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11-02-2010 - Code Amendment No. 09-04Wireless Telecommunication - Item 3 (2).pdfCity of West Covina Memorandum TO: Andrew G. Pasmant, City Manager and City Council FROM: Susan Rush Assistant City Clerk ITEM NO. 3 DATE: November 2, 2010 SUBJECT: ORDINANCE FOR ADOPTION CODE AMENDMENT NO. 09-04 WIRELESS TELECOMMUNICATION FACILITIES RECOMMENDATION: It is recommended that the City Council adopt the following ordinance: ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE RELATED TO WIRELESS TELECOMMUNICATION FACILITIES (CODE AMENDMENT NO. 09- 04) DISCUSSION: This ordinance was introduced at the City Council meeting of October 19, 2010. The purpose of this ordinance is to modify and update various sections of the Municipal Code related to wireless telecommunication facilities, some of which were last amended in 1997. The ordinance will become effective 30 days after its adoption on December 2, 2010. FISCAL IMPACT: There is no fiscal impact with the adoption of an ordinance except for minor costs associated with updating the municipal code books. Deputy City Clerk 'New Garcia lu/o 4/(A Approved by f usan Rush Assistant City Clerk Attachment: 1. Ordinance 2. October 19, 2010 Staff Report Item #E-2 ATTACHMENT NO. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE RELATED TO WIRELESS TELECOMMUNICATION FACILITIES (CODE AMENDMENT NO. 09-04) WHEREAS, Code Amendment No. 09-04 is a City-initiated code amendment regarding wireless telecommunication facilities; and • • • WHEREAS, on the 13th day of October, 2009, the Planning Commission initiated a code amendment related to wireless telecommunication facilities; and — WHEREAS, the Planning Commission, on the 23rd day of February, 2010 and the 13th day of April, 2010, conducted study sessions; and WHEREAS, the Planning Commission, upon giving required notice, did on the 14th day of September, 2010, conduct a duly advertised public hearing as prescribed by law, at which time the Planning Commission adopted Resolution No. 09-5386 recommending to the City Council approval of Code Amendment No. 09-04; and WHEREAS, the City Council considered evidence presented by the Planning Commission, Planning Department, and other interested parties at a duly advertised public hearing on the 19th day of October, 2010; and WHEREAS, studies and investigations made by this Council and in its behalf reveal the following facts: Chapter 26 of the West Covina Municipal Code (Zoning) shall be amended to update, clarify, and establish requirements for wireless telecoinmunication facilities, including development and design standards.' , The proposed action is considered to be exempt from the provisions of the California Environmental Quality Act (CEQA), pursuant to Section 15061(b)(3) of the CEQA Guidelines, in that the proposed action consists of a code amendment,- which does not have the potential for causing a significant effect on the environment. NOW THEREFORE, the City Council of the City of West Covina does resolve as follows: SECTION NO. 1: Based on the evidence presented and the findings set forth, Code Amendment No. 09-04 is hereby found to be consistent with the West Covina General Plan and implementation thereof. SECTION NO. 2: The proposed action is considered to be exempt from the provisions of the California Environmental Quality Act (CEQA), pursuant to• Section 15061(b)(3) of the CEQA Guidelines, in that the proposed action consists of a code amendment, which does not have the potential for causing a significant effect on the environment. SECTION NO. 3: The City Council of the City of West Covina hereby amends Chapter 26 (Zoning) of the West Covina Municipal Code to read as shown on Exhibit "A". SECTION NO. 4: The City Clerk shall certify to the passage of this Ordinance and shall be published as required by law. CADocuments and Settings\vdiep\Desktop\Agenda 10-19-10\E-2 Attach1.doc Ordinance No. Code Amendment No. 09-04 October 19, 2010 - Page 2 PASSED AND APPROVED on this 19th day of October, 2010. Mayor ATTEST: City Clerk STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF WEST COVINA I, Laurie Carrico, City Clerk of the City of West Covina, do hereby certify that the foregoing Ordinance No. was regularly introduced and placed upon its first reading at a regular meeting of the City Council on the 19th day of October, 2010. That, thereafter, said Ordinance was duly adopted and passed at a regular meeting of the City Council on the 2' day of November, 2010. AYES: NOES: ABSENT: City Clerk APPROVED AS TO FORM: City Attorney CADocuments and Settings\vdiep\Desktop\Agenda 10-19-10\E-2 Attachl .doc 9296 EXHIBIT A DIVISION 16. WIRELESS TELECOMMUNICATION FACILITIES* *Editor's note: Ord. No. 1991, §§ 1, 2(Amd. 275, Exh. A), adopted April 1, 1997, amended §§ 26-685.980--26-685.988 of Div. 16 and enacted new provisions as set out herein. Formerly, Div. 16 pertained to reception and transmission antennas and derived from Ord. No. 1801, § 2, adopted Jan. 9, 1989 and Ord. No. 1910, § 2, adopted Oct. 13, 1992. Sec. 26-685.980. Purpose. This division sets forth a uniform and comprehensive set of development standards for the placement, design, installation and maintenance of wireless telecommunication facilities within all land-use zones of the city. The purpose of these regulations is to ensure that all wireless telecommunication facilities are consistent with the health, safety, and aesthetic objectives of the city, while not unduly restricting the development of needed telecommunications facilities. (Ord. No. 1991, §§ 1, 2(Arnd. 275, Exh. A), 4-1-97) Sec. 26-685.981. Applicability. Unless otherwise exempt by this division, the regulations set forth herein shall apply to wireless telecommunication facilities within the city. (Ord. No. 1991, § § 1, 2(Amd. 275, Exh. A), 4-1-97) Sec. 26-685.982. Definitions. For the purposes of this division, the following definitions shall apply: the presence of an antenna and/or antenna support structure. (2) ff Amateur and/or citizen band antenna shall mean any antenna used for the operation of amateur and/or citizen band radio stations and which is licensed by the Federal Communications Commission. (3) fal Antenna shall mean any system of wires, poles, rods, reflecting discs, or similar devices of various sizes, materials and shapes including but not limited to solid or wire-mesh dish, horn, spherical, or bar configured arrangements, used for the transmission or reception of electromagnetic signals. (4) j_31 Antenna, building-mounted shall mean any antenna, other than an antenna with its supports resting on the ground, that is directly attached or affixed to the fascia or side wall of a building or structure. (5) 0_1 Antenna, ground-mounted shall mean any antenna which is attached or affixed to a freestanding wireless facility -.-• with its base placed directly on the ground, specifically including but not limited to, monopoles and faux trees. (6) j51 Antenna, roof-mounted shall mean any antenna, other than an antenna with its supports resting on the ground, that is directly attached or affixed to the roof of a building or a mechanical penthouse or parapet enclosure wall which is located on the rooftop of a building. (7) _61 Antenna height shall mean, when referring to any freestanding wireless facility, a-menepele-er--ether antenna support structure, the distance measured from ground level to the highest point on the support structure, including antennas measured at their highest point. 51-1#19.13i9 tower utilized for the purpose of supporting an antenna(s) as defined above. (9) in Co-location shall mean the placement of antennas, dishes, or similar devices owned or used by two (2) or more telecommunication providers on one antenna support structure, building, or structure. (-1-0)181 Direct broadcast satellite service (DBS) shall mean a system in which signals are transmitted directly from a satellite to a small (not exceeding twenty-one (21) inches in diameter) receiving dish antenna. Page 2 (11) al FCC shall mean an abbreviation which refers to the Federal Communications Commission. (10) Free-standing Wireless Facility shall mean any free-standing mast, monopole, tripod or tower utilized for the purpose of supporting an antenna(s). A free-standing wireless facility may be designed to resemble a tree, clock tower, light pole or similar alternative-design mounting structure that camouflages or conceals the presence of an antenna(s). (12) (11) Radiofrequency emissions (RF) shall mean the electromagnetic signals transmitted and received using wireless telecommunication antennas. (13) (12) Reception window shall mean the area within the direct line between a landbased antenna and an orbiting satellite. (1-4) (13) Obstruction-free reception window shall mean the absence of manmade or natural physical barriers that would block the signal between a satellite and an antenna. (15) (14) Wireless telecommunication facility shall mean a mechanical device, land and/or structure that is used to transmit and/or receive electromagnetic signals, including but not limited to antennas, microwave dishes, horn, and other types of equipment for the transmission or receipt of such signals, freestanding wireless facilities, antenna support structures, equipment buildings or cabinets, parking areas, and other accessory development. (-1-63 (15) Wireless telecommunications facilities master plan shall mean a narrative and graphic representation of all existing and future wireless telecommunication facilities within the city for one wireless communication provider or applicant. (Ord. No. 1991, §§ 1, 2(Amd. 275, Exh. A), 4-1-97) Sec. 26-685.983. Exemptions. The regulations of this division do not apply to the following: (1) Single ground-mounted, building-mounted, or roof-mounted receive-only AM/FM radio or television antennas, DBS dish antennas, amateur and/or citizens band radio antennas, for the sole use of the occupant of the parcel on which the antenna is located. (2) Wireless telecommunications facilities owned and operated by the city or other public agency when used for emergency response services, public utilities, operations, and maintenance. (3) This exemption does not apply to free-standing or roof-mounted satellite dish antennas greater than twenty-one (21) inches in diameter. (Ord. No. 1991, §§ 1, 2(Amd. 275, Exh. A), 4-1-97) Sec. 26-685.984. Prohibited wireless telecommunication facilities in residential zones. (a) No wireless telecommunication facilities are permitted in residential zones except for the following: . (1) Wireless telecommunication facilities listed under section 26-685.983(1) and (2). (2) Wireless telecommunication facilities attached to light poles, utility poles, traffic signals, and similar structures. (3) Wireless telecommunication facilities located in residential zones that are developed with permitted nonresidential uses. (4) Wireless telecommunication facilities consisting of roof-mounted antennas located on multiple-family residential buildings. (b) Antennas with a solid or wire-mesh surface with a diameter or maximum width greater than twelve (12) feet are prohibited in residential zones. (Ord. No. 1991, §§ 1, 2(Amd. 275, Exh. 'A), 4-1-97) Sec. 26-685.985. Administrative use permit required. (a) The following types of wireless telecommunications facilities shall be permitted subject to approval of an administrative use permit pursuant to division 5, article VI of this chapter: (1) New building-and roof-mounted antenna facilities. (2) Other forms of wireless telecommunication facilities not specifically addressed within this division which are designed to integrate with the supporting building or structure and pose minimal visual impacts similar to building and roof-mounted antenna facilities, as determined by the planning director. (b) Review by planning commission. The planning director may elect to not rule on a request for an administrative use permit and transfer the matter to the planning ZACase Files\CODE AMEND\2009\09-04 Wireless Telecommunications Facilities\Municipal Code_text.doc Page 3 commission, to be heard within thirty (30) days from the date this election by the planning director is provided in writing to the applicant. (Ord. No. 1991, §§ 1, 2(Amd. 275, Exh. A), 4-1-97) Sec. 26-685.986. Conditional use permits required. Wireless telecommunication facilities consisting of freestanding wireless facilities antenna support structures and alternative antenna support structures shall be permitted subject to approval of a conditional use permit pursuant to division 3, article VI of this chapter. (Ord. No. 1991, §§ 1, 2(Amd. 275, Exh. A), 4-1-97) Sec. 26-685.987. Minor modification permitted. (a) Additions or modifications to existing wireless telecommunication facilities which• meet all of the following criteria shall be permitted subject to approval by the planning director pursuant to section 2-251(b) and section 26-271: (1) The overall . • • • - height of the freestanding wireless facility is not increased. (2) No ancillary features are added to the monopole other than the antennas, required safety equipment, and accessory equipment enclosures. (3) All conditions of approval for the previous facility have been met. (4) No required parking stalls are eliminated in conjunction with the placement of the additional accessory equipment. (5) The addition or modification is designed to minimize visual impacts, to the extent possible. (b) Additions or modifications to existing wireless telecommunication facilities which do not meet all of the above criteria shall be permitted subject to the approval of conditional use permit pursuant to division 3, article VI of this chapter. (Ord. No. 1991, §§ 1, 2(Amd. 275, Exh. A), 4-1-97) Sec. 26-685.988. Development standards. All wireless telecommunication facilities regulated under this division shall comply with the following development standards: (a) Site selection. (1) City-owned properties shall be considered before privately-owned properties where wireless telecommunication facilities are permitted. 111310) Location on property. (1) Freestanding wireless facilities or roof-mounted satellite dishes greater than twenty-one (21) inches in diameter and located in residential zones. a. No freestanding wireless facilities antennas and antenna support structures shall be permitted in the required side yard or front yard. b. No freestanding wireless facilities antennas and antenna support structures shall be permitted within five (5) feet of the rear property line. c. No antennas consisting of a solid or wire-mesh surface shall be permitted on the roof except as permitted through the approval of a variance application. (2) Nonresidential zones (including wireless telecommunication facilities located in residential zones which are developed with permitted nonresidential uses). a. No antenna support structures or alternative antenna support structures free-standing_ wireless facilities shall be permitted in the required front or street side yards of the underlying zone. b. No ••• free-standing wireless facilities shall be permitted within one hundred (100) feet of surrounding single-or multi-family residences. This distance shall be determined by measuring from the free-standing wireless facility to the nearest property line of the single- or multi-family residence. c. No • ••• free-standing wireless facilities shall be permitted in a required parking space or driveway. d. Antenna support structures Freestanding wireless facilities shall be located to the extent feasible to the rear of all existing buildings on the property. fsikb) Height restrictions. (1) No antenna support structur -• -•. - free- standing wireless facilities shall exceed sixty (60) feet in height measured from the ZACase Files\CODE AMEND\2009\09-04 Wireless Telecommunications Facilities\Municipal Code_text.doc Page 4 average finished grade of the subject site, except as otherwise approved under section 26- 685.990. (2) No roof-mounted antennas and-at:Lk:ma support structures shall exceed twenty (20) feet above the peak of the roof (excluding the height of mechanical penthouses and parapets). (3) In addition to the maximum height limits stated above, freestanding wireless facilities shall be designed at the minimum functional height. a. In the event that the City needs assistance in understanding the technical aspects of a particularigroposal, the services of a communications consultant may be required to determine the engineering or screening requirements of establishing a specific wireless telecommunication facility. This service will be provided at the applicant's expense. (d) Noise (1) No portion of a wireless telecommunications facility, including, but not limited to, emergency generators, shall violate the City's noise ordinance at any time. (Ord. No. 1991, §§ 1, 2(Amd. 275, Exh. A), 4-1-97) Sec. 26-685.989. Design standards. All wireless telecommunication facilities regulated under this division shall comply with the following design standards: (a) All wireless telecommunication facilities. (1) Accessory support facilities, such as electrical cabinets and equipment buildings shall be placed within an interior space of the existing building, within a landscaped planter within the existing parking lot, or on the rooftop of the subject building. Support facilities shall be designed to match the architecture of adjacent buildings and/or screened from public view by wall, fences, parapets, landscaping, and similar treatments. All security fences shall not be less than six (6) feet in height and shall be constructed of a material such as block wall or wrought iron. Chain link fencing and barbed wire are prohibited, unless specifically approved by the Planning Commission in cases where the freestanding wireless facility and equipment is not visible from the public view. Chain link fenci accessory support-facilities are not asily seen from public view as determined by the planning director. (2) Antenna surfaces and freestanding wireless facilities support structures shall not be painted shiny or bright colors and shall be treated so as not to reflect glare from sunlight. (3) No signage or lighting shall be incorporated into or attached to any antenna or freestanding wireless facility • • ". -, except to indicate danger. (4) The smallest size antenna panels feasible shall be used at each facility. (5) All wireless telecommunication facilities shall be installed with multi lingual signage including the RF hazard warning symbol identified within FCC regulations, to notify persons that the facility could cause exposure to RF emissions. (6) Once the appropriate entitlement has been obtained, wireless facility providers shall obtain a business license from the City, pursuant to Section 14-18 of the Municipal Code. (7) Any lighting installed in the equipment area shall be located to illuminate only thesquipment area and shall not illuminate areas outside the equipment area or create off-site glare. Light fixtures shall be low wattage, hooded and directed downward. (b) Building and roof-mounted antennas. (1) Building-mounted and roof-mounted antennas shall be screened from view under most circumstances, unless the antennas would not otherwise be visible to adjacent properties and/or public rights-of-way. The screening shall consist of parapets, walls, fencing, existing roof pitch, or similar architectural elements provided that it is painted and textured to integrate with architecture of the existing building. (2) Antennas shall be mounted on the parapet, penthouse wall, or building facade unless the antennas are not visible to adjacent properties and/or public rights-of-way. Building-mounted antennas shall be painted or otherwise architecturally integrated to match the existing building. (c) Antenna supportl ZACase Files\CODE AMEND\2009\09-04 Wireless Telecommunications Facilities\Municipal Code_text.doc Page 5 Free-standing wireless facilities. (1) Freestanding wireless facilities - . - •-e antenna support structures shall be located a minimum of one half one-quarter mile from any other freestanding wireless facility - - : - - - . • -, except as otherwise approved under section 26-685.990. (2) All proposed monopoles shall be of a slim or tapered design with climbing spikes mounted no lower than 3 ' - alternative antenna support structures shall be painted to match their surroundings. (2) Alternative antenna support structures (e.g. manmade tre4) shall be in lieu of monopoles where the opportunity exists or where visibility impacts are a concern. All freestanding wireless facilities shall be stealthed to eliminate or substantially educe their visual and aesthetic impacts from the surrounding public rights-of-way and adjacent properties.. (For example, if a grove of palm trees exists at a proposed antenna site, then a manmade tree (monopalm) shall be used,. . •- - 7- -. If antennas are proposed to be located within the city's regional entertainment/shopping districts, antennas shall be concealed within signs, clock towers, or similar structures that are compatible with the surrounding land uses. (3) Freestanding wireless facilities designed as faux trees. a. Freestanding wireless facilities designed as faux trees shall bear a realistic resemblance to the type of tree that it is designed after to the greatest extent possible, with emphasis on features including branches, fronds, leaves, needles, bulb diameter, trunk shape and trunk diameter. b. The maximum branch/frond density and length shall be used to the greatest extent possible for antenna stealthing purposes. c. All cellular antennas mounted to a faux tree exce it mono- 'alms shall have "sock covers" installed over each antenna to simulate tree branches/leaves/needles, etc. for additional stealthing. (4) Accessory support facilities (e.g., equipment cabinets) used in conjunction with a freestanding wireless facility shall be located in an underground vault when located on City-owned property, including open space, park facilities, fire stations and City Hall, unless approved by the hearing body. (d.) Revisions or co-locations to existinff freestandinff wireless facilities. ts or unffrades that can be made to existin wireless telecommunication facili shall be made u ion the modification or expansion of the existing facility, facilities (e.g., equipment cabinets). a. Antenna arrays shall be enclosed with pine needle socks or similar type sleeves for faux tree facilities. b. No portion of the antenna arrays shall extend beyond the branch line. ' c. Landscaping be upgraded to provide screening for any 'additional equipment or enclosures. • d. All electrical wires shall be rotected in conduit and shall be located underground or fixed to the ground or structure. e. New equipment enclosures shall be designed to be consistent in appearance with existing equipment enclosures. f. The co-location antenna(s) shall be designed to be consistent in appearance, with the existing antenna(s) and structure. (e) Freestanding or roof-mounted satellite dishes consisting of a solid or wire-mesh surface greater than twenty-one (21) inches in diameter and located in residential zones. (1) Satellite dishes shall be seventy-five (75) percent screened when viewed from ground level from any adjacent public rights-of-way, parks, schools,:or residentially zoned properties. Such screening shall consist of either six (6) foot solid fencing or block walls, including the existing perimeter fence/wall on the site, landscaping or any combination thereof. Required screening around the antenna.shall achieve its screening effect of seventy-five (75) percent in height and mass within sixty (60) days of installation. Specimen-size plants may be required to satisfy this requirement. In the case of a roof-mounted installation, such screening may incorporate features of the existing roof (e.g., a parapet, the slope of a pitched roof), landscaping; or fencing which is compatible with the design and material of the existing development on the site. (Ord. No. 1991, §§ 1-, 2(Amd. 275, Exh. A), 4-1-97) Sec. 26-685.990. Deviation from certain development and design standards. ZACase Files\CODE AMEND\2009\09-04 Wireless Telecommunications FacilitiesNimicipal Code_textdoc Page 6 Deviation from the height requirements and minimum distance between monopoles and alternative antenna support structures freestanding wireless facilities by not more than twenty (20) percent may be granted by the planning director or planning commission if one or more of the following findings is made based on evidence submitted by the applicant: (1) None of the permitted locations or height restrictions for antenna support structures and alternative antenna support structures freestanding wireless facilities provide for an obstruction-free reception window of said antenna as per blockage by the primary on-site structure or off-site buildings and trees of abutting properties; and/or (2) Existing natural geographic conditions preclude an obstruction-free reception window. (3) The relief from the development standards results in a more appropriate design which minimizes the visual impact of the facility. (4) In order to accommodate the establishment of a co-located facility, the antenna height of the facility must be increased. (5) The visual impacts of locating monopoles and alternative antenna support structures freestanding wireless facilities closer than one half one-quarter mile to one another is negligible because the facility is designed to architecturally integrate with the surrounding environment. (Ord. No. 1991, §§ 1, 2(Amd. 275, Exh. A), 4-1-97) Sec. 26-685.991. Installation and operation. (a) All wireless telecommunication facilities shall be installed and maintained in compliance with the requirements of the City of West Covina Municipal Code Chapter 7 (Buildings and Building Regulations), the Uniform Building Code, National Electric Code, Uniform Plumbing Code, Uniform Mechanical Code, Uniform Fire Code, and the manufacturer's structural specifications. (b) All antennas shall be permanently and properly grounded for protection against a direct strike of lightning, with an adequate ground wire as specified by the electrical code. (c) All electrical wires, (excluding those wires covered in co-axial cables) connected from the electrical cabinets to the antennas or antenna support structure shall be protected in conduit, which shall be undergrounded or fixed to the ground and/or building. (d) Prior to the issuance of a certificate of occupancy for any wireless telecommunication facility, the Project applicant shall submit a radio frequency radiation (RFR) field measurement study which verifies compliance with FCC emission standards to the planning director. The study shall be accompanied by a report written to be easily understood by a lay person which describes compliance with these standards. (e) Prior to the issuance of a certificate of occupancy for any building-or roof-mounted wireless telecommunication facility, a disclosure notice approved by the planning director shall be mailed to the manager or property management company of the building on which the facility is installed. (f) All wireless telecommunication facilities shall comply at all times with all FCC regulations, rules, and standards. - (Ord. No. 1991, §§ 1,2(Amd. 275, Exh. A), 4-1-97) Sec. 26-685.992. Maintenance of facilities. Cal The wireless telecommunication provider and/or property owner shall be responsible for maintaining the facility in an appropriate manner, which includes, but is not limited to, the following: Regular cleaning of the facility, graffiti abatement, periodic repainting of antennas, antenna support structures freestanding wireless facilities, rooftop screen enclosures, accessory equipment walls and fences as needed, keeping debris and other similar items cleared from the antenna area, and regular landscape maintenance, of planter landscaping. (1) Landscaping Maipterlai_ice, a. All trees, foliage and other landscaping elements on a wireless telecommunication facility site, whether or not used as screening, shall be maintained in ood condition at all times in corn liance with the a roved landscape plan. The facility owner or operator shall be responsible for replacing any damaged, dead or decayed landscaping. Modifications to the landscape plan shall be submitted for approval to the Planning Department. (2) Lighting. ZACase Files\CODE AMEND\2009\09-04 Wireless Telecommunications Facilities\Municipal Code text.doc Page 7 a. Any exterior lighting shall be manually operated and used only during night maintenance or emer encies unless otherwise ret uired b al I licable Federal Law or FCC rules. Lighting shall be maintained in good condition at all times, including any shielding to reduce light impacts to neighboring properties. (Ord. No. 1991, §§ 1, 2(Amd: 275, Exh. A), 4-1-97) Sec. 26-685.993. Periodic safety monitoring. (a) As requested by the planning director, all wireless telecommunication providers shall submit a certification attested to by a licensed engineer expert in the field of RF emissions, that the facilities are and have been operated within the then current applicable FCC standards for RF emissions. (b) Any wireless telecommunication facilities operated and/or maintained in violation of FCC emission standards shall be subject to permit revocation by the planning commission under section 26-253. (Ord. No. 1991, §§ 1, 2(Amd. 275, Exh. A), 4-1-97) Sec. 26-685.994. Posting of Ownership Information. In the event that a wireless telecommunication facility changes ownership, change of ownership notification must be posted on-site within sixty (60) days of the ownership change. The ownership and contact information shall be posted on site, on the wireless facility or the equipment. Sec. 26-685.995994. Abandonment provisions. Lai The provider and/or property owner shall be required to remove the facility and all associated equipment and restore the property to its original condition within ninety (90) days after the abandonment, expiration, or termination of the conditional use permit or administrative use permit. (b) The provider shall notify the City of its intent to remove the wireless telecommunications facility at least thir_y (30) days prior to implementation. (Ord. No. 1991, §§ 1, 2(Amd. 275, Exh. A), 4-1-97) Sec. 26-685.996995. Required modifications. Notwithstanding, the city may add conditions after issuance of the conditional use permit or other permit if necessary to advance a legitimate governmental interest related to health, safety, or welfare; provided, however, that no one condition by itself may impose a substantial expense or deprive the applicant or provider of a substantial revenue source. Any condition relating to technological changes shall comply with applicable Federal Communications Commission (FCC) and Public Utilities Commission (PUC) standards. (Ord. No. 1991, §§ 1, 2(Amd. 275, Exh. A), 4-1-97) Sec. 26-685.997996. Application requirements. In addition to the submittal application requirements pursuant to division 1, article VI of this chapter, the following information shall also be provided: (1) All wireless telecommunication providers shall submit a wireless telecommunications master plan for city review and approval. Providers who operate and maintain existing antenna facilities shall submit this master plan for review and approval within one (1) year of the effective date of this division or concurrent with a request to modify or alter an existing facility, or for the placement and installation of a new antenna facility, whichever is sooner. Proprietary information, when so designated, will not be available for public review. (2) A "justification study" shall be submitted from each wireless telecommunication applicant indicating the rationale for selection of the proposed site in view of the relative merits of any feasible alternative site within the service area. This study shall also include the applicant's approved master plan which indicates the prciposed site in relation to the provider's existing and proposed network of sites within the city and surrounding areas. For modifications or alterations to existing facilities, the applicant may he required to submit a "justification study" limited to the need to modify, alter, or expand the facility. (3) All wireless telecornmunication applicants shall submit a "co-location study." This study shall examine the potential for co-location at an existing or anew site. A good faith effort in achieving co-location shall be required of all applicants. Applicants which propose facilities which are not co-located with another telecommunication facility shall provide a written explanation why the subject facility is not a candidate for co-location. ZACase Files\CODE AMEND\2009\09-04 Wireless Telecommunications Facilities\Municipal Code_text.doc Page 8 (4) All wireless telecommunication applicants shall provide a visual analysis, including photographic simulations, to ensure visual and architectural compatibility with surrounding structures. (5) Other relevant information requested by the planning director or his/her authorized representative. (Ord. No. 1991, §§ 1, 2(Amd. 275, Exh. A), 4-1-97) Sec. 26-685.998997. Findings. In addition to the findings for approval required pursuant to section 26-247 (conditional use permits), the following findings shall also be met: (1) The facility structures and equipment are located, designed, and screened to blend with the existing natural environment or built surroundings so as to reduce visual impacts to the extent feasible considering the technological requirements of the proposed telecommunication service and the need to be compatible with neighboring residences and the character of the community. (2) The facility is designed to blend with any existing supporting structures and does not substantially alter the character of the structure or local area. (Ord. No. 1991, §§ 1, 2(Amd. 275, Exh. A), 4-1-97) Secs. 26-685.998, 26-685.999. Reserved. Z:\Case Files\CODE AMEND\2009\09-04 Wireless Telecommunications Facilities\Municipal Code_text.doc ATTACHMENT NO. City of West Covina Memorandum TO: Andrew G. Pasmant, City Manager and City Council FROM: Jeff Anderson, Acting Planning Director SUBJECT: CODE AMENDMENT NO. 09-04 AGENDA ITEM NO. E- DATE October 19,2010 WIRELESS TELECOMMUNICATION FACILITIES RECOMMENDATION: The Planning Commission and staff recommend that the City Council introduce the following ordinance: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE RELATED TO WIRELESS TELECOMMUNICATION FACILITIES (CODE AMENDMENT NO. 09-04) DISCUSSION: On October 13, 2009, the Planning Commission initiated a code amendment related to wireless telecommunication facilities. The proposed amendment is intended to modify and update various sections of the Municipal Code related to wireless telecommunication facilities, as sections of the Code that pertain to such facilities were last amended in 1997. Since that time, the design and requirements of wireless facilities have evolved. The Planning Commission held two study session to evaluate what sections of the code to amend. The need for the amendments includes updating terminology, clarifying existing code language, modifying existing development and design standards, as well as establishing new development and design standards. Federal law states that no local government may regulate wireless facilities on the basis of environmental effects of radio frequency emission when the facility is in compliance with Federal regulations on emissions. For more information on the proposed amendments, refer to the attached Planning Commission staff report dated September 14, 2010. The following is a list of the proposed code changes with a brief explanation of each: 1. Revision of terminology Removes outdated terminology including "Antenna Support Structure" and 'Alternative Antenna Support Structure" and replaces them with "Freestanding Wireless Facility". Location of wireless facilities on City-owned sites Inclusion of a development standard that requires City-owned properties to be considered before privately owned properties. Minimum 100-foot separation between wireless facilities and single- or multi-family residences • Clarification of a development standard that specifies that 100-foot separation is measured from the wireless facility to the property line of the residentially zoned property. 4. Noise standards Inclusion of a development standard that prohibits wireless telecommunication facilities from violating the City's noise ordinance. ZACase Files\CODE AMEND\2009\09-04 Wireless Telecommunications Facilities\CC\CC Staff Report.doc Code Amendment No. 09-04 Wireless Telecommunication Facilities October 19, 2010 - Page 2 . Staff assistance with technical issues Inclusion of a development standard that enables City staff to hire a communications consultant at the expense of the applicant if assistance is needed in understanding the technical issues associated with a wireless telecommunications facility. 6. Security fencing for accessory support facilities (e.g., equipment cabinets) Inclusion of development standards that define allowable materials for accessory support facilities and prohibit chain link fencing and barbed wire (unless specifically approved by the Planning Commission in cases where a freestanding wireless facility and equipment cabinet are not visible from public view). Lighting for accessory support facilities (e.g., equipment cabinets) Inclusion of a development standard that prohibits accessory support facility lighting from illuminating outside of the equipment cabinet area. Business licenses Inclusion of a development standard that requires wireless telecommunication facility providers to obtain a business license from the City once the appropriate entitlement has been obtained. 9. Separation between wireless facilities Removes the minimum one-half mile separation between freestanding wireless facilities and replaces it with a minimum one-quarter mile separation between freestanding wireless facilities. 10. Stealthing of freestanding wireless facilities Inclusion of a development standard that requires all freestanding wireless telecommunication facilities to be stealthed to substantially reduce their visual and aesthetic impacts from the surrounding public rights-of-way and adjacent properties. 11. Subterranean accessory support facilities (e.g., equipment cabinets) Inclusion of a development standard that requires accessory support facilities to be located underground when located in City-owned open space or park facilities unless approved by the Planning Commission (or City Council on appeal). 12. Design requirements for Wireless Facilities Inclusion of requirement to design wireless towers to camouflage or conceal the presence of antennas. Specific design criteria are included for freestanding wireless facilities designed as faux trees. Requirements include sock covers, as well as maximum density and length feasible for branches and fronds for antenna stealthing purposes. Requirements may also include standards that a facility bear a realistic resemblance to the type of tree that it is designed after, with emphasis on features such as branches, fronds, leaves, needles, bulb diameter, trunk shape and trunk diameter. 13. Requirements for co-location Inclusion of development standards that define technological stealthing improvements or upgrades to be made to existing facilities in conjunction with modification or expansion Z:\Case Files\CODE AMEND\2009\09-04 Wireless Telecommunications Facilities\CaCC Staff Report.doc Code Amendment No. 09-04 Wireless Telecommunication Facilities October 19, 2010 - Page 3 (co-location). Requirements for co-location include improvements or upgrades to aesthetics, landscaping, wiring and accessory support facilities. 14. Maintenance standards - Inclusion of graffiti abatement and landscaping and lighting maintenance to the existing development standard pertaining to the upkeep of wireless telecommunication facilities by the provider and/or property owner. 15. Change of ownership Inclusion of a standard that requires that change of ownership notification be posted on-site within 60 days of ownership change of the wireless facility. 16. Abandonment Inclusion of a standard that requires the provider to notify the City of its intent to remove the wireless facility at least 30 days prior to implementation. Staff has worked with the Planning Commission on the proposed changes to the wireless telecommunication facility section of the Municipal Code. The proposed code text is attached to the ordinance. PLANNING COMMISSION DISCUSSION AND RECOMMENDATION: The Planning Commission initiated the code amendment on October 13, 2009. A study session was held on February 23, 2010 to review suggested changes to sections of the City's ordinance. A second study session was held on April 13, 2010 to review issues that needed to be further defined or researched by staff after the initial study session. At its meeting of September 14, 2010, the Planning Commission recommended approval of the code amendment 5-0. FISCAL IMPACT: It is not anticipated that any of the proposed amendments will result in any significant fiscal impact to the City. • 1 ow, / Pregared by: Am Dais Reviewe /1 r v e d by: Jeff Anderson Planning Assistant Acting Planning Director Attachments: Attachment 1 — Draft Code Amendment Ordinance Attachment 2 — Planning Commission Resolution No. 10-5386 Attachment 3 — Planning Commission Staff Report, September 14, 2010 Attachment 4 — Planning Commission Minutes, September 14, 2010 ZACase Files\CODE AMEND\2009\09-04 Wireless Telecommunications Facilities\COCC staff Report.doc •ATTACHMENT 2 PLANNING COMMISSION RESOLUTION NO. 10-5386 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF WEST COVINA, CALIFORNIA, RECOMMENDING TO THE CITY COUNCIL APPROVAL OF CODE AMENDMENT NO. 09-04 RELATED TO WIRELESS TELECOMMUNICATION FACILITIES CODE AMENDMENT NO. 09-04 GENERAL EXEMPTION APPLICANT: I City of West Covina LOCATION: Citywide 'WHEREAS, on the 13th day of October, 2009, the Planning Commission initiated a code amendment related to a wireless telecommunication facilities; and WHEREAS, the Planning Commission, on the 23rd day of February, 2010 and the 13th day of April, 2010, conducted study sessions; and WHEREAS, the Planning Commission, upon giving the required notice, did on the 14th day of September, 2010,. conduct a duly advertised public hearing as prescribed by law; and WHEREAS, studies and investigations made by this Commission and in its behalf reveal the following facts: 1. The sections of the Municipal Code that pertain to wireless telecommunication facilities were last revised in 1997. It is necessary to review the development standards for wireless telecommunication facilities to determine if the current standards are appropriate. The proposed action is considered to be exempt from the provisions of the California Environmental Quality Act (CEQA), pursuant to Section 15061(b)(3) of the CEQA Guidelines, in that the proposed action consists of a code amendment, which does not have the potential for causing a significant effect on the environment. NOW, THEREFORE, BE IT RESOLVED, by the Planning Commission of the City of West Covina as follows: SECTION NO. 1: Based on the evidence presented and the findings set forth, Code Amendment No. 09-04 is hereby found to be consistent with the West Covina General Plan and the implementation thereof. SECTION NO. 2: Based on the evidence presented and the findings set forth, the Planning Commission of the City of West Covina hereby recommends to the-City Council of the City of West Covina that it approves Code Amendment No. 09-04 to amend Chapter 26 (Zoning) of the West Covina Municipal Code to read as shown on Exhibit "A." SECTION NO. 3: The Secretary is instructed to forward a copy of this Resolution to the City Council for their attention in the manner as prescribed by law. ZAResos12010 Resos\ 10-5386 Code Amendment 09-04 Wireless Telecommunication Facilities.doc Robert A. Sotelo, Chairman Planning Commission Jeff/A9derson, Secretary Plng Commission Planning Commission Resolution No Code Amendment No. 09-04 September 14, 2010- Page 2 I HEREBY CERTIFY, that the foregoing Resolution was adopted by the Planning Commission of the City of West Covina, at a regular meeting held on the 14th day of September, 2010, by the following vote. AYES: Carrico, Holtz, Redholtz, Stewart, Sotelo NOES: None ABSTAIN: None ABSENT: None Z:\Resos\2010 Resos \ 10-5386 Code Amendment 09-04 Wireless Telecommunication Facilities.doc ATTACHMENT 3 AGENDA ITEM NO. C-2 DATE September 14, 2010 PLANNING DEPARTMENT STAFF REPORT CODE AMENDMENT NO. 09-04 GENERAL EXEMPTION APPLICANT: City of West Covina LOCATION: Citywide I. DESCRIPTION OF APPLICATION On October 13, 2009, the Planning Commission adopted Resolution No. 09-5339 initiating Code Amendment No. 09-04 related to wireless telecommunication facilities. II. STAFF RECOMMENDATION Staff recommends that the Planning Commission adopt a resolution recommending approval of Code Amendment No. 09-04 to the City Council. III. ENVIRONMENTAL DETERMINATION The proposed code amendment is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines in that it consists of a code amendment, which does not have the potential for causing a significant effect on the environment. IV. BACKGROUND On August 11, 2009, the Planning Commission requested that a code amendment be initiated regarding modifications to the West Covina Municipal Code related to wireless telecommunication facilities, as sections of the Municipal Code that pertain to such facilities were last amended in 1997. Since that time, the design and requirements of wireless facilities have evolved. Staff considered the types of issues that have occurred over the last few years and evaluated neighboring cities' ordinances to determine if changes, modifications or clarifications to West Covina's ordinance are appropriate. On October 13, 2009, the Planning Commission adopted Resolution No. 09-5339 initiating Code Amendment No. 09-04 related to wireless telecommunication facilities. The Planning Commission held a study session on February 23, 2010 to review suggested changes to sections of the City's wireless telecommunication facility ordinance. These changes were based on staff's identification of twelve issues related to the development and design standards currently in place for wireless facilities. During this study session, it was determined that several of the issues needed to be further defined. Additionally, the Commission identified several more issues that needed to be further researched by staff. A second study session was held on April 13, 2010 to review the issues that needed to be further defined or researched by staff after the initial study session. At the conclusion of this review, the Commission directed staff to prepare a draft code amendment. ZACase Files \CODE AMEND \2009 \09-04 Wireless Telecommunications Facilities \PC\Staff Report.doc Code Amendment No. 09-04 Wireless Telecommunication Facilities September 14, 2010 - Page 2 V. PROJECT DESCRIPTION AND ANALYSIS Staff has completed a draft code amendment (Attachment 1). The proposed code amendment does not represent a major modification to the wireless telecommunications section of the Municipal Code, as the sections and order remain the same. The following is a summary of the proposed changes to the existing wireless telecommunication facility ordinance: Definitions (Sec. .26-685.982) Removes outdated terminology including "Antenna Support Structure" and "Alternative Antenna Support Structure" and replaces them with "Free-standing Wireless Facility". Development Standards (Sec. 26-685.988) -Inclusion of standards that require City-owned properties to be considered before privately owned properties and prohibit wireless telecommunication facilities from violating the City's noise ordinance. Additionally, inclusion of a standard that enables City staff to hire a communications consultant at the expense of the applicant if assistance is needed in understanding the technical issues associated with a wireless telecommunications facility. Design Standards (Sec. 26-685.989) Inclusion of standards that define allowable materials for accessory support facility security fencing, prohibit accessory support facility lighting from illuminating outside of the equipment area and require wireless telecommunication facility providers to obtain a business license from the City once the appropriate entitlement has been obtained. Removes minimum one-half mile separation between wireless facilities and replaces with minimum one-quarter mile separation between wireless facilities. Inclusion of standards that require wireless telecommunication facilities to be stealthed and accessory support facilities to be located underground when located in City-owned open space or park facilities. Additionally, inclusion of standards that outline design criteria for wireless facilities designed as faux trees and define technological stealthing improvements or upgrades to be made to existing wireless facilities in conjunction with modification or expansion (co-location). Maintenance of Facilities (Sec. 26-685.992) Inclusion of graffiti abatement and landscaping and lighting maintenance to existing requirement pertaining to the upkeep of wireless telecommunication facilities by the provider and/or property owner. Posting of Ownership Information (Sec. 26-685.994) Inclusion of standard that requires that change of ownership notification be posted on-site within 60 days of ownership change. Abandonment Provisions (Sec. 26-685.994) Inclusion of standard that requires the provider to notify the City of its intent to remove the wireless facility at least 30 days prior to implementation. ZACase Files\CODE AMEND\2009\09-Q4 Wireless Telecommunications Facilities\PC\ Staff Reportdoc REPARED BY: Amy Davis Planning Assitant Attachments: Attachment 1 - Attachment 2 Attachment 3 Attachment 4 Attachment 5 Code Amendment Resolution — Memorandum to Planning Commission, 2nd Study Session, April 13, 2010 —Table, 2nd Study Session, April 13,2010 — Memorandum to Planning Commission, 1st Study Session, February 23, 2010 — Table, 1st Study Session, February 23, 2010 Code Amendment No. 09-04 Wireless Telecommunication Facilities September 14, 2010 - Page 3 VI. STAFF RECOMMENDATION Staff recommends that the Planning Commission adopt a resolution recommending approval of Code Amendment No. 09-04 to the City Council. REVIEWED AND APPROVED: Je erson, AICP A ting Planning Director ZACase Files\CODE AMENDV2009\09-04 Wireless Telecommunications Facilities\POStaff Report.doc rk I a tAuritvicIN 4+ Planning Commission Minutes Page 3 — September 14, 2010 no one is allowed to consume alcoholic beverages on the premises and that Walgreen's also agreed to the conditions of approval. OPPONENTS: Joanne Wilner and Alfred Williams spoke in opposition. They both stated their opposition was because there were already a sufficient number of locations in the area that offered the sales of alcoholic beverags. Chairman Sotelo closed the public hearing. There was a discussion by the Commission regarding the number of other locations where alcoholic beverages can be purchased and ABC standards for undue concentration. In addition, the Commission considered the differences between off-sale licenses and on-sale licenses and discussed the crime statistics for the area. Chairman Sotelo and Commissioner Redholtz indicated their support of the request, since this was a retail store and allowing sales of alcoholic beverages would provide a convenience to customers. Commissioners Stewart and Carrico said they would not support this request because there were other places in this area where beer and wine could be purchased. Commissioner Holtz also stated he would not support this request because of the high concentration of alcohol sales in the area. Motion by Redholtz, seconded by Sotelo, to adopt Resolution No. 10-5385, approving Administrative Use Permit No. 10-23. Motion failed 3-2 (Holtz, Stewart and Carrico opposed.) Motion by Cameo, seconded by Holtz, to adopt Resolution No. 10-5385, denying Administrative Use Permit No. 10-23. Motion carried 3-2 (Redholtz and Sotelo opposed.) Chairman Sotelo stated: that this matter is final unless appealed to the City Council within ten days. (2) CODE AMENDMENT NO. 09-04 GENERAL EXEMPTION APPLICANT: City of West Covina LOCATION: Citywide REQUEST: The proposed code amendment consists of certain amendments to the Zoning section of the West Covina Municipal Code as it relates to Wireless Telecommunication Facilities. Planning Assistant Amy Davis presented the staff report. During her presentation she reviewed the recommendations that had been made during the previous study sessions. Joanne Wilner spoke regarding this matter and recommended that wireless service providers be required to check to see if collocation is possible at an existing site before installing a new cell tower. In addition, Mrs. Wilner suggested that there should be better maintenance of cell towers designed as faux trees and they should also be compatible with the area. There was a discussion regarding the proposed amendments to the current code, which was adopted in 1997. Among the proposed amendments were revising of terminology, location of wireless facilities on city-owned sites, separation between wireless facilities and residences, noise standards, security fencing for accessory facilities such as equipment cabinets, lighting for support facilities, requiring support facilities to be placed underground, colocation requirements, landscaping and maintenance requirements and requiring notification of the intention to abandon a cell tower site. It was the consensus of the Commission to proceed with the code amendment. ZAPLANCOM\MINUTES\2010 M1NUTES\minutes 9.14.10.doc Planning Commission Minutes Page 4— September 14, 2010 Motion by Redholtz, seconded by Holtz, to adopt Resolution No. 10-5386, recommending to the City Council approval of Code Amendment No. 09-04. Motion carried 5-0. Chairman Sotelo said that final action on this matter will be considered by the City Council at a public hearing tentatively scheduled for October 5, 2010. E. CONTINUATION OF ORAL COMMUNICATIONS Continuation of Item A, Oral Communications None COMMISSION REPORTS/COMMENTS AND MISCELLANEOUS ITEMS Commissioner Redholtz spoke regarding homeless persons residing in vacant properties throughout the city. He requested that Community Enhancement or the West Covina Police Department be notified of this matter. Commissioner Carrico expressed his concern with trash on the Citrus off-ramp leading to West Covina. Staff was directed to contact Cal Trans about this matter. Commissioner Stewart reminded everyone that West Covina Day at the Fair was on Septemer 29, 2010. Commissioner Holtz spoke regarding the groundbreaking at Westfield Mall for Gold's Gym and Nordstrom Rack on September 29, 2010. Chairman Sotelo asked if more information could be provided regarding police reporting districcts. (1) CITY COUNCIL ACTION: Regular meeting, September 21, 2010: Appeal of Planning Commission denial of Planning Director's Modification No. 10-20 (vehicular security gates at 318 Great Mountain Drive) Appeal of Conditional Use Permit No. 10-10, Wireless Communication Facility at 1030 East Merced Avenue. (2) PLANNING DIRECTOR'S REPORT: a. Project Status Report G. ADJOURNMENT Motion by Carrico, seconded by Redholtz, to adjourn the meeting at 8:45 p.m. Motion carried 5-0. ZAPLANCOM\MINUTES\2010 M1NUTES\minutes 9.14.10.doc City of West Covina TO: Andrew G. Pasmant, City Manager and City Council FROM: Shannon A. Yauchzee, Director/City Engineer Public Works Department Memorandum AGENDA ITEM NO. 4 DATE November 2, 2010 SUBJECT: AWARD OF BID FOR SCHOOL CROSSWALK AND SIDEWALK IMPROVEMENTS ON WORKMAN AVENUE AT PHILLIPS AVENUE PROJECT NO. TP-11502 AND FEDERAL PROJECT NO. HSIPL-5259(020) RECOMMENDATION: It is recommended that the City Council take the following actions: I. Accept the bid of Freeway Electric, Inc. in the amount of $58,008.00 as submitted at the bid opening on October 19, 2010 and authorize the Public Works Director/City Engineer and City Clerk to execute a contract with Freeway Electric, Inc. to perform the work. 2. Transfer $7,280 from City Project No. SP-07117 (215.81.8779.7200) to City Project No. TP-11502 (215.85.8137.7800) DISCUSSION: This project was approved by the City Council as part of the Capital Improvement Program (CIP) in the Fiscal Year 2010-2011. On August 31, 2010, the City received approval of Federal Funds to proceed with the construction of the project. The project consists of the installation of in-roadway flashing lights at the school crosswalk, construction of wheelchair ramps and sidewalk along the east side of Phillips Avenue from Workman Avenue to Idahome Street. A notice inviting bids for this project was advertised in the San Gabriel Valley Tribune on September 30, 2010, and October 7, 2010. In addition, the project was advertised in the Contractor's Green Sheet and the Daily Construction Service. On October 19, 2010, a total of eight bids were received and checked for errors, and all were determined to be valid. The following is a summary of the bids received. No. Contractor City Bid Amount 1. Electric, Inc. Riverside $58,008.00 2. F. S. Construction Sylmar $63,172.00 3. TSR Construction & Inspection Rancho Cucamonga $65,440.00 4. California Professional Engineers, Inc La Puente $69,755.05 5. C.T. & F., Inc. Gardena $70,221.43 6. Steiny & Company, Inc. Baldwin Park $71,431.00 7. Traffic Development Services Moorpark $85,155.00 8. SoCal Engineers, Inc. (Non -responsive) Irvine $51,072.00 The lowest bid of $51,072.00 from SoCaI Engineers, Inc. was determined to be non-responsive due to failure of the bidder to list all sub-contractors and incomplete bid bond forms, Therefore, the lowest responsive bid is from Freeway Electric, Inc. in the amount of $58,008.00. If awarded, the majority of the work such as sidewalk, wheelchair ramp, and pole foundation that may be in conflict with school activity, will be constructed during winter break from December 20, 2010 to December 30, 2010. The remaining work will be completed during the regular school day, however, no work will be preformed for 45 minutes before and after the commencement and the end of the school session to allow parents to pick-up and drop-off students with minimal hindrance from the construction work. It is anticipated that work will begin on December 20 and be completed within 20 working days. Andrew G. Pasmant, City Manager And City Council Page 2 — November 2.2010 ALTERNATIVES: I. Reject all bids received and re-advertise. Since a favorable bid was received, it is unlikely that seeking new bids would reduce costs any further. 2. Reduce the scope of work by eliminating some segments from the proposed location of streets. This alternative requires negotiation of a change order or a re-bid. This will delay the project, which is unnecessary as there is adequate funding for this project. FISCAL IMPACT: Funding for this project is as follows: No. Funding Source Account Number Amount 1. TP-11502 (Federal Funds) 140.85.8137.7800 $65,520.00 2. TP-11502 (Azusa Relinquishment. Funds) 215.85.8137.7800 $7,280.00 Total $72,800.00 Project funding will be allocated as follows: No. Item Amount 1. Preliminary Engineering Design - Plans and Specification $5,000.00 2. Construction Contract $58,008.00 3. Contingencies (10%) $5,800.00 4. Construction Administration, Engineering Inspection, Quality Control, and Material Testing $3,992.00 Total $72,800.00 Prepdred by: 'Oscar Caplin Civil Engineering Associate Reviewed/Approved by: Shannon A. Yauchzee Director/City Engineer Reviewed/Approved by: Finance Attachment No I: Location Map Z:\AOENDA- 20101TP-1 1502_Award of Bid - Workman x-walk.doc KNIAN AVENUE M WOOD AVENUE HOME AVENUE tit 10 SAN BERNARDINO FREEWWAY LOCATION MAP WORKMAN AVENUE AT PHILLIPS AVENUE SCHOOL CROSSWALK AND SIDEWALK IMPROVEMEMNTS CITY PROJECT NO. TP11502 / FEDERAL PROJECT NO. HSIPL 5259(020) City of West Covina Memorandum AGENDA TO: Andrew G. Pasmant, City Manager and City Council ITEM NO. 5 DATE November 2, 2010 FROM: Shannon A. Yauchzee, Director/City Engineer Public Works Department SUBJECT: TRAFFIC COMMITTEE MINUTES RECOMMENDATION: It is recommended that the City Council accept and file the attached minutes of the Traffic Committee meeting held on October 19, 2010. Prepared Hernandez /d y: Civil Engineering Associate Reviewed/Approved by: Shannon A. Yauchzee Director/City Engineer Attachment No. 1 1 ZATRAFFIC COMMITTEE - 2010\OctoberTC 2010 Minutes.doc ATTACHMENT NO. REGULAR MEETING OF THE TRAFFIC COMMITTEE CITY OF WEST COVINA Tuesday 3:00 p.m. October 19, 2010 City Hall, Room 314 Management Resource Center STAFF PRESENT: Shannon Yauchzee and Miguel Hernandez OTHERS PRESENT: None. REQUEST: West Covina Unified School District THAT A SCHOOL BUS LOADING ZONE FOR SCHOOL DAYS BE ESTABLISHED AT MONTE VISTA ELEMENTARY SCHOOL ON THE NORTH SIDE OF PUENTE AVENUE WEST OF CONLON AVENUE. FINDINGS: Walnut Grove Middle School students that reside in the area of Monte Vista Elementary School are bused to the middle school. They are required to gather at the elementary school on Puente Avenue to be picked-up by the buses. This location also serves as the drop-off point. To provide a safe and suitable loading and unloading area, the School District is requesting that a 100-foot school bus loading zone be established on Puente Avenue. The proposed school bus loading zone will be located on the south side of Puente Avenue west of Conlon Avenue. TRAFFIC COMMITTEE RECOMMENDATION: THAT A SCHOOL BUS LOADING ZONE FOR SCHOOL DAYS BE ESTABLISHED AT MONTE VISTA ELEMENTARY SCHOOL ON THE NORTH SIDE OF PUENTE AVENUE WEST OF CONLON AVENUE. \TRAFFIC COMMITTEE - 2010\OctoberTC 2010 Minutes.doc Puente Install "No Stopping -School Bus Loading" signs mcmirE, VE-_a E.ERCEN1rAN7 c PROPOSED SCHOOL BUS LOADING ZONE II. REQUEST: Albert Escobar, West Covina Resident THAT A MULTI-WAY STOP BE INSTALLED AT THE INTERSECTION OF DEL VALE STREET AND TONOPAH AVENUE. FINDINGS: Designed as a 4-way intersection, Delvale Street and Tonopah Avenue are collector streets used to access the residential neighborhood. The northbound and southbound traffic on the minor street, Tonopah Avenue, is controlled by stop signs. The eastbound and westbound traffic on the major street, Delvale Street, is uncontrolled. Both streets are 40-feet wide providing two 12-feet wide lanes (one lane per direction) along with 8-feet wide parking on each side. The primary concern for the resident involves the drivers' ability to cross Delvale Street from a stopped position on Tonopah Avenue safely due to excessive speeds of vehicles traveling on Delvale Street. Devale Street has a speed limit of 25 miles-per-hour. A recent spot study on Delvale Street indicates that the critical approach speed (85 th percentile) for eastbound and westbound was measured at 39 miles-per-hour and 36 miles-per-hour, respectively. The traffic volume for Delvale Street and Tonopah Avenue are shown in the following table. Street Approach Direction Traffic Volume (24 Hour Period) Delvale Street Eastbound 908 Delvale Street Westbound 586 Tonopah Avenue Northbound 728 Tonopah Avenue Southbound 689 The intersection collision database indicates that one rear-end collision occurred during the last 12-month period, which was caused due to driver's error. Based on the compiled data and guidelines from the Manual on Uniform Traffic Control Devices (MUTCD), the intersection does not meet any warrant for a multi-way stop. However, the high operating speed conditions suggest the need to install speed limit signs to make drivers aware of the speed limit. TRAFFIC COMMITTEE RECOMMENDATIONS: THAT A 36X45 STANDARD SIZE 25 MILES-PER-HOUR SPEED LIMIT SIGN (R2-1) WITH "RADAR ENFORCED" PLATE BE INSTALLED ON EAST AND WESTBOUND APPROACHES OF DEL VALE STREET BETWEEN ORANGE AVENUE AND SUNSET AVENUE. THAT THE POLICE DEPARTMENT INCREASE SPEED ENFORECEMENT AS FEASIBLE. THAT 25 FEET RED CURB BE INSTALLED ON WEST SIDE OF DEL VALE STREET NORTH OF TONOPAH AVENUE. THAT 25 FEET RED CURB BE INSTALLED ON EAST SIDE OF DEL VALE STREET SOUTH OF TONOPAH AVENUE. 3 ZATRAFFIC COMMITTEE - 2010\OctoberTC 2010 Minutes.doc CITY OF WEST COVINA MULTI-WAY STOP WARRANT Date of Traffic Count: September 21, 2010 Intersection of De!vale Street at Tonopah Avenue A. VOLUME WARRANT SATISFIED NOT SATISFIED X 300 or more vehicles per hour (average) entering intersection from major street approaches (total from both approaches) for any eight hours , and 115 <300 200 or more combined vehicles and pedestrians per hour (average) entering intersection from minor street for the same eight hours, with An average delay to minor street vehicular traffic of at least 30 seconds per vehicle during the maximum hour . SEVENTY WARRANT SATISFIE When the 85-percentile approach speed of the major street exceeds 40 mph, the minimum vehicular volume warrant is 70 percent of the above requirements. C. ACCIDENT WARRANT SATISFIED 96 <200 None NOT SATISFIED X Posted = 25 mph 85%, EB = 39 mph 85%, WB =36 mph N/A NOT SATISFIED X Five or more accidents of types susceptible of correction by multi-way stops within a twelve-month period. One Rear End D. INTERIM MEASURE WARRANT SATISFIED NOT SATISFIED X Where traffic signals are warranted and urgently needed N/A \TRAFFIC COMMITTEE - 2010\OctoberTC 2010 Minutes.doc DELVALE STREET PROPOSED SPEED LIMIT SIGNS 6 , INSTALL 25 MPH SPEED LIMIT ' SIGN WITH "RADAR ENFORCED" PLATE N N 1- CN LOUISA AVENUE PROPOSED PERMIT PARKING 1247 E. ELGENIA STREET PROPOSED PERMIT PARKING BADILLO STREET ELGENIA STREET GROVECENTER STREET -. CA RVOL AV E NU E i w D Z iii > < _J J L.L.1 H (f) < IV. REQUEST: Yvonne and Donald Peterson, West Covina Residents THAT NO PARKING ON STREET SWEEPING DAYS BE IMPLEMENTED ON PELE COURT FROM PETUNIA STREET TO END OF STREET EVERY FRIDAY OF EACH MONTH FROM 7:00 A.M. TO 3:30 P.M. FINDINGS: In response to a request to prohibit parking to facilitate street sweeping on Pele Court from Petunia Street to end of street, a survey of the five affected properties was conducted. Three (60%) of the properties responded in favor of prohibiting parking every Friday of each month from 7:00 a.m. to 3:30 p.m., and two of the properties did not reply to the survey. Pete Court is a small cul-de-sac street. The prohibition of parking for street sweeping is used throughout the City where more than 50% of the affected properties express a desire for the prohibition and where traffic and/or safety would not be adversely affected. There would be no adverse affects at this location. TRAFFIC COMMITTEE RECOMMENDATION: THAT NO PARKING ON STREET SWEEPING DAYS BE IMPLEMENTED ON PELE COURT FROM PETUNIA STREET TO END OF STREET EVERY FRIDAY OF EACH MONTH FROM 7:00 A.M. TO 3:30 P.M. \TRAFFIC COMMITTEE - 2010\OctoberTC 2010 Minutes.doc 1" = 50' CitvGIS Copyright (C) HO, Digital Map Products. Ail rlghts V. REQUEST: Abraham Valladares, West Covina Resident THAT NO PARICING ON STREET SWEEPING DAYS BE IMPLEMENTED ON RADWAY AVENUE FROM ROXBURY STREET TO WEMBLY STREET EVERY MONDAY OF EACH MONTH FROM 7:00 A.M. TO 3:30 P.M. FINDINGS: In response to a request to prohibit parking to facilitate street sweeping on Radway Avenue from Roxbury Street to Wembly Street, a survey of the nine affected properties was conducted. Five (56%) of the properties responded in favor of prohibiting parking every Monday of each month from 7:00 a.m. to 3:30 p.m., one was not in favor and three of the properties did not reply to the survey. Radway Avenue is a residential street, 30-feet in width. The prohibition of parking for street sweeping is used throughout the City where more than 50% of the affected properties express a desire for the prohibition and where traffic and/or safety would not be adversely affected. There would be no adverse affects at this location. TRAFFIC COMMITTEE RECOMMENDATION: THAT NO PARKING ON STREET SWEEPING DAYS BE IMPLEMENTED ON RADWAY AVENUE FROM ROXBURY STREET TO WEMBLY STREET EVERY MONDAY OF EACH MONTH FROM 7:00 A.M. TO 3:30 P.M. 7 Z:\TRAFFIC COMMITTEE - 2010\OctoberTC 2010 Minutes.doc 44' 1" = 60' CitvGIS Copyright (C) OO7, Digital Map Products. All rights reserved. VI. REQUEST: Gerald and Charlene Wilson, West Covina Residents THAT NO PARKING ON STREET SWEEPING DAYS BE IMPLEMENTED ON CHALBURN AVENUE FROM WORKMAN AVENUE TO PACIFIC LANE EVERY TUESDAY OF EACH MONTH FROM 7:00 A.M. TO 3:30 P.M. FINDINGS: In response to a request to prohibit parking to facilitate street sweeping on Chalbum Avenue from Workman Avenue to Pacific Lane, a survey of the 17 affected properties was conducted. Ten (59%) of the properties responded in favor of prohibiting parking every Tuesday of each month from 7:00 a.m. to 3:30 p.m., one was not in favor and five of the properties did not reply to the survey. Chalburn Avenue is a residential street, 30-feet in width. The prohibition of parking for street sweeping is used throughout the City where more than 50% of the affected properties express a desire for the prohibition and where traffic and/or safety would not be adversely affected. There would be no adverse affects at this location. TRAFFIC COMMITTEE RECOMMENDATION: THAT NO PARKING ON STREET SWEEPING DAYS BE IMPLEMENTED ON CHALBURN AVENUE FROM WORKMAN AVENUE TO PACIFIC LANE EVERY TUESDAY OF EACH MONTH FROM 7:00 A.M. TO 3:30 P.M. ZATRAFFIC COMMITTEE - 201010ctoberTC 2010 Minutes.doe 190,4 S,...Pttlt: Vrctona Ave 1" = 80' A CitvGIS W Pacific in Copyright (C) 2007, Digital Map Products. All rights reserved.