Loading...
12-20-2011 - Community Services Commission - July 12, 2011 - Item 2 (2).doc SUMMARY OF ACTIONS COMMUNITY SERVICES COMMISSION MINUTES OF THE REGULAR MEETING OF July 12, 2011 CALL TO ORDER Vice Chair Valles called the meeting to order at 6:32. II. PLEDGE OF ALLEGIANCE / MOMENT OF SILENT PRAYER Commissioner Lewis led the Pledge of Allegiance and Vice Chair Valles asked for a moment of silent prayer. III. ROLL CALL Commissioners Present: Blackburn, Fennell, Lewis, Ogden, St. Gaudens, Torres (6:40) and Valles Commissioners Absent: Bennett, Curcio and Kennedy Staff Present: McNeill, Smilowitz, Iseri, Yuasa and Shore COMMISSION BUSINESS A. Commission Reorganization –- Selection of Commission Chair and Vice Chair to be Effective Immediately MOTION Motion by Blackburn, and seconded by St. Gaudens to adopt the nomination of Betty Valles to seat of Chair. Motion carried by a vote of 6-0. Bennett, Curcio, Kennedy and Torres were absent. MOTION Motion by Valles, and seconded by Fennell to adopt the nomination of Nick Lewis to seat of Vice Chair. Motion carried by a vote of 6-0. Bennett, Curcio, Kennedy and Torres were absent. V. CORRESPONDENCE AND ORAL COMMUNICATIONS None. VI. MINUTES FOR APPROVAL A. MOTION Motion by Blackburn, and seconded by Lewis to approve the Minutes of the Regular Community Services Commission Meeting held on Tuesday, May 10, 2011. Motion carried by a vote of 6-0. Bennett, Curcio, Kennedy and Torres were absent. B. MOTION Motion by Lewis, and seconded by Blackburn to approve the Minutes of the Special Community Services Commission Meeting held on Tuesday, June 14, 2011. Motion carried by a vote of 6-0. Bennett, Curcio, Kennedy and Torres were absent. VII. PRESENTATIONS LA County Fair Announces Home Town Heroes Adult – Lloyd Johnson, Veteran and Community Activists Youth - WC Youth Council Manager Smilowitz described what takes place on the Day at the Fair. VIII. ADMINISTRATION NEW BUSINESS 1. City Council Staff Reports None. Review of Commissioner’s Roles and Responsibilities Director McNeill explained how the Roles and Responsibilities define the Commission. She stated that this would be an opportunity to brainstorm if anyone would like to deliberate Item #1 or any other item. Commissioners accepted the Roles as written and spoke of many of the City’s functions, and how others were impressed with the organization of the events. 3. Volunteer of the Year Letters Director McNeill stated that staff would be mailing out nomination forms to service organizations and the Fire and Police Departments this month asking for potential recipients. She invited the Commission to fill out a form if they knew someone deserving of this honor. Commissioners requested to see the list of organizations that receive the nomination forms. 4. City of West Covina Unveils Twitter Account Director McNeill explained that Twitter is the easiest of all the medias to connect to the public, and that the City Manager will be entering current City information on Twitter. McNeill requested that the Commission join Twitter and follow the City’s Twitter site. The Commission discussed Twitter accounts, Quick Response (QR) Codes, Smart Phones, and the Social Media in general. McNeill stated that using these new systems is a good way to communicate with the new generation. She also offered to provide a video to watch of the Social Media Revolution for the next meeting, however, she stated it is something best watched on their own, because it has so many levels to go into. Sharon Gardner’s Retirement (HR) Director McNeill stated that Sharon has been with the City of West Covina for over 32 years. OLD BUSINESS None. C. UPCOMING EVENTS Saturdays Farmers’ Market 8:00 a.m. – 1:00 p.m. Westfield West Covina (near Firestone Tires) 6/28 – 8/23 Galster Park Twilight Tuesdays 7/07 – 8/11 Summer Concert Series 7/14 – 8/01 All Star Tournaments 9/11 West Covina Remembers – 10-year Anniversary 9/22 LA County Fair – West Covina Day (details to come) IX. COMMUNITY AND RECREATION SERVICES A. NEW BUSINESS - Proposition 84 Grant Application Director McNeill stated that Prop 84 is a federal grant that doesn’t require the City to pay part of it. If the City’s application is accepted, the City will receive $5 million to use on Orangewood Park for a major renovation project including two lighted soccer fields. McNeill answered some detailed questions from the Commission. B. OLD BUSINESS Independence Day Celebration Recap Manager Smilowitz explained what went into planning and running the Independence Day Celebration, and that it turned out to be a successful event. (Torres arrived 6:40 p.m.) Sports Council Athletic Facility Usage Compliancy Update West Covina Pony/Colt Baseball Director McNeill and the Commission discussed how the residency compliance has not been met by all leagues to completely satisfy the City’s requirements. Many suggestions were discussed including a percentage deferential, charging for each child per season (which was already turned down once by the City Council), or charging only non-resident children per season. A motion was made to put before the City Manager, who then makes a decision whether or not to have a staff report written to present to the City Council. MOTION Motion by Ogden, and seconded by Lewis to assess a $10 fee for Sports Council non-resident participants each season or work with a percentage deferential (population impact fee) for leagues that do not meet the minimum residency requirement. Motion carried by a vote of 7-0. Bennett, Curcio, and Kennedy were absent. X. AD HOC REPORTS A. CDBG – None. B. CIP – None. C. Special Events – None. D. Sports Council – None. XI. COMMISSIONER REPORTS/COMMENTS Individual Reports/Comments on Activities Commissioners spoke of City functions they attended, and complimented staff on their hard work. Director McNeill praised Coordinator Yuasa on her work with the Youth Council who is a recipient of the Community Hero Award at the upcoming 2011 Los Angeles County Fair. Director McNeill reminded the Commission that their budget has now been replenished for FY 2011-2012, and those who would like to attend seminars for Commissioners are welcomed to do so. XII. ITEMS TO BE AGENDIZED A. List of Organizations that Receive the Volunteer of the Year Nomination Forms XIII. ADJOURNMENT MOTION Motion by Blackburn, and seconded by Lewis to adjourn the meeting at 7:52 p.m. Motion carried by a vote of 7-0. Bennett, Curcio, and Kennedy were absent.