07-19-2011 - Fiscal Year 2011/2012 Proposed Art in Public Place - Item 6 (2).pdfC:\Users\mgarcia\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\WMSIF7PP\No 6 SR.doc
TO: Andrew G. Pasmant, City Manager
and City Council
FROM: Jeff Anderson, Acting Planning Director
SUBJECT: FISCAL YEAR 2011/2012 PROPOSED ART IN PUBLIC PLACES
ANNUAL WORK PROGRAM
RECOMMENDATION:
The Public Arts Commission and staff recommend that the City Council approve an
Annual Work Program to expend art in public places funds for art projects.
BACKGROUND:
On August 17, 2004, the City Council approved the Art in Public Places Ordinance. This
ordinance establishes requirements for new developments to install public artwork or pay an
in-lieu fee to the City. Furthermore, the Ordinance specifies that the City adopt a Budget and
Work Program to expend funds that have been paid to the City through the in-lieu fees. The
Code specifies that an annual budget be included in the City’s budget, with a work program
for the year that sets forth a plan for the expenditure of the funds and the development of art
projects by the Public Arts Commission. The work program also specifies the locations for
the new artwork. Since the adoption of the Art in Public Places Code, there have not been
sufficient funds available and therefore there was no need to prepare a work program. The
City Art Fund currently has $75,795 in the account since some applicants have opted to pay
the in-lieu fee.
DISCUSSION:
The Public Arts Commission discussed the Annual Work Program at their meetings on
October 4, 2010, December 6, 2010, and January 31, 2011. The Commission discussed three
different options on potential ways to use the funds. The following were the options
presented.
1. Hold the money to allow the amount in the funds to increase.
2. Commission and install artwork.
3. Form a partnership with schools to fund a special art project, program to create
artwork to be displayed at a public place, or through a non-profit arts organization, at
one or more schools.
Location
After discussing the options, the Public Arts Commission voted to approve Option 2. At their
meeting in January, the Commission discussed the following list of potential locations.
1. Civic Center
2. Cameron Park
3. Cortez Park (Senior Center)
Type of Artwork
The second question that the Public Arts Commission needed to answer was the type of
artwork to recommend to the City Council. Based on past discussions of the Commission and
input from Lesley Elwood (the City’s public art consultant) the following types of artwork
were considered.
1. The concept developed for West Covina Nissan (Tribute to Veterans by Cheri Galke).
City of West Covina
Memorandum
A G E N D A
ITEM NO. 6
DATE July 19, 2011
Art in Public Places Annual Work Plan, FY 11-12
July 19, 2011 - Page 2
C:\Users\mgarcia\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\WMSIF7PP\No 6 SR.doc
2. Direct purchase of an existing sculptural work or works through a gallery or artist.
3. Commissioned work by an artist that is specific to the place and users of the site (i.e.
Cory Lidle sculpture at Big League Dreams).
At their January 31, 2011 meeting, the Public Arts Commission voted 4-0 to recommend the
City Council the following.
An expenditure of up to $60,000,
Direct purchase of two pieces of artwork that is youth/family oriented or youth sports
oriented,
One piece of artwork would be selected for Cameron Park and one piece for Cortez
Park as these two parks have many visitors due to the youth sports activities, Cameron
Park Gymnasium, and the Senior Center.
If the City Council approves the Annual Work Program for FY 11-12, the Public Arts
Commission will begin work on considering what artwork to install at each park. The
Community Services Department will also be involved in the determination process. The
selected artwork and location will be presented to the City Council prior to the ordering or
installation of any artwork.
FISCAL IMPACT:
The funds for the Annual Work Program are in a restricted fund that can only be used for
public artwork. There is no impact on the General Fund.
Prepared by: Jeff Anderson
Acting Planning Director
Attachments:
Attachment 1 – Public Arts Commission Minutes, January 31, 2011
Attachment 2 – Public Arts Commission Staff Report, January 31, 2011
Attachment 3 – Examples From Other Cities
C:\Users\mgarcia\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\WMSIF7PP\No 6
Attach 1.doc
OFFICIAL MINUTES
REGULAR MEETING OF THE PUBLIC ARTS COMMISSION
CITY OF WEST COVINA
Monday, January 31, 2011
MEETING CALLED TO ORDER: 6:05 P.M.
1. PLEDGE OF ALLEGIANCE – Marcia Hazelton
2. ROLL CALL: Commissioners Present: Hazelton, Menefee, Valles, and Woods
Commissioners Absent: Carrico, Sotelo, Vargas
Staff Present: Anderson, Wong
In the absence of Planning Commission Chair Sotelo, Commissioner Woods acted as
Chairman.
3. APPROVAL OF MINUTES:
The minutes of December 6, 2010 and January 20, 2011 were approved as read.
4. OTHER MATTERS OR ORAL COMMUNICATIONS
None
5. ITEMS FOR REVIEW
(A)
Annual Work Program for 2011/2012
Jeff Anderson, Acting Planning Director and Lesley Elwood, public art consultant, gave a
presentation regarding the 2011/2012 Annual Work Program including the amount of
money available, the potential location of artwork and the conceptual type of artwork.
There is approximately $65,000 available in the art fund. Locations considered included the
Civic Center, Cameron Park, Cortez Park (Senior Center). Types of artwork include a
tribute to veterans (developed by West Covina Nissan), direct purchase of artwork through
gallery or artist, and commissioning a piece of artwork.
The Commission discussed possible locations for art at Cortez Park (including on the
exterior of the Senior Center, the interior of the Senior Center and on the knoll of the park),
and in front of the gym at Cameron Park. The Commission also asked for information on
costs of direct purchase of sculptures, cost of the tribute to veterans artwork, and whether
commissioned artwork normally stayed on budget. Ms. Elwood stated that direct purchase
of artwork is generally less costly than commissioned work and that commissioned work is
Planning Commission Minutes
Page 2 – January 31, 2011
C:\Users\mgarcia\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\WMSIF7PP\No 6 Attach 1.doc
generally completed on budget. She stated that with direct purchase of sculptures there is
still a cost of installation that must be taken into account.
In regards to direct purchase, the commissioned inquired about the availability of
veterans/military sculptures and about catalogues or web sites. The Commission then
discussed the concept of purchasing three sculptures through direct purchase to be placed at
the Civic Center, Cortez Park and Cameron Park. There followed discussion regarding
ensuring that the artwork is family-oriented and appeals to a wide audience. The thought
was also presented about spending all the money at one location to get a more significant
piece of art.
Motion by Menefee, seconded by Hazelton to recommend to the City Council to allow
expenditure of up to $60,000 for direct purchase of artwork that is youth/family oriented or
youth sports oriented. Motioned carried 4-0 (Carrico, Sotelo, and Vargas absent)
Motion by Valles, seconded by Menefee to recommend to the City Council to consider
placing one piece of artwork at Cameron Park and one piece at Cortez Park. Motioned
carried 4-0 (Carrico, Sotelo, and Vargas absent)
Staff commented that the recommendations approved by the Public Arts Commission will
be presented to the City Council for their consideration at a forthcoming meeting. If the
City Council approves the Commissions recommendations, work on the artwork would
begin sometime after the beginning of fiscal year in July.
6. ADJOURNMENT
Motion by Valles, seconded by Menefee, to adjourn the meeting at 7:10 p.m. Motion
carried 4-0.
C:\Users\mgarcia\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\WMSIF7PP\No 6 Attach 2.doc
TO: Public Arts Commission
FROM: Planning Department
SUBJECT: REVIEW OF ANNUAL WORK PROGRAM PROCESS
Budget and Work Program for Fiscal Year 11/12
DISCUSSION:
The West Covina Municipal Code establishes the concept of a Budget and Work Program for an
art in public places program. The Code specifies that an annual budget be included in the City’s
budget. In conjunction with the annual budget, a work program is to be prepared that sets forth a
plan for the expenditure of the funds. The work program is to specify locations for artwork. As
discussed at the October 4, 2010 meeting, funds have not historically been available and
therefore there was no need to prepare a work program. The City has approximately $65,000
available since some applicants have opted to pay an in-lieu fee. The Commission has the ability
to utilize all or utilize a portion of the funds for the Annual Plan.
At the Public Arts Commission meeting in December, the Commission discussed three different
options on potential ways to use the funds. The following were the options presented.
1. Hold the money to allow the amount in the funds to increase
2. Commission and install artwork.
3. Form a partnership with schools.
After discussing the options, the Public Arts Commission voted to approve Option 2. Based on
that direction, staff has developed options for the location and type of artwork.
Location
During discussions on the Annual Plan, the primary location mentioned was the Civic Center. In
creating a list, it is staff’s recommendation that the properties should be city-owned. Based on
that, staff recommends the following list of locations, in priority order.
1. Civic Center
2. Cameron Park
3. Cortez Park (Senior Center)
These sites represent the most visited sites that are owned by the City. Staff recommends that
the Public Arts Commission select the Civic Center site as the most appropriate site and consider
artwork that would enhance the site.
City of West Covina
Memorandum
A G E N D A
ITEM NO. 5A
DATE: January 31, 2011
Public Arts Commission
January 31, 2011 – Page 2
C:\Users\mgarcia\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\WMSIF7PP\No 6 Attach 2.doc
Type of Artwork
The second issue that the Public Arts Commission must determine is what type of artwork to
recommend to the City Council. The type of artwork selected should be appropriate to the
location, which is why it is important to select the location first. Based on past discussions and
input from Lesley Elwood (the City’s public art consultant) the following is a list of types of
artwork for the Commission to consider.
1. The concept developed for West Covina Nissan (Tribute to Veterans by Cheri Galke).
2. Direct purchase of an existing sculptural work or works through gallery or artist.
3. Commissioned work that is specific to the place and users of the site.
Staff recommends that the Commission discuss and consider the options presented above. A
power point presentation will be provided at the meeting to provide examples of each type of
artwork.
Conclusion
The task of the Public Arts Commission is to develop an Annual Plan for the 2011/2012 Fiscal
Year to recommend to the City Council. The Annual Plan should include a proposed location,
concept of artwork, and an amount of money. If the Commission comes to a consensus on those
three items, the proposed Annual Plan can be forwarded to the City Council for consideration. If
additional information is necessary, an additional Public Arts Commission meeting can be
scheduled to provide that information.
Recommendation
If the Commission comes to a consensus on the Annual Plan, the following motions can be
made.
1. Motion/second to recommend approval of _________________ as the location for
artwork.
2. Motion/second to recommend approval of _________________ as the type of
artwork.
3. Motion/second to recommend approval of $_______________ from the Art Fund for
the 2011/2012 Annual Plan.
PREPARED BY:
Jeff Anderson
Acting Planning Director
Examples of Direct Purchase of Art
The Grove Shopping Center – Los Angeles
Examples of Direct Purchase of Art
City of Sante Fe Springs
City of West Covina
Memorandum
AGENDA
TO: Andrew G. Pasmant, City Manager ITEM NO. 7
and City Council DATE July 19, 2011
FROM: Frank J. Wills, Chief of Police
SUBJECT: GRAFFITI REMOVAL SERVICE CONTRACT
RECOMMENDATION:
It is recommended that the City Council accept the bid of Superior Property Services, Inc., of
Pico Rivera, for comprehensive graffiti abatement services, for a 3-year contract, for an amount
not to exceed $10,390 per month ($124,680 per year), as submitted.
DISCUSSION:
The City's graffiti abatement contract with Superior Property Services Inc. expired on December
31, 2009. Since the end of the contract Superior Property Services has provided service on a
month to month basis and agreed to continue that service through July 2011. The RFP (attached)
detailed the graffiti abatement services required by City—specifically comprehensive and timely
graffiti removal, on both public and private property, utilizing clean vendor vehicles and water,
powder, and/or sand-blasting equipment, and including documentation and uploading of digital
images, coordinating with City staff, and fulfilling other special service requests as required
(including emergency/after-hours abatement).
A Request for Proposals (RFP) was prepared and distributed through the Finance Department.
The RFP was electronically advertised and also directly mailed to eighteen graffiti abatement
service providers between June 6th and June 22nd, 2011. Mandatory bidder's conferences were
held on June 21st and June 28th, 2011, with five interested vendors in attendance. Three bids
were ultimately received prior to the July 5th, 2011 bid opening deadline.
The following is a summary of each bid in order of cost:
Tymeline Technology: The bid amount was on a per site basis, with costs split between
public property ($8.90 per site, not to exceed $8,890 per month) and private property
($13.00 per site, not to exceed $945.00 per month.) The bid amount is not to exceed a
total cost of $9,835 per month ($118,020 per year.) In terms of cost, Tymeline
Technology was the lowest—however, there are concerns with this bid. Although
Tymeline does have the appropriate State contractor’s license (C33), Tymeline
Technology is not listed as a corporation, limited liability company or limited partnership
by the California Secretary of State, and the business address provided is a residential
home in the City of Chino. The other vendors who responded to the RFP are
corporations recognized by the State of California. Tymeline Technology provided the
City with no documentation demonstrating the quality of their work, or any references
with which to evaluate their business history and experience, as required in the RFP.
While Tymeline Technology may ultimately prove to be a capable company, there is
insufficient information provided to staff to verify the company’s ability to handle a large
volume of graffiti hotline complaints, provide administrative support, or provide all of the
services listed in the RFP specifications.
Superior Property Services, Inc.: The bid amount was on a per site basis, with costs split
between public property ($8.90 per site, not to exceed $9,490 per month) and private
property ($13.75 per site, not to exceed $900 per month). The bid amount is not to exceed
a total cost of $10,390 per month ($124,680 per year.) In terms of cost, Superior
Property Services, Inc., ranked second, and the bid clearly met all of the job
specifications as detailed in the RFP. Superior Property Services, Inc. is currently
licensed in Pico Rivera and West Covina, and has the appropriate state contractor’s
license (C33). City staff has over four years of positive working experience with
Superior Property Services, Inc. and their qualifications have been demonstrated by the
work they have accomplished. Additionally, Superior Property Services, Inc. provided
impressive references from city and county governments from Los Angeles, Orange and
San Bernardino Counties. Based on the documentation provided and their many decades
of business history, Superior Property Services, Inc. is clearly capable of providing all
services required in the RFP specifications.
Urban Graffiti Enterprises Inc.: The bid amount was on a per site basis, with costs split
between public property ($11.50 per site, not to exceed $12,000 per month) and private
property ($12.00 per site, not to exceed the $12,000 per month as stated in the public
property maximum.) The bid amount is not to exceed a total cost of $12,000 per month
($144,000 per year.) In terms of cost, Urban Graffiti Enterprises Inc. ranked the highest,
and the bid clearly met all of the job specifications as detailed in the RFP. Additionally,
Urban Graffiti Enterprises Inc. is currently a licensed business in the city of Azusa, and
has the appropriate state contractor’s license (C33). Urban Graffiti Enterprises Inc. was
the graffiti abatement contractor during a previous contract with the City. While serving
as the City’s contractor there were mixed reviews concerning the level of performance
satisfaction and extra staff oversight required by Urban Graffiti. However, based on the
documentation provided and past experience, Urban Graffiti Enterprises Inc. is capable of
providing services as detailed in the RFP.
ALTERNATIVES:
The City Council may consider an alternative, as follows:
In order to conserve the City’s fiscal resources, the City could accept the bid of the
lowest responsive graffiti abatement bidder, Tymeline Technology of Chino, for an
amount not to exceed $9,835 per month, and report back to the City Council in six (6)
months regarding their level of success in meeting the contractual requirements detailed
in the RFP.
FISCAL IMPACT:
The bids received from each contractor are based on a per site cost for private property and a per
site cost for public property, each with a monthly cap.
Name Monthly Cost (not to exceed) Annual Cost (not to exceed)
Tymeline Technology $9,835 $118,020
Superior Property Services Inc. $10,390 $124,680
Urban Graffiti Enterprises Inc. $12,000 $144,000
ATTACHMENT 1: RFP as provided to service providers
ATTACHMENT 2: Tymeline Technology bid.
ATTACHMENT 3: Superior Property Services Inc. bid.
ATTACHMENT 4: Urban Graffiti Enterprises, Inc. bid.
Prepared by: Ron Allen, Sergeant
Reviewed/Approved by:
___________________________
Frank J. Wills, Chief of Police
Finance
Room 308 • 1444 W Garvey Avenue • West Covina CA 91790 • Phone (626) 939-8438 • Fax (626) 939-8664
Finance Department
June 6, 2011
Request for Proposal
The City of West Covina invites competitive proposals for the following service:
“GRAFFITI REMOVAL SERVICE PER CITY OF WEST COVINA
PURCHASING SPECIFICATION 0611-A”
Specifications are enclosed. Interested suppliers are requested to submit one (1) original proposal and
two (2) copies to the Purchasing Division located at 1444 W. Garvey Ave., Room 308, West Covina,
California. Proposals may be mailed to P.O. Box 1440, West Covina, California 91793. Proposals
must be received before the hour of 11:00 A.M. on Tuesday, July 5, 2011, at which time the
proposals shall be publicly opened. Late bids and facsimile proposals will not be accepted. Proposals
must be submitted in separate sealed envelopes with the words “GRAFFITI ABATEMENT,
0611-A” noted on the front of the envelope.
For the purpose of answering questions and clarifying details, an open Vendors’ Conference will be
conducted at 3:00 P.M. on Tuesday, June 21, 2010 in the Community Room located on the first
floor of West Covina City Hall, which is located at 1444 W. Garvey Ave., West Covina, CA. Due to
the nature of information to be disseminated at the conference, attendance is mandatory for any firm
wishing to submit a proposal. Vendors may elect to appear in person or use a third party
representative. With the exception of the bidder's conference, no oral interpretations will be made to
any supplier as to the meaning of the Request for Proposals. Interpretations, if made, shall be in the
form of a written Addendum and sent to all contractors to whom this RFP has been issued.
The City of West Covina reserves the right to reject any or all proposals and/or waive any informality
therein. Each proposal shall constitute an offer to provide the service described herein at the price
quoted and shall not be withdrawn for a period of ninety (90) days after the opening date.
Questions concerning specifications will be answered at the mandatory Vendors’ Conference.
Questions regarding the City purchasing procedures should be referred to the Purchasing Division at
(626) 939-8438.
Sincerely,
Maria G. Delira
Sr. Admin. Asst.
Attachment
PURCHASING
SPECIFICATION
GRAFFITI REMOVAL SERVICE
Page No: 1 of 12 Spec. No: 0611-A
Effective
Date: 6/6/11
Approved by:
GENERAL
The City of West Covina is soliciting proposals for Graffiti Removal Services. Proposals will be accepted
only from parties that are free of all obligation and interests that might conflict with the best interest of the
City, and have the capacity to provide services on a timely basis. All work, including the disposal of
materials, will be done in accordance with all federal, state and local laws, and ordinances. A State of
California Contractor’s Class C-33 license is a requirement of any company submitting a bid.
It is the City’s intention to procure graffiti removal services that provide the best combination of quality, proven
reliability and performance at the best cost to the City. The City specifically invites cost savings or quality
improving alternates. Any alternative or deviation from the specifications should be clearly indicated and
described in your bid response. A performance evaluation/demonstration may be required to assure that the
materials/supplies are suitable for the City’s purpose.
As the Headquarters City of the East San Gabriel Valley, the City of West Covina has a strong commitment to
the removal of graffiti. West Covina is a recognized leader in effective graffiti abatement and the arrest and
prosecution of graffiti criminals. Prospective contractors should be aware how important they are to West
Covina public safety and the degree to which they will be scrutinized by City officials and the public in
general. In 2009, there were 17,176 sites removed; in 2010, there were 15,904 sites removed.
For the purpose of this proposal, and as defined in the West Covina Municipal Code (Sec. 15-98), graffiti is
any unauthorized inscription, symbol, design, and/or configuration of letters and/or numbers written, drawn,
scribed, etched (limited to painted surfaces excluding mirrors, glass and/or plastic), marked, painted, stained,
stuck on or adhered by any means whatsoever (commonly known as stickers), to any surface whether publicly
or privately owned, including but not limited to, trees, signs, mailboxes, poles, fixtures, utility boxes, trash
containers, walls, windows, roofs, paths, fences, walks, streets or pavement, under/overpasses, tunnels,
bridges, trestles, drainage facilities, buildings and/or the interior or exterior of any other structure or surface.
CONTRACT PERIOD
The contract shall be for a three (3) year period. Upon mutual agreement of the City of West Covina and the
service provider, this contract may be renewed on a year-to-year basis at the prices bid. The City reserves the
right to modify the levels of service, type of service, and other factors which the City deems necessary to meet
its purposes through negotiation with the Contractor.
SCOPE OF SERVICE
A. Methods for Rehabilitation of Graffiti Covered Surfaces
Subject: GRAFFITI REMOVAL SERVICES
Page No: 2
The methods for graffiti removal from various surfaces shall include the
following:
1. Stucco walls - Apply adequate coats of matching color exterior stucco paint to remove Graffiti.
2. Wood walls - Apply adequate coats of matching exterior wood paint to remove Graffiti.
3. Concrete walls - Wire brushing, painting or the application of solvent. Use graffiti resistant sealant
where necessary.
4. Fences - Wire brushing, painting, or the application of solvent. Use graffiti resistant sealant where
necessary.
5. Curbs, sidewalks, signs (other than city-owned traffic signs), bridges, utility poles, and other structures
on private property – Water blast, repaint, or clean with solvents.
6. Unpainted surfaces that can be water blasted or otherwise removed without paint should not be painted
over. Unpainted surfaces, including the various surfaces noted above and those not listed, shall not be
painted over to remove graffiti. Removal of graffiti from unpainted surfaces shall use a method so as
not to alter the unpainted surface, e.g. water blasting, solvents, sand blasting, wire brush, etc.
7. If applicable and consistent with the intent of color matching, and if method does not damage or alter
the original surface, other abatement methods may be used other than those listed.
8. All paint used to paint over existing painted surfaces shall be compatible with the underlying paint
and shall be of equal or greater quality. In cases of dispute, final determination will rest with the
representative of the City of West Covina.
9. To promote uniformity, walls with obvious adjacent patchwork or graffiti within 3-5 feet of each
other shall be painted over with a matching color.
10. Etched items – Etchings that can be repaired by painting shall be handled by the contractor
(excluding glass or mirrors). If the contractor is aware of etched glass, it is the contractor’s
responsibility to report the etched glass or mirrors to the City.
11. Debris and other excess material originating from the graffiti removal process shall be removed from
the site. Disposition of all combustible and non-combustible materials, debris, rubbish or litter shall
be the responsibility of the Contractor. Full compensation for furnishing all labor, tools, and
equipment, and performing all work shall be included in the pricing listed in the proposal.
12. The graffiti shall no longer be visible after removal. The entire area shall be placed in a neat and
orderly condition before the work will be considered complete.
B. Graffiti Removal:
Graffiti sites include ALL public, private, and commercial property within the city limits of West
Covina including such areas as roofs and remote areas of City parks. For your convenience, a Property
Graffiti Matrix that lists known graffiti sites frequently hit within West Covina requiring routine
removal frequencies is provided as Exhibit A. The Matrix also shows the City’s minimum requirement
responses to these frequently hit areas. It is imperative that those sites marked “DAILY” on the
Subject: GRAFFITI REMOVAL SERVICES
Page No: 3
Graffiti Matrix are thoroughly abated of graffiti on a daily frequency basis,
regardless of phone call reports. It should be noted, however, that this list in no way limits other
areas/sites covered under this contract. The only areas of exception not covered under this contract are:
City traffic signs (as defined by the “Manual of Uniform Traffic Control Devices” and as determined by
the City Engineer), City facility construction sites, freeway mainlines (including ON and OFF ramps),
CalTrans areas and unincorporated areas lying outside the boundary of the City limit, the inside of the
LA County flood control channels (not the access roads). The City reserves the right to determine any
and all areas that should be covered under this contract. Graffiti at locations outside of the City limits,
but visible from within City limits are exempted. The priority system should be in consecutive order of
calls received to meet the response time, except when racial slurs, pornographic content, special City
requests, or a specific individual is targeted for retaliation. These examples will take priority.
This section should also include how graffiti will be removed, which circumstances will require which
methods (paint, solvents, or water, powder and/or sand blasting), monitoring program in addition to
calls received, and standards to which the contractor will conform in performing these services. This
includes, but is not limited to, the method used for matching the color of the graffiti area to the existing
surface for areas where paint will be used.
If water, powder, and/or sand blasting will be utilized, please specify on what surfaces it would be used.
Additionally, the contractor will need to be able to demonstrate its effectiveness for removal, for
minimizing any damage to property, environmental impacts such as runoff to storm drains, and for
conserving resources. Unpainted surfaces should not be painted over, but should be water blasted or
otherwise removed without paint. The Contractor shall inform the City and list the justification of those
unpainted surfaces that will require paint PRIOR to painting them.
The City reserves the right to deploy the Contractor as needed within the City limits. Including,
changing the graffiti matrix schedule to meet graffiti abatement timeliness needs.
C. Special Services
From time to time, the City will request special services. This may include emergency abatement that
will require the immediate removal of graffiti that may involve weekend abatement. The City may also
request the painting of entire wall surfaces, light posts, or other surfaces to give a uniform appearance.
The contractor must specify the manner in which this would be done and any costs to the City.
To help reduce hot line calls from private property owners, a program shall be in place that shall make
matching abatement paint available to those private property owners that are frequently hit.
D. Scope of Work Increase/Decrease
It is understood that this specification’s description of work is the City’s present service requirements
only, and the scope of work may increase or decrease during the term of the contract. Any change in
the scope of work and resulting compensation may be negotiated prior to implementation, and shall be
in writing approved by the City of West Covina.
E. Paint Matching
A patchwork-look is not acceptable. To avoid a patchwork appearance, patchwork or graffiti within 3-
5 feet of each other shall require that the entire surface be painted over with a matching color. Every
effort shall be made to match existing paint as closely as possible. The City representative will be
Subject: GRAFFITI REMOVAL SERVICES
Page No: 4
responsible to determine if paint is matched or not. The bid shall include the
method and process of matching the paint and the quality of the paint match and location of where the
paint matching will be conducted. Mismatched paint shall be redone to match at no additional cost to
the City. If matching is not possible, the entire surface shall be painted over with the closest match
possible.
F. Inspection
The City reserves the right to make all final determinations as to whether the work has been
satisfactorily completed. In the event that results of the graffiti removal is considered unsatisfactory
by the City representative, the contractor shall be required to reclean the unsatisfactory area at no cost
to the City. Said service shall be performed without interruption in the regular cleaning schedule.
G. Response Time
This should include an estimate for the average response time for the removal of reported graffiti. The
successful bidder should be able to demonstrate an average response time of 24-48 hours including
weekends. Obscenity or racial slurs type graffiti shall be removed immediately on the same day or
within a maximum of 24 hours. Include your days and hours of operation.
H. Graffiti Hotline and Email Site
A 24-hour local or toll-free number has been established for the purpose of receiving reports of sites.
Describe how your firm will monitor and track the response time from when the call is received to when
the graffiti is removed. Provide the voice mail script that the public will receive when they call in. The
City reserves the right to monitor the Hotline. The contractor shall also check for reported graffiti on the
City’s web site, graffiti@wcpd.org.
I. Communication
A contract of this nature requires ongoing communication between various City department personnel and
the contractor. Any contractor awarded a contract as a result of this bid is expected to notify the City
representative of reported graffiti that is outside the scope of service (i.e. City traffic signs, outside
incorporated city boundaries, etc.) as outlined in this specification, or that the contractor is unable to abate
such as mirror etchings, etc. The contractor is expected to communicate to the City representative on
problems encountered related to matching, property damage, access problems, inability to remove graffiti,
calls not within the City limits, etc. Include how communication will be coordinated with the Police
Department to help catch the individuals committing the crimes. Demonstrate the type of communication
that will be coordinated with the Police Department as a Crime Prevention Program coordinating and
sharing information and resources.
J. Service Complaints
Indicate what methods the company utilizes to ensure quality control in such areas as customer service,
response time, color matching and Hotline management. Explain how service complaints are handled.
K. Private Property Waiver of Liability Access Release
Subject: GRAFFITI REMOVAL SERVICES
Page No: 5
It is the contractor’s responsibility to obtain a release form from the owners of
private property before entering property for graffiti removal purposes. A sample Waiver of Liability
form is herewith attached to this specification. The contractor shall notify the City representative of any
case where the property owner refuses to sign or has not responded to the Waiver of Liability form. These
cases will be referred to the Community Enhancement Division for enforcement. Obtaining signed
release forms shall not waive the contractor’s response time obligation for graffiti removal. If the
contractor believes that this process will impact their removal response time obligation, the contractor
shall inform the City representative with an expected time frame for removal not to exceed two (2) weeks.
Signed Waiver of Liability forms shall be the property of the City of West Covina. The contractor shall
maintain an inventory of the Waiver of Liability forms, and an updated list of forms shall be submitted
with the contractor’s monthly statements.
L. Public Education/Publicity
In an effort to try and discourage youth from graffiti, a public school education plan for the promotion of
the program should be included that demonstrates the contractors community involvement with the school
districts. This includes an ongoing publicity plan or program for the hotline phone number.
M. Monthly Statement
A summary of activity will be mailed and electronically submitted every month that details all costs to the
City, e.g. labor, materials and supplies, and administrative time.
N. Monthly Report
The monthly report will be mailed and electronically submitted with the monthly statement, and will be
used by the City to monitor the contract. The report will include:
1. Number of sites completed during the month
2. Total square feet of graffiti removed
3. Number of service complaints received
Note: The Police Department utilizes web-based graffiti tracking software to gather graffiti intelligence
and investigate, arrest, and prosecute graffiti criminals. The graffiti tracking software also tracks the
number of sites completed and the square footage of graffiti removed from each site. For monthly
reporting purposes, the contractor will use the number of sites removed and the square footage as listed
by the graffiti tracking software. It is imperative that each site of graffiti be properly photographed prior
to removal, to ensure credit for the work completed.
O. Work Order
A work order does not need to be completed for each site. For billing purposes, the contractor will use the
monthly number of sites removed as listed by the graffiti tracking software. It is imperative that each site
of graffiti be properly photographed prior to removal, to ensure credit for the work completed.
P. Cost Analysis
All labor costs, materials and supplies, and administrative time should be broken down into an hourly
and/or per graffiti site charge.
Subject: GRAFFITI REMOVAL SERVICES
Page No: 6
Q. Professionalism
All work by contract personnel shall be performed in a professional, courteous manner. Discourtesy,
rudeness, or the use of profanity will not be tolerated, and shall be grounds for immediate removal of
the offending employee from performing work under any contract awarded as a result of this
specification. The City reserves the right to request the removal of any employee who is deemed
unacceptable for any reason. An adequate number of trained personnel shall be assigned by the
contractor to perform the work described in these specifications. All personnel assigned to perform
work for the City of West Covina must be physically capable of performing all duties as assigned, and
must present a physical appearance acceptable to the City. The final decision as to the acceptability of
any individual performing work under any contract awarded as a result of this specification shall rest
with the Chief of Police for the City of West Covina.
The contractor shall be required to provide on-site, supervisory personnel of a high professional caliber.
All contract crewmembers shall have a working knowledge of the English language. The supervisory
personnel shall conduct monthly inspections to determine that work is being performed in accordance
with the highest graffiti removal standards and within acceptable timeframes. Said supervisor must
have the authority to respond immediately to situations upon request by the City representative.
Vehicles used at graffiti abatement job sites shall be clean and presentable. The contractor’s name and
license number must be visible on all of the contractor’s vehicles that are used at the job sites. It is also
recommended that the graffiti hotline telephone number be displayed on the vehicles.
List the company’s number of years of experience and any professional licenses, including the
contractor’s California State Contractor’s license number, certificates and/or special training obtained/held
by the company or employees.
R. References
A list of references that includes businesses and/or people for which you have provided graffiti removal
services. Include the name(s) of the principal person who approved/supervised your work, the name and
address of the business, and the telephone number.
S. Safety
The importance the City attaches to safety cannot be overemphasized. As the safety of the public and City
staff is regarded as of prime importance, the Contractor shall conduct his/her operations so as to cause the
lease possible obstruction and inconvenience to pedestrian traffic. In the event any work operation that is
the contractor's responsibility results in a safety hazard or problem of an emergency nature, the contractor
will be required to immediately initiate corrective action and to inform the City of the final disposition of
the particular problem. The City reserves the right, at its discretion, to disallow payment for any work
performed where the proper safety precautions were not being observed.
Applicable provision of the following shall be incorporated into the specifications for this contract:
1. State Occupational Health and Safety Law of 1973 (Cal OSHA) Section 6300 Et Seq. of California
Labor Code.
Subject: GRAFFITI REMOVAL SERVICES
Page No: 7
2. City of West Covina Municipal Code, other Federal, State, or Municipal
acts, statutes, rulings, ordinances, decisions or regulations that in any manner affect those
employed or the materials used in the execution of this contract.
3. All subsequent revisions and supplements to the above documents.
T. Graffiti Camera Responsibilities
The Police Department utilizes web-based graffiti tracking software to gather graffiti intelligence and
investigate, arrest, and prosecute graffiti criminals. This is an important and vital tool for the City of
West Covina and several hundred arrests are made annually as a direct result of this practice. The use
of specialized GPS enabled cameras to photograph graffiti is a critical component of the process. The
Police Department will furnish cameras and training in their use to the contractor for crews assigned to
the City under this contract. Contract crewmembers shall photograph each piece of graffiti prior to
abatement and upload these photographs via the web in the manner prescribed by the Police
Department. Cameras will be maintained by the Police Department, including repairs and replacement
for routine wear and tear. Cameras lost or damaged by contractor negligence shall be replaced by the
contractor.
VENDOR'S CONFERENCE
For the purpose of answering questions and clarifying details, an open bidders’ conference will be
conducted at the time, date and place specified on the attached cover letter. With the exception of the
bidder's conference, no oral interpretations will be made to any officer as to the meaning of the RFP
documents. Interpretations, if made, shall be written in the form of an Addendum and sent to all officers to
whom this Request for Proposal has been issued. Due to the nature of information to be disseminated at
the conference, attendance shall be mandatory for any firm wishing to submit a quotation. Vendors may
elect to appear in person or use a third party representative.
EVALUATION CRITERIA
Proposals will be evaluated based upon the following criteria:
A. An evaluation of the quality, maturity and financial stability of the firm.
B. An evaluation of the firm's ability and experience in providing the service offered, including:
experience with local government, scope of activities covered, length of time involved, level of client
satisfaction, cost/benefit relationship and relative success.
C. An evaluation of the experience and training of the personnel the firm will be committing for
assignments at the City.
D. An evaluation of the approach and related costs. When and if all other factors are considered equal, cost
will be the deciding criteria.
INSURANCE
The contractor shall furnish the City certificates of insurance prior to the execution of the contract demonstrating
Subject: GRAFFITI REMOVAL SERVICES
Page No: 8
that the following coverage is in effect and in accordance with the specifications.
1. Workers’ Compensation
The Contractor shall provide and maintain in full force Workers’ Compensation Insurance in accordance
with the Labor Code throughout the life of any contract entered herein. The Contractor agrees to hold
the City and its agents free and harmless from any and all claims/actions that may arise by reason of
injury to any employee of the Contractor. Contractor agrees to indemnify the City of West Covina, and
any officer,
employee or agent and hold the City of West Covina, and any officer, employee or agent thereof
harmless from any and all claims, liabilities, obligations and causes of action of whatsoever kind or
nature for injury to, or death of, any person (including officers, employees and agents of the City of
West Covina), and for injury or damage to or destruction of property (including property of the City of
West Covina), resulting from any and all actions or omissions of contractor or contractor’s employees,
agents or invitees, or any subcontractor of contractor or any of such subcontractor’s employees, agents
or invitees.
2. Public Liability and Property Damage
The Contractor shall maintain during the life of any contract entered into public liability and property
damage insurance in which the City shall be named as an additional insured, and which shall protect the
Contractor or any subcontractor performing work covered by the contract from claims for personal
injury, including accidental death as well as for claims for personal damages which may arise from the
operations under any contract entered into whether such operations shall be performed by the Contractor
or any subcontractor, or by anyone directly or indirectly employed by any one of them. The limit of
liability for such insurance shall be as follows:
* General Liability
a. General Aggregate $2,000,000
b. Products Comp/ OP AGG 2,000,000
c. Personal & Adv Injury 1,000,000
d. Each Occurrence 1,000,000
e. Fire Damage (any one fire) 50,000
f. Medical Expense (any one person) 5,000
Automotive Liability
Any vehicle, combined single vehicle $1,000,000
Workers’ Compensation and Employees’ Liability
a. Workers’ Compensation Statutory Limits
b. El Each Accident 1,000,000
c. El Disease - Policy Limit 1,000,000
d. El Disease - Each Employee 1,000,000
The issuing insurance company must have A.M. Best rating no less than A-:VII.
Subject: GRAFFITI REMOVAL SERVICES
Page No: 9
All said insurance policies, as described in this section, shall provide that the
same is non-cancelable except upon thirty (30) days written notice to the City.
DEFAULT OF CONTRACTOR
The City of West Covina shall hold the contractor responsible for any damage that may be sustained because of
the failure or neglect of the contractor to comply with any term or condition listed herein. It being specifically
provided and agreed that no change or substitution shall be made in the service offered without prior City
approval. If the successful supplier fails or neglects to furnish any of the services at the prices and time agreed
upon, or otherwise fails or neglects to comply with the terms and conditions of the agreement, the City may,
upon written notice to the contractor, cancel or rescind any or all parts of this agreement including, but not
limited to the hiring of undocumented aliens, and may procure the required products/services elsewhere without
notice to the contractor. The prices paid by the City at the time of award shall be considered as prevailing
TERMINATION OF CONTRACT
Upon the determination of the City of West Covina Chief of Police that the quality of service does not meet the
standards set by the City of West Covina as outlined in these specifications, and/or for convenience and/or non-
compliance of other provisions of any contract entered into, and/or the contractor makes the administration of
this contract unduly burdensome for City Staff, the City may terminate this agreement upon thirty (30) days
written notice to the Contractor.
TERMS AND CONDITIONS
1. ASSIGNMENT OF CONTRACT:
Supplier shall under no circumstances assign this contract or any part thereof to another party without
express written permission of the City of West Covina.
2. INDEPENDENT CONTRACTOR STATUS:
It is expressly understood that the contractor named in any contract entered into by the City is acting as
an independent contractor and not as an agent or employee of the City of West Covina.
3. CITY BUSINESS LICENSE
The contractor shall possess a valid City of West Covina business license prior to execution of the
contract and for the duration of the contract.
4. NON EXCLUSIVE CLAUSE:
The City does not warrant to contract exclusively with a single supplier to provide the products bid.
5. APPROPRIATION OF FUNDS:
If the term of this agreement extends into fiscal years subsequent to that in which it was approved,
such continuation of the contract is subject to the appropriation of funds for such purpose by the City
of
Subject: GRAFFITI REMOVAL SERVICES
Page No: 10
West Covina City Council. If funds to effect such continued payment are not
appropriated, the contractor agrees to terminate any goods or service supplied to the City under this
agreement.
6. SUPPLIER SELECTION:
Goods/services procured by the City of West Covina shall be from the lowest responsible bidder. In
addition to price, the "lowest responsible bidder" will be determined by consideration of the following:
a) The quality, availability and suitability of the supplies, equipment or services to the particular use
required.
b) The ability, capability and skill of the bidder to perform the services required.
c) Whether the bidder has the financial resources and facilities to perform or provide the services
promptly, or within the time specified without delay or interference.
d) The character, integrity, reputation, judgment, experience and efficiency of the bidder.
e) The bidder's record of performance on previous contracts or services, including compliance by the
bidder with laws and ordinances relative to such contracts or services.
f) The ability of the bidder to provide future maintenance and service for the use of the equipment or
materials to be purchased.
g) The number and scope of conditions attached to the bid.
7. CONFLICT OF INTEREST:
Except for items that are clearly promotional in nature, mass produced, trivial in value and not intended
to invoke any form of reciprocation, employees of the City of West Covina may not accept gratuities,
entertainment, meals or anything of value whatsoever from current or potential suppliers. The offer of
such gratuity to an employee of the City shall be cause for declaring such supplier to be an irresponsible
service provider and preventing him from bidding as provided in Sections 2.5-8 and 2.5-9 of Ordinance
no. 1673 also known as the Code of the City of West Covina.
8. COMPENSATION:
Payment shall be made to the supplier on a monthly basis within thirty (30) days of invoicing by the
supplier contingent upon the approval of work by the City of West Covina.
9. ORAL PRESENTATIONS:
An oral presentation by the service provider in final contention for award of an Agreement for services
may be required as a regular part of the bid process. The purpose of the oral presentation would be
twofold: first, to allow the service provider to demonstrate capabilities of the company and to clarify
their responses to the RFP; second, to allow the City staff to meet the service provider's key personnel
who would be assigned to this project. Attendance at such a presentation shall be at the expense of the
service provider.
10. RIGHT TO NEGOTIATE PROPOSALS:
Subject: GRAFFITI REMOVAL SERVICES
Page No: 11
The City of West Covina reserves the right to negotiate any of the provisions, accept any part, or all parts
of any or all proposals, whichever is in the best interest of the City, and the public.10. WITHDRAWAL
OF SUBMISSION OF PROPOSALS:
Any service provider may withdraw his submission of proposals, either personally or by written or
facsimile request at any time prior to the time set for the proposals opening,
11. REJECTION OF SUBMISSION OF PROPOSALS:
The proposal request does not commit the City of West Covina to award any contract. The City reserves
the right, at its sole discretion, to reject any or all proposals without penalty, to waive irregularities in any
proposals or in the proposal procedures, and to be the final judge as to which is the responsible, qualified
proposal. Any proposal which contains items not specified, items which are incorrect, which does not
complete all the items scheduled, or does not respond to items in the manner specified in this request, and
proposals received by telephone, may be considered non responsive and may be rejected on these bases in
the sole discretion of the City. Proposals offering less than 90 days for acceptance from the proposed
closing date may be considered non responsive and may be rejected. Non-acceptance of any proposal will
not imply any criticism of the proposal or convey any indication that the proposal was deficient. Non-
acceptance of any proposal will mean that another proposal was deemed to be more advantageous to the
City of West Covina, or that no proposal was deemed acceptable.
12. LETTERS OF OBJECTION
If a supplier discovers any ambiguity, conflict, discrepancy, omission, or other errors in the RFP,
he/she shall notify the City of West Covina in writing not less than ten (10) days before the date of opening.
Inquiries concerning this RFP should be submitted in writing to the Purchasing Manager, Sue Sindelar,
P.O. Box 1440, West Covina, CA 91793 and the envelope should be marked "GRAFFITI.“ Inquiries are to
state the page and applicable RFP section(s) or paragraph number(s) to which the question(s) pertain.
Clarification shall be given by written notice to all suppliers without divulging the source of the request, if
deemed necessary. The RFP and all subsequent modifications are hereby designated as the sole reference
and authority for the preparation of proposals and take precedence over any and all information related to
the acquisition obtained from any source either by verbal or written communications.
13. PUBLIC INFORMATION:
Except for proprietary information, clearly designated, all materials received relative to this request will
become public information and be available for inspection as provided under the public records act
(Government Code, Section 6200, et seq.). The City reserves the right to retain all proposals submitted,
whether or not the proposal was selected or judged to be responsive.
14. PROPOSAL VALIDITY PERIOD:
Submitted proposals shall be valid for at least ninety (90) days from the date of submission.
15. NEWS RELEASES:
The service provider shall not make news releases pertaining to an award resulting from proposals made in
response to the request without the prior written approval of the City of West Covina. In addition, the
successful service provider must agree not to release any advertising copy mentioning the City of West
Covina or quoting the opinion of any City employee without written approval by the City of West Covina.
Subject: GRAFFITI REMOVAL SERVICES
Page No: 12
16. BACKGROUND INFORMATION:
The service provider shall submit a copy of its most recent financial statement and a brief statement
describing corporate structure, size, year established, and type of services provided.
17. MINORITY AND WOMAN OWNED BUSINESSES:
The City of West Covina herewith notifies all potential suppliers that it will insure that in any contract or
purchase agreement entered into, that minority and woman owned business enterprises will be afforded
full opportunity to participate in this procurement, and will not be discriminated against on the grounds of
sex, race, color or national origin in the consideration for award.
18. CONFLICT OF INTEREST
Except for items that are clearly promotional in nature, mass produced, trivial in value and not intended to
invoke any form of reciprocation, employees of the City of West Covina may not accept gratuities,
entertainment, meals, or anything of value whatsoever from current or potential suppliers. The offer of
such gratuity to an employee of the city shall be cause for declaring such supplier to be an irresponsible
bidder and preventing the bidder from bidding. The Statement of Non Collusion By Contractor form shall
be signed and submitted as part of the bid proposal.
Statement of Non Collusion by Contractor
The undersigned who submits herewith to the City of West Covina a bid or proposal does hereby certify:
a. That all statements of fact in such bid or proposal are true;
b. That such bid or proposal was not made in the interest of or on behalf of any undisclosed person, partnership,
company, association, organization or corporation;
c. That such bid or proposal is genuine and not collusive or sham;
d. That said bidder has not, directly or indirectly by agreement, communication or conference with anyone, attempted
to induce action prejudicial to the interest of the City of West Covina or of any other bidder or anyone else
interested in the proposed procurement;
e. Did not, directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else
would submit a false or sham bid or proposal, or that anyone should refrain from bidding or withdraw his bid or
proposal;
f. Did not in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise
or fix the bid or proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit or cost
element of his bid or proposal price, or that of anyone else;
g. Did not, directly or indirectly, submit his bid or proposal price or any breakdown thereof, or the contents thereof,
or divulge information or data relative thereto, to any corporation, partnership, company, association, organization,
bid depository, or to any member agent thereof, or to any individual or group of individuals, except to the City of
West Covina, or to any person/ persons who have a partnership or financial interest with said bidder in his
business.
h. Did not provide, directly or indirectly to any officer or employee of the City of West Covina any gratuity,
entertainment, meals, or anything of value, whatsoever, which could be objectively construed as intending to
invoke any form of reciprocation or favorable treatment.
i. That no officer or principal of the undersigned firm is related to any officer or employee of the city by blood or
marriage within the third degree or is employed, either full or part time, by the City of West Covina either currently
or within the last two (2) years.
j. That no officer or principal of the undersigned firm nor any subcontractor to be engaged by the principal has been
convicted by a court of competent jurisdiction of any charge of fraud, bribery, collusion, conspiracy or any other
act in violation of any state or federal antitrust law in connection with the bidding upon award of, or performance
of, any public work contract, with any public entity, within the last three years.
I certify, under penalty of perjury under the laws of the State of California, that the foregoing is true and correct and that
this certification was executed:
On at California.
Firm _____________________________________________ _________________________________________________
(Signature)
Street _____________________________________________ __________________________________________
(Print Name & Title)
City_______________________ State_____ Zip ___________
AGREEMENT FOR INDEMNIFICATION
BY CONTRACTOR/VENDOR
The City of West Covina requires contractors and suppliers of service to the City to indemnify and hold the City of West
Covina harmless for claims or losses arising from or in connection with the contracting party’s work for the City of West
Covina before a purchase order is issued. To eliminate misunderstandings between contracting parties and the City in case
of a claim or lawsuit, the City of West Covina requires that contracting parties who perform services for the City sign this
Agreement. This Agreement will act as and become a part of each contract/purchase order between the City of West
Covina and the contracting parties signing the Agreement.
In consideration of the opportunity of doing work for the City of West Covina and benefits to be received thereby, the
contracting party agrees as follows:
1. That where a contract, purchase order or confirming order is issued by the City of West Covina awarding a contract,
this Agreement is to be considered part of that contract.
2. Contractor agrees to indemnify the City of West Covina and any officer, employee or agent, and hold the City of
West Covina and any officer, employee or agent thereof harmless from any and all claims, liabilities, obligations
and causes of action of whatsoever kind or nature for injury to, or death of, any person (including officers,
employees and agents of the City of West Covina), resulting from any and all actions or omissions of contractor or
contractor’s employees, agents or invitees, or any subcontractor of contractor or any of such subcontractor’s
employees, agents or invitees.
3. That the contracting party specifically waives the benefits and protection of Labor Code Section 3864 which
provides, “If an action as provided in this chapter is prosecuted by the employee, the employer, or both jointly
against the third person results in judgment against such third person or settlement by such third person, the
employer shall have no liability to reimburse or hold such third person harmless on such judgment or settlement in
the absence of a written agreement so to be executed prior to the injury.” This waiver will occur as to any contracts
awarded by the City of West Covina to the contracting party to this Agreement while this Agreement is in force.
4. That this Agreement has been signed by an authorized representative of the contracting party, and such
representative has the authority to bind the contractor/vendor to all terms and conditions of this Agreement.
5. That this Agreement shall be binding upon the successors and assignees of the contracting party to any contract with
the City of West Covina. As a condition precedent to acceptance, and contracts from the City of West Covina and
contracting party agree to advise its successors or assignees of this Agreement and to obtain their consent to its
writing before the work of the representative successor or assignees begin; such assignment shall be effective with
the written consent of the City of West Covina.
6. To promptly notify the City of West Covina of any change in ownership of the contracting party while this
Agreement is in force.
7. In the event that this Agreement, contract, or purchase order is entered into with the West Covina Community
Development Commission, wherever the term “City of West Covina” is indicated, it shall also be applicable to the
West Covina Community Development Commission.
This Agreement cannot be modified or changed without the express written consent of the City Attorney of the City of
West Covina.
On behalf of ________________________________________________________________________________________
(Name of Contractor/Vendor)
________________________________________________________________________________________
(Address)
I agree to the terms of this Agreement.
Signature ____________________________________________ Title ______________________________________
Return signed agreement to: City of West Covina Purchasing Division
P.O. Box 1440
West Covina, CA 91793