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03-15-2011 - Senior Citizens Commission - 10/28/10 & 12/09/ - Item 3 (2).pdfCi0 of West Covina Memorandum AGENDA ITEM NO 3 DATE Mar. 15, 2011 SUMMARY OF ACTIONS SENIOR CITIZENS COMMISSION MINUTES OF THE REGULAR MEETING OF October 28, 2010 I. CALL TO ORDER Chair Hughes called the meeting to order at 3:00 p.m. PLEDGE OF ALLEGIANCE / MOMENT OF SILENT . MEDITATION Commissioner Taylor led the Pledge of Allegiance and a Moment of Silent Meditation. HI. ROLL CALL Commissioners present: Hughes, Mason, Perryman (3:25 p.m.) and Taylor Commissioner absent: Glenn Staff present: Smilowitz, Reynosa and Headley IV. CORRESPONDENCE AND ORAL COMMUNICATION Resident Mary C. Bachman, Principal of St. Christopher's School, spoke about her candidate, Manuel Lucio, for Senior Services Volunteer. She gave detailed information of how Manuel works tirelessly helping wherever needed. V. MINUTES FOR APPROVAL A. Approval of the Minutes of the Regular Senior Citizens Commission meeting held on Thursday, August 26, 2010. MOTION: Motion by Taylor, and seconded by Mason to approve the minutes of the Regular Senior Citizens Commission meeting held on Thursday, August 26, 2010. Motion carried by a vote of 3-0. Glenn and Perryman were not present. VI. PRESENTATIONS None. VII. ADMINISTRATION A. City Council Staff Reports B. CDBG Project Funding Update This Item was tabled until the next meeting. VIII. OLD BUSINESS A. Further Review of Commissioner's Responsibilities - Priority #2, Active Senior Programs Supervisor Reynosa went into detail reporting results of a survey that was distributed at the Senior Center and stated that 87 responses were received. The Commission requested to have a hard copy tally of the responses. Commissioners gave other suggestions of senior activities such as Candlelight dinners and different types of trips. B. Follow Up on Bus Stops and Shelters Near Senior Housing Facilities Manager Smilowitz advised the Commission to hold this item over until Vice Chair Glenn would be able to attend the meeting. IX. NEW BUSINESS A. 2010 Volunteer of the Year Nominations The Commissioners spoke about their nominee's attributes, and a discussion was held. It was decided that two recipients would share the award this year. 1 Senior Citizens Commission Agenda October 28, 2010 MOTION: Motion by Mason, and seconded by Taylor to approve the nominations of Ruth Weir and Manuel Lucio as the co-recipients of the 2010 Senior Services Volunteer of the Year. Motion carried by a vote of 4-0. Glenn was not present. A discussion followed on having Certificates made for the volunteer recipients from the City Council and another from the Commission, to present flowers during the Commission meeting, and possibly offering restaurant gift cards with funds coming from the Commission Budget. MOTION: Motion by Perryman, and seconded by Mason to approve the Commission presenting Certificates along with a bouquet of flowers to the Volunteer award recipients. Motion carried by a vote of 4-0. Glenn was not present. Staff offered to contact the winners and invite them to the City Council meeting in February to accept their awards. X. INFORMATION A. City Events B. Upcoming / Ongoing Events AD HOC REPORTS XII. COMMISSIONER REPORTS/COMMENTS , A. Individual Reports/Comments on Activities Commissioner Mason offered to teach a class in reading and or life story writing. Commissioner Perryman spoke about the success of the Hurst Ranch's Harvest Festival and the upcoming Holiday party. Chair Hughes spoke about the Elk's MDA annual Holiday Party and the annual Christmas Tree Lane event. B. Discussion on Future Agenda Topics/Interests 1. CDBG Project Funding Update Further Review of Commissioner's Responsibilities - Priority #2, Active Senior Programs Follow up on Bus- Stops and Shelters Near Senior Housing Facilities XIII. ADJOURNMENT MOTION: Motion by Taylor, and seconded by Perryman to adjourn the meeting at 3:47 p.m. Motion carried by a vote of 4-0. Glenn was not present. City of West Covina Memorandum AGENDA ITEM NO 3 DATE Mar. 15, 2011 SUMMARY OF ACTIONS SENIOR CITIZENS COMMISSION MINUTES OF THE REGULAR MEETING OF December 9, 2010 I. CALL TO ORDER Chair Hughes called the meeting to order at 3:00 p.m. PLEDGE OF ALLEGIANCE / MOMENT OF SILENT MEDITATION Commissioner Mason led the Pledge of Allegiance and a Moment of Silent Meditation. HI. ROLL CALL Commissioners present: Glenn, Hughes, Mason, Perryman and Taylor Staff present: McNeill, Reynosa and Headley IV. CORRESPONDENCE AND ORAL COMMUNICATION None. V. MINUTES FOR APPROVAL A. Approval of the Minutes of the Regular Senior Citizens Commission meeting held on Thursday, October 28, 2010. MOTION: Motion by Taylor, and seconded by Mason to approve the minutes of the Regular Senior Citizens Commission meeting held on Thursday, October 28, 2010. Motion carried by a vote of 5-0. VI. PRESENTATIONS None. VII. ADMINISTRATION A. City Council Staff Reports Director McNeill reported on the upcoming Certificates that the City Council would be presenting including the Volunteer of the Year Awards. She gave details of the Fil-Am Tennis Association offering to expand the public tennis courts and build a clubhouse at Del Norte Park., She also spoke of the new children's playground with an Island theme at Palmview Park in preparation of the opening of the first City-run Pre-School. B. Gift Certificate for Volunteers of the Year Award Director McNeill reported that the Commissioners were not able to use funds/cash in the form of gift cards from their City budgets as previously suggested for a restaurant gift certificate for the co-volunteer recipients. The Commission decided to invest $10 each from their personal funds to purchase two Applebee Restaurant gift cards for the recipients. The Commission also decided to use plaques instead of wooden frames or certificates to honor the recipients at the February City Council meeting. VIH. OLD BUSINESS A. Further Review of Commissioner's Responsibilities - Priority #2, Active Senior Programs Director McNeill gave a review of previous discussions and went over Supervisor Reynosa's survey results. On the survey many seniors asked for programs that were already established at the Center. From these survey responses, it was evident that many were not aware of the full range of opportunities the Center offers, and new ways of advertising the programs was necessary. Suggestions included asking the seniors how they would best accept receiving info: flyers, newsprint, microphone announcements, etc. 1 Senior Citizens Commission Agenda December 9, 2010 B. Follow up on Bus Stops and Shelters Near Senior Housing Facilities It was decided to not look any further into bus shelters. C. CDBG Project Funding Update Director McNeill explained that there are CDBG Funds for a one-time improvement project, and the Commission discussed past and current projects under consideration. Further research will be necessary to find the most appropriate use of these funds. IX. NEW BUSINESS A. 2011 Greater Los Angeles Homeless Count Director McNeill explained the need of volunteers to help count the homeless in West Covina, which occurs every 2 years. Commissioner Perryman offered to volunteer. Commissioners made suggestions and offered to speak to pastors of churches and other fraternity and non-profit organizations to spread the word. X. INFORMATION A. City Events No comments. B. Upcoming / Ongoing Events No comments. XI. AD HOC REPORTS None. XII. COMMISSIONER REPORTS/COMMENTS A. Individual Reports/Comments on Activities Commissioners spoke of City events they attended and wished staff a happy holiday. B. Discussion on Future Agenda Topics/Interests None. XIII. ADJOURNMENT MOTION: Motion by Perryman, and seconded by Taylor to adjourn the meeting at 4:25 p.m. Motion carried by a vote of 5-0. The next meeting will be held on February 24, 2011 at 3:00 p.m. in the TV Room, Main Hall at the West Covina Senior Center, 2501 East Cortez Street.