07-05-2011 - Ordinance for AdoptionCode Amendment No. 11-03Vehi - Item 2 (2).pdfCity of West Covina
Memorandum
TO: Andrew G. Pasmant, City Manager
and City Council
ITEM NO. 2
FROM: Susan Rush
DATE: July 5, 2011
Assistant City Clerk
SUBJECT: ORDINANCE FOR ADOPTION
CODE AMENDMENT NO. 11-03
VEHICLE STORAGE IN THE "SERVICE COMMERCIAL" ZONE
RECOMMENDATION:
It is recommended that the City Council adopt the following ordinance:
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING CHAPTER 26 (ZONING) OF THE WEST COVINA
MUNICIPAL CODE RELATED TO VEHICLE STORAGE IN THE
"SERVICE COMMERCIAL" (S-C) ZONE
DISCUSSION:
This ordinance was introduced at the City Council meeting of June 21, 2011. This ordinance
will allow the storage of new vehicles in conjunction with an automobile dealership with the
approval of an administrative use permit. This ordinance will become effective on August 4,
2011, thirty days after its adoption.
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Prepared b argaret Garcia
Deputy City Clerk
110&4, Atd/xt,K
Approved by Susan Ru h v
Assistant City Clerk
Attachment: No. 1 - Ordinance
No. 2 — Staff Report dated June 21, 2011
Attachment No. 1
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF THE
WEST COVINA MUNICIPAL CODE RELATED TO VEHICLE
STORAGE IN THE "SERVICE COMMERCIAL" (S-C) ZONE
WHEREAS, on March 22, 2011, the Planning Commission initiated a code amendment
related to allowing vehicle storage in the "Service Commercial" (S-C) Zone; and
WHEREAS, the Planning Commission held a study session on the 22nd day of March, 2011,
to discuss potential revisions to the code; and
WHEREAS, the Planning Commission, upon giving the required notice, did on the 24 111 day
of May, 2011, conduct a duly advertised public hearing as prescribed by law; and
WHEREAS, the Planning Commission, upon giving required notice, did on the 24 th day
of May, 2011, conduct a duly advertised public hearing as prescribed by law, at which time the
Planning Commission adopted Resolution No. 11-5420 recommending to the City Council
approval of Code Amendment No. 11-03; and
WHEREAS, the City Council considered evidence presented by the Planning
Commission, Planning Department, and other interested parties at a duly advertised public
hearing on the 21 St day of June, 2011; and
WHEREAS, studies and investigations made by this Council and in its behalf reveal the
following facts:
1. Penske Mercedes-Benz of West Covina has requested that the City allow for vehicle
storage on two lots currently used for employee parking.
2. Under current zoning standards, vehicle storage lots are not allowed in the S-C zone. At
this time it is appropriate to consider amending the Municipal Code to allow the storage
of new vehicles in conjunction with an automobile dealership.
3. Due to the nature of storage lots, it is appropriate to require the submittal of an
administrative use permit to allow for review of the request, placement of conditions of
approval, and ability to review after approval.
4. The proposed action is considered to be exempt from the provisions of the California
Environmental Quality Act (CEQA), pursuant to Section 15061(b)(3) of the CEQA
Guidelines, in that the proposed action consists of a code amendment, which does not
have the potential for causing a significant effect on the environment.
NOW THEREFORE, the City Council of the City of West Covina does ordain as
follows:
SECTION NO. 1: The proposed action is considered to be exempt from the provisions
of the California Environmental Quality Act (CEQA). Pursuant to 14 California Code of
Regulations, Sec. 15061(b)(3) the City Council finds that it can be seen with certainty that there
is no possibility that the activity in question may have a significant effect on the environment,
and therefore the activity is not subject to CEQA.
SECTION NO. 2: Based on the evidence presented and the findings set forth, the City
Council of the City of West Covina approves Code Amendment No. 11-03 to amend Chapter 26,
Article XI (Nonresidential Uses) of the West Covina Municipal Code to read as shown on
Exhibit "A" attached hereto and incorporated herein by reference.
Ordinance No.
Code Amendment No. 11-03
Page 2
SECTION NO. 3: This ordinance and the various parts thereof are hereby declared to be
severable. Should any section of this ordinance be declared by the courts to be unconstitutional
or invalid, such decision shall not affect the validity of the ordinance as a whole, or any portion
thereof other than the section so declared to be unconstitutional or invalid
• SECTION NO. 4: The City Clerk shall certify to the passage of this Ordinance and
shall be published as required by law.
PASSED AND APPROVED on this 5 th day of July, 2011.
Mayor Steve Herfert
ATTEST:
City Clerk Laurie Carrico
I, LAURIE CARRICO, CITY CLERK of the City of West Covina, California, do hereby certify
that the foregoing Ordinance was regularly introduced and placed upon its first reading at a
regular meeting of the City Council on the 21 St day of June, 2011. That thereafter said Ordinance
was duly adopted and passed at a regular meeting of the City Council on the 5 th day of July,
2011, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
City Clerk Laurie Carrico
APPROVED AS TO FORM:
City Attorney Arnold Alvarez-Glasman
Ordinance No.
Code Amendment No. 11-03
Page 3
EXHIBIT A
Article VI. PROCEDURE, HEARINGS, NOTICES, FEES AND CASES
26-206. Notices
d. For administrative use permits:
(1) A notice that describes the proposed project and indicates the length of the public review
period (including the last date that a request for a public hearing may be given to the
planning department) shall be mailed to owners and occupants of surrounding property as
indicated below. The public review period shall extend for ten (10) days from the date
that the initial notice was mailed, except in the case of large family day care homes which
shall have a public review period of fourteen (14) days. If a request for a hearing is
received during the specified time, a notice shall be mailed a minimum of seven (7) days
prior to the date of the hearing, indicating the date, time, and location of the scheduled
public hearing.
a. Adjacent properties: Notices shall be mailed to the property owners and occupants of
the subject site and to the two (2) properties on both sides of the subject site in the
case of applications for secondary driveways.
b. One-hundred-foot noticing radius: Notices shall be mailed to the property owners and
occupants of the subject site and all properties within a radius of one hundred (100)
feet of the exterior boundaries of the subject site in the case of applications for the
following purposes: large family day care homes, miniature potbellied pigs, sign
exception review; outdoor uses within the outdoor uses overlay zone, wall and fence
height increases, and canopy structures.
c. Three-hundred-foot noticing radius: Notices shall be mailed to the property owners
and occupants of the subject site and all properties within a radius of three hundred
(300) feet of the exterior boundaries of the subject site in the case of applications for
the following purposes: large expansion and maximum unit size exception, two-story
additions, large accessory building, retaining walls, building and roof-mounted
wireless telecommunication antennae facilities, postal service uses, storage of new
vehicles when in conjunction with an automobile dealership, and computer
game/internet access centers as defmed in section 26-685.2
Article XI. NONRESIDENTIAL USES.
26-597 Service, trade, cultural, public and private uses (except industrial or manufacturing).
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City of West Covina
Memorandum
AGENDA
TO: Andrew G. Pasmant, City Manager
and City Council ITEM NO. 10
FROM: Jeff Anderson, Acting Planning Director DATE June 21, 2011
SUBJECT: CODE AMENDMENT NO. 11-03
VEHICLE STORAGE IN THE "SERVICE COMMERCIAL" ZONE
RECOMMENDATION:
The Planning Commission and staff recommend that the City Council introduce the
following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26
(ZONING) OF THE WEST COVINA MUNICIPAL CODE RELATED
TO VEHICLE STORAGE IN THE "SERVICE COMMERCIAL" (S-
C) ZONE
BACKGROUND:
On March 8, 2011, the Planning Department received a letter from Penske and Mercedes-
Benz of West Covina requesting consideration to allow the storage of vehicles on two
employee parking lots on the west side of Hollenbeck Street on both sides of the San
Bernardino Freeway. The Planning Commission initiated the code amendment on March
22, 2011.
The parking lots are located on the southwest comer of Hollenbeck Street and Garvey
Avenue North and on the northwest corner of Hollenbeck Street and Garvey Avenue
South. The subject properties are located adjacent to the San Bernardino Freeway on both
sides of the freeway. When Penske originally submitted the application to construct the
parking lots they were experiencing employee parking issues and were intending to use the
lots for employee parking. On January 9, 2001, the Planning Commission approved Zone
Change No. 669, Precise Plan No. 884, and Variance No. 1045 to allow the construction of
the two employee parking lots. The zone change from "Open Space" to "Service
Commercial" was approved by the City Council on February 6, 2001. The lots were
constructed soon thereafter and have been used for employee parking since that time.
DISCUSSION:
The West Covina Municipal Code does not allow vehicle storage in commercial zones.
The storage of vehicles (transfer, moving and storage facilities) is allowed by right in the
"Manufacturing" (M-1) Zone. The properties owned by Penske are located in the "Service
Commercial" (S-C) Zone.
Approval to allow vehicle storage at the requested sites would also allow vehicle storage
on all other properties zoned S-C. Other properties located in the S-C zone include the
West Covina Village Shopping Center on North Azusa Avenue, the shopping centers near
the intersections of West Covina Parkway and Vincent Avenue and Glendora Avenue,
Glendora shops, the bowling alley property, the properties on the northwest corner of
Citrus Street and Workman Avenue, The Heights Shopping Center, the properties on the
northwest corner of Nogales Street and Valley Boulevard, and various properties on
Glendora Avenue and North Azusa Avenue. The evaluation of the type of storage that
would be allowed and the appropriate permit process considered the possible locations
where storage might occur and the types of vehicle storage that could potentially occur.
Z:\case Files\CODE AMEND\2011 \ 11-03 Vehicle Storage in SCCOStaff Reporldoc
Code Amendment No. 11-03
Vehicle Storage in Service Commercial Zone
June 21,2011 - Page 2
Based on the Penske request and Planning Commission discussion, the proposed code
amendment would allow the following.
The storage of new vehicles when in conjunction with an automobile dealership.
This would allow an automobile dealership to request ability to store vehicles on
property they own or on property owned by another property owner. However, the
storage of the new vehicles must be proposed for an automobile dealership, and
only new vehicles would allowed to be stored on the lot.
Allow the storage of new vehicles in conjunction with an automobile dealership
with the approval of an administrative use permit. An administrative use permit
requires the submittal of an application that can be approved at staff level. A
proposal would require notification of surrounding property owners and occupants
within a 300-foot radius.
Allow the storage of new vehicles from an automobile dealership in the "Service
Commercial" (S-C) Zone. The properties owned by Penske are located in the S-C
zone and the Commission felt that the request to allow new vehicle storage on the
properties was appropriate. The "Manufacturing" Zone currently allows for vehicle
storage.
PLANNING COMMISSION DISCUSSION AND RECOMMENDATION:
The Planning Commission considered this matter on May 24, 2011. The two issues
discussed by the Planning Commission included defining the type of storage that would be
allowed and determining the appropriate entitlement process. The Commission expressed
support for the code amendment but concern that storage of vehicles should be narrowly
defined to limit the amount of commercial land used for vehicle storage. In discussing the
type of storage that should be allowed, the Planning Commissioners recommended the
storage of new vehicles in conjunction with an automobile dealership in the "Service
Commercial" zone. The Commissioners considered the permit process to allow the storage
of new vehicles and determined that the administrative use permit process would be the
most appropriate. The administrative use permit process allows for notification of
surrounding property owners and residents as well as the placement of conditions of
approval. The Commission voted 5-0 to recommend approval of the proposed code
amendment to the City Council.
FISCAL IMPACT:
The proposed Code Amendment would not have any direct fiscal impact to the General
Fund.
Prep ed Jeff Anderson
Acting Planning Director
Attachments:
Attachment 1 — Draft Code Amendment Ordinance
Attachment 2 — Planning Commission Resolution No. 11-5420
Attachment 3 — Planning Commission Staff Report, May 24, 2011
Attachment 4— Planning Commission Minutes, May 24, 2011
ZACase Files\CODE AMEND\2011 \1 1-03 Vehicle Storage in SC\CC\StaffReport.doc
ATTACHMENT
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, AMENDING , CHAPTER 26 (ZONING) OF THF,
WEST COVINA MUNICIPAL CODE RELATED TO 'VEHICLE
STORAGE IN THE "SERVICE COMMERCIAL" (S-C) ZONE
WHEREAS, 011 March 22, 2011, the Planning Commission initiated a code amendment
related to allowing vehicle storage in the "Service Commercial" (S-C) Zone; and
WHEREAS, the Planning Commission held a study session on the 22 nd day of March, 201
to discuss potential revisions to the code; and
WHEREAS, the Planning Commission, upon giving the required notice, did on the 24th day
of May, 2011, conduct a duly advertised public hearing as prescribed by law; and
WHEREAS, the Planning Commission, upon giving required notice, did on the 24th day
of May, 2011, conduct a duly advertised public hearing as prescribed by law, at which time the
Planning Commission adopted Resolution No. 11-5420 recommending to the City Council
approval of Code Amendment No. 11-03; and
WHEREAS, the City Council considered evidence presented by the Planning
Commission, Planning Department, and other interested parties at a duly advertised public
hearing on the 21 st day of June, 2011; and
WHEREAS, studies and investigations made by this Council and in its behalf reveal the
following facts:
Penske Mercedes-Benz of West Covina has requested that the City allow for vehicle
storage on two lots currently used for employee parking.
Under current zoning standards, vehicle storage lots are not allowed in the S-C zone. At
this time it is appropriate to consider amending the Municipal Code to allow the storage
of new vehicles in conjunction with an automobile dealership.
Due to the nature of storage lots, it is appropriate to require the submittal of an
administrative use permit to allow for review of the request, placement of conditions of
approval, and ability to review after approval.
4. The proposed action is considered to be exempt from the provisions of the California
Environmental Quality Act (CEQA), pursuant to Section 15061(b)(3) of the CEQA
Guidelines, in that the proposed action consists of a code amendment, which does not
have the potential for causing a significant effect on the environment.
NOW THEREFORE, the City Council of the City of West Covina does ordain as
follows:
SECTION NO. 1: The proposed action is considered to be exempt from the provisions
of the California Environmental Quality Act (CEQA). Pursuant to 14 California Code of
Regulations, Sec. 15061(b)(3) the City Council finds that it can be seen with certainty that there
is no possibility that the activity in question may have a significant effect on the environment,
and therefore the activity is not subject to CEQA.
SECTION NO. 2: Based on the evidence presented and the findings set forth, the City
Council of the City of West Covina approves Code Amendment No. 11-03 to amend Chapter 26,
Article XI (Nonresidential Uses) of the West Covina Municipal Code to read as shown on
Exhibit "A" attached hereto and incorporated herein by reference.
Code Amendment No. 11-03
June 21, 2011 — Page 2
SECTION NO. 3: This ordinance and the various parts thereof are hereby declared to be
severable. Should any section of this ordinance be declared by the courts to be unconstitutional
or invalid, such decision shall not affect the validity of the ordinance as a whole, or any portion
thereof other than the section so declared to be unconstitutional or invalid
SECTION NO. 4: The City Clerk shall certify to the passage of this Ordinance and
shall be published as required by law.
PASSED AND APPROVED on this 21 St day of May, 201
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF WEST COVINA
I, Laurie Carrico, City Clerk of the City of West Covina, do hereby certify that the
foregoing Ordinance No. was regularly introduced and placed upon its first reading at a
regular meeting of the City Council on the 21 St day of June, 2011. That, thereafter, said
Ordinance was duly adopted and passed at a regular meeting of the City Council on the 21 5' day
of June, 2011.
AYES:
NOES:
ABSENT:
City Clerk
APPROVED AS TO FORM:
City Attorney
Z:\Case Files\CODE AMEND\2011\11-03 Vehicle Storage in SC\CC\Ordinance.doc
Code Amendment No. 11-03
June 21, 2011 — Page 3
EXHIBIT A
Article V.I. PROCEDURE, HEARINGS, NOTICES, FEES AND CASES
26-206. Notices
d. For administrative use permits:
(1) A notice that describes the proposed project and indicates the length of the public review
period (including the last date that a request for a public hearing may be given to the
planning department) shall be mailed to owners and occupants of surrounding property as
indicated below. The public review period shall extend for ten (10) days from the date
that the initial notice was mailed, except in the case of large family day care homes which
shall have a public review period of fourteen (14) days. If a request for a hearing is
received during the specified time, a notice shall be mailed a minimum of seven (7) days
prior to the date of the hearing, indicating the date, time, and location of the scheduled
public hearing.
a. Adjacent properties: Notices shall be mailed to the property owners and occupants of
the subject site and to the two (2) properties on both sides of the subject site in the
case of applications for secondary driveways.
b. One-hundred-foot noticing radius: Notices shall be mailed to the property owners and
occupants of the subject site and all properties within a radius of one hundred (100)
feet of the exterior boundaries of the subject site in the case of applications for the
following purposes: large family day care homes, miniature potbellied pigs, sign
exception review; outdoor uses within the outdoor uses overlay zone, wall and fence
height increases, and canopy structures.
Three-hundred-foot noticing radius: Notices shall be mailed to the property owners
and occupants of the subject site and all properties within a radius of three hundred
(300) feet of the exterior boundaries of the subject site in the case of applications for
the following purposes: large expansion and maximum unit size exception, two-story
additions, large accessory building, retaining walls, building and roof-mounted
wireless telecommunication antennae facilities, postal service uses, storage of new
vehicles when in conjunction with an automobile dealership, and computer
game/internet access centers as defined in section 26-685.2
Article XL NONRESIDENTIAL USES.
26-597 Service, trade, cultural, public and private uses (except industrial or manufacturing).
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ZACase Files\CODE AMEND\2011\11-03 Vehicle Storage in SC\CC\Ordinance.doc
ATTACHMENT 2
PLANNING COMMISSION
RESOLUTION NO. 1 1 — 5 4 2 0
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY
OF WEST COVINA, CALIFORNIA, RECOMMENDING TO THE
CITY COUNCIL APPROVAL OF CODE AMENDMENT NO. 11-03,
RELATED TO VEHICLE STORAGE IN THE "SERVICE
COMMERCIAL" (S-C) ZONE
CODE AMENDMENT NO. 11-03
GENERAL EXEMPTION
APPLICANT: City of West Covina
LOCATION: Citywide
WHEREAS, on March 22, 2011, the Planning Commission initiated a code
amendment related to allowing vehicle storage in the "Service Commercial" (S-C) Zone;
and
WHEREAS, the Planning Commission held a study session on the 22 nd day of March,
2011, to discuss potential revisions to the code; and
WHEREAS, the Planning Commission, upon giving the required notice, did on the
24th day of May, 2011, conduct a duly advertised public hearing as prescribed by law; and
WHEREAS, studies and investigations made by this Commission and in its behalf
reveal the following facts:
1. Penske Mercedes-Benz of West Covina has requested that the Planning
Commission allow for vehicle storage on two lots currently used for employee
parking.
2. Under current zoning standards, vehicle storage lots are not allowed in the S-C
zone. At this time it is appropriate to consider amending the Municipal Code to
allow the storage of new vehicles in conjunction with an automobile dealership.
3. Due to the nature of storage lots, it is appropriate to require the submittal of a
discretionary permit to allow for review of the request, placement of conditions of
approval, and ability to review after approval.
4. The proposed action is considered to be exempt from the provisions of the
California Environmental Quality Act (CEQA), pursuant to Section 15061(b)(3) of
the CEQA Guidelines, in that the proposed action consists of a code amendment,
which does not have the potential for causing a significant effect on the
environment.
NOW, THEREFORE, BE IT RESOLVED, by the Planning Commission of the City
of West Covina as follows:
SECTION NO. 1: Based on the evidence presented and the findings set forth, Code
Amendment No. 11-03 is hereby found to be consistent with the West Covina General Plan
and the implementation thereof.
SECTION NO. 2: Based on the evidence presented and the findings set forth, the
Planning Commission of the City of West Covina hereby recommends to the City Council
of the City of West Covina that it approves Code Amendment No. 11-03 to amend Chapter
26 (Zoning) of the West Covina Municipal Code to read as shown on Exhibit "A."
Z:\Resos\2011 Resos\ 11-5420 CA 11-03 VehicleStorage S-C.doc
Planning Commission Resolution No. 11-5420
Code Amendment No. 11-03
May 24, 2011 - Page 2
SECTION NO. 3: The Secretary is instructed to forward a copy of this Resolution to
the City Council for their attention in the manner as prescribed by law.
I HEREBY CERTIFY, that the foregoing Resolution was adopted by the Planning
Commission of the City of West Covina, at a regular meeting held on the 24 th day of May,
2011 by the following vote.
AYES: Redholtz, Sotelo, Stewart, Holtz, Carrico
NOES: None
ABSTAIN: None
ABSENT: None
DATE: May 24, 2011
Alan Carrico, Chairman
Planning Commission
Lims,
:'erson, Secretary
• lanning Commission
ZAResos\2011 Resos\ 11-5420 CA 11-03 VehicleStorage S-C.doc
EXHIBIT A
Article XL NONRESIDENTIAL USES.
26-597 Service, trade, cultural, public and private uses (except industrial or
manufacturing).
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vehicles when in
conjunction with
an automobile
dealership
Surveying services x x xxxxx
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sales and service
(outdoor display)
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iVITACHME
AGENDA
ITEM NO. C-2
DATE May 24,2011
PLANNING DEPARTMENT STAFF REPORT
CODE AMENDMENT NO. 11-03
GENERAL EXEMPTION
APPLICANT: City of West Covina
LOCATION: Citywide
I. DESCRIPTION OF APPLICATION
On March 22, 2011, the Planning Commission adopted Resolution No. 11-5408 initiating
Code Amendment No. 11-03 related to considering vehicle storage in the "Service
Commercial" (S-C) Zone.
II. STAFF RECOMMENDATION
Staff recommends that the Planning Commission adopt a resolution recommending
approval of Code Amendment No. 11-03 to the City Council.
III. ENVIRONMENTAL DETERMINATION
The proposed code amendment is exempt from the provisions of the California
Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA
Guidelines in that it consists of a code amendment, which does not have the potential for
causing a significant effect on the environment.
IV. BACKGROUND
On March 8, 2011, the Planning Department received a letter from Penske and Mercedes-
Benz of West Covina requesting consideration to allow the storage of vehicles on two
employee parking lots on the west side of Hollenbeck Street on both sides of the San
Bernardino Freeway. The Planning Commission initiated the code amendment on March
92, 2011.
V. PROJECT DESCRIPTION AND ANALYSIS
The West Covina Municipal Code does not allow vehicle storage in commercial zones.
The storage of vehicles (transfer, moving and storage facilities) is allowed by right in the
"Manufacturing" (M-1) Zone. The subject property is located in the "Service
Commercial" zone.
The parking lots are located on the southwest corner of Hollenbeck Street and Garvey
Avenue North and on the northwest corner of Hollenbeck Street and Garvey Avenue
South. The subject properties are located adjacent to the San Bernardino Freeway on
both sides of the freeway. When Penske originally submitted the application to construct
the parking lots they were experiencing employee parking issues and were intending to
use the lots for employee parking. On January 9, 2001 the Planning Commission
approved Zone Change No. 669, Precise Plan No. 884, and Variance No. 1045 to allow
ZACase Files\CODE AMEND\2011\11-03 Vehicle Storage in SCAPC\StaffReport.doc
Code Amendment No. 11-03
Vehicle Storage
May 24, 2011 - Page 2
the construction of the two employee parking lots. The zone change from "Open Space"
to "Service Commercial" was approved by the City Council on February 6, 2001. The
lots were constructed soon thereafter and have been used for employee parking since that
time.
The two issues to be addressed by the Planning Commission are defining the type of
storage that would be allowed and determining the appropriate entitlement process. The
two employee parking lots are located in the S-C Zone. Approval to allow vehicle
storage at the requested sites would also allow vehicle storage on all other properties
zoned S-C.. Other properties located in the S-C zone include the West Covina Village
Shopping Center on North Azusa Avenue, the shopping centers near the intersections of
West Covina Parkway and Vincent Avenue and Glendora Avenue, Glendora shops, the
bowling alley property, the properties on the northwest corner of Citrus Street and
Workman Avenue, The Heights Shopping Center, the properties on the northwest corner
of Nogales Street and Valley Boulevard, and various properties on Glendora Avenue and
North Azusa Avenue.
In considering the title of the proposed use, staff took into account the request of the
applicant to store new vehicles. Options available to the Planning Commission include
the following.
Storage of vehicles
2. Storage, vehicles when in conjunction with an automobile dealership
Storage, new vehicles when owned and operated by an automobile dealership
Staff recommends the following addition to the Land Use Matrix in the Nonresidential
section of the Municipal Code, "Storage, new vehicles when in conjunction with an
automobile dealership". This allows the storage of new vehicles but only as an accessory
use to an automobile dealership.
The second issue is determining the appropriate entitlement process. The following are
options available to the Planning Commission. All of the options include the requirement
of storing new vehicles in conjunction with an auto dealership as recommended above.
Allow the storage of vehicles by right. This would allow vehicles to be stored on
properties zoned S-C without the submittal or review of an application.
Allow the storage of vehicles with the approval of an administrative review. An
administrative review requires the submittal of an application that can be
approved at staff level. No notification of surrounding property owners or
occupants is required. An administrative review is subject to revocation if the use
is not operated according to the approved use or conditions of approval. Other
types of uses requiring the approval of an administrative review include walkup
ATM's, beauty shops with permanent makeup or body piercing, karaoke, solo
musicians, and accessory massage.
Allow the storage of vehicles with the approval of an administrative use permit
(AUP). An administrative use permit requires the submittal of an application that
can be approved at staff level. AUP's require notification of surrounding property
owners and occupants. The required radius ranges from noticing adjacent
properties, one hundred foot radius, and three hundred foot radius. (Most
categories of AUP's require a three hundred foot radius.) AUP's are subject to
revocation. Examples of types of uses that require an AUP include secondary
driveways (R-1 Zones), minor parking reductions, sign exception review,
building-mounted wireless antennas, restaurants with the service of alcohol, and
outdoor uses (such as farmer's markets).
4. Allow the storage of vehicles with the approval of a conditional use permit
(CUP). A CUP requires a public hearing and approval by the Planning
Commission. Notification of property owners and occupants within 300 feet of
ZACase Files\CODE AlvIEND\2011\11-03 Vehicle Storage in SC\PC\StaffReport.doc
Code Amendment No. 11-03
Vehicle Storage
May 24, 2011 - Page 3
the subject property is required. CUP's are subject to revocation. Examples of
uses requiring a CUP are day care centers, auto service stations, churches, and
public storage facilities.
Staff recommends that new vehicle storage be allowed with the approval of an
administrative use peilait. This process requires review and notification and takes
approximately a month to process if .a complete application is submitted. Notification of
surrounding property owners and occupants allows for input from persons in the vicinity
who are aware of issues that staff may not be aware of. The AUP allows for the
placement of conditions and the possibility of revocation if conditions are not complied
with.
It should be noted that Penske has also approached the City about installing fencing and
gates around the property for security reasons. They have not yet submitted an
application for those improvements. That type of improvement generally is considered
through a Planning Director's modification reviewed administratively.
VI. STAFF RECOMMENDATION
Staff recommends that the Planning Commission adopt a resolution recommending
approval of Code Amendment No. 11-03 to the City Council.
r/V1/4"
3",etainderson, AICP
Acting Planning Director
Attachments:
1) Code Amendment Resolution
2) Planning Commission minutes of March 22, 2011
ZACase Files\CODE AMEND\2011\11-03 Vehicle Storage in SaPaStaffReport.cloc
(
Planning Commission Minutes
Page 3 — May 24. 2011
(2)
CODE AMENDMENT NO. 11-03
GENERAL EXEMPTION
APPLICANT: City of West Covina
LOCATION: Citywide
REQUEST: The proposed code amendment consists of certain amendments to
the Zoning section of the Code as it relates to vehicle storage in
conjunction with an automobile dealership in the "Service
Commercial" (S-C) Zone.
Chairman Carrico opened the public hearing. Acting Planning Director Jeff Anderson
presented the staff report. Mr.: Anderson told the Commission that the request for a code
amendment came from Penske to allow them to store new vehicles on their employee
parking lots, which is in the "Service Commercial" S-C zone. He also said staff had
given consideration to the types of vehicle to be stored and the type of application process
that would be appropriate because the code amendment would be for all properties zoned
"Service Commercial" S-C within the city. He recommended that the code amendment
allow storage of new vehicles in conjunction with automobile dealerships, subject to the
approval of an administrative use permit. He further stated that the administrative use
process would require notification of property owners within a 300-foot radius and allow
staff to incorporate conditions of approval. Staff also recommended that the Commission
recommend approval of this code amendment to the City Council.
PROPONENT:
Joseph Mahana, representing Penske, stated that they intended to store printer vans in the
employee parking lots and answered questions regarding the fencing and lighting on the
lot.
OPPONENTS:
No one spoke in opposition.
Chairman Carrico closed the public hearing.
Commissioner Sotelo expressed his support of the code amendment. Commissioner
Redholtz also said he was in favor, since the storage of vehicles in this zone had been
defined. He also said he felt the administrative use process would allow for adequate
review of this type of request. Commissioners Holtz and Stewart also expressed their
support of the code amendment. Chairman Carrico said he was satisfied with the storage
of new vehicles in conjunction with an automobile dealership, the notification
requirements and the ability for review by the Planning Commission.
Motion by Redholtz, seconded by Holtz, to adopt Resolution No. 11-5420, approving
Code Amendment No. 11-03. Motion carried 5-0.
Chairman Carrico said final action on this matter would be considered by the City
Council at a public hearing tentatively scheduled for June 21, 2011.
(3)
VARIANCE NO. 11-05
CATEGORICAL EXEMPTION
APPLICANT: Encore Image, Inc.
LOCATION: 3041 East Garvey Avenue North (Hooters Restaurant)
REQUEST: •The applicant is requesting approval of a sign variance to deviate
from certain development standards including maximum sign area
and maximum sign height. The applicant is proposing to replace
an existing freestanding identification sign with a 124.5-square
foot, 28-foot tall freestanding
Z:\PLANCOM\MINUTES\2011 MINUTES\minutes 5.24.11.doc
TO:
FROM:
Andrew G. Pasmant, City Manager
and City Council
Shannon A. Yauchzee, Director/City Engineer
Public Works Department
IIy of vv CS' Luvilia
Memorandum
AGENDA
ITEM NO. 3
DATE July 5, 2011
SUBJECT: TRAFFIC COMMITTEE MINUTES
RECOMMENDATION:
is recommended that the City Council take the following actions:
Receive and file the attached minutes of the Traffic Committee meeting held
on June 21, 2011.
Introduce the following ordinance to reduce the speed limit on a portion of
Merced Avenue from Azusa Avenue to Hollenbeck Street from 40 miles per
hour to 25 miles per hour:
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AMENDING
SECTION 22-131 OF THE WEST COVINA MUNICIPAL
CODE RELATING TO INCREASE OF STATE LAW
MAXIMUM SPEEDS (VIRGINIA AVENUE)
P epares •y: Miguel Hernandez Reviewed/Approved b : Shannon A. Yauchzee
Civil Engineering Associate Director/City Engineer
Attachment No. 1 — Report
Attachment No. 2 — Ordina
ZATRAFFIC COMMITTEE - 20111.IuneTC 2011 Minutes.doc
ATTACHMENT NO.
REGULAR MEETING
OF THE TRAFFIC COMMITTEE
CITY OF WEST COVINA
Tuesday
June 21, 2011
STAFF PRESENT:
OTHERS PRESENT:
3:00 p.m.
City Hall, Room 314
Management Resource Center
Shannon Yauchzee, Miguel fIernandez, and Dave Nichols
None
REQUEST:
ity Initiated
THAT THE TRAFFIC CONDITION ON MERCED AVENUE FROM
AZUSA AVENUE TO HOLLENBECK STREET BE REVIEWED.
FINDINGS:
Speed limits are established in accordance with the California Vehicle Code (CVC)
and the Manual of Uniform Traffic Control Devices (MUTCD) guidelines.
Maximum speed limit in urban areas is 55 miles-per-hour. All other speed limits are
called prima facie limits, which are considered to be safe under normal conditions.
Prima facie limits are set by the CVC and include 25 miles-per-hour in business and
residential districts, 25 miles-per-hour in school zones, and 15 miles-per-hour in
alleys and railroad crossings.
Speed limits between 25 and 55 miles-per-hour are established by a traffic and
engineering studies, which take into account a sampling of vehicular speeds,
collision history, and roadway conditions. A safe and reasonable speed is set at or
below the speed at which 85 percent of the drivers drive.
Speed limit for residential, as mentioned above, is 25 miles-per-hour. In order for a
street to be considered as a residential street, it needs to have the following
characteristics:
The width cannot exceed 40 feet.
The interrupted length cannot be more than one-half mile (2,640-feet).
Interruptions include official traffic control devices such as stop signs and
traffic signals.
There can be no more than one traffic lane in each direction.
Merced Avenue between Azusa Avenue to Hollenbeck Street is 40-feet in width, has
one traffic lane in each direction, and is 2,616 feet of uninterrupted length. Thus,
this would allow Merced Avenue to be classified as a residential street and set the
speed limit at 25 miles-per-hour.
TRAFFIC COMMITTEE RECOMMENDATION:
THAT MERCED AVENUE FROM AZUSA AVENUE TO HOLLENBECK
STREET BE POSTED AT 25 MILES-PER-HOUR WITH A RADAR
ENFORCED PLATE.
ZATRAFFIC COMMITTEE - 20111.1uneTC 2011 Minutes.doc
ATTACHMENT No.
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AMENDING
SECTION 22-131 OF THE WEST COVINA MUNICIPAL
CODE RELATING TO INCREASES OF STATE LAW
MAXIMUM SPEEDS (VIERCED AVENUE).
The City Council of the City of West Covina does ordain as follows:
SECTION 1. Section 22-131 of the West Covina Municipal Code is amended
such that the sub-paragraph labeled Merced Avenue from Azusa to Glenn Alan Avenues is
deleted:
SECTION 2. That the City Clerk shall certify to the passage of this ordinance
and shall cause the same to be published as required by law.
PASSED AND APPROVED this 5thday of July 201
Mayor Steve Herfert
ATTEST:
City Clerk Laurie Carrico
1, LAURIE CARRICO, City Clerk of the City of West Covina, California, do hereby
certify that the foregoing Ordinance No. was regularly introduced and placed upon
its first reading at a regular meeting of the City Council on the of 2011.
That thereafter said Ordinance was duly adopted and passed at a regular meeting of the City
Council on the day of 2011, by the following vote:
AYES:
NOES:
ABSENT:
City Clerk Laurie Carrico
APPROVED AS TO FORM:
City Attorney Arnold Alvarez-Glasman
ZAORD1NANCE - 20111Merced Ave Speed Limit, doc
City of West Covina
Memorandum
4 Item No.
Date July 5, 2011
TO: Andrew G. Pasmant, City Manager
and City Council
FROM: Thomas Bachman, Assistant City Manager
SUBJECT: CITY TREASURER'S REPORT FOR MAY 2011
RECOMMENDATION:
is recommended the City Council receive and file this report.
DISCUSSION:
Effective January 1, 2006, Section 53646 of the Government Code states that a city's chief
fiscal officer may submit quarterly reports to their legislative body. This report is to include
the type of investment, issuer, date of maturity, par and dollar amount invested on all
securities, investments, and money held by the local agency. It must also include a statement
that the portfolio is in compliance with the City's investment policy, or manner in which it is
not in compliance, and note the ability of the local agency to meet its expenditure
requirements for the next six months, or provide an explanation as to why sufficient money
may not be available.
Although it is no longer a requirement to submit quarterly reports to the local legislative
body, the Finance Department will continue to submit treasurer's reports to the West Covina
City Council each month.
The May Report shows the City's portfolio decreased from $45,093,553.38 on April 30,
2011, to $44,849,845.90 on May 31, 2011. Beginning with the May 2001 report, average
maturity information has been provided for investments in the City's portfolio. The overall
average maturity of the portfolio is 827 days or approximately two years. Approximately 3
percent of the portfolio is on deposit in various bank accounts. These funds are available to
satisfy obligations as needed. The majority of the portfolio is on deposit in two investment
pools. Approximately 39 percent is held in the State of California Local Agency Investment
Fund (LAIF) and 27 percent is in the Los Angeles County Investment Pool (LACIP). These
funds are completely liquid since the City could withdraw them at any time. The portfolio
also includes two long-term, high interest investments made in the early 1980s which
constitute approximately 31 percent of the portfolio.
Prepared by: Dennis Swink Reviewe I /A •proved by: Thomas Bachman
Controller Finance Director
APP D .ROV BY:
Mar
_.
o .„,......44e,
(Ir
iirr II 1.ilit
CITY OF WEST COVINA
STATEMENT OF TREASURER'S ACCOUNTABILITY
MAY 31, 2011
TYPES OF DEPOSITS:
CHECKING ACCOUNTS
WELLS FARGO GENERAL CHECKING
WELLS FARGO BANK GEN AUTO & LIABILITY
WELLS FARGO BANK WORKER'S COMPENSATION
WELLS FARGO PAYROLL
SUB-TOTAL
OTHER INVESTMENTS:
WELLS FARGO SWEEP
FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA)
FEDERAL HOME LOAN MORTGAGE CORPORATION (FHLMC)
LOCAL AGENCY INVESTMENT FUND - CITY (LAIF)
LOS ANGELES COUNTY POOL (LACIP)
SUB-TOTAL
TOTAL
APRIL 30
275,643.00
1,355.46
95,411.37
88,418.79
460,828.62
2,152,915.99
3,688,593.75
10,199,962.50
16,783,281.13
11,807,971.39
44,632,724.76
45,093,553.38
WITHDRAWALS
38,092,311 20
150,613.14
2,729,202.78
40,972,127.12
17,148,552.89
7,600,000.00
24,748,552.89
65,720,680.01
MAY 31
298,935.00
1,355.46
50,000.00
77,913.54
428,204.00
44,849,845.90
DEPOSITS
38,115,603.20
105,201.
-
77
2,718,697.53
40,939,502.50
16,074,693.85
8,450,000.
-
00
12,776.18
24,537,470.03
65,476,972.53
0.955%
100%
1,079,056.95 2.406%
3,688,593.75 ** 8.224%
10,199,962.50 ** 22.742%
17,633,281.13 39.316%
11,820,747.57 26.356%
44,421,641.90 99.045%
**These two high interest long term investments were made before State Law limited investments to a maximum five-year term.
It has been verified that this investment portfolio is in conformity with the City of West Covina's investment policy which was approved by the City Council on January 18, 2005.
The investment portfolio provides sufficient cash flow liquidity to meet estimated expenditures for the next six months. This report is accurate with respect to all information received as of June 22, 2011.
EARNED INTEREST YIELD THIS PERIOD: 2.965% SIX-MONTH TREASURY BILL YIELD: 0.090%
Dennis Swink, City Controller
SUBMITTED Y:
Thomas Bachman, Ass ant City Manager/Finance Director
Angel F. Patoria, Revenue Services Supervisor
City of West Covina Portfolio Details
May 31, 2011
AVERAGE 05/31/2011 04/30/2011
INVESTMENT INVESTMENT ISSUER MATURITY PURCHASE DAYS TO CUSIP RATE YIELD COST PAR MARKET MARKET
NUMBER TYPE DATE DATE MATURITY VALUE* VALUE*
1986-06-01 ** FHLMC U.S. GOVERNMENT AGENCY
** FNMA U.S. GOVERNMENT AGENCY
06/01/16 06/01/86
313400MC4 8.250 7.728 10,199,962.50 9,555,000.00
9,555,000.00
11,717,774.25
11,717,774.25
11,592,794.85
11,592,794.85
1801
10,199,962.50
1985-12-10 12/10/15 12/10/85
313586UB3 10 350 8.418 3,688,593.75 3,000,000.00 4,117,950.00 4,084,170.00
1630
3,688,593.75 3,000,000.00 4,117,950 00 4,084,170.00
1992-04-20 LACIP LOS ANGELES COUNTY TREASURER*** 04/20/92 538 N/A 1 230 1.230 11,820,747.57 11,820,747.57 11,820,747.57 11,820,747.57
1989-10-19 LAIF STATE OF CALIFORNIA 10/19/89 185 N/A 0.413 0.413 17,633,281 13 17,633,281.13 17,633,281.13 17,633,281 13
827 TOTALS: 43,342,584.95 42,009,028.70 45,289,752.95 45,130,993.55
* MARKET VALUES HAVE BEEN PROVIDED BY UNION BANK.
** These two high interest long term investments were made before State Law limited investments to a maximum five-year term.
*** For this month's report, April 2011 LACIP Earnings Rate and April 2011 LACIP Weighted Average Days to Maturity were used due to the unavailability of May 2011 figures as of the writing of this report.
Note: The Wells Fargo Sweep account was not included in the calculation of average maturity.
City of West Covina
Memorandum
5 Item No.
Date July 5, 2011
TO: Andrew G. Pasmant, Executive Director
and the Community Development Commission
FROM: Thomas Bachman, Assistant City Manager
SUBJECT: CDC TREASURER'S REPORT FOR MAY 2011
RECOMMENDATION:
It is recommended the Community Development Commission Board receive and file this
report
DISCUSSION:
Effective January 1, 2006, Section 53646 of the Government Code states that a city's chief
fiscal officer may submit quarterly reports to their legislative body. This report is to include
the type of investment, issuer, date of maturity, par and dollar amount invested on all
securities, investments, and money held by the local agency. It must also include a statement
that the portfolio is in compliance with the City's investment policy, or manner in which it is
not in compliance, and note the ability of the local agency to meet its expenditure
requirements for the next six months, or provide an explanation as to why sufficient money
may not be available.
Although it is no longer a requirement to submit quarterly reports to the local legislative
body, the Finance Department will continue to submit treasurer's reports to the West Covina
Community Development Commission Board each month.
The May Report shows the CDC's portfolio increased from $13,916,520.62 on April 30,
2011, to $14,695,071.06 on May 31, 2011. To ensure funds are available on short notice to
take advantage of development opportunities, the CDC's surplus funds are in investment
pools with the State of California Local Agency Investment Pool (LAIF) and the Los
Angeles County Investment Pool (LACIP). These funds are completely liquid since the City
could withdraw them at any time. Approximately 67 percent of the portfolio is on deposit in
LAIF and 32 percent is in LACIP. The remaining 1 percent of available cash is on deposit
in various checking accounts. This report also shows cash holdings for the Community
Facilities District. These funds are used for district operating expenses and debt service and
are invested in a separate LACIP account.
Prepared by: Dennis Swink R-vie -d/Approve• by: Thomas Bachman
Controller Finance Director
APRIL 30
12,659.40
5,385.00
18,044.40
9,131,890.12
4,766,586.10
13,898,476.22
13,916,520.62
729.11
1,755,199.63
1,755,928.74
DEPOSITS
3,006,282.88
6,215.00
3,012,497.88
2,795,000.00
5,469.39
2,800,469.39
5,812,967.27
467,207.94
467,233.56
934,441.50
MAY 31
4,125.45
3,000.00
7,125.45
9,915,890.12
4,772,055.49
14,687,945.61
14,695,071.06
385.05
2,221,433.19
2,221,818.24
TYPES OF DEPOSITS: WITHDRAWALS
CHECKING ACCOUNTS
WELLS FARGO GENERAL CHECKING
PACIFIC WESTERN NAT BANK RDA PROGRAMS (SBA/FTHB/HPP)
3,014,816.83
8,600.00
SUB-TOTAL 3,023,416.83
OTHER INVESTMENTS:
LOCAL AGENCY INVESTMENT FUND (LAIF)
LOS ANGELES COUNTY POOL (LACIP)
2,011,000.00
SUB-TOTAL 2,011,000.00
TOTAL 5,034,416.83
COMMUNITY FACILITIES DISTRICT REVENUE FUND
WELLS FARGO BANK C.F.D. CHECKING
LOS ANGELES COUNTY POOL (LACIP)
467,552.00
1,000.00
TOTAL FOR C.F.D. REVENUE FUND 468,552.00
T7777777 III
Dennis Swink, City Controller Angel F. yatetia, Revenue Services Supervisor
PREPARE
COMMUNITY DEVELOPMENT COMMISSION
STATEMENT OF TREASURER'S ACCOUNTABILITY
MAY 31, 2011
It has been verified that this investment portfolio is in conformity with the City of West Covina's investment policy which was approved by the City Council on January 18, 2005.
The investment portfolio provides sufficient cash flow liquidity to meet estimated expenditures for the next six months. This report is accurate with respect to all information received as of June 22, 2011.
EARNED INTEREST YIELD THIS PERIOD: 0.678% SIX-MONTH TREASURY BILL YIELD: 0.090%
1116m—chm-an, Ass%Tant City Manager/Finance Director
TO: Andrew G. Pasmant, City Manager and City Council FROM: Thomas Bachman, Assistant City Manager SUBJECT: AWARD OF BID FOR NON-COIN OPERATED TELEPHONES RECOMMENDATION:
It is recommended that the City Council accept the bid of Littlejohn Communications of Malibu,
California, to install, maintain, and operate non-coin pay telephones in the City’s jail.
DISCUSSION:
On May 2, 2011, the City issued an Request for Proposals (RFP) seeking telecommunications
vendors to install, operate, and maintain non-coin operated pay telephones (NCOT) in eight (8)
of the City’s jail cells on an exclusive agreement basis. The City also sought to add two (2)
additional non-coin operated pay telephones in the jail cell area, one (1) additional telephone in
the booking/live scan area and one (1) monitored-capable telephone based intercom system in
the visitation area of the West Covina Jail Facility. These non-coin operated pay telephones and
visitation area phones and their continuing maintenance are provided by the vendor and at no
cost to the City. The vendor then pays the City a commission based on the revenue generated by
use of the phones. The RFP requires the vendor to provide the City a monthly report of the total
revenue received by the vendor and a calculation of the City’s commission. It further required
that the City would receive a minimum of 40% of the gross receipts. The RFP was distributed to
six (6) specific vendors and made available on the City’s web page. On May 31, 2011, the due
date for responses to the RFP, proposals were received from the six (6) following vendors: (In
alphabetical order with corresponding commission rate) 1. Inmate Communications Corporation, Van Nuys, California ------------------------ 42-50% 2. Inmate Phone Services, Calabasas, California ----------------------------------------------40% 3. Legacy Inmate Communications, Cypress, California -------------------------------------61% 4. Littlejohn Communications Inc., Malibu, California --------------------------------------50% 5. PPW Inmate Technologies, Torrance, California -------------------------------------------40% 6. The Zaman Group, Los Angeles, California -------------------------------------------------62%
Littlejohn Communications offers a standard rate per call compared to variable rates offered by
other vendors. This will result in the highest revenue for the City. The bid submitted by
Littlejohn Communications was found to be the most complete in meeting the requirements set
forth in the Scope of Service section of the RFP and determined to best meet the needs of the
City. References of Littlejohn Communications were checked and all contacts indicated
Littlejohn Communications was a reputable and responsible vendor. The persons contacted were
highly satisfied with the service provided by Littlejohn Communications.
Staff reviewed all bids and disqualified four (4), Inmate Communications, Inmate Phone Svc,
PPW Inmate Tech, and The Zaman Group for various reasons including negative references,
non-responsive to portions of the Scope of Service outlined in the RFP or Addendum, and failure
to abide by terms of previous contract. Littlejohn Communications and Legacy Inmate were
looked at for closer consideration. Police department personnel contacted local agencies that
currently use the remaining two bidders equipment. The information gained from these contacts
resulted in the final choice.
City of West Covina
Memorandum
AGENDA
Item: 6
Date: July 5, 2011
FISCAL IMPACT:
Acceptance of this bid will provide an estimated annual revenue to the City of $21,000. Revenue
deposited in the Inmate Welfare Fund must be used to purchase health and welfare supplies for
inmates housed in the City jail.
______________________________ _______________________________
Prepared by: Helen L Jamison Review /Approve: Tom Bachman
Telecommunications Coordinator Assistant City Manager