE, the Planning Commission of the City of West Covina does resolve as follows: 1. On basis of evidence presented, both oral and documentary, the Planning Commission makes the following findings in relation to the size, height, and type of the proposed sign: a. The proposed sign will allow the hospital to advertise medical services to the community, including urgent care and elder car. The electronic readerboard sign ZACase Files WARIANCE12016 116-01 725 Orange Avenue (Electronic Readerboard Sign)IAUP readerboard reso.doc Planning Commission Resolution No. Administrative Use Permit No. 16-33 July 12, 2016 Page 3 would enable the hospital to gain adequate visibility from the freeway as well as to advertise the different services offered at the hospital. b. The proposed sign would replace an existing pole sign. The sign would not be located in close proximity to residential or other sensitive uses. The granting of the administrative use permit would therefore not be materially detrimental to the public welfare or properties in the surrounding area. The proposed sign is cohesive with the overall development. The proposed sign would replace an existing sign and be located in the same general vicinity as the existing sign. The site is developed to accommodate the proposed sign. The property is located along the San Bernardino Freeway, Cameron Avenue, and Orange Avenue. The proposed sign would be located at the northeast corner of the lot, adjacent to the San Bernardino Freeway and Cameron Avenue. Cameron Avenue is classified as a minor arterial and is adequate in size to handle the traffic at the hospital. The proposed sign is not anticipated to substantially increase traffic in the area. The granting of the administrative use permit would be consistent with the Regional Commercial General Plan designation in that it would allow for the advertisement of a medical center which serves the surrounding region. The Regional Commercial designation is the highest intensity designation in the General Plan and allows for commercial facilities of regional significance. Therefore, the granting of the administrative use permit would not adversely affect the general plan of the city. On basis of evidence presented, both oral and documentary, the Planning Commission makes the following findings in relation to deviation from adopted sign standards for detached signs: The proposed sign would be located within a solid decorative base that would be two feet in height and eight feet in length. The proposed sign would replace an existing sign that is located in an area which acts as storage for mechanical equipment that could not be converted to a planter area. The creation of a planter area would serve no logical purpose as the ground is not visible from the surrounding area. Upon staff review of existing freeway-oriented electronic signs in the city, none of the signs feature the address of the business on the frame of the sign. Staff recommended that the applicant remove the address on the decorative frame due to the fact that travelers along the San Bernardino Freeway are typically ZACase Files\VARIANCE12016 116-01 725 Orange Avenue (Electronic Readerboard Sign)IAUP readerboard reso.doc Planning Commission Resolution No. Administrative Use Permit No. 16-33 July 12, 2016 Page 4 traveling at higher speeds and thus would be unable to safely and/or adequately note the address of the hospital. b. The readerboard sign would be consistent with the Regional Commercial General Plan designation in that it would allow for the advertisement of a medical center which serves the surrounding region. The Regional Commercial designation is the highest intensity designation in the General Plan and allows for commercial facilities of regional significance. The proposed sign would still be consistent with the General Plan with the elimination of the planter area and address. 3. That pursuant to all evidence presented, both oral and documentary, and further based on findings above, Administrative Use Permit No. 16-33 is approved subject to provisions of the West Covina Municipal Code, provided physical development of the herein described property shall conform to said plan and conditions set forth herein which, except as otherwise expressly indicated, shall be fully performed and completed or shall be secured by bank or cash deposit satisfactory to the Planning Director, before use or occupancy of the property is commenced and before the Certificate of Occupancy is issued, and violation of any of which shall be grounds for revocation of said variance by the Planning Commission or City Council. 4. That the administrative use permit shall not be effective for any purpose until the owner of the property involved (or a duly authorized representative) has filed at the office of the Planning Department his affidavit stating he is aware of, and accepts, all conditions of this variance as set forth below. Additionally, no permits shall be issued until the owner of the property involved (or a duly authorized representative) pays all costs associated with processing this application pursuant to City Council Resolution No. 8690. 5. Costs and expenses of enforcement activities, including, but not limited to attorneys' fees, caused by applicant violation of any condition imposed by this approval or any provision of the West Covina Municipal Code shall be paid by applicant. 6. That pursuant to all evidence presented, both oral and documentary, and further based on the findings above, Administrative Use Permit No. 16-33 for signage on the said property is approved subject to the following conditions: a. Comply with the plans dated July 12, 2016. b. Comply with all other requirements of the "Regional Commercial" (R-C) Zone. c. Comply with all other applicable requirements of Division 6, Article XII, Chapter 26 of the West Covina Municipal Code, with exception of the variance to allow for a sign taller and larger in size than what is permitted. ZACase Files\VARIANCE12016116-01 725 Orange Avenue (Electronic Readerboard Sign)\AUP readerboard reso.doe Planning Commission Resolution No. Administrative Use Permit No. 16-33 July 12, 2016 Page 5 d. The applicant shall indicate, to the satisfaction of the Planning Director, that the sign shall be dimmed to 25% of its full power at night, prior to final building permit issuance. e. The sign shall not display any moving messages. Images shall switch no more frequently than every four seconds. f. The readerboard shall only advertise events and activities that occur on the subject property. This sign shall not advertise off-site events, businesses, products or events not directly associated with the college. g. Comply with all applicable all Fire, Building and State codes. h. The readerboard shall not encroach into the public right-of-way. If a portion of the sign structure or sign panels encroach into the public right-of-way, an encroachment permit shall be obtained from the Public Works Department. ZACase Files\VARIANCE\201 6\l 6-01 725 Orange Avenue (Electronic Readerboard Sign)1AUP readerboard reso.doc Planning Commission Resolution No. Administrative Use Permit No. 16-33 July 12, 2016 Page 6 HEREBY CERTIFY that the foregoing Resolution was adopted by the Planning Commission of the City of West Covina, at a regular meeting held on the 12 th day of July, 2012, by the following vote: AYES: NOES: ABSTAIN: ABSENT: DATE: EXPIRATION DATE: July 12, 2016 (If not used) Dario Castellanos, Chairman Planning Commission Jeff Anderson, AICP, Secretary Planning Commission Z:\Casc Files\VARIANCE12016 116-01 725 Orange Avenue (Electronic Readerboard Sign)1AUP readerboard reso.doc ATTACHMENT NO. 3 October 15, 2015 City of West Covina Attn.: Planning Director 1444 West Garvey Ave. West Covina, CA 91790 RE: Proposed Doctors Hospital of West Covina Digital LED Sign Dear Planning Director: We understand that you would like us to provide you with an explanation of the specific purposes that we envision for the digital sign that we are hoping to construct at West Covina Medical Center. We will now undertake to do that. First of all, our existing pole.sign is very antiquated and provides no information to the public as to what we do at our hospital. Furthermore, since we are undertaking a $40 million expansion to our facility, the current sign neither does justice to nor conveys the image of excellence in medical care that West Covina Medical Center will provide to the citizens of West Covina. We would therefore like to upgrade to a sign that features the new digital technology that will allow us to change the messages that appear on our sign in a very concise and tasteful manner. Some of the specific purposes that we envision for our new sign are as follows: 1. To advertise MEDICAL SERVICES offered by the hospital and medical staff, including orthopedic surgery, total joint replacement, and allergy/sinus/snoring treatment. 2. To advertise the new URGENT CARE facility that we have opened at our facility. We provide the only URGENT CARE facility located directly off the 1-10 Freeway in all of the San Gabriel Valley. This quick and easy access to URGENT CARE patients offers a real service to those who need urgent medical services in West Covina and surrounding communities. 3. To advertise our ELDER CARE services. ELDER CARE is another growing need in today's health care world. We provide elderly patients with access to numerous healthcare providers for geriatric care. WEST COVINA MEDICAL CENTER, INC. 725 S. ORANGE AVENUE • WEST COVINA, CA 91790 • TEL: 626-338-8481 • FAX: 626-960-9178 City of West Covina Planning Director October 15, 2015 Page 2 A new digital sign is really essential to informing the public in the most cost effective way possible about the services we provide at West Covina Medical Center. Moreover, we are asking for no more than the other (3) facilities along 1-10 in West Covina that also have signs featuring this digital technology. More specifically, they are: North-West College, Sit n' Sleep and Crazy Horse. Our new sign would be operated professionally and maintained meticulously. There would be NO moving messages on the sign and the messages would change no more frequently than every 4 seconds. The sign would dim down dramatically at night. This sign would therefore be an enhancement both to our hospital and to the City of West Covina. We are asking that we might be able to submit to a public hearing with your Planning Commission regarding our proposed sign so that we can show you exactly what we are proposing and exactly how this new beautiful digital sign would be an asset to us and the City of West Covina. Sincerely, 5168 Gerald Wallman, Hospital Administrator GW/tl tIsco' 091 904-ogG'35'I ATTACHMENT NO. 4 Existing Electronic Signs in West Covina 3120 E. Garvey Ave. South Win Supply Home Improvement Store 2 2101 W Garvey Avenue North Northwest College College (Institutional) 1 1705 Garvey Sit 'n Sleep Furniture Store 1 1360 W Garvey Avenue South Crazy Horse Restaurant (closed) 2 West Covina Auto Plaza Car Dealerships 1 (existing, 1 pending) 1200 Plaza Drive Plaza West Covina Mall 1 pending City of West Covina Memorandum AGENDA ITEM NO. 3 DATE: July 12, 2016 TO Planning Commission FROM: Planning Department SUBJECT: STUDY SESSION CODE AMENDMENT NO. 14-04, Instructional Tasting (ABC) DESCRIPTION OF APPLICATION On September 23, 2014, the Planning Commission initiated a code amendment to establish standards and allow instructional tasting of alcohol for off-sale alcohol sales. The purpose of the study session is to introduce the Planning Commission to the issues of concern and the process to consider the amendments. BACKGROUND In 2010, the State of California enacted legislation that provides for a new instructional tasting license to be issued to holders of qualified off-sale retail businesses (AB 605, Statutes 2010). The new license, ABC License Type 86, would allow retail stores to host instructional tasting events for alcoholic beverages. The bill specifies that off-sale premises where motor vehicle fuel is sold and those with a total of less than 5,000 square feet of interior retail space are generally not eligible to apply for the instructional tasting license. Currently the Municipal Code allows for Off-Sale Alcohol Uses and for On-Sale Alcohol Uses. Generally the applicants are working with the California Department of Alcohol Beverage Control (ABC) for a Type 20 or 21 ABC license for off-sale (retail store) and Type 41 or 47 for on-sale (restaurant). An instructional tasting ABC license is Type 86 and is not specifically allowed under current Code standards. An instructional tasting license might be requested by a retail store that sells or specializes in alcoholic beverages. Generally, the instructional tasting area is separated from the reminder of the retail store and the amount of alcohol served is restricted as the purpose is to allow customers to sample as they select for purchase. ABC has laid out restrictions and requirements for instructional tasting, including limiting the hours of operation, requiring a minimum store size, and limits on the amount of alcohol served, among others (Attachment No. 5). The West Covina Municipal Code does not currently address instructional tasting. The Municipal Code allows for off-sale retail businesses by right in all commercial zones and the M-1 Manufacturing zone. The Municipal Code allows for off-sale of alcohol in areas of ZACase Files\CODE AMEND12014 114-04 Instructional Tasting\Study Session.PC Staff Report.doc Code Amendment 14-04 Instructional Tasting (ABC) July 12, 2016- Page 2 undue concentration through an administration use permit. An area of undue concentration is defined as a census tract (as defined by the United States Census Bureau) where an undue concentration in the number of alcohol licenses exists as determined by ABC. In 2013, the City approved instructional tasting for a 9,791-square foot Bevmo store located at 2970 E. Workman Avenue (Eastland Center) through Administrative Use Permit No. 13- 37. The store was required to obtain an administrative use permit for Type 21, 42, and 86 liquor licenses, due to its location in an area of undue concentration. Because a Type 86 license was not addressed in the Municipal Code at the time, the City allowed instructional tasting through the conditions of approval. The conditions of approval specified for Instructional Tasting are provided (Attachment No. 2). III. ANALYSIS Based on discussion at the meeting of September 23, 2014, the Planning Commission initiated a code amendment. The proposed code amendment would have two parts as provided below. 1. Allow Instructional Tasting Licenses to be granted in the City of West Covina as an allowed use or a discretionary use. 2. Provide standards and restrictions for Instructional Tasting Licenses (Type 86). As discussed previously, the Municipal Code does not currently address instructional tasting. Instructional tasting has been allowed one time through conditions of approval for an administrative use permit for an off-sale liquor store. Staff is not aware of any other sites in the City that offer instructional tasting events. Neighboring Cities ' Survey In preparation for the study session staff surveyed and obtained information on zoning standards from nine neighboring cities. The jurisdictions that were reviewed include: Upland, Monrovia, Pico Rivera, Rancho Cucamonga, Pomona, Claremont, South Pasadena, and Whittier. A table was compiled from the information that was derived from the local city surveys (Attachment No. 4). Almost all of the cities surveyed address require a conditional use permit for all uses related to the sale of alcohol. Pico Rivera adopted a Code Amendment to require a Conditional Use Permit for Instructional Tasting; it is the only city of the nine surveyed which had incorporated standards into the Municipal Code for instructional tasting. The ZACase FilesCODE AMEND12014114-04 Instructional Tasting\Study Scssion.PC Staff Report. doe Code Amendment 14-04 Instructional Tasting (ABC) July 12, 2016 - Page 3 other cities surveyed indicated instructional tasting would be allowed through conditions of approval for a CUP. The City of Pomona provided a staff report detailing conditions of approval for instructional tasting in conjunction with a conditional use permit for off-sale of alcohol, including hours of operation and a limit on the number of instructional tasting events per month. Staff has included the conditions of approval from the Pomona staff report as Attachment No. 5. Staff also referred to a staff report for the City of Santa Monica regarding conditions of approval for a Type 86 license, reviewed under a conditional use permit (Attachment No. 5). West Covina Municipal Code The City of West Covina is unique in that the Municipal Code allows the granting of ABC Licenses through an administrative use permit, rather than a conditional use permit, in almost all cases for on-and-off-sale of alcohol. Staff has compiled a table of the relevant changes which would be made to the Municipal Code (Attachment No. 3). The table addresses issues including the following: Allowing instructional tasting as a use Zones permitting instructional tasting The review process for instructional tasting State regulation for Type 86 licenses Frequency of tasting events Maximum area devoted to tasting events Issues Not Addressed by State Regulations — Frequency of Tasting Even ABC does not limit the number of tasting events. Neighboring cities, including Pico Rivera and Pomona, limit the number of tasting events. The City of Pico Rivera allows no more than three tasting events per week, while the City of Pomona limits tasting events to twice per month. Staff did not place regulations on the frequency of tasting events for the existing Bevmo store. Based on the Bevrno approval and the difficulty in enforcing a limit on the number of events, staff recommends that no limit be placed on the number of tasting events. Issues Not Addressed by State Regulations — Maximum Floor Area Devoted to Tasting Events ABC does not specify a maximum floor area that can be devoted to tasting events. Neighboring cities have specified floor area maximums and location requirements. The ZACase Files\CODE AMEND12014114-04 Instructional Tasting\Study Session.PC Staff Report.doc Code Amendment 14-04 Instructional Tasting (ABC) July 12, 2016 - Page 4 City of Santa Monica required that instructional tasting events be located within the grocery store aisle where alcoholic beverages are sold, and that the floor area for the event be limited to a maximum area of 30 square feet. Staff required as a condition of approval for the Bevmo store that the tasting area not exceed an area of 250 square feet. IV. CONCLUSION The purpose of the study session is to provide the Planning Commission with a discussion and alternatives on the issues being studied. After discussion on the issues, the Commission may ask for additional information to be provided which will necessitate another study session. Alternatively, the Planning Commission may come to a consensus on moving forward with the code amendment. If the Planning Commission comes to an agreement on the standards to be implemented, then the next step will be to schedule a public hearing before the Planning Commission. Subsequent to Planning Commission review, a public hearing will be scheduled for the City Council to determine if changes to the code are appropriate. Due to the infrequent nature of requests for Type 86 licenses, as well as the potential for change that may result over time in the industry and in State law, Staff recommends adopting code standards that allow for more flexibility in deciding conditions of approval for future requests. Additionally, staff recommends adopting code standards similar to the conditions of approval for the Bevmo store in order to prevent the creation of a non- conforming use at the store. Z:\Case Files\CODE AMEND12014114-04 Instructional Tasting\Study Session.PC Staff Report doc Veronica Hernand Assistant Planner Code Amendment 14-04 Instructional Tasting (ABC) July 12, 2016 - Page 5 V. RECOMMENDATION Staff recommends that the Planning Commission review the information in the staff report and provide comment as appropriate. PREPARED BY: Attachments: Attachment 1 — Planning Commission Staff Report, September 23, 2014 Attachment 2 — Conditions of Approval regarding instructional tasting for Administrative Use Permit No. 13-37 (item "j") Attachment 3 — Code Amendment Analysis Table Attachment 4 — Local City Survey on Instructional Tasting Requirements Attachment 5 — Regulations from Various Agencies Specific to Instructional Tasting ZACase Files\CODE AMEND12014114-04 Instructional Tasting\Study Session.PC Staff Report.doc Cit, of West Covina ATTACHMENT 1 Memorandum AGENDA ITEM NO. 3 & 4 DATE: September 23, 2014 TO: Planning Commission FROM: Planning Department SUBJECT: STUDY SESSION — POTENTIAL CODE AMENDMENTS Zoning Entitlement Processing and Instructional Tasting (ABC) At the Planning Commission meeting of August 26, 2014, Commissioner Blackburn requested a study session to consider initiating code amendments on the following: 1. Consideration of a code amendment to establish standards and allow instructional tasting of alcohol for off-sale alcohol sales, and 2. Consideration of a code amendment to evaluate the code standards for the processing of zoning entitlements. Instructional Tasting for Off-Sale Alcohol Service Currently the Municipal Code allows for Off-Sale Alcohol Uses and for On-Sale Alcohol Uses. Generally the applicants are working with the California Department of Alcohol Beverage Control (ABC) for a Type 20 or 21 ABC license for off-sale (retail store) and Type 41 or 47 for on-sale (restaurant). An instructional tasting ABC license is Type 86 and is not specifically allowed under current Code standards. An instructional tasting license might be requested by a retail store that sells or specializes in alcoholic beverages. Generally, the instructional tasting area is separated from the reminder of the retail store and the amount of alcohol served is restricted as the purpose is to allow customers to sample as they select for purchase. Processing of Zoning Entitlements This is an inclusive subject that would generally include all types of processed entitlements required by the Zoning Code (such as precise plans, conditional use permits, administrative use permits, tract maps, variances, etc.). Staff believes that there are some processes that should be evaluated to determine if the current Code requirement is appropriate (including Slight Modifications which are reviewed by a staff hearing board and Precise Plans which are not required for single-family developments). In addition, staff believes that the current standards for Planning Director's Modifications should be ZACase Files\Study Sessions120141EntitlementProcessing & ABC InstrucTasting1CodeAmdlnitiationSR.doc Study Session — Initiation of Code Amendments September 23, 2013 - Page 2 reviewed and standards and criteria established for review. (For instance, the Tract Map section of the Code does not provide an allowance for a Planning Director's Modification and the process is used for modifications to developments under construction as well as for remodeling buildings that have been in use for decades.) CONCLUSION The Zoning Code states that code amendments are initiated by a resolution of the City Council or by the Planning Commission. Resolutions to initiate the two code amendments have been provided to allow the Commission to act upon the initiations. Upon initiation, staff will evaluate the appropriate changes to the Municipal Code for each Code Amendment separately, -Study sessions will be scheduled for each of the proposed Code Amendments. Planning Commission will then make a recommendation and the code amendment will be presented to the City Council for consideration, RECOMMENDATION If the Planning Commission determines that it is appropriate, adopt the resolutions to initiate code amendments to consider revisions to the Zoning Code for instructional tasting of alcohol and for processing Zoning entitlements. Anderson Planning Director, AICP Attachments: Attachment I — Initiation Resolution, Instructional Tasting Attachment 2 - Initiation Resolution, Processing Zoning Entitlements ZAC,ase FilotAStudy Sossions \ 2014 \EnlitleinentProconing & ABC InstrucTaglingleodeAmanitiationSRAloo AUP 13-37, BevMo June 26, 2103 ATTACHMENT 2 On June 26, 2013 the Planning Department approved Administrative Use Permit 13-37, subject to the following conditions: a. Comply with plans reviewed by the Planning Department on June 26, 2013. b. This approval allows for the off-sale service of beer, wine and distilled spirits in conjunction with the operation of a BevMo store. e. The project shall comply with all requirements of the "Regional-Commercial" (R-C) zone and all other applicable standards of the West Covina Municipal Code. d. This development shall conform to all applicable Municipal regulations, Fire, Building, Mechanical, Electrical, Plumbing codes and recognized, approved, standards of installation. e. The approved use shall not create a public nuisance as defined under Section 15-200 of the West Covina Municipal Code. f. The site shall not create any loud and unnecessary noise as defined in Section 15-85 of the West Covina Municipal Code. g. All licenses and permits as required by Chapter 14 or any other provision of the West Covina Municipal Code or applicable law shall be obtained prior to the start of the operation of the use. h. This administrative use permit may be revoked, amended and suspended by the Planning Director under the provisions of Section 26-273 of the West Covina Municipal Code. i. The site shall comply with the requirements of the California Department of Alcoholic Beverage Control (ABC). j. Instructional Tasting of beer, wine and distilled spirits, as ancillary use to the off-sale service of alcoholic beverages, shall be limited to the following; 1. The tasting area shall be clearly designated and no larger than 250 square feet. 2. A sign shall be posted stating that no one under the age of 21 shall be allowed in the tasting area. 3. Service of "instructional tasting" shall only be provided by employees or representatives designated by BevMo. 4. A single tasting of distilled spirits shall not exceed one-fourth of one ounce. 5. Cups with alcoholic beverages are not permitted outside of the tasting area. 6. Samples shall be served in plastic cups and shall be no larger than one ounce. 7. For distilled spirits, an instructional tasting event shall be limited to a single type of alcoholic beverage. ATTACHMENT 3 Review of Ordinance for Instructional tasting; July 12, 2016 Item Discussion Options Recommendation 1. Allow as Use Currently the Municipal Code does not address instructional tasting. Instructional tasting has been allowed one time in the past in conjunction with the approval of an Administrative Use Permit for an off-sale liquor store. Option 1 - No change Option 2 - Revise Code to prohibit instructional tasting. Option 3 - Develop standards for Instructional tasting. Option 3 — Staff recommends providing specific standards regarding instructional tasting in order to provide clear requirements to both applicants and staff. 2. Zones Allowed In Currently the Municipal Code allows off-sale of alcohol in all commercial zones and the M-1 Manufacturing zone. Off-sale of alcohol is prohibited in all residential zones and the Office- Professional zone. Option 1 - Allow instructional tasting in all commercial zones and the M-1 zone Option 2 - Restrict instructional tasting to certain commercial zones. Option 1 — Should the Planning Commission wish to allow instructional tasting, staff recommends permitting Type 86 licenses in all zones where off-sale of alcohol is currently permitted 3. Review Process The Municipal Code currently allows off-sale retail businesses by right except when located in an area of undue concentration. Off-sale retail businesses in an area of undue concentration require the approval of an administrative use permit. Option! - No change Option 2 - Require approval of an AUP for instructional tasting Option 3 - Require approval of an AUP for instructional tasting only in areas of undue concentration Option 4- Require the approval of a CUP for instructional tasting. Option 5 - Require the approval of a CUP for instructional tasting only in areas of undue concentration Option 6— Prohibit instructional tasting in areas of undue concentration Option 4— The submittal of a CUP allows for notification and the ability to condition certain requirements in order to mitigate potential negative impacts. Instructional tasting is a new use and there are many diverse types of businesses which may request a Type 86 license. Staff recommends requiring a CUP in order to allow for review and discussion in a public forum for each unique case. ZACase Files \CODE AMEND\2014114-04 Instructional Tasting\SSTabIe.PC.doc Page 1 ATTACHMENT 3 Review of Ordinance for Instructional tasting; July 12, 201 Discussion Options Recommendation 4. State The Municipal Code does not currently Option 1 —Adopt State law Option 1— Adopt State law standards regarding Law designate conditions of approval specific to standards regarding minimum square minimum square footage and hours of operation Standards instructional tasting. State law specifies certain footage and hours of operation stan• ards for ABC licenses for instructional Option 2— Adopt standards more tasting, including the following: restrictive than state minimums • ABC requires a minimum square footage of 5,000-square feet, or that quarterly gross sales of alcohol comprise at least 75% of total gross sales for the business. • ABC requires that instructional tasting events occur only between the hours of 10:00 AM and 9:00 PM. 5. Frequency of InstTuctio ma! Tasting Events ABC does not limit the number of tasting Option 1 — No restriction on Option 1 — No restriction on number of tasting events. Some cities have placed a limit on the number of tasting events events. No restrictions were placed on AUP 13-37 number of tasting events a location may have Option 2— Limit number of tasting (Bevmo) and such limits can be considered on a per month. events to a number determined by case-by-case basis and be included as a condition the Planning Commission of approval. Z:\Case Files1CODE AMEND12014114-04 Instructional Tasting\SSTable.PC.doc Page 2 ATTACHMENT 3 Review of Ordinance for Instructional tasting; July 12, 201 Item Discussion Options Recommendation Option 2 – 250 square feet allows an adequate area for tasting events while ensuring that businesses do not devote an excessive amount of floor area to tasting events 6. ABC does not require any limit on the area Maximum devoted to instructional tastings. The City Area limited the area devoted to instructional tasting Devoted to for the existing Bevmo store to 250 square feet Tasting (AUP 13-37) Events Option 1— Permit tasting with no restrictions as to the size of the tasting area Option 2 — Require that the tasting area be no larger than 250 square feet Option 3 — Require that the tasting area be located in the aisle where alcoholic beverages are displayed (for uses not devoted exclusively to off-sale of alcohol) and no larger than 30 square feet Z:\Case Files \CODE AMEND12014 114-04 Instructional Tasting\ SSTable.PC.doc Page 3 ATTACHMENT 4 Neighboring Cities' Code Requirements 01401141111111,1111.1inilliVilill MilinillinsgOINOVINIMOIROWN111151111Mili111;1111iliniiRtgiliEW :::51MiZIRIX*10:'''' ig.44000~1111iT Instructional- . - Tasting .. • Specifically' _ . .Addressed?. No - all uses relating to alcohol are reviewed through a CUP No - Wine tasting at Liquor store requires a CUP - classroom setting with no purchasing option available requires different entitlements depending on zone (minor CUP) Yes - Code Amendment which specifically addresses Instructional Tasting; CUP required with specified conditions of approval; has location restrictions No - CUP required for liquor stores regardless of if instructional tasting is offered or not; addresses instructional tasting as an ancillary use in conjuction with microbreweries with a CUP aiil!Illiiiiiitili11111111111O11101111111111101:41,4MOCIIIHRINSWOR404" '' ' '''''' --1111RIEMIIEli..,....,.,.,,,,..t ,E1;111121161riltilignINEN,- .,-- ,,..11:, ,. '" Instructional .. •,.: • .Tasting: .. Specifically • Addressed? CUP for alcohol with or without tastings for majority of commercial zones No - all uses relating to alcohol are reviewed through a CUP No - all uses relating to alcohol are reviewed through a CUP ATTACHMENT 5 Instructional Tastin2 Requirements Relevant ABC Requirements: 1. Type 86 licenses shall not be issued to off-sale licensees at locations where motor vehicle fuel is sold, unless the licensee operates a fully enclosed off-sale retail area encompassing at least 10,000 square feet, nor to off-sale licensees at locations with a total of less than 5,000 square feet of interior retail space, unless the calendar quarterly gross sales of alcoholic beverages at the licensed location comprise at least 75 percent of the total gross sales of all products sold at the licensed premises. 2. No charge of any sort shall be made for tastings at an instructional tasting event. 3. A person under 21 years of age shall not serve, or be served, wine, beer, or distilled spirits at the instructional tasting event. 4. Unless otherwise restricted, an instructional tasting event may only take place between the hours of 10 a.m. and 9 p.m. 5. The type 86 license shall not authorize any on-sale retail sales to consumers attending the instructional tasting event. 6. The type 86 licenseholder shall not permit any consumer to leave the instructional tasting area with an open container of alcohol. 7. At all times during an instructional tasting event, the instructional tasting event area shall be separated from the remainder of the off-sale licensed premises by a permanent or temporary barrier. 8. An instructional tasting event shall be limited to a single type of alcoholic beverage. "Type of alcoholic beverage" means distilled spirits, wine, or beer. 9. A single tasting of distilled spirits shall not exceed one-fourth of one ounce and a single tasting of wine shall not exceed one ounce. No more than three tastings of distilled spirits or wine shall be provided to any person on any day. The tasting of beer is limited to eight ounces of beer per person per day. 10. All tastes shall be served by an employee or the designated representative of the "authorized licensee." 1 ATTACHMENT 5 11. A type 86 licensee may advertise an instructional tasting event to the general public. 12. Except as otherwise provided in the ABC Act or rules of the department, no premium, gift, free goods, or other thing of value shall be given away by an "authorized licensee" or its designated representative in connection with an instructional tasting event that includes tastings of an alcoholic beverage. Requirements for Instructional Tasting by the City of Pico Rivera: 1. Business establishment must have a conditional use permit approval for the sale of beer and wine, or for the sale of beer, wine and distilled spirits, under a Type 20 or Type 21 alcohol license with a minimum of one-year in operation under current ownership. 2. Business establishment must be in good standing with the State of California Department of Alcoholic Beverage Control with no history of disciplinary action. 3. A parking analysis may be required to ensure sufficient parking is provided. 4. As detemained by the State of California Department of Alcoholic Beverage Control, the business establishment cannot be located within a census tract which has an overconeentration of on-sale or off-sale alcohol licenses. 5. As determined by local law enforcement, the business establishment cannot be located within an area with high crime rates or have a history of alcohol-related offenses. 6. Not more than three tasting events can be held per week. 7. Installation of security cameras required. Retention of all surveillance footage for a minimum period of one week or longer may be required. 8. All portions of the instructional tasting event shall be located indoors and shall be separated from the remainder of the off-sale licensed premises by a wall, rope, cable, cord, chain, fence, or other permanent or temporary barrier. 9. Entertainment of any kind, including the playing of music or dancing, is prohibited. 10. As determined by the zoning administrator, installation of new parking area lighting may be required if the hours of instructional tasting are proposed to occur after seven p.m. Parking area shall be provided with a minimum illumination of one footcandle. 2 ATTACHMENT 11. Instructional tastings are not permitted in conjunction with any off-sale licensee location where vehicle fuel is sold. 12. The instructional tasting event can only serve alcoholic beverages to an attendee of legal drinking age. 13. Tastings of wine or distilled spirits shall be limited to not more than three tastings per person per day. A single tasting of distilled spirits shall not exceed one-fourth of one ounce and a single tasting of wine shall not exceed one ounce. 14. Tastings of beer shall be limited to not more than eight ounces of beer per person per day. 15. The wine, beer, or distilled spirits tasted shall be limited to the products that are authorized to be sold by the authorized licensee and the licenseholder under its off- sale license. 16. An instructional tasting event shall be limited to a single type of alcoholic beverage. For purposes of this subsection, "type of alcoholic beverage" means distilled spirits, wine, or beer. 17. Business establishment must comply with Section 25503.56 of the Business and Professions Code, which regulates instructional tasting events. 18. Business establishment must obtain a Type 86 license from the California Department of Alcoholic Beverage Control prior to conducting any instructional tasting events. Conditions of Approval Regarding Instructional Tasting in the City of Pomona: Instructional tasting shall occur only as permitted in Section 23396.6 and 25503.56 of the California Business and Professions Code. Instructional tasting events shall be conducted no more frequently than two events per calendar month. 3. Instructional tasting events shall only occur between the hours of 1:00 P.M. and 5:00 P.M. ATTACHMENT 5 Conditions of Approval for Instructional Tasting in the City of Santa Monica 1. This approval is for a Type 86 (Instructional Tasting) ABC license only. Any request to modify this license type shall require approval from the Planning Commission. 2. The area where the instructional tasting events are held shall be within the existing grocery store aisle where alcoholic beverages are displayed, as shown on the approved floor plan, and shall not exceed a maximum area of 5 feet by 6 feet (30 square feet). 3. Instructional tastings shall only be provided to customers 21 years of age or older. 4. The operator and possessor of the Type 86 ABC license shall meet all applicable code and operational requirements set forth in the California Business and Professions Code Sections 23396.6 and 25503.55. 5. Instructional tasting events shall only occur between the hours of 10 a.m. — 9 p.m., seven days a week. 6. No customer shall leave the instructional tasting area with an open container of alcohol. 4 AGENDA NO. 4 a DATE: July 12, 2016 FORTHCOMING PLANNING COMMISSION HEARINGS JULY 26, 2016 A. CONSENT CALENDAR None B. PUBLIC HEARINGS (1) CODE AMENDMENT NO. 15-03 VEHICLE STORAGE APPLICANT: LOCATION: City of West Covina Citywide (2) CONDITIONAL USE PERMIT NO. 16-10 SECOND-STORY ADDITION APPLICANT: Hung Nguyen LOCATION: 619 N. Toland Avenue C. NON-HEARING ITEMS (3) STUDY SESSION — CODE AMENDMENT NO. 16-01 DOWNTOWN PLAN LAND USE MATRIX August 9, 2016 A. CONSENT CALENDAR None B. PUBLIC HEARINGS None C. NON-HEARING ITEMS None \\Storagell \plandata LAN COMTORTHCOMING1201 6 Forthcoming17.12. 1 6 forthcoming.doc AGENDA NO. 4. b. DATE: July 12, 2016 July 2016 Planning Commission Project Status Report Project # Address Description of Project PC Approved PD Mod Plan Check Submittal Plan Check Approval Grading Bldg. Permit Issued Construction Status CUP 16-02, PDMod 16- 17 203 S Azusa Ave Child Care Facility 06/28/2016 AUP 15-45 2630 E Workman Ave Recycling-Small Facility . 06/14/2016 PP 16-01, CUP 16-01 101 S Azusa Ave Tacos El Gavilan 06114/2016 PDMod 16- 16 Eastland Shopping Center Modification to Avenue Shops 05/24/2016 05/09/2016 Sub for Design 15-46 916 E Michelle St Remodel & addition to Single-Family House 05/10/2016 CUP 15-20, AUP 15-36 100 Buckboard Cir Addition to Single- Family House 04/2612016 PDMod 15- 51 2934 E Garvey Ave S Remodel Exterior of Building 03/08/2016 PDMod 06- 02 (CUP 05- 13 & V 05- 05) 1042 East Idahome Street Conversion of garage to Second Unit 02/23/2016 Convert garage back by 2/23/17 AUP 15-46 1314 W Francisquito Ave Recycling-Small Facility 02/23/2016 Appealing PC Decision Project # Address Description of Project PC Approved PD Mod Plan Check Submittal Plan Check Approval Grading Bldg. Permit Issued Construction Status 835 W Construction of SEEK PP 14-05 Christopher St Education 02/0912016 09/09/2015 PDMod 15- 3145 E Garvey 48 Ave N Remodel Hampton Inn 01/26/2016 04/05/2016 2249 E Garvey Expansion of 4 Wheel CUP 15-22 Ave N Parts 01/26/2016 01/20/2016 03/14/2016 03/14/2016 PP 15-08, CUP 15-21 444 S Glendora Ave Construct America's Tires 01/26/2016 03/17/2016 06/08/2016 PD Mod 15- 501 S Vincent Remodel of Existing 42 Ave Building 12/08/2015 06/01/2016 PP 14-01, 1030 E. Merced CUP 14-05 Ave Expansion of Day Care Facility 12108/2015 1340 E Puente Ave (Palmview Lightpo(e Wireless CUP 14-18 Park) Facility 10/27/2015 11/30/2015 1500 W Rowland Ave Lightpole Wireless CUP 14-17 (Del Norte Park) Facility 10/27/2015 11/30/2015 GPA 14-01, ZC 14-01, PP 14-03, CUP 10/27/2015 14-20 & V 14- 1388 E Garvey (CC Review 23 Ave South Public storage facility Required) AUP 15-07 & 2050 S Valinda Restaurant with live entertainment and CUP 15-05 Ave alcohol 10/27/2015 PP 15-05 CUP 15-17 V 1200 S Remodel Service 15-17 Glendora Ave Station 09/22/2015 08116/2015 Project # Address Description of Project PC Approved PD Mod Plan Check Submittal 01/14/2016 Plan Check Approval Grading Bldg. Permit issued Construction Status 1 AUP 15-11 824 E Michelle Street Remodel of Single Family House 08/25/2015 AUP 15-37 825 E Francisquito Ave Rebuild Single Family House 08/25/2015 _ 03/01/2016 05/26/2016 05/26/2016 AIPP_15-01 301 S Glendora Ave Art Project (art park) 08/11/2015 06/25/2015 09/10/2015 09/10/2015 Under Construction PDMod 15- 14, TRP 05- 15 2211-2249 E Garvey Ave N Parking Lot Improvements 08/11/2015 09/30/2015 CUP 14-16, V 15-06 625 E Merced Ave (Walmerado Park) Wireless Facility (BaWield Light) 07/28/2015 05/18/2015 10/28/2015 10/28/2015 Under Construction PP 15-01 624 S Glendora Ave New Recreational Building and Security Fencing 06/23/2015 09/01/2015 CUP's 15-10 to - 15-15,V 15-09 to 15- 15, AU P's 15- 16 to 15-27 1203,1209, 1213, 1220, 1272, 1275, 1278,1279, 1280 Inspiration Pt & 2805, 2807, 2809 Majestic St Phase V - houses Taylor Morrison 05/26/2015 06/17/2015 02/11/2015 Some complete the others under construction PP 15-02, V 15-07 1773W San Bernardino Rd Completion of Prosperity Business Park 05/12/2015 03/05/2015 01/04/2016 01/04/2016 Under Construction PP 14-07 2700 E Garvey Ave South Replacement of Pre- Owned Sales Building at Crestview Cadillac 05/12/2015 09/21/2015 AUP 14-41 2736 E Larkwood St 546 sf Detached Garage 04/28/2015 10/22/2015 12/17/2015 12/17/2015 Project # - Address Description of Project PC Approved PD Mod Plan Check Submittal 09/23/2015 Plan Check Approval Grading 07/13/2015 Bldg. Permit Issued Construction Status Models Under Construction ZC 14-03, TM 73043 424 S Lark Ellen Ave 21-Unit Single Family Residential Development 04128/2015 TM 73395 1900W Garvey Ave South Conversion of office building to office condominium 04114/2015 06/03/2015 05/26/2015 CUP's 15-02 - 15-04, V 15- 02 - 15-05, AUP's 15-03 - 15-07 1242, 1246, 1250, 1256, 1258 Inspiration Pt Phase IV - houses (Taylor Morrison) 03/24/2015 _ 06117/2014 02/11/2015 06/04/2015 Some complete and others Under Construction CUP 14-06, V 14-28 1739 (1745) S Lark Ellen Ave Replacement of Water Reservoir 03/24/2015 04/08/2015 Variance 14- 17 2016 E Garvey Ave S Sound Wall for HOV Expansion Requirement by Caltrans _ 03/10/2015 AUP 14-43 1649 E Francisquito 2nd Story Addition 01/27/2015 02/23/2015 05/05/2015 05/05/2015 Under Construction PP 14-04, CUP 14-19 201 N Grand Ave Service Station Remodel and new convenience store 01/27/2015 1st Bd - 2/9/16 06/08/2015 12/14/2015 Project # Address Description of Project PC Approved PD Mod Plan Check Submittal Plan Check Approval Grading Bldg. Permit Issued Construction Status 1200, 1204, 1208, 1271, 1257, 1255, 1239, 1235, 1231, 1227, 1223, 1219 CUP's 14-29. Inspiration 14-43, V 14-20, & 14. 24 - 14-27 AUP's 14-45. Point,2802, 2813, 2817, 1821 Majestic Street, 2938 Phase ill - houses Some complete and others under 14-61 Hillside Drive (Taylor Morrison) 01/27/2015 06/17/2015 02/11/2015 construction PDIVIod 14- 100-150 N Remodel of Shopping Under 22 Grand Ave Center 11/11/2014 02/1112015 06/25/2015 06/25/2015 Construction I 1227 S Orange Ave (Hurst Water Tower Wireless CUP 14-04 Ranch) Facility 10/14/2014 10/3012014 01/15/2015 01/15/2015 3040 E Hillside Under AUP 13-58 Dr 2-Story House 05/27/2014 09/0812014 12/07/2015 12/07/2015 Construction 101 & 110 GPA 13-04, East Hill Stonebridge Rd, 3230 Willow MPA 13, ZC Creek Rd, 3211 13-04, PP 13- & 3231 07, TM Pebblebrook Rd 72579, TRP 13-09 (3228, 3238, 3244 Holt Ave) 48-unit Residential Condominium 05/27/2014 12/15/2014 06/22/2015 01/2012015 06/22/2015 Under Construction 01/28/2014 1st Ext - 1030 S 1,859 sf commercial 12/8/15, 2nd PP 13-02 Glendora Ave building Ext - 2/9/16 12/23/2013 Project # Address Description of Project PC Approved PD Mod Plan Check Submittal , Plan Check Approval Grading Bldg. Permit Issued Construction Status PP 13-04, TM 72644, TRP 13-08 301 S Glendora Ave 5-story mixed use development/450 units 11/26/2013 _ 08/22/2012 05/28/2014 10/10/2013 05/28/2014 Units Under Construction, Phase 4 - Complete Zone Change 13-03, Tract Map 72320 TRP 13-05 502-520 S. Lark Ellen Avenue 45-Unit Residential Development 10/22/2014 PDMod 14-15 Modify Units PC on 6/24/14 11/05/2014 04/24/2014 Under Construction TM 72133, CUP 13-06, V 13-06 2649 E. Valley Blvd. & 4141 S. Nogales St Redevelopment of Shopping Ctr 06/25/2013 09/24/2013 01/15/2015 01/15/2015 Certificate of Occupancy Issued CUP 09-14 2650 Shadow Oak Drive (Fire Station No. 5) Installation of unmanned wireless telecommunications facility on existing 90- foot tall monopole 3/22/11; lease approved by CC on 4/19/11 04/14/2011 05/24/2011 04/16/2012 TM 70436 933 and 1007 S. Orange Ave. Subdivide 1.42 acres into 7 single family lots and private street 12/02/2008 (Expires on 12/02/2016) PP 07-08 TM 70193 4101 S. Nogales St. Construct 33 condos on 1.67 acres 11/11/2008 (Expires on 11/11/2016) 11/30/2009 Building 1 (22 Unit Condo) 12/01/2009 Building 2 (11 Unit Condo) 06/22/09 In Plan Check PP 08-06 4111 S. Nogales St Construct 5,160 sq ft commercial office building 11/11/2008 (Expires on 11/11/2016) 11/11/2009, Resubmiftal on 11/14112