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12-20-2011 - Senior Citizens Commission - June 23, 2011 & A - Item 3b (2).doc SUMMARY OF ACTIONS SENIOR CITIZENS COMMISSION MINUTES OF THE REGULAR MEETING OF August 25, 2011 I. CALL TO ORDER – Chair Glenn called the meeting to order at 3:00 p.m. II. PLEDGE OF ALLEGIANCE / MOMENT OF SILENT MEDITATION Vice Chair Perryman led the Pledge of Allegiance and a moment of silent meditation. III. ROLL CALL - Commissioners present: Glenn, Hughes, Mason, Perryman and Taylor Staff present: Smilowitz, Reynosa and Shore * * * * * * * CHANGE OF LOCATION NOTICE * * * * * * * For this meeting only, this Senior Citizens Commission meeting will be held in the MRC (Room 314) at City Hall, 1444 W. Garvey Avenue, West Covina. * * * * * IV. CORRESPONDENCE AND ORAL COMMUNICATION Appreciation Card from Commissioner Taylor The Commission had sent flowers and a card to Commissioner Taylor in respect for the passing of her mother. Commissioner Glenn remarked that the Agenda did not reflect the newly appointed officers: Glenn as Chair and Perryman as Vice Chair. Staff will correct the record. V. MINUTES FOR APPROVAL A. Minutes of the Regular Senior Citizens Commission meeting held on Thursday, June 23, 2011. MOTION: Motion by Hughes, and seconded by Mason to approve the Minutes of the Regular Senior Citizens Commission meeting held on Thursday, June 23, 2011. Motion carried by 5-0. VI. PRESENTATIONS A. Director McNeill’s Departure from West Covina Manager Smilowitz explained that Director McNeill has accepted a position with the City of Claremont, and that today is her last day. He invited the Commission to drop by her office to say goodbye when the meeting concludes. The Commission expressed their gratitude for her knowledge and help during the years, and wished her well. VII. ADMINISTRATION A. City Council Staff Reports No comments. VIII. OLD BUSINESS A. Further Review of Commissioners’ Responsibilities - #5 Serve as a medium through which organizations may exchange information, coordinate programs, and engage in joint endeavors to benefit the senior population of West Covina. A discussion was held relaying that Gary Lawson of The Greater West Covina Business Association tried to exchange information with other businesses by holding a meeting over a year ago; however, participation was low. Mr. Lawson will be trying again, and the Commission is anxious to get involved. Supervisor Reynosa spoke of the Senior Citizens Association club that is not as active as in prior years, mostly because of low attendance. The Commission asked staff to invite them to our next meeting in October so that the Commission could offer their assistance. IX. NEW BUSINESS Senior Center Policies & Procedures Manual No comments. Commissioner Hughes brought up the idea that the Commission should consider meeting at City Hall to see if more of the senior community would attend the Commission meetings. A discussion was held on different places and times for a trial period. MOTION: Motion by Taylor, and seconded by Hughes to hold the next two meetings at 10:00 a.m. back at the Senior Center on a trial basis to see if participation increases. Motion carried by 4-1 (Glenn–no). B. Contacting Shut-Ins During City Emergencies Commissioners requested that staff invite a firefighter from the West Covina Fire Department to attend the next Commission meeting and explain what’s involved in contacting shut-ins during emergencies. X. INFORMATION City Events No comments. B. Upcoming / Ongoing Events No comments. XI. AD HOC REPORTS None. XII. COMMISSIONER REPORTS/COMMENTS A. Individual Reports/Comments on Activities Director McNeill came into the meeting and formally said goodbye to the Commission. The Commissioners showed their appreciation for all her hard work, as they wished her the best for her future. B. Discussion on Future Agenda Topics/Interests Shut-Ins Notification during Emergencies (WC Fire Department) Volunteers of the Year Nomination forms – no submittals to date Invitation to Senior Citizens Association to speak at next meeting XIII. ADJOURNMENT MOTION: Motion by Hughes, and seconded by Taylor to adjourn the meeting at 3:44 p.m. Motion carried by 5-0.