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06-07-2011 - 2011-12 Fiscal Year Preliminary Budget Preview - Item 21 Attach 1 (2).docAttachment 1 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE CITY OF WEST COVINA OPERATING BUDGET, COMMUNITY DEVELOPMENT COMMISSION BUDGET, WEST COVINA COMMUNITY SERVICES, INCORPORATED, CAPITAL IMPROVEMENT PROGRAM AND LOCAL ENFORCEMENT AGENCY BUDGET AND APPROVING THE APPROPRIATIONS FOR THE FISCAL YEAR COMMENCING JULY 1, 2011 AND ENDING JUNE 30, 2012. WHEREAS, the City Council of the City of West Covina has conducted public hearings to consider the fiscal year 2011-12 budget document and, WHEREAS, the City Council of the City of West Covina has concluded its review and intends to approve and adopt the fiscal years 2011-12 budget for the City, Community Development Commission, West Covina Community Services Foundation, Capital Improvement Programs and Local Enforcement Agency. NOW, THEREFORE, the City Council of the City of West Covina does resolve as follows: Section 1. The operating budget for the City of West Covina for the fiscal year commencing July 1, 2011 and ending June 30, 2012, as prepared and submitted by the City Manager and as modified by the City Council, is hereby approved and adopted as the Budget of the City of West Covina for said fiscal year. A copy of said budget is hereby ordered to be filed in the Office of the City Clerk within thirty days and shall be certified by the City Clerk as having been adopted by this resolution. Section 2. The budget for the West Covina Community Development Commission for the fiscal year commencing July 1, 2011 and ending June 30, 2012, as prepared and submitted by the Executive Director and as modified by the Commission Board of Directors, is hereby approved and adopted as the Budget of the West Covina Community Development Commission for said fiscal year. A copy of said budget is hereby ordered to be filed in the Office of the City Clerk/Secretary within thirty days and shall be certified by the City Clerk/Secretary as having been adopted by this resolution. Section 3. The budget for the West Covina Community Services Foundation, Incorporated, for the fiscal year commencing July 1, 2011 and ending June 30, 2012, as prepared and submitted by the President and as modified by the Foundation Board of Directors, is hereby approved and adopted as the Budget of the West Covina Community Services Foundation, Incorporated, for said fiscal year. A copy of said budget is hereby ordered to be filed in the Office of the City Clerk/Foundation Secretary within thirty days and shall be certified by the City Clerk/Foundation Secretary as having been adopted by this resolution. Section 4. The operating budget for the Local Enforcement Agency for the fiscal year commencing July 1, 2011 and ending June 30, 2012, as prepared and submitted by the City Manager and as modified by the City Council, is hereby approved and adopted as the Budget of the Local Enforcement Agency for said fiscal year. A copy of said budget is hereby ordered to be filed in the Office of the City Clerk within thirty days and shall be certified by the City Clerk as having been adopted by this resolution. Section 5. The operating budget for the Capital Improvement Program for the fiscal year commencing July 1, 2011, and ending June 30, 2012, as prepared and submitted by the City Manager and as modified by the City Council, is hereby approved and adopted as the budget of the Capital Improvement Program for said fiscal year. A copy of said budget is hereby ordered to be filed in the Office of the City Clerk within thirty days and shall be certified by the City Clerk as having been adopted by this resolution. Section 6. From the effective date of said Budget, appropriations may be reallocated from one activity account to another within the operating budget upon review by the finance department and approval of the City Manager, providing there is no change in the scope of service delivery level or increase in the appropriation as approved by the City Council. Section 7. From the effective date of said budget, monies received from the Federal Drug Rebate Program may be allocated by the City Manager upon recommendation from the Chief of Police and review by the finance department for law enforcement-related activities as authorized by applicable law. Section 8. From the effective date of said budget, appropriations may be reallocated from one activity account to another within the Community Development Commission Budget upon review by the finance department and approval of the Executive Director, providing there is no change in the scope of service delivery level or increase in the appropriation as approved by the City Council/Commission Board of Directors. Section 9. From the effective date of said budget, appropriations may be reallocated from one activity account to another within the Local Enforce Agency Budget upon review by the finance department and approval of the City Manager, providing there is no change in the scope of service delivery level or increase in the appropriation as approved by the City Council. Section 10. From the effective date of said budget, the total amount as stated therein for each project in the Capital Improvement Budget shall be and is appropriated, subject to expenditures pursuant to the specific project, prior approval of the City Council and all applicable laws, statues and ordinances of the City of West Covina and the State of California. Section 11. At close of each fiscal year, unexpended appropriations in the Operating Budget will be carried forward to the next fiscal year as necessary to underwrite the expense of outstanding purchase commitments and programs. Section 12. At the close of the 2011-12 fiscal year, unexpended appropriations in the Operating Budget may be carried forward to the 2012-13 fiscal year upon review by the finance department and approval of the City Manager. Section 13. Except for additions to the Adopted Budget made pursuant to Section 11 of this resolution, total appropriations for the Operating Budget of any fund may be increased or decreased only by motion of the City Council. Section 14. The City Clerk shall certify to the adoption of this resolution. APPROVED AND ADOPTED THIS 7th day of June 2011. Mayor Steve Herfert ATTEST: City Clerk Laurie Carrico I, LAURIE CARRICO, CITY CLERK of the City of West Covina do herby certify that the foregoing resolution was duly adopted by the City Council of the City of West Covina at a special meeting thereof held on June 7, 2011, by the following vote of the Council: AYES: NOES: ABSTAIN: ABSENT: City Clerk Laurie Carrico APPROVED AS TO FORM: City Attorney Arnold Alvarez-Glasman